{
  "title": "The Records Chase",
  "compiled": "2026-10-30",
  "coverage": "Original Sent messages and relevant reply threads audited October 30, 2026; each entity carries its own documented review date.",
  "sources": {
    "tracker": {
      "title": "Road Camp 12 — FOIA Tracker",
      "date": "2026-10-23",
      "description": "Reconciled master register; October 14 corrections supersede earlier delivery claims."
    },
    "sep28": {
      "title": "Correspondence Status 2026-09-28",
      "date": "2026-09-28",
      "description": "Dated mailbox, Sent, web-form and fax-history review; retained snapshots reconciled."
    },
    "fax": {
      "title": "Fax resubmissions — September 28, 2026",
      "date": "2026-09-28",
      "description": "Individual fax attempts and failed courtesy emails."
    },
    "sep30": {
      "title": "Correspondence actions — 2026-09-30",
      "date": "2026-09-30",
      "description": "Sent-copy verification, sender corrections, exact bounce times and unsent court draft."
    },
    "milton": {
      "title": "Milton Fire response — 2026-10-01",
      "date": "2026-10-01",
      "description": "Original reply quotes the September 25 web-form receipt."
    },
    "fbi": {
      "title": "FBI Road Camp 12 response — October 22, 2026",
      "date": "2026-10-23",
      "description": "Second negative-search letter, retrieved October 23; reopening date not established."
    },
    "fwb": {
      "title": "Fort Walton Beach records request — October 17, 2026",
      "date": "2026-10-20",
      "description": "October 17 failed email and portal receipt; October 20 tax records and Finance follow-up."
    },
    "oct09": {
      "title": "Communications — October 9, 2026",
      "date": "2026-10-20",
      "description": "Library thank-you and October 20 Escambia follow-up."
    },
    "oct17": {
      "title": "Squawk email review — October 17, 2026",
      "date": "2026-10-17",
      "description": "Later FDOT, State Attorney, Vital Records, Century and FDLE responses."
    },
    "oct27": {
      "title": "Squawk email review — October 27, 2026",
      "date": "2026-10-27",
      "description": "Escambia response dated October 26."
    },
    "oct28": {
      "title": "Squawk communications review — October 27–28, 2026",
      "date": "2026-10-28",
      "description": "Fort Walton Beach completion notice dated October 27; portal attachments not downloaded in this review."
    },
    "recovery": {
      "title": "Records correspondence: delivery recovery",
      "date": "2026-09-28",
      "description": "Explicitly states no telephone calls or postal mailings had been made; planned routes are not attempts."
    },
    "original-mail": {
      "title": "Original Sent messages, delivery notices and quoted request threads",
      "date": "2026-10-30",
      "description": "Read-only audit of original Proton Sent headers and relevant Squawk messages. Email times normalized to America/Chicago; addresses, private message identifiers and access keys omitted."
    }
  },
  "entities": [
    {
      "id": "clerk",
      "name": "Santa Rosa County Clerk",
      "reference": "COE-RC12-002",
      "status": "Negative search",
      "summary": "Criminal and Civil searches found no records. Historical inquest holdings elsewhere remain unresolved.",
      "asof": "2026-10-30",
      "project": "Berrydale",
      "links": [],
      "attempts": [
        {
          "id": "clerk-1",
          "date": "2026-09-25",
          "channel": "Email",
          "action": "Initial inquiry, attempt 1",
          "outcome": "Failed delivery",
          "source": "original-mail",
          "reply": null,
          "reply_kind": null,
          "reply_channel": null,
          "note": "Original Sent timestamp and delivery-failure notice verified. Rejection time measures delivery failure, not an agency response.",
          "date_bound": false,
          "ack": null,
          "bounce_seconds": 5,
          "sent_at": "2026-09-26T01:55:38Z"
        },
        {
          "id": "clerk-2",
          "date": "2026-09-25",
          "channel": "Email",
          "action": "Initial inquiry, attempt 2",
          "outcome": "Failed delivery",
          "source": "original-mail",
          "reply": null,
          "reply_kind": null,
          "reply_channel": null,
          "note": "Original Sent timestamp and delivery-failure notice verified. Rejection time measures delivery failure, not an agency response.",
