Okaloosa County BOCC — August 4, 2014 — 5-2 Parks — reading text

BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA SERVICE AREA: CULTURE/RECREATION DEPARTMENT/PROGRAM: PARKS PROGRAM DESCRIPTION: The Parks Division provides Construction Technicians and Groundskeepers for services at 59 developed parks throughout Okaloosa County. These include beach parks, baseball/athletic fields, neighborhood parks and assigned non-park areas such as Highway 98 and Santa Rosa Boulevard medians on Okaloosa Island. Groundskeepers provide services to the public by maintaining approximately 467 acres of grass, installing and maintaining landscaping and 55 irrigation systems, cleaning 21 restrooms and providing trash pickup/removal and beach cleaning services for Destin and Okaloosa Island. All Groundskeepers have acquired a Limited Lawn and Ornamental Spray License; in addition, some have acquired a Right of Way Spray License. Construction Technicians conducts maintenance, repair and new construction at all county parks. This includes construction of ball fields, boardwalks, play structures, safety surfacing, restroom facilities, pavilions, fencing and sidewalks. To maintain high safety standards, playgrounds are constructed and inspected in accordance with National Recreation and Parks Association (NRPA) guide lines. Inspections are performed by staff members who have acquired a Certified Playground Safety Inspector license. REVENUE: All Parks are funded through a combination of Tourist Development, General Fund and Unincorporated County Parks Municipal Service Taxing Unit funds. Supporting revenue from the Tourist Development Department are Bed Tax Funds. The Tourist Development monies are used for repair and maintenance of Tourist District Parks and beach cleaning services located within the Tourist Development District. Supporting revenue from the General Fund are ad valorem taxes, state shared revenue, licenses, permits, charges for services, interest, other miscellaneous revenue and transfers from other funds. Supporting revenue of the Unincorporated County Parks Municipal Service Taxing Unit are unincorporated assessed non ad valorem taxes, intergovernmental revenue and miscellaneous revenue. EXPENDITURES: Expenditures Budget FY12 FY13 FY14 FY15 Category Actual $ Actual $ Original $ Approved $ Personal Services 821,194 813,747 947,918 1,029,237 Operating Expenses 607,606 509,674 800,105 981,464 Capital Outlay 64,368 225,473 1,010,456 1,507,085 Budget Transfer 0 0 450,000 450,000 Reserves 0 0 3,596,489 3,146,508 Total 1,493,168 1,548,894 6,804,968 7,114,294 HISTORICAL STAFFING SUMMARY: Category FY12 FY13 FY14 FY15 Full-time 19 19 19 21 Part-Time 0 0 0 0 Relief 0 0 0 0 Total 19 19 19 21 • For FY2014/2015 the department split between County Parks and Unincorporated County Parks remains at 35% / 65%. • For FY2014/2015 the County Parks budget (35%) is now split 75% Tourist District Parks and 25% County Parks. MAJOR ACCOMPLISHMENTS LAST YEAR:  Marler Park – The addition of the additional boat trailer parking in conjunction with the Conference Center and their new exhibit pad.  Shalimar / Port Dixie – Removed and stored all net and fence poles used during baseball season, reinstalled after soccer season. Hauled and spread clay on the infields of 5 baseball fields. Continue to provide weekly cleaning of the restrooms and grounds maintenance. Each year prepare baseball fields for use during baseball, and football season  Okaloosa Island – Removed all irrigation pumps and motors, replaced seals and gaskets, cleaned and made necessary repairs to all 42 pumps and motors. Re-installed all pumps and motor and made them operational. This is a yearly function; it has been proven to reduce breakdowns during heavy use periods.  Facilities – Spread fertilizer, ant control, pre and post emergent weed control.  Performed regular routine grounds maintenance in 59 parks.  Performed regular routing grounds maintenance in non-park areas. 2 ½ miles of medians and 2 ½ miles of right-of-way on Santa Rosa Boulevard and approximately ½ mile of Highway 98 medians on Okaloosa Island.  Lake Silver – Maintained erosion and stabilization project on approximately 40 acres of the site, hauled fill material and placed in wash areas, constructed berms to channel water to help prevent wash outs. Performed mowing and clean-up of trash and debris, monitor perimeter fencing.  