Okaloosa County School Board — Regular Meeting, November 14, 2022 — reading text

Amendment #1 - Fiscal Year 2022- 2023. Public Content On September 12, 2022, the School Board adopted the budget for fiscal year 2022-2023. As the fiscal year progresses, we ask the School Board to amend the budget to more accurately reflect estimated revenues and appropriations. The amendments are results of various factors including: increases or decreases in estimated revenues to more accurately reflect revenues, and increases or decreases in appropriations to more accurately reflect estimated expenditures and/or better utilize funds for schools, departments, and projects. These amendments facilitate district operations to occur in a positive manner. These amendments properly reflect the estimated revenue and appropriations. The amendments show the estimated revenue and appropriations for each fund and provide a description of the amendments. Required by S.B.E. rule 6A-1.006. New Revenue Appropriated/(Adjusted) During the Month of September 2022: General Fund $1,459,970.79 Debt Service Funds 8.86 Capital Project Funds 1,065,156.19 Other Special Revenue Funds - Federal, Including ESSER 582,868.00 Other Special Revenue Funds - Food Service 34,884.91 Total - All Funds $3,142,888.75 Note: The estimated new revenue for Other Special Revenue Funds - Miscellaneous (Internal Funds) was estimated to be $10.0 million in the District Summary Budget. This was an entry for District Summary Budget purposes only. Internal Funds are accounted for on a cash basis in a separate software program - School Funds Online. The estimated new revenue will not be adjusted through the year; however, it will be reported on the final budget amendment. The actual revenue and expenditures for Internal Funds will be reported on the Annual Financial Report at year end and through the Internal Funds audit process. File Attachments !BA 01 - Sept 2022.pdf (1,361 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Diane Kelley, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.5 Monthly Financial Statement for September 2022, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Nov 14, 2022 - Regular Meeting Type : Action (Consent) Preferred Date : Nov 14, 2022 Absolute Date : Nov 14, 2022 Fiscal Impact : No Recommended Action : Motion to approve Monthly Financial Statement for September 2022. Public Content The financial statement for the month ending September 30, 2022, is being submitted for use and consideration of the School Board as required by S.B.E. Rule 6A-1.008. File Attachments Financial Statement 2022-09.pdf (812 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Diane Kelley, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.6 Invoices to be approved for payment, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Nov 14, 2022 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 11-14-22.pdf (14 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Diane Kelley, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.7 School Donations, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Nov 14, 2022 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $41,522.37 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private, and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs, and classroom supplies. File Attachments Donations-2022-11-14.pdf (131 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Diane Kelley, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.8 Internal Funds Accounting Manual - Revised, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Nov 14, 2022 - Regular Meeting Type : Action (Consent) Preferred Date : Nov 14, 2022 Absolute Date : Nov 14, 2022 Fiscal Impact : No Recommended Action : Motion to approve Internal Funds Accounting Manual - Revised. Public Content The revised Internal Funds Accounting Manual is being presented for approval under the authority of School Board Policy 02-11 School Internal Funds. It replaces Internal Funds Accounting Manual dated May 1999. File Attachments !Internal Funds Manual 2022-11 - Final.pdf (5,101 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Diane Kelley, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.9 Open a District Bank of America Account for District Partial Self- Insured Health Insurance and Authorize United Healthcare to open a Benefits Bank Account at Bank of America on behalf of the District, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Nov 14, 2022 - Regular Meeting Type : Action (Consent) Preferred Date : Nov 14, 2022 Absolute Date : Nov 14, 2022 Fiscal Impact : No Recommended Action : Motion to approve opening a District Bank of America Account for District Partial Self-Insured Health Insurance and authorizing United Healthcare to open a Benefits