          "date_bound": false,
          "ack": null,
          "bounce_seconds": 8,
          "sent_at": "2026-09-26T02:49:01Z"
        },
        {
          "id": "clerk-5",
          "date": "2026-09-26",
          "channel": "Fax",
          "action": "Initial request",
          "outcome": "Reply received",
          "source": "sep28",
          "reply": "2026-09-28",
          "reply_kind": "Negative search",
          "reply_channel": "Email",
          "note": "Both acknowledgment and search reply quote this fax. No historical records supplied.",
          "date_bound": false,
          "ack": "2026-09-28",
          "bounce_seconds": null
        },
        {
          "id": "clerk-3",
          "date": "2026-09-26",
          "channel": "Email-to-fax relay",
          "action": "Relay attempt 1",
          "outcome": "Failed delivery",
          "source": "original-mail",
          "reply": null,
          "reply_kind": null,
          "reply_channel": null,
          "note": "Original Sent timestamp and delivery-failure notice verified. Rejection time measures delivery failure, not an agency response.",
          "date_bound": false,
          "ack": null,
          "bounce_seconds": 4,
          "sent_at": "2026-09-26T05:39:24Z"
        },
        {
          "id": "clerk-4",
          "date": "2026-09-26",
          "channel": "Email-to-fax relay",
          "action": "Relay attempt 2",
          "outcome": "Failed delivery",
          "source": "original-mail",
          "reply": null,
          "reply_kind": null,
          "reply_channel": null,
          "note": "Original Sent timestamp and delivery-failure notice verified. Rejection time measures delivery failure, not an agency response.",
          "date_bound": false,
          "ack": null,
          "bounce_seconds": 3,
          "sent_at": "2026-09-26T05:40:46Z"
        },
        {
          "id": "clerk-7",
          "date": "2026-09-28",
          "channel": "Fax",
          "action": "Inquest supplement",
          "outcome": "Reply received",
          "source": "sep28",
          "reply": "2026-09-28",
          "reply_kind": "Negative search",
          "reply_channel": "Email",
          "note": "Reply explicitly quotes the supplemental fax; same calendar day. Portal clock timezone is unverified, so no hourly interval is claimed.",
          "date_bound": false,
          "ack": null,
          "bounce_seconds": null
        },
        {
          "id": "clerk-8",
          "date": "2026-09-28",
          "channel": "Fax",
          "action": "Custodian / referral follow-up",
          "outcome": "Delivered",
          "source": "sep28",
          "reply": null,
          "reply_kind": null,
          "reply_channel": null,
          "note": "Successful transmission. September 29 reply continues the thread; no unique one-to-one pairing is established.",
          "date_bound": false,
          "ack": null,
          "bounce_seconds": null
        },
        {
          "id": "clerk-6",
          "date": "2026-09-28",
          "channel": "Email",
          "action": "Search-scope follow-up",
          "outcome": "Failed delivery",
          "source": "original-mail",
          "reply": null,
          "reply_kind": null,
          "reply_channel": null,
          "note": "Original Sent timestamp and delivery-failure notice verified. Rejection time measures delivery failure, not an agency response.",
          "date_bound": false,
          "ack": null,
          "bounce_seconds": 6,
          "sent_at": "2026-09-28T19:27:49Z"
        },
        {
          "id": "clerk-9",
          "date": "2026-10-14",
          "channel": "Email",
          "action": "Coroner / County Judge search-scope follow-up",
          "outcome": "Sent / awaiting reply",
          "source": "original-mail",
          "reply": null,
          "reply_kind": null,
          "reply_channel": null,
          "note": "Original Sent message verified. No uniquely linked staff reply found in the reviewed correspondence.",
          "date_bound": false,
          "ack": null,
          "bounce_seconds": null,
          "sent_at": "2026-10-14T22:52:43Z"
        }
      ],
      "events": [
        {
          "date": "2026-09-29",
          "kind": "Negative search",
          "text": "Clerk confirms no records found and says other entities require separate inquiries.",
          "source": "tracker",
          "channel": "Email",
          "date_bound": false
