Okaloosa County School Board — Regular Meeting, September 9, 2024 — reading text

for approval. Meeting : Sep 9, 2024 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $98,172.70 Budgeted : Yes Budget Source : Federal Funds, Project 5475 IDEA- K12 Recommended Action : Motion to approve the purchase of various software subscriptions from N2Y for a total of $98,172.70, effective September 2, 2024, through September 1, 2025 and September 10, 2024, through September 9, 2025. Public Content Request approval to purchase various software subscriptions from N2Y for a total of $98,172.70. Funds will be paid from Federal Funds, Project 5475 IDEA-K12. Three (3) of the subscriptions are effective September 2, 2024, through September 1, 2025 and one (1) is effective September 10, 2024, through September 9, 2025. Copies of the quotes are attached. For additional information, please contact Judy Peacock, Program Director, ESE, at (850) 833-5876. File Attachments N2Y QUOTES.pdf (131 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Linda Evanchyk, second by Brett Hinely. Final Resolution: Motion Carries Yes: Linda Evanchyk, Marti Gardner, Brett Hinely, Lamar White 7. Consent Agenda Subject : 7.14 School Donations, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 9, 2024 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $21,165.35 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receives donations over $500.00 from public, private, and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs, and classroom supplies. File Attachments Donations-2024-09-09.pdf (126 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Linda Evanchyk, second by Brett Hinely. Final Resolution: Motion Carries Yes: Linda Evanchyk, Marti Gardner, Brett Hinely, Lamar White 7. Consent Agenda Subject : 7.15 Application for Impact Aid under P.L.81-874 for Fiscal Year 2024-2025 naming the Authorized Representative and Core User Account Signer, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 9, 2024 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve the application for Impact Aid under P.L. 81-874 for Fiscal Year 2024-2025 naming the Authorized Representative and Core User Account Signer. Public Content P.L. 81-874 requires that School Board minutes reflect the authorized representative as part of the application process each year. The "Core User" must be an employee of the School District with the authority to sign the Impact Aid application. The appointed "Core User" will have the authority to create and manage two other users who will enter the District's detailed impact aid data into the system. The designated "Core User," with signature authority, is required to log into the system to electronically sign the finalized application. In light of the time required to complete this process, it is recommended the School Board again approve the Chief Financial Officer as the authorized representative with signature authority to file the Impact Aid application for fiscal year 2024-2025. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Linda Evanchyk, second by Brett Hinely. Final Resolution: Motion Carries Yes: Linda Evanchyk, Marti Gardner, Brett Hinely, Lamar White 7. Consent Agenda Subject : 7.16 Superintendent's Annual Financial Report & Program Cost Report for Year Ended June 30, 2024, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 9, 2024 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve Superintendent's Annual Financial Report & Cost Report for Year Ended June 30, 2024. Public Content In accordance with rule 6A-1.0071(3), Florida Administrative Code, all sections of the Superintendent's Annual Financial Report (AFR), including the Cost Report, must be submitted for approval by the School Board prior to submission to the State. The AFR is the unaudited data submitted to DOE by Florida school districts. It includes revenue detailed by federal, state, and local sources, and expenditures detailed by function (the purpose of an expenditure) and object (what was purchased or the service obtained). The data is displayed by fund type, including General Fund, Special Revenue Funds, Debt Service Funds, and Capital Project Funds. The Cost Report identifies direct and indirect costs by program and measures statutory compliance as established in law. Programs include K-3 Basic, 4-8 Basic, 9-12 Basic, K-3 Basic with ESE Services, 4-8 Basic with ESE Services, 9-12 Basic with ESE Services, ESOL, ESE Support Level 254, and ESE Support Level 255. The report is based on fund, function, object, and center. File Attachments 2023-2024 AFR - Published 9.09.2024.pdf (2,273 KB) !Fiscal Year 2023-2024 Program Cost Report 9-9-24.pdf (1,885 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Linda Evanchyk, second by Brett Hinely. Final Resolution: Motion Carries Yes: Linda Evanchyk, Marti Gardner, Brett Hinely, Lamar White 7. Consent Agenda Subject : 7.17 Renewal of ITB 22-01 Security Fence Bid-District Wide, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 9, 2024 - Regular Meeting Type : Action (Consent) Preferred Date : Sep 09, 2024 Absolute Date : Sep 09, 2024 Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Funds As Available Recommended Action : Motion to approve the renewal of ITB 22-01 Security Fence Bid-District Wide, effective September 28, 2024, through September 27, 2025. Public Content Request approval to renew ITB 22-01 Security Fence Bid-District Wide, based on same pricing, terms and conditions. The awarded vendors are American Eagle Fence, Harris Fence Installation, Inc., and Shalimar Fence. Funds will be paid from Capital funds as available and the contract is effective September 28, 2024, through September 27, 2025. Copies of the renewal documents are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance, at (850) 689-7159. File Attachments RENEWAL DOCUMENTS.pdf (983 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Linda Evanchyk, second by Brett Hinely. Final Resolution: Motion Carries Yes: Linda Evanchyk, Marti Gardner, Brett Hinely, Lamar White 7. Consent Agenda