Okaloosa County BOCC — August 16, 2016 — Tax Collector Budget — reading text

certification worksheet). Annual leave payout for employees' separation ($7,500). 2152 FICA Regular 1A 7,288.00 7.65% of total salaries plus special pay ($3,682,687) 2251 Retirement - Official 1A 259.00 42.47% of official salary ($129,552) 7.52% of total employee salary ($3,397,391), plus Temporary pay ($53,888), plus special pay ($92,814), less SMSC employee's 2252 Retirement - Employee 1A 19,797.00 salary pos. #2,3,4,7,60 ($456,380), less certification pay for SMSC ($6,250). ($3,081,463) 21.77% of total SMSC salary pos. #2,3,4,7,60 ($456,380), plus 2253 Retirement - SMS/SES 1A (473.00) certification pay ($6,250). ($456,380) 2254 Retirement - Drop 1A (9,380.00) Health - 19% increase in premium amount, 82 employees for 12 months ($763,397); Dental - 25% increase in premium amount, 82 employees for 12 months ($26,912); Life/LTD - 0% change in 23 Life & Health Insurance 1A 78,912.00 premium amount, 82 employees for 12 months ($9,594); Vision - 82 employees for 12 months ($7,360). *Amounts are per year. Also included is $11,500 for employee assistance program, flex card, identity theft protection, and drug tests. 24 Worker's Compensation 1A (1,033.00) Amount quoted by BoCC 25 Unemployment Comp. 1A estimate of expected claims for unemployment.  internet/cable services, Symantec AV, Webex, Exchange 2013, 3151 Electronic Data Processing II 339.00 bankruptcy software license, Accruint software license Bankruptcy, Personnel Issues, TPP tax warrants, Contract 3154 Prof. Services - Legal II (840.00) reviews, TDT, Clerk of Court case warrants, and legal retainer fees 3159 Prof. Services - Other II auditing services to include expenses associated with IT 32 Accounting & Auditing II penetration audit in-county and out of county travel to include all mileage, per diem, lodging, and misc travel expenses. Also includes travel 40 Travel II 720.00 for Field Enforcement Agents and Administrative personnel. See attached travel worksheet. 41 Communications II (540.00) phone/wireless service. Postage for DMV renewals, BTR, TDT mailouts, metered mail, 4251 Postage II (206.00) certified mail, and priority letters. See attached postage worksheet. electric, natural gas, and water/sewer for Niceville and Destin 43 Utilities II (17,100.00) office locations. postage machine, letter opener, Sharp Boards, and copy 4451 R/L Office Equipment II 740.00 machines 4453 R/L Office Space II (73,500.00) property/liability insurance quoted by BCC, association 45 Insurance & Surety II (30,286.00) insurance for Destin office, and notary renewals (9) 4651 R/M Office Equipment II 760.00 repairs to vault, safes, typewriters, etc. 4652 R/M Vehicles II (1,200.00) cleaning and preventative maintenance of vehicle fleet alarm monitoring, carpet cleaning, fire alarm monitoring, 4653 R/M Office Space II 420.00 landscaping services (Niceville location), A/C maintenance, elevator maintenance, and misc office repairs TaxSys (4% contractual increase), RTL Highspeed maintenance, TIG phone system maintenance, BUCS/Chips, Cisco Smartnet maintenance, Trivantis, Survey Monkey, Barracuda Spam, 4654 R/M E.D.P. II 30,865.00 WaveNet, HP server maint., website maint., PBL scorecard, Appointment/Calendar software maintenance, disaster recovery, Media Crazed 48 Promotional II 3,000.00 CCW and Birth Certificate Marketing open roll and delinquent roll ad and community outreach 4951 Legal Advertisements II 110.00 advertising  office supplies, envelopes, letterhead, toner cartridges, paper, computers,printers, scanners, UPS, USB drives, computer 52 Operating Supplies II (13,485.00) equipment, janitorial supplies, tax bills, BTR vending decals, BTR forms, fish charts, business cards, comment cards, chairs/furniture for Shalimar and Niceville locations. registration fees for various education. See attached education 5453 Education II 1,080.00 worksheet newspaper subscriptions, TC Dues, FABTO dues, FGFOA dues, IIA dues, city directories, NADA appraisal guides, Polk Motor 5454 Dues/Memberships II 147.00 Vehicle Guides, ID Checking Guides, News Service Florida, World Data and Statute books, labor law posters principal/interest debt service payments for Niceville Building 62 Buildings III 45,000.00 ($285,000), capital renovations to Niceville and Destin Building ($85,000) firewall upgrade for Crestview and Shalimar ($13,438), 6451 Equipment E.D.P. III 60,438.00 Highspeed Scanner ($60,000) 6452 Office Furniture III (28,000.00) 6453 Office Equipment III 6454 Vehicles III 68 Intangible Assets (Software) III (17,000.00) GRAND TOTAL $143,136  PERMANENT POSITION JUSTIFICATION FY 2016-2017 OKALOOSA POSITION POSITION NO.(S) DATA: POSITION TITLE FULL-TIME PART-TIME ANNUAL RATE SALARY FUNDING Primary functions to be performed: LOCATION: Position to be assigned to: Main or Satellite Office: Department or Section: WORKLOAD: Current direct workload in this unit: # of positions currently performing this function: Full-Time Mon. Hrs. Part-Time Mon. Hrs. Temporary Mon. Hrs. # of Months: Direct Overtime Mon. Hrs. Current direct workload per position: Estimated increased workload: NEED: Describe the need for the position. This explanation should include, but not be limited to, why alternatives such as reorganization or shifting of responsibilities within your current framework, additional temporary employment or contract services cannot be considered as viable solutions. TOTAL CURRENT VACANCIES  DETAIL OF VACANT POSITIONS FY 2016-2017 OKALOOSA Pos. Position Annual Rate # Days No. Classification 9/30/16 Vacant * Please insert additional lines if necessary.  EMPLOYEE CERTIFICATION WORKSHEET FY 2016-2017 OKALOOSA CURRENT DESIGNATIONS 2016-17 POS. ANNUAL NO. POSITION TITLE EMPLOYEE NAME DATE AMOUNT 1 Tax Collector Anderson, Ben 2013 $1,250 60 Chief Administrative Officer Harkins, Jim 1995 $1,250 69 Branch Manager Gillepsie, Theresa 1996 $1,250 3 Chief Financial Officer Holguin, Keri 2000 $1,250 22 Branch Manager Davenport, Cristina 2001 $1,250 14 Director of Business Collections Allen, Josh 2004 $1,250 57 Branch Manager Allmon, Alice 2004 $1,250 24 Assistant Branch Manager Dabney, Sarah 2004 $1,250 4 Chief Information Officer Parsons, Eric 2005 $1,250 47 Customer Service Supervisor Childs, Heath 2006 $1,250 20 Assistant Branch Manager Hlavaty, Angela 2006 $1,250 63 Senior Service Agent Knight, Patricia 2006 $1,250 7 Chief Branch Operations Officer Mellott, Cherrylyn 2006 $1,250 2 Chief Operations Officer