        }
      ],
      "planned": []
    },
    {
      "id": "milton",
      "name": "Milton Fire Department",
      "reference": "COE-RC12-003 · Form 4494",
      "status": "No surviving records reported",
      "summary": "Department reports responsive records lost or discarded before current staff; disposal and transfer details were not supplied.",
      "asof": "2026-10-01",
      "project": "Berrydale",
      "links": [],
      "attempts": [
        {
          "id": "milton-1",
          "date": "2026-09-25",
          "channel": "Web form",
          "action": "Incident-report request",
          "outcome": "Reply received",
          "source": "milton",
          "reply": "2026-10-01",
          "reply_kind": "No surviving records",
          "reply_channel": "Email",
          "note": "Send date comes from the receipt quoted in the reply. Six calendar days; not a legal-deadline calculation.",
          "date_bound": false,
          "ack": "2026-09-25",
          "bounce_seconds": null
        }
      ],
      "events": [],
      "planned": []
    },
    {
      "id": "county",
      "name": "Santa Rosa County",
      "reference": "COE-RC12-004",
      "status": "Acknowledged / pending",
      "summary": "A web-form receipt is documented; no staff search result appears in the reconciled tracker.",
      "asof": "2026-10-30",
      "project": "Berrydale",
      "links": [],
      "attempts": [
        {
          "id": "county-1",
          "date": "2026-09-25",
          "channel": "Web form",
          "action": "Public-records request",
          "outcome": "Receipt confirmed",
          "source": "original-mail",
          "reply": null,
          "reply_kind": null,
          "reply_channel": null,
          "note": "Original web-form confirmation was received September 25 at 9:30 p.m. Central. This establishes submission by that time, not the exact send second.",
          "date_bound": true,
          "ack": "2026-09-25",
          "bounce_seconds": null
        },
        {
          "id": "county-2",
          "date": "2026-10-14",
          "channel": "Email",
          "action": "Status and historical search-scope follow-up",
          "outcome": "Sent / awaiting reply",
          "source": "original-mail",
          "reply": null,
          "reply_kind": null,
          "reply_channel": null,
          "note": "Original Sent message verified. No uniquely linked staff reply found in the reviewed correspondence.",
          "date_bound": false,
          "ack": null,
          "bounce_seconds": null,
          "sent_at": "2026-10-14T22:52:51Z"
        }
      ],
      "events": [],
      "planned": []
    },
    {
      "id": "jay",
      "name": "Jay Volunteer Fire / Station 27",
      "reference": "COE-RC12-007",
      "status": "Delivery unresolved",
      "summary": "Emails bounced and both recorded faxes failed. Provider line tests are not agency replies.",
      "asof": "2026-10-30",
      "project": "Berrydale",
      "links": [],
      "attempts": [
        {
          "id": "jay-1",
          "date": "2026-09-25",
          "channel": "Email",
          "action": "Initial inquiry",
          "outcome": "Failed delivery",
          "source": "original-mail",
          "reply": null,
          "reply_kind": null,
          "reply_channel": null,
          "note": "Original Sent timestamp and delivery-failure notice verified. Rejection time measures delivery failure, not an agency response.",
          "date_bound": false,
          "ack": null,
          "bounce_seconds": 6,
          "sent_at": "2026-09-26T03:49:16Z"
        },
        {
          "id": "jay-2",
          "date": "2026-09-26",
          "channel": "Fax",
          "action": "Initial fax",
          "outcome": "Failed delivery",
          "source": "sep28",
          "reply": null,
          "reply_kind": null,
          "reply_channel": null,
          "note": "",
          "date_bound": false,
          "ack": null,
          "bounce_seconds": null
        },
        {
          "id": "jay-4",
          "date": "2026-09-28",
          "channel": "Fax",
          "action": "Fax resubmission",
          "outcome": "Failed delivery",
          "source": "fax",
          "reply": null,
          "reply_kind": null,
          "reply_channel": null,
          "note": "Zero pages transmitted.",
          "date_bound": false,
          "ack": null,
          "bounce_seconds": null
        },
        {
          "id": "jay-3",
