Okaloosa County BOCC — August 16, 2016 — Tax Collector Budget — reading text

http://dor.myflorida.com/dor/property/cofficials/ Lastly, for those officials who are not seeking reelection or who are not reelected, section 195.087(5), Florida Statutes, provides expenditure restrictions for October-December 2016. The department will be communicating with those of you who fall under these expenditure restrictions later this year.  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: July 19, 2016 TO: Honorable Chairman and Members of the Board FROM: Laura Porter SUBJECT: FY 17 Benefits Renewal DEPARTMENT: Risk Management BCC DISTRICT: ALL STATEMENT OF ISSUE: Request approval to proceed with finalizing a new contract with Florida Blue for group health insurance and approval of employee benefit plans renewals for FY17. BACKGROUND: As part of the overall compensation and benefits package, the County provides individual group health and dental insurance with family plan options paid 100% by the employees. In addition, the County provides $25,000 of basic life insurance with AD&D insurance to full time employees with additional optional coverage available to employees and their families paid 100% by employees. The County provides a basic long term disability (LTD) benefit to employees with a buy-up option paid 100% by employees. A group vision product is available to full time employees, paid 100% by employees. The County also provides employees with a flexible spending account (FSA). This program allows employees to take advantage of tax saving on qualifying medical expenses. The administration fees associated with this program are paid by the County, but the accounts are funded by the employees through payroll deduction. The employees of the Clerk of Circuit Court, Supervisor of Elections and Property Appraiser currently participate in these group insurance programs. Employees of the Tax Collector participate in the county’s dental, life, long term disability, flexible spending account and vision insurance programs, but do not participate in the county’s group health insurance program. Earlier this year, the county solicited proposals for the group health insurance benefits (RFP RM 51-16). Florida Blue and United Health responded and provided proposals. The selection committee reviewed the proposals and recommends the bid submitted by Florida Blue. Florida Blue has been the group health insurance provider for the county since 2008. While the proposal with Florida Blue requires a 6% increase in premiums in order to maintain the same coverage levels, it provides for renewal of the 100% Proshare agreement. The Proshare agreement has provided in excess of $5.5 million dollars back to the county in returned premiums over the past 10 years. The Proshare rebates have been used to provide premium offsets for employees and pay increases during difficult financial times for the county. The County added an integrated Health Reimbursement Account (HRA) in fiscal year 2015 - 2016 for employees who are covered by another health plan and opt out of the group insurance benefit. The County will continue to provide the $1,200 annual benefit to employees qualified to participate in the HRA. The Standard Insurance Company provided a 5-year rate guarantee for life, AD&D and LTD insurance; therefore there will be no rate increase for these benefits for FY17. An optional group vision insurance program through Standard is available to employees at their cost. The rates for this program will remain unchanged. Metlife is the provider of dental coverage for county employees. Staff is negotiating a renewal rate at this time, not to exceed 25% (estimated $54,416 annual increase across all BCC funds to retain current plan coverage). OPTIONS: Approve/Disapprove RECOMMENDATIONS: In order to finalize budget estimates and conduct employee open enrollment meetings in August, we are requesting conceptual approval of the benefits package. Staff recommends the following employee benefits package which may be approved in aggregate or separate motions. Upon finalization, new and renewing contracts that require approval will be brought back to the Board for final action and signature.  pprove health insurance with Florida Blue at 6% rate increase.  pprove renewal of life insurance, AD&D, LTD and vision with the Standard Insurance Company with no changes in rates.  pprove the dental plan renewal with Metlife with a rate increase not to exceed 25%.  pprove renewal of the Flexible Spending Account and HRA programs with account administration through Lockard & Williams with no rate changes. RECOMMENDED BY: APPROVED BY: John Hofstad, County Administrator 73 Eglin Pkwy N.E., Suite 111 4012 Commons Dr. West, Unit 122 Fort Walton Beach, FL 32548 Destin, FL 32541 302 N. Wilson Street, Suite 101 310 Van Matre Ave. Crestview, FL 32536 Suite 155, Building 210 Eglin AFB, FL 32542 506 Highway 85 North Niceville, FL 32578 (850) 689-5700 (850) 651-7300 OKALOOSA COUNTY TAX COLLECTOR www.okaloosatax.com Comprehensive Plan The Okaloosa County Tax Collector's office operates in a RedHat Linux, MSSQL and MySQL database environment with Windows 7 workstations. Currently, the software used on the tax and billing server is provided by Grantstreet Group. TAXSYS is web based software for the collection and distribution of Taxes to include the Tourist Development Tax. Other systems include the Vital Statistics birth certificate issuance, Concealed Weapon License issuance, BUCS Accounting, Axis Camera system, High Speed Processor, Qless queuing system. OCTC servers operate on Server 2008. As an Agent for various state agencies, these combined systems are used to process Driver Licenses, Motor Vehicle transactions and various other state functions while providing a connection into shared interfaces for cashiering within TaxSys using Payment Express, Renew Express(Motor Vehicle renewal), and Deed Express. Currently 7 Tax Collector offices provide driver license services while Niceville is the only office to offer road testing. Concealed Weapons Licensing will be provided from the Niceville and Crestview locations. Goal: Identify and prevent unauthorized access to OCTC systems and networks, and to keep existing printers and servers operating past the estimated life, repair parts have been purchased for in house repair as they fail. 2016-2017 Update Antivirus Continue training regimen for IT department Replace FireWalls Replace HighSpeed processor Upgrade Spam Filter Upgrade Web Filter Migrate to Office 365 Replacement of receipt printers on counters (Repaired 8 during FY15-16) Replace aging servers (HP DL320G5) Replace HP450 laptops 2017-2018 Update Antivirus Continue training regimen for IT department Renew SSL Certificates for the website as well as exchange server. Website redesign for mobile capability Webserver replacement BUCS Server upgrade Domain Server replacement Continue training regimen for IT department Camera Server Replacement Replace credit card swipes 2018-2019 Continue training regimen for IT department Update Antivirus Replace Cisco networking switches and associated equipment Keri Holguin From: Frank Hart <fhart@co.okaloosa.fl.us> Sent: Tuesday, July 26, 2016 2:16 PM To: Keri Holguin Subject: RE: Proposed FY17 Salary Increase That is correct, the total cost for the BCC employees receiving an $800 salary increase is approximately equal to a 2% salary increase. Frank Hart Budget & Compliance Manager Okaloosa County Administrator's Office 850-683-6222 (desk) Please note: Due to Florida's very broad public records laws, most written communications to or from County employees regarding County business are public records, available to the public and media upon request. Therefore, this written e-mail communication, including your e-mail address, may be subject to public disclosure. From: Keri Holguin [mailto:KHolguin@okaloosatax.com] Sent: Tuesday, July 26, 2016 2:05 PM To: Frank Hart <fhart@co.okaloosa.fl.us> Subject: Proposed FY17 Salary Increase Frank, I wanted to follow back up with you regarding the County’s recommended salary increase. As I understand per our last conversation, the County is proposing a 2% equivalent for salary increases in the FY2017 budget, which as you explained equates to an across the board of $800 per employee. Can you please confirm this for me? Thank you, Keri Holguin Chief Financial Officer Okaloosa County Tax Collector's Office 1250 N. Eglin Parkway, Suite 101 Shalimar, FL 32579 (850) 651‐7692 (850) 651‐7614 fax Any e-mail or attachment sent to or received from this e-mail address may be considered a "public record" as defined by Chapter 119, Florida statutes and is subject to disclosure as a public record in absence of an exemption established by law. 1