Okaloosa County BOCC — May 19, 2015 — Aramark amendment 1 — reading text

CONTRACT & LEASE INTERNAL COORDINATION SHEET Contract/Lease Number:( ’=l ft 'Q_l s < ‘/—J)D Tracking Number: 135615 Grant Funded: YES NO Contractor/Lessee Name: A/l A.mnauvh_ Purpose_ e Ampandt | Date/Term: 2""’ ;2- / 90}1' X, D GREATER THAN $50,000 Amount: 2. I:I GREATER THAN $25,000 — 7 Department:__~_/ DD 3. [] $25,000 OR LESS Dept. Monitor Name:§¢[‘-l\ao€0(-%/ @Mww Document has been reviewed and includes any attachments or exhibits. Purchasing Review Date: -5 ’5’15 Joanne Kublik or Sunnie Estes Risk Management Review Approved as written: NN 4.4;‘;!11{’14!4 pate: S —/& RisMnager or designee Laura Porter or Krystal King County Attorney Review o~ ety D= D —(15™ Gregory T. Stewart or Lynn Hoshihara Approved as County A}txrneyv Following Okaloosa County approval: Contracts & Grants Document has been received: Date: Contracts & Grants Manager TOURIST DEVELOPMENT DEPARTMENT CONTRACT APPROVAL FORM CONTRACTORNAME: ARAMARK SPORTS AND ENTERTAINMENT SERVICES PURPOSE: FOOD & BEVERAGE/CATERING SERVICES TERM: Expires January 2, 2016 AMOUNT: Per Contract #C14-2185-TDD and Amendment No.1 I have reviewed the above-referenced Contract and find it to be in compliance with the Tourist Development Department Operations & Procedures Manual, the Okaloosa County Purchasing Manual and applicable local, state and federal laws, rules and regulations. (Initial applicable authorization) LH_ This approval authorizes the contract to be entered into by the County and executed by the appropriate authorizing official in accordance with the Okaloosa County Purchasing Manual. This approval authorizes the payment under the Contract to be processed for payment. APPROVED AS TO FORM AND LEGALITY: %S?Z TDDWTTORNEY LYNN HOSHIHARA APRIL 21, 2015 AMENDMENT NO. 1 TO AGREEMENT WITH ARAMARK FOR FOOD AND BEVERAGE/CATERING SERVICES AT THE EMERALD COAST CONVENTION CENTER CONTRACT # C14-2185-TDD This AMENDMENT NO. 1 hereby amends the Agreement, dated June 3, 2014, by and between the Okaloosa County Board of County Commissioners through its Tourist Development Department (“County”) and Aramark Sports and Entertainment Services, LLC (“Contractor’) for food and beverage/catering services at the Emerald Coast Convention Center (“Agreement”). WHEREAS, the initial term of the Agreement expires on June 2, 2015 and the Agreement provides for three (3) one-year extensions; and WHEREAS, the County desires to align contract renewal periods with the calendar year to minimize the impact on event operations at the Emerald Coast Convention Center; and WHEREAS, both parties mutually agree to extend the Agreement for an additional seven (7) months; and WHEREAS, additional expenses related to the provision of linen services and kitchen facilities being used by third-parties have been identified, which were not addressed in the Agreement; and WHEREAS, the parties find it necessary to amend the Agreement to address the above- mentioned items. NOW THEREFORE, in consideration of the mutual covenants herein and other good and valuable consideration, the parties hereby agree to amend the Agreement as follows: 1. Exhibit A, “Compensation: Third-Party Kitchen Usage Fee” is hereby amended as follows: Any third-parties that wish to utilize the kitchen facilities shall submit the third-party kitchen usage fee directly to the County along with an executed rental agreement. Such third-party kitchen usage fees will no longer be included in Contractor’s Gross Receipts. 2. Exhibit A, “Operations: Kitchen Facilities” is hereby amended as follows: Third-party kitchen usage fees will be paid directly to the County and will no longer be included in Contractor’s Gross Receipts. Contractor’s expenses related to the provision of labor and linen services for third-party kitchen usage shall be charged to such third-parties by Contractor as follows: a. Flat Rate for White Linen Cleaning & Labor (includes all delivery and buggy fees) 85” x 85" = §1.75 each, 114” x 52” = $2.25 each b. Flat Rate for Black Linen Cleaning & Labor (includes all delivery and buggy fees) 54" x 54" = $3.19 each, 90” x 90" = $6.39, 120” = $13.15 c. Labor (when a third-party rents the kitchen and small wares for an external caterer): (i) Small Ware Cleaning/Polishing Labor = $30/hour (ii) Bartender Labor = $35/hour (iii) Carving Station Labor = $125 for 2 hours, $35 each additional hour 1 (iv) Kitchen Supervisor Labor = $35/hour (v) Kitchen Deep Cleaning = $150/hour The fees set forth above shall be charged by Contractor to such third-parties as applicable. Such fees shall not be included in Contractor’s Gross Receipts. 3. Article 6.1 of the Agreement is hereby amended to extend the initial term of the Agreement for an additional period of seven (7) months through January 2, 2016. Three (3) one-year extensions shall remain to be exercised upon the mutual agreement of the parties as set forth in the Agreement. 4. This AMENDMENT NO. 1 shall be effective on June 3, 2015. 5. All other provisions of the Agreement shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have caused these presents to be executed on the last date herein written below. OKALOOSA COUNTY, FLORIDA Nathan D. Boyles, Chairman ATTEST: Date: J.D. Peacock, Clerk and Comptroller : ARAMARK SPORTS AND ENTERTAINMENT SERVICES, LLC NIA__ Mark Adams, Vice President & CFO Witnesses: ~N avas S |g \ \g Signature . QP(\,\{B(\/\\LF N@Ec&/‘q Print N ; S’%ature Linda ¢ TOBES Print Name