          "date": "2026-09-28",
          "channel": "Email",
          "action": "Courtesy notice of fax resubmission",
          "outcome": "Failed delivery",
          "source": "original-mail",
          "reply": null,
          "reply_kind": null,
          "reply_channel": null,
          "note": "Original Sent timestamp and delivery-failure notice verified. Rejection time measures delivery failure, not an agency response.",
          "date_bound": false,
          "ack": null,
          "bounce_seconds": 4,
          "sent_at": "2026-09-28T19:13:11Z"
        }
      ],
      "events": [
        {
          "date": "2026-10-01",
          "kind": "Provider diagnostic",
          "text": "Provider reports ringing without a fax tone; no agency acknowledgment.",
          "source": "tracker",
          "channel": "Provider telephone test",
          "date_bound": false
        }
      ],
      "planned": [
        "Telephone verification of the receiving route",
        "Postal route: address to be confirmed"
      ]
    },
    {
      "id": "fhp",
      "name": "Florida Highway Patrol",
      "reference": "COE-RC12-008",
      "status": "Delivery unresolved",
      "summary": "Email bounced. No verified fax route, fax submission or agency reply is documented.",
      "asof": "2026-10-30",
      "project": "Berrydale",
      "links": [],
      "attempts": [
        {
          "id": "fhp-1",
          "date": "2026-09-25",
          "channel": "Email",
          "action": "Records request",
          "outcome": "Failed delivery",
          "source": "original-mail",
          "reply": null,
          "reply_kind": null,
          "reply_channel": null,
          "note": "Original Sent timestamp and delivery-failure notice verified. Rejection time measures delivery failure, not an agency response.",
          "date_bound": false,
          "ack": null,
          "bounce_seconds": 5,
          "sent_at": "2026-09-26T03:49:50Z"
        }
      ],
      "events": [],
      "planned": [
        "Telephone route verification",
        "Postal fallback",
        "Fax: not sent"
      ]
    },
    {
      "id": "archives",
      "name": "State Archives of Florida / State Library",
      "reference": "COE-RC12-012",
      "status": "Records produced",
      "summary": "Three PDFs (51 pages) supplied October 12. The October 14 follow-up for missing appendices received a negative supplementary search on October 20; that later search is separate from the records already produced.",
      "asof": "2026-10-30",
      "project": "Berrydale",
      "links": [
        {
          "url": "/evidence/LED-2026-e9cce9957207496583ffe3793ed81c83",
          "label": "S1805 · 14 pages"
        },
        {
          "url": "/evidence/LED-2026-d3ee91816dcc4166bfe4ef668ec3f0f5",
          "label": "S431 · 16 pages"
        },
        {
          "url": "/evidence/LED-2026-c230a2000e0948fc9b38c98c9e0b10c0",
          "label": "S923 · 21 pages"
        }
      ],
      "attempts": [
        {
          "id": "archives-1",
          "date": "2026-09-25",
          "channel": "Email",
          "action": "Initial inquiry",
          "outcome": "Failed delivery",
          "source": "original-mail",
          "reply": null,
          "reply_kind": null,
          "reply_channel": null,
          "note": "Original Sent timestamp and delivery-failure notice verified. Rejection time measures delivery failure, not an agency response.",
          "date_bound": false,
          "ack": null,
          "bounce_seconds": 5,
          "sent_at": "2026-09-26T04:37:24Z"
        },
        {
          "id": "archives-3",
          "date": "2026-09-28",
          "channel": "Fax",
          "action": "Public-records custodian route",
          "outcome": "Failed delivery",
          "source": "fax",
          "reply": null,
          "reply_kind": null,
          "reply_channel": null,
          "note": "Zero pages transmitted.",
          "date_bound": false,
          "ack": null,
          "bounce_seconds": null
        },
        {
          "id": "archives-4",
          "date": "2026-09-28",
          "channel": "Fax",
          "action": "Division director routing attempt",
          "outcome": "Failed delivery",
          "source": "sep28",
          "reply": null,
          "reply_kind": null,
          "reply_channel": null,
          "note": "Separate fax destination; failed after one attempt.",
          "date_bound": false,
