Fort Walton Beach Resolution — 2025-15 Accepting FDLE Grant Funding to Tactical First Aid Kits ‎(TFAK)‎ — reading text

RESOLUTION 2025-15 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FORT WALTON BEACH, FLORIDA, ACCEPTING FUNDING THROUGH THE FLORIDA DEPARTMENT OF LAW ENFORCEMENT UNDER THE U.S. DEPARTMENT OF JUSTICE (USDOJ) EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) TO PURCHASE TACTICAL FIRST AID KITS (TFAK); AUTHORIZING THE MAYOR TO EXECUTE THE CERTIFICATION OF ACCEPTANCE; AUTHORIZING A BUDGET AMENDMENT; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the Edward Bryne Memorial Justice Assistance Grant (JAG) provides funding to public safety; and WHEREAS, the City is eligible to participate in this competitive grant program and has applied for and been awarded a project total of $4,766.00 for tactical first aid kits; and WHEREAS, City Council finds that it is in the best interest of the citizens of Fort Walton Beach to participate in the Grant from the Florida Department of Law Enforcement. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FORT WALTON BEACH, FLORIDA THAT: Section 1. City Council hereby adopts Resolution 2025-15 accepting $4,766.00 under the Edward Bryne Memorial Justice Assistance Grant (JAG), authorizing the Mayor to sign the acceptance document(s), authorizing the City Manager or Police Chief to execute all necessary documents to complete the grant and grant-related purchases, and authorizing a budget amendment to record the grant within the General Fund. Budget Amendment for Grant Funds: Revenue Expense 102-1543-331-2000 $4,766.00 102-1543-521-5200 $4,766.00 Project Number: PDFA25 Section 2. This Resolution shall take effect immediately upon approval by City Council and signature of the Mayor. Adopted: A uaust 2G, 2OzaAS J ‘ Nic Allegretto, Mayor Attest: Approved as to I yi rmjand sufficiency for the City /] —_ only. - ew Law cot ra im M. : A ax SS = wie yy a State of Florida Florida Department of Law Enforcement Bureau of Criminal Justice Grants (CJG) 2331 Phillips Road Tallahassee, FL 32308 AWARD AGREEMENT Recipient: Fort Walton Beach Recipient SAM UEI: QUYPA5J8D8G4 Award Number: JG046 Award Period: 07/01/2025 — 06/30/2026 Award Title: D-JGO46 TFAK Medical Kits Federal Funds: $4,766.00 Matching Funds: $0.00 Total Funds: $4,766.00 CFDA: 16.738 Federal Award Number: 15PBJA-24-GG-04224-MUMU Federal Program: Edward Byrne Memorial Justice Assistance Grant (JAG) Federal Awarding Agency: U.S. Department of Justice (USDOJ) Pass-through Entity: Florida Department of Law Enforcement (FDLE) Research & Development: No Indirect Cost: No An award agreement is entered into by and between the Florida Department of Law Enforcement (herein referred to as “FDLE” or “Department”) and the Fort Walton Beach (herein referred to as “Recipient’), WHEREAS, the Department has the authority pursuant to Florida iaw and does hereby agree to provide federal financial assistance to the Recipient in accordance with the terms and conditions set forth in the award agreement, and WHEREAS, the Department has available funds resulting from the federal award listed above, and WHEREAS, the Recipient and the Department have each affirmed they have read and understood the agreement in its entirety and the Recipient has provided an executed agreement to the Department. SCHEDULE OF APPENDICES Appendix A — Scope of Work Appendix B — Deliverables Appendix C — Approved Budget Appendix D — Award Contacts Appendix E — Special Conditions Appendix F — Standard Conditions PERFORMANCE REPORTING The Recipient shall provide Quarterly Performance Reports to the Department attesting to the progress towards deliverables. Performance Reports are due no later than 15 days after the end of each reporting period. For example: If the monthly reporting period is July 1-31, the Performance Report is due August 15'- if the quarterly reporting period is January 1 — March 31, the Performance Report is due by April 15". The Recipient shall respond to the metrics in the electronic grant management system. Information provided by the Recipient will be used by the Department to compile reports on project progress and metrics to the U.S. Department of Justice. Supporting documentation for performance must be maintained by Recipient and made available upon request for monitoring purposes. Examples of supporting documentation include but are not limited to timesheets, activity reports, meeting notices, delivery documents, public announcements, rosters, presentations, database statistics, etc. Failure to submit performance reports by the deadline will result in a withholding of funds until performance reports are received. FINANCIAL REPORTING The State of Florida's performance and obligation to pay under this agreement is contingent upon an appropriation by the Legislature. The Department will administer and disburse funds under this agreement in accordance with ss. 215.97, 215.971, 215.981 and 215.985, F.S. This is a cost reimbursement agreement. The Department will reimburse the Recipient for allowable expenditures included in the approved budget (Appendix B) incurred during each reporting period. The Recipient shall provide Quarterly Payment Requests to the Department attesting to expenditures made during the reporting period. These reports are due no later than 30 days after the end of each reporting period. For example: If the monthly reporting period is July 1-31, the Payment Request is due August 30"; if the quarterly reporting period is January 1 — March 31, the Payment Request is due by April 30°. Using the electronic grant management system to record expenses, Payment Requests must clearly identify the dates of services, a description of the specific contract deliverables provided during the reporting period, the quantity provided, and the payment amount. All Payment Requests are reviewed and may be audited to the satisfaction of the Department. The Department's determination of acceptable expenditures shall be