Okaloosa County School Board — Regular Meeting, November 14, 2022 — reading text

Bank Account at Bank of America. Public Content In order to provide partial self-insurance, the District is requesting authorization for the following two accounts: 1. The District will open one account at Bank of America in its name. 2. United Healthcare will open one Benefits account at Bank of America in its name on our behalf. The United Healthcare Benefits account will be used to fund claim payments. The District's bank account will be used to deposit all health insurance employee deductions and District contributions. In addition, all health insurance expenditures will be paid from this account. United Healthcare will draw funds from this account each week to cover the claims payments made the previous week from the United Healthcare Benefits account. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Diane Kelley, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.10 Renewal of Tag-On Bid RFP 151702 Dispensing System for General Cleaning Supplies, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Nov 14, 2022 - Regular Meeting Type : Action (Consent) Preferred Date : Nov 14, 2022 Absolute Date : Nov 14, 2022 Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds, Project 2011 Custodial Services Recommended Action : Motion to approve the renewal of Tag- On Bid RFP 151702 Dispensing System for General Cleaning Supplies, through Escambia County Schools, effective January 23, 2023, through January 22, 2024. Public Content Request approval to renew Tag-On Bid RFP 151702 Dispensing System for General Cleaning Supplies through Escambia County Schools. The vendor is Supreme Paper Supplies and the purchase of general cleaning supplies will be made as needed, based on fixed bid pricing. The contract is effective January 23, 2023, through January 22, 2024, and funds will be paid from General Funds, Project 2011 Custodial Services. Copies of the renewal documents are attached. For additional information, please contact Dr. Bill Smith, Program Director, Custodial Services, at (850) 689-7890. File Attachments RENEWAL OF TAG-ON BID RFP 151702.pdf (61 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Diane Kelley, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.11 Tag-On Bid Purchase Over $50,000: Playmore Recreational Products & Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Nov 14, 2022 - Regular Meeting Type : Action (Consent) Preferred Date : Nov 14, 2022 Absolute Date : Nov 14, 2022 Fiscal Impact : Yes Dollar Amount : $495,990.42 Budgeted : Yes Budget Source : Eglin ES, Plew ES, Riverside ES paid from Capital Funds (1.50 Mill), Project 5341 DW-Playgrounds; and Silver Sands paid from Capital Funds (Sales Tax), Project 5341 DW- Playgrounds Recommended Action : Motion to approve the purchase of playground equipment from Playmore Recreational Products & Services for Eglin Elementary School in the amount of $128,035.92; Plew Elementary School in the amount of $149,596.44; Riverside Elementary School in the amount of $65,258.27; and Silver Sands School in the amount of $153,099.79, for a total of $495,990.42. Public Content Request approval to purchase playground equipment from Playmore Recreational Products & Services for Eglin Elementary School in the amount of $128,035.92; Plew Elementary School in the amount of $149,596.44; Riverside Elementary School in the amount of $65,258.27; and Silver Sands School in the amount of $153,099.79, for a total of $495,990.42. Purchase are made through Manatee County School District Bid 21-0053-MR with exception of the equipment portion ($12,011.49) of the Riverside Elementary School quote. The equipment portion of the quote is considered non-bid items and will be purchased through Sole Source 6A-1.012(12)(d). Funding will be paid from Eglin ES, Plew ES, Riverside ES paid from Capital Funds (1.50 Mill), Project 5341 DW-Playgrounds; and Silver Sands paid from Capital Funds (Sales Tax), Project 5341 DW-Playgrounds, and copies of the quotes are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments EGLIN QUOTE.pdf (429 KB) PLEW QUOTE.pdf (430 KB) RIVERSIDE QUOTE.pdf (477 KB) SILVER SANDS QUOTE.pdf (477 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Diane Kelley, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.12 Amendment to Service Agreement #23-40 Jayson Jay- Peterson, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Nov 14, 2022 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $2,584.00 Budgeted : Yes Budget Source : General Funds, Project 6110 Adult Education Tuition Recommended Action : Motion to approve the Amendment to Service Agreement #23-40 between Jayson Jay-Peterson and The School Board of Okaloosa County, Florida, on behalf of Okaloosa Technical College, in a revised amount not to exceed $12,844.00, effective November 15, 2022, through April 27, 2023. Public Content Request approval of the Amendment to Service Agreement #23-40 between Jayson Jay-Peterson and The School Board of Okaloosa County, Florida, on behalf of Okaloosa Technical College, to increase hours by 68 hours, for a revised total of 338 hours. The increase is based on $38.00 per hour, for an additional amount of $2,584.00, for a revised total contract amount not to $12,844.00. Funds will be paid from General Funds, Project 6110 Adult Education Tuition. The Amendment is effective November 15, 2022, through April 27, 2023, and copies of the Amendment and original Service Agreement are attached. For additional information, please contact Jon Williams, Principal, Okaloosa Technical College, at (850) 833-3500. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Diane Kelley, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.13 Amendment to Service Agreement #23-39 Elizabeth Morgan, presented by Vince Windham, Program Director, Purchasing, and