          "ack": null,
          "bounce_seconds": null
        },
        {
          "id": "archives-5",
          "date": "2026-09-28",
          "channel": "Web form",
          "action": "State Library inquiry for routing to Archives",
          "outcome": "Reply received",
          "source": "tracker",
          "reply": "2026-09-29",
          "reply_kind": "Staff routing acknowledgment",
          "reply_channel": "Email",
          "note": "The Archives delivery followed in the same request chain on October 12: 14 calendar days after this confirmed web submission, not after the earlier failed email.",
          "date_bound": false,
          "ack": "2026-09-28",
          "bounce_seconds": null
        },
        {
          "id": "archives-2",
          "date": "2026-09-28",
          "channel": "Email",
          "action": "Courtesy notice",
          "outcome": "Failed delivery",
          "source": "original-mail",
          "reply": null,
          "reply_kind": null,
          "reply_channel": null,
          "note": "Original Sent timestamp and delivery-failure notice verified. Rejection time measures delivery failure, not an agency response.",
          "date_bound": false,
          "ack": null,
          "bounce_seconds": 4,
          "sent_at": "2026-09-28T19:13:05Z"
        },
        {
          "id": "archives-6",
          "date": "2026-10-14",
          "channel": "Email",
          "action": "Thank-you following records receipt",
          "outcome": "Failed delivery",
          "source": "original-mail",
          "reply": null,
          "reply_kind": null,
          "reply_channel": null,
          "note": "Original Sent timestamp and delivery-failure notice verified. Rejection time measures delivery failure, not an agency response.",
          "date_bound": false,
          "ack": null,
          "bounce_seconds": 5,
          "sent_at": "2026-10-14T19:57:08Z"
        },
        {
          "id": "archives-7",
          "date": "2026-10-14",
          "channel": "Email",
          "action": "Search for missing appendices and related correspondence",
          "outcome": "Reply received",
          "source": "original-mail",
          "reply": "2026-10-20",
          "reply_kind": "Negative supplementary search",
          "reply_channel": "Email",
          "note": "The reply quotes this request. Archives searched additional record groups but found no missing appendices or further correspondence; the October 12 production remains a separate milestone.",
          "date_bound": false,
          "ack": null,
          "bounce_seconds": null,
          "sent_at": "2026-10-14T22:52:15Z",
          "reply_at": "2026-10-20T19:30:08Z"
        }
      ],
      "events": [
        {
          "date": "2026-10-12",
          "kind": "Production",
          "text": "Three PDFs supplied: 51 pages. The covering email has a fire-date error; the enclosed report dates the fire July 16, 1967.",
          "source": "tracker",
          "channel": "Email",
          "date_bound": false
        },
        {
          "date": "2026-10-14",
          "kind": "Published",
          "text": "Original PDFs retrieved, checked and published with matching public-download hashes.",
          "source": "tracker",
          "channel": "Archive publication",
          "date_bound": false
        }
      ],
      "planned": [
        "Postal letter prepared September 28; not mailed"
      ]
    },
    {
      "id": "fbi",
      "name": "Federal Bureau of Investigation",
      "reference": "COE-RC12-015 · 1759845-000 / -001",
      "status": "Negative search",
      "summary": "Two main/reference CRS searches found no responsive records. Reopened request was closed again October 22; no investigative records produced.",
      "asof": "2026-10-30",
      "project": "Berrydale",
      "links": [],
      "attempts": [
        {
          "id": "fbi-1",
          "date": "2026-09-26",
          "channel": "Records portal",
          "action": "Initial eFOIA request",
          "outcome": "Reply received",
          "source": "tracker",
          "reply": "2026-10-05",
          "reply_kind": "Negative search",
          "reply_channel": "Records portal",
          "note": "Nine calendar days to the first final letter. Portal authorization links are access messages, not search results.",
          "date_bound": false,
          "ack": "2026-09-26",
          "bounce_seconds": null
        },
        {
          "id": "fbi-2",
