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BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
DATE: July 15, 2014
TO: Honorable Chairman and Members of the Board
FROM: Ed Schroeder
SUBJECT: Small Market Meetings Conference payment approval
DEPARTMENT: Tourist Development Department
BCC DISTRICT:
STATEMENT OF ISSUE: Request approval of payment in the amount of $5,000 to Small
Market Meetings Conference for Breakfast Day 2 Sponsorship.
BACKGROUND: The Emerald Coast Convention Center (ECCC) attends the annual Small
Market Meetings Conference to promote the convention center as the ideal meeting destination
for small to medium sized groups. Breakfast sponsorship entitles the ECCC to a 15-minute
presentation and inclusion in all of the print and web materials for the conference. Marketing
and advertising exposure occurs well in advance of the breakfast itself. The brochure goes out to
thousands of meeting planners the organization invites to the conference and includes the ECCC
logo next to the breakfast being sponsored. The ECCC is also prominently listed on the
conference sponsor webpage.
A purchase requisition was entered for this. However, the invoice was dated and received prior
to issuance of the purchase order so there is no method to pay the vendor in accordance with
County purchasing policy. Board approval is requested to pay the vendor.
OPTIONS: Approve or Disapprove
RECOMMENDATION: Approve payment in the amount of $5,000 to Small Market Meetings
Conference for Breakfast Day 2 Sponsorship.
RECOMMENDED BY:
APPROVED BY:
Ernie Padgett, County Administrator