Okaloosa County School Board — Workshop Meeting, February 7, 2019 — reading text

consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.6 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval Meeting : Feb 7, 2019 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. File Attachments Board Bills 2.11.19.pdf (111 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.7 School Donations, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Feb 7, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $17,397.00 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments Donations-2019-02-11.pdf (431 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.8 Exempted Purchase: Estimated Figures for Advanced International Certificate of Education (AICE) and Advanced Placement (AP) Examinations, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 7, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds, various projects paid by individual participating schools Recommended Action : Motion to approve the purchase of examinations for the estimated number of students who will participate in AICE and AP testing. Public Content Request approval to purchase examinations for the estimated number of students who will participate in AICE and AP testing. The total is based on an estimated number of participants. These purchases are exempt under 6A-1.012(11)(b). Each school has provided their funding source(s). A copy of the spreadsheet is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments 2019 AP AICE All Schools Order Form (003).pdf (29 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.9 Tag-On Bid Purchase Over $25,000: Trane, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 7, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $60,850.00 Budgeted : Yes Budget Source : Capital Funds, Project 3333 Niceville Coil Replacement Recommended Action : Motion to approve the purchase from Trane in the amount of $60,850.00 to replace coils for Niceville High School. Public Content Request approval for Trane to replace coils at Niceville High School in the amount of $60,850.00. The purchase is made through U.S. Communities Contract #15-JLP-023. Funding will be paid from Capital Funds, Project 3333 Niceville Coil Replacement. A copy of the proposal is attached. For additional information, please contact Steve Bolton, Director, Facilities and Maintenance Support Services at (850) 689-7159. File Attachments TRANE-NICEVILLE COIL REPLACEMENT.pdf (554 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.10 Tag-On Bid Purchase Over $25,000: Trane, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 7, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $470,930.00 Budgeted : Yes Budget Source : Capital Funds, Project 3332 Niceville Chiller Replacement Recommended Action : Motion to approve Trane replacing the chiller at Niceville High School in the amount of $470,930.00. Public Content Request approval for Trane to replace the chiller at Niceville High School in the amount of $470,930.00. The purchase is made through U.S. Communities Contract #15-JLP-023. Funding will be paid from Capital Funds, Project 3332 Niceville Chiller Replacement. A copy of the proposal is attached. For additional information, please contact Steve Bolton, Director, Facilities and Maintenance Support Services at (850) 689-7159. File Attachments TRANE-NICEVILLE HVAC REPLACEMENT.pdf (1,731 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.11 Tag-On Bid Purchase Over $25,000: Trane, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 7, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $111,150.00 Budgeted : Yes Budget Source : Capital Funds, Project 5355 Northwood HVAC Units and Project 5356 Southside HVAC Replacement Recommended Action : Motion to approve the fan coil replacement at Northwood Elementary School and Southside School for a total amount of $111,150.00. Public Content Request approval for Trane to replace fan coils at Northwood Elementary School in the amount of $23,400.00 and Southside School in the amount of $87,750.00, for a grand total amount of $111,150.00. The purchases are made through U.S. Communities Contract #15-JLP-023. Funding will be provided from Capiltal Funds, Project 5355 Northwood HVAC Units and Project 5356 Southside HVAC Replacement. A copy of the proposal is attached. For additional information, please contact Steve Bolton, Director, Facilities and Maintenance Support Services at (850) 689-7159. File Attachments TRANE PROPOSAL-NORTHWOOD & SOUTHSIDE FAN COILS.pdf (653 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.12