          "date": "2026-10-14",
          "channel": "Records portal",
          "action": "Additional search information",
          "outcome": "Reply received",
          "source": "original-mail",
          "reply": "2026-10-22",
          "reply_kind": "Negative search",
          "reply_channel": "Records portal",
          "note": "Original eFOIA confirmation received October 14 at 6:21 p.m. Central contains the additional-search submission. Eight calendar days to the October 22 final letter; the receipt time is not asserted as the exact submission second.",
          "date_bound": false,
          "ack": "2026-10-14",
          "bounce_seconds": null
        }
      ],
      "events": [
        {
          "date": "2026-10-23",
          "kind": "Preserved",
          "text": "Second original letter retrieved and hash-verified; no records produced.",
          "source": "fbi",
          "channel": "Records portal",
          "date_bound": false
        }
      ],
      "planned": []
    },
    {
      "id": "doj",
      "name": "DOJ referral unit",
      "reference": "Earlier route before FBI portal",
      "status": "Delivery unresolved",
      "summary": "The earlier referral-unit fax failed; the separate FBI portal request was later acknowledged.",
      "asof": "2026-09-28",
      "project": "Berrydale",
      "links": [],
      "attempts": [
        {
          "id": "doj-1",
          "date": "2026-09-26",
          "channel": "Fax",
          "action": "Referral-unit fax",
          "outcome": "Failed delivery",
          "source": "sep28",
          "reply": null,
          "reply_kind": null,
          "reply_channel": null,
          "note": "Failure notice dated September 26; exact submission time not recorded.",
          "date_bound": true,
          "ack": null,
          "bounce_seconds": null
        }
      ],
      "events": [],
      "planned": []
    },
    {
      "id": "nara",
      "name": "National Archives at Atlanta",
      "reference": "COE-RC12-016",
      "status": "Referral / clarification",
      "summary": "Federal court holdings need a case number. A possible court name index was suggested; no federal case or records production has been established.",
      "asof": "2026-10-30",
      "project": "Berrydale",
      "links": [],
      "attempts": [
        {
          "id": "nara-1",
          "date": "2026-09-26",
          "channel": "Email",
          "action": "Initial inquiry",
          "outcome": "Reply received",
          "source": "original-mail",
          "reply": "2026-09-28",
          "reply_kind": "Locating-information request",
          "reply_channel": "Email",
          "note": "Original Sent message verified; a Sent copy alone does not establish delivery.",
          "date_bound": false,
          "ack": null,
          "bounce_seconds": null,
          "sent_at": "2026-09-26T06:57:59Z",
          "reply_at": "2026-09-28T12:02:08Z"
        },
        {
          "id": "nara-3",
          "date": "2026-09-28",
          "channel": "Web form",
          "action": "Research / court-records supplement",
          "outcome": "Reply received",
          "source": "original-mail",
          "reply": "2026-09-29",
          "reply_kind": "Court-index referral",
          "reply_channel": "Email",
          "note": "September 29 reply explicitly quotes the September 28 web-form submission, establishing this pairing. The original form gives 3:41 p.m. Eastern.",
          "date_bound": false,
          "ack": "2026-09-28",
          "bounce_seconds": null,
          "reply_at": "2026-09-29T16:04:41Z"
        },
        {
          "id": "nara-2",
          "date": "2026-09-28",
          "channel": "Email",
          "action": "Follow-up with qualified research leads",
          "outcome": "Failed delivery",
          "source": "original-mail",
          "reply": null,
          "reply_kind": null,
          "reply_channel": null,
          "note": "Original Sent timestamp and delivery-failure notice verified. Rejection time measures delivery failure, not an agency response.",
          "date_bound": false,
          "ack": null,
          "bounce_seconds": 5,
          "sent_at": "2026-09-28T19:27:55Z"
        }
      ],
      "events": [
        {
          "date": "2026-09-29",
          "kind": "Referral",
          "text": "No name index in NARA holdings; referred to the Pensacola federal court for possible name indexes. No historical records supplied.",
