Okaloosa County BOCC — August 16, 2016 — Tax Collector Budget — reading text

105,789 0.50 $52,895 Tax Notices - Personal Property 12,812 0.50 $6,406 Reminder Notices - Real & Personal Property 6,413 0.54 $3,463 Installment Notices 10,900 0.60 $6,540 Informational Notice to Mortgagor 303 0.50 $152 TAGS AND REGISTRATIONS: Motor Vehicles 205,000 0.47 $96,350 Boats OTHER: (Specify Type) Business Tax Receipts 15,000 0.47 $7,050 Tourist Tax 5,000 0.47 $2,350 Amount Reimbursed by County for Tax Mailings: ($69,000) TOTAL MASS MAILINGS $106,205 GENERAL CORRESPONDENCE Metered Mail 35,000 $0.47 $16,450 Priority Mail / Certified Mail Fluctuating Variable $5,000 TOTAL GENERAL CORRESPONDENCE $21,450 TOTAL POSTAGE REQUEST $127,655  EDUCATION WORKSHEET FY 2016-2017 OKALOOSA SCHOOLS Number Sponsor City Tuition Texts Attending TOTAL TOTAL WORKSHOPS Number Sponsor City Tuition Texts Attending TOTAL Leadership Okaloosa Niceville 800 2 $1,600 Gulf Power Economic Symp. TBA 150 4 $600 TOTAL $2,200 CONFERENCES AND SEMINARS Number Sponsor City Tuition Texts Attending TOTAL Spring TC Education Forum TBA 300 2 $600 Fall TC Education Forum TBA 350 10 $3,500 FABTO Conference TBA 250 2 $500 FTDTA Conference TBA 250 3 $750 Ethics Seminar Online 75 4 $300 TOTAL $5,650 Number Sponsor City Tuition Texts Attending TOTAL TaxSys User Group TBA 150 10 $1,500 Lien Auction User Group TBA 50 2 $100 OCTC Training Day TBA 65 82 $5,330 TOTAL $6,930 OTHER EDUCATIONAL EXPENSES (SPECIFY) TOTAL TOTAL EDUCATION EXPENSES $14,780  VEHICLE INVENTORY FORM FY 2016-2017 Year Leased or Vehicle Make Model Purchased Mileage Assigned Work Unit 2008 Ford Expedition 2008 96405 Field 2006 Ford Expedition 2006 89234 Field 2006 Ford Explorer 2006 62870 Shalimar Office 2008 Ford Expedition 2008 77597 Shalimar Office 2011 Toyt Scion 2012 38291 Maintenance 2012 Toyt Scion 2013 24983 Field 2012 Toyt Sienna 2014 39252 Shalimar Office  DATA PROCESSING PURCHASE JUSTIFICATION FY 2016-2017 LENGTH OF COST ITEM NUMBER MAKE AND PAYMENT FOR FISCAL REQUESTED REQUESTED MODEL NUMBER SCHEDULE YEAR 2016-17 FULL COST Firewall Upgrade 2 Cisco 5516-X $13,438 $13,438 Highspeed Scanner 1 Opex FalconRed $60,000 $60,000 STATEMENT OF NEED: To include but not be limited to age, condition, response time, etc. of existing equipment. Current Cisco ASA 5510's located in our Shalimar and Crestview office will be at end of life support at the end of 2016. Current NCR 3000 Highspeed scanner will be at end of life support this September and repair parts are not readily available in the current market. HOW LONG WILL THIS PURCHASE FULFILL THOSE NEEDS? The replacement of the Cisco Firewall and Highspeed scanner should sustain the office for another 5-6 years ADDITIONAL COMMENTS OR PERTINENT INFORMATION  2016-17 Tax Collector OKALOOSA Estimated Estimated Annual FTE By Activity FTE Transactions Property Tax 113,011.00 DMV 329,891.00 Game & Fish 5,142.00 BTR 13,398.00 Drivers License 68.00 61,568.00 Birth Certificate 2,113.00 Tourist Tax 10,105.00 Concealed Weapons 2,179.00 Miscellaneous (list) 115,056.00 Administrative 14.00 Total 82.00 652,463.00 List Miscellaneous activities below: Includes number of calls answered by Customer Service and Processing Center. *Annual Transactions based on 