Baker Ball Park – Continue weekly cleaning of 3 restrooms and provide weekly grounds maintenance over entire park. Perform visual inspection of play structures. Each year prepare baseball fields for use during baseball, and football season  Garden City Park - Continue weekly cleaning of restrooms and provide weekly grounds maintenance over entire park including the additional unimproved 10 acres. Each year prepare baseball fields for use during baseball, and football season  Shalimar Elementary School Park - Continue weekly cleaning of restrooms and provide weekly grounds maintenance over entire park. Removed and stored all net and fence poles used during baseball season, reinstalled after soccer season. Each year prepare baseball fields for use during baseball, and football season  Don and Susan Stillwell Park – Crews planted 82 Hawthorne Shrubs (donated by Airports), planted 32 Crape Myrtle trees - 12-13 ft tall, planted 15 Red Maple trees – 8 ft tall, planted 10 Bald Cypress trees – 10 ft tall. Completed roofing 2 picnic pavilions, installed benches and trash receptacles, completed Ph III construction.  Laurel Hill Park (Hwy 393) – Crews completed the construction of a 220 ft wood bridge across a wetland area that will be used to access the eastern 4.4 acres of the property. Constructed  Veterans Park (Okaloosa Island) – Crews constructed a 2160 ft walk path. The path was constructed with 6x6 timbers with limestone and 2x6 walk boards.  Bluewater Bay - Crews formed and poured a 2200 ft x 5 ft wide sidewalk along the northerly right of way of South Wind Drive.  Blackman Park – Constructed picnic pavilion and installed refurbished 2 bay swings (acquired from Ocean City Elementary School)  Okaloosa Island and Destin Beaches – Assumed all beach cleaning duties in October 2013 – February 2014. Then in May 2014, reassumed the beach cleaning to include sifting 3.4 miles on Okaloosa Island and 6.5 miles of beach in Destin. Maintained trash collection from approximately 318 trash cans along both beaches. PROGRAM GOAL: To provide maintenance, construction and customer services in County parks and recreation areas. KEY OBJECTIVES: 1. Provide structurally sound and safe facilities for all County Parks and recreation areas. 2. Provide clean, accessible restroom facilities where practicable. 3. Provide ADA compliant accessibility to parks. 4. Maintain park grounds with regularly scheduled mowing and trash removal. 5. Provide timely and courteous assistance to citizens. 6. Provide construction services at greatly reduced cost compared to contracting design and build services. PERFORMANCE MEASURES: Actual Estimated Adopted Performance Measures FY12/13 FY13/14 FY14/15 Number of Full-Time Equivalents (FTEs) 19 19 21 Input Salaries & Operating Expenditures – Combined $1,631,528 New Construction (grants and local match) 0 1 0 Parks Maintained (repairs, grounds keeping) 59 59 59 Output Parks Improved (construction, renovation) 10 6 2 Visual safety inspection of play structures/play areas by Certified Playground Safety Inspection (CPSI) certified 2 4 3 employees. Personnel trained in lawn/ornamental pest control. 12 9 11 Efficiency Personnel acquired/maintained CDL Licenses 14 10 11 Implemented in-house equipment service schedule 45 47 50 (equipment; mowers, weed eaters, blowers, etc. ) Effectiveness Parks repair Work Orders tracked (facilities) 67 72 65 Maintain parts list/repairs for all equipment 47 49 49 Maintain irrigation system inventory 54 49 50  BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA SERVICE AREA: CULTURE/RECREATION DEPARTMENT/PROGRAM: PARKS/BOATING IMPROVEMENT PROGRAM DESCRIPTION: The Parks Division administers the Boating Improvement Program by installing and maintaining County boat ramps and boating related support facilities such as restrooms, parking areas, pavilions, and docks. This program provides removal of derelict vessels that have been identified and approved by the Florida Fish and Wildlife Conservation Commission (FWC). The Parks staff provides oversight of installation and replacement of boating restriction area signs and pilings such as “No Wake and Minimum Wake Zone”. The program also provides grants and aids to municipalities, upon request, for improvements to their boating facilities. REVENUE: The Boating Improvement Program is funded by revenue generated from boat registrations within Okaloosa County. EXPENDITURES: Expenditures Budget FY12 FY13 FY14 FY15 Category Actual $ Actual $ Original $ Approved $ Operating Expenses 74,466 83,220 218,740 170,280 Capital Outlay 97,577 10,928 75,000 75,000 Grants & Aids 36,900 28,100 75,000 50,000 Reserves 0 0 346,260 219,720 Total 208,943 122,248 715,000 515,000 HISTORICAL STAFFING SUMMARY: Category FY12 FY13 FY14