conclusive. The final Payment Request shall be submitted to the Department no more than 60 days after the end date of the award. Any payment due under the terms of this agreement may be withheld until performance of services, all reports due are received, and necessary adjustments have been approved by the Department. The Recipient must maintain original supporting documentation for all funds expended and received under this agreement in sufficient detail for proper pre- and post-audit and to verify work performed was in accordance with the deliverable(s). Payment shall be contingent upon the Department’s grant manager receiving and accepting the invoice and the associated supporting documentation. Supporting documentation includes, but is not limited to: quotes, procurement documents, purchase orders, original receipts, invoices, canceled checks or EFT records, bank statements, etc. The state’s Chief Financial Officer (CFO) reserves the right to require further documentation on an as needed basis. Failure to comply with these provisions shall result in forfeiture of reimbursement. Page 2 of 28 ‘Award Signatures In witness whereof, the parties affirm they each have read and agree to the conditions set forth in Appendix C and Appendix D of this agreement, have read and understand the agreement in its entirety and have executed this agreement by their duly authorized officers on the date, month and year set out below. Modifications to this page, including strikeovers, whiteout, etc. are not permitted. Award ID: JG046 Award Title: D-JG046 TFAK Medical Kits Award Period: 07/01/2025 — 06/30/2026 Florida Department of Law Enforcement Bureau of Criminai Justice Grants Signature: Date: Typed Name and Title: _ Cody Menacof, Bureau Chief Recipient Fort Walton Beach The award is not valid until signed and dated by all required parties including either the Chief Official or Designee below. Any Designee signatures must be accompanied by documentation granting the authority to execute this agreement. By signing below, | certify to the best of my knowledge and belief that the information provided herein is true, complete, and accurate. | am aware that the provision of false, fictitious, or fraudulent information, or the omission of any material fact, may subject me to criminal, civil, or administrative consequences including, but not limited to violations of U.S. Code Title 18, Sections 2, 1001, 1343, and Title 31, Sections 3729-3730 and 3801-3812. Cf Recipiertt Chief Official Signature: we —Bate: August al, 20as Typed Name and Title: _ Nichola ;Wayor Recipient Chief Official Designee Signature: Date: Printed Name and Title: Additional Recipient Signatures (optional) If your local process requires additional signatures (i.e., legal, clerk, etc.) use the spaces below. Signature: Date: Printed Name and Title: Signature: Date: Printed Name and Title: Page 3 of 28 Appendix A - Scope of Work Award Number: JG046 Recipient: Fort Walton Beach Award Title: D-JG046 TFAK Medical Kits Award Period: 07/01/2025 - 06/30/2026 Problem Identification Law enforcement officers are often the first emergency response personnel on scene for individuals who have suffered traumatic physical injuries due to vehicle accidents, gunshot wounds, puncture wounds, etc. In these cases, when seconds matter, trauma medical kits are instrumental to preserve life until advanced lifesaving support such as Fire Rescue or Emergency Medical Services arrive. Some trauma medical equipment such as torniquets and bandages are currently available to the Fort Walton Beach Police Department (FWBPD); however, these items have been pieced together from incomplete kits due to funding constraints. Due to this, not all officers have the same equipment, and the equipment available is currently stored differently in each vehicle. This incongruence causes confusion, wastes time, and can result in a lack of desired equipment on scene which can have a major impact on life saving measures. New kits will include items such as torniquets to stop bleeding from appendages, bandages to stop bleeding in the torso, shears to remove clothing and allow for injury access and assessment, a CPR face shield to protect officers from bodily fluid transfer during CPR, a space blanket to insulate the patient and reduce shock, saline solution for cleaning wounds to reduce infection, and chest seals to seal chest wounds and prevent tension pneumothorax. Each TFAK Trauma Kit will be mounted in a prescribed way within the police vehicle and contain the same equipment, allowing officers to find the kit quickly, saving valuable time in emergency situations. Scope of Work The City of Fort Walton Beach (FWB) will use grant funds to purchase TFAK Trauma Kits for the Fort Walton Beach Police Department. The medical kits will be attached to the police vehicle in the same place, so any officer may enter any vehicle and find the exact same medical equipment. Inside each kit, officers will find emergency items such as torniquets, bandages, shears, a CPR face shield, a space blanket, saline solution, and chest seals. This much needed emergency equipment and supplies provide essential tools to deliver immediate care in critical moments for emergency personnel, citizens, and FWB visitors. Page 4 of 28 Appendix B - Deliverables Award Number: JG046 Recipient: Fort Walton Beach Award Title: D-JG046 TFAK Medical Kits Award Period: 07/01/2025 - 06/30/2026 Total payments for all deliverables will not exceed the maximum grant award amount. Deliverable 1 Recipient will use federal grant funds to procure TFAK Medical Kits. Performance will be the procurement and receipt of goods/services purchased. This is a cost reimbursement deliverable. Only those items purchased and received will be eligible for payment. Deliverable Price: Total payments for this deliverable will be approximately $4,766.00 Minimum Performance Criteria: Financial Consequences: Page 5 of 28 Appendix C - Approved Budget Award Number: JG046 Recipient: Fort