7/1/15 - 6/30/16  SUMMARY OF REDUCTIONS REQUEST TAX COLLECTOR OKALOOSA APPROVED BUDGET Reductions Requested by Reductions Reflected in APPROPRIATION CATEGORY BUDGET REQUEST the COUNTY REQUEST 2015-16 2016-17 AMOUNT % AMOUNT % PERSONNEL SERVICES 4,999,074 5,179,902 180,828 3.6% (Sch. 1-1A) OPERATING EXPENSES 1,095,181 996,205 (98,976) -9.0% (Sch. II) OPERATING CAPITAL OUTLAY 383,000 443,438 60,438 15.8% (Sch. III) TOTAL EXPENDITURES $6,477,255 $6,619,545 $142,290 2.2% NUMBER OF POSITIONS 82 82 * Please use the Reductions Justification tab to clarify any deviation in the reductions requested by the county and the reductions reflected in the budget request.  SUMMARY OF REDUCTIONS REQUEST JUSTIFICATION SHEET FY 2016-2017 OKALOOSA AMOUNT OF APPROPRIATION CATEGORY JUSTIFICATION VARIANCE GRAND TOTAL $0 Executive Director Leon M. Biegalski TO: All County Property Appraisers and Tax Collectors FROM: Cathy Galavis, Budget Supervisor Property Tax Oversight Program DATE: April 18, 2016 SUBJECT: Budget Update As you are preparing for your upcoming budget submissions, we want to inform you of issues that may affect your budget. The legislature adopted no pay raises for state employees and made no changes to state employee health insurance contribution rates or to employee retirement contribution rates. The Office of Economic and Demographic Research (EDR) calculates and publishes salaries for elected officials during August and September. Please use the current salary for the elected official when preparing the budget; the department will adjust the budget when EDR publishes the new salary. The legislature provided funding for the Department of Revenue to furnish aerial photographs to property appraisers in counties with populations of 50,000 or fewer that are scheduled to receive photographs this year (Chapter 2016-66, Laws of Florida (House Bill 5001)). Counties with populations greater than 50,000 must continue to obtain aerial photographs at their own expense at least once every three years. Chapter 2016-63, Laws of Florida (House Bill 5005), provides new employer retirement rates for fiscal year 2016-17. The new rates are listed below. For additional information about retirement, please refer to the Division of Retirement’s website at http://www.dms.myflorida.com/workforce_operations/retirement. Chapter 2016-63, L.O.F. (HB 5005) Total Employer Contribution Total Unfunded Rate Contribution Retirement Contribution Actuarial Admin. HIS Effective Employee Submitted to Class Rate Liability Fee Subsidy 7/1/16 Contribution Retirement Regular Employee 2.97% 2.83% 0.06% 1.66% 7.52% 3.00% 10.52% SMS 4.38% 15.67% 0.06% 1.66% 21.77% 3.00% 24.77% County Official 8.55% 32.20% 0.06% 1.66% 42.47% 3.00% 45.47% DROP 4.23% 7.10% 0.00% 1.66% 12.99% 0.00% 12.99% Child Support – Ann Coffin, Director  General Tax Administration – Maria Johnson, Director Property Tax Oversight – Dr. Maurice Gogarty, Director  Information Services – Damu Kuttikrishnan, Director http://dor.myflorida.com/dor/ Florida Department of Revenue Tallahassee, Florida 32399-0100 Memorandum April 18, 2016 Page Two The 2016-17 budget forms and workbooks are on our website at the link below. An additional document outlines changes to our instruction workbook.