          "source": "tracker",
          "channel": "Email",
          "date_bound": false
        }
      ],
      "planned": []
    },
    {
      "id": "uwf",
      "name": "UWF Archives / West Florida History Center",
      "reference": "COE-RC12-017",
      "status": "Sent / awaiting reply",
      "summary": "Earlier email/fax routes had delivery problems. A renewed email inquiry was sent October 14; no uniquely linked staff reply was found in the reviewed correspondence.",
      "asof": "2026-10-30",
      "project": "Berrydale",
      "links": [],
      "attempts": [
        {
          "id": "uwf-1",
          "date": "2026-09-26",
          "channel": "Email",
          "action": "Initial inquiry",
          "outcome": "Sent; receipt unconfirmed",
          "source": "original-mail",
          "reply": null,
          "reply_kind": null,
          "reply_channel": null,
          "note": "Original Sent message verified; a Sent copy alone does not establish delivery.",
          "date_bound": false,
          "ack": null,
          "bounce_seconds": null,
          "sent_at": "2026-09-26T06:58:32Z"
        },
        {
          "id": "uwf-3",
          "date": "2026-09-28",
          "channel": "Fax",
          "action": "Library routing packet",
          "outcome": "Transmission unconfirmed",
          "source": "sep30",
          "reply": null,
          "reply_kind": null,
          "reply_channel": null,
          "note": "Still sending with zero pages at September 30 check; no final delivery result documented.",
          "date_bound": false,
          "ack": null,
          "bounce_seconds": null
        },
        {
          "id": "uwf-2",
          "date": "2026-09-28",
          "channel": "Email",
          "action": "Inquest and holdings supplement",
          "outcome": "Failed delivery",
          "source": "original-mail",
          "reply": null,
          "reply_kind": null,
          "reply_channel": null,
          "note": "Original Sent timestamp and delivery-failure notice verified. Rejection time measures delivery failure, not an agency response.",
          "date_bound": false,
          "ack": null,
          "bounce_seconds": 5,
          "sent_at": "2026-09-28T19:45:38Z"
        },
        {
          "id": "uwf-4",
          "date": "2026-10-14",
          "channel": "Email",
          "action": "Renewed local-collections inquiry",
          "outcome": "Sent / awaiting reply",
          "source": "original-mail",
          "reply": null,
          "reply_kind": null,
          "reply_channel": null,
          "note": "Original Sent message verified. No uniquely linked staff reply found in the reviewed correspondence.",
          "date_bound": false,
          "ack": null,
          "bounce_seconds": null,
          "sent_at": "2026-10-14T23:00:51Z"
        }
      ],
      "events": [
        {
          "date": "2026-10-01",
          "kind": "Provider diagnostic",
          "text": "Provider test reached a recording, not a fax tone; no library staff reply.",
          "source": "tracker",
          "channel": "Provider telephone test",
          "date_bound": false
        }
      ],
      "planned": [
        "Ask-a-Librarian form prepared; no submission documented",
        "Telephone verification of receiving route"
      ]
    },
    {
      "id": "senate",
      "name": "Florida Senate Secretary",
      "reference": "COE-RC12-018",
      "status": "Referral / clarification",
      "summary": "Referred HCR 1954 inquiry to the House because the resolution originated there.",
      "asof": "2026-10-30",
      "project": "Berrydale",
      "links": [],
      "attempts": [
        {
          "id": "senate-1",
          "date": "2026-09-26",
          "channel": "Email",
          "action": "HCR 1954 inquiry",
          "outcome": "Reply received",
          "source": "original-mail",
          "reply": "2026-09-28",
          "reply_kind": "Custodian referral",
          "reply_channel": "Email",
          "note": "Original Sent message verified; a Sent copy alone does not establish delivery.",
          "date_bound": false,
          "ack": null,
          "bounce_seconds": null,
          "sent_at": "2026-09-26T06:58:58Z",
          "reply_at": "2026-09-28T20:02:50Z"
        }
      ],
      "events": [],
      "planned": []
    },
    {
      "id": "house",
      "name": "Florida House Clerk",
      "reference": "COE-RC12-018",
      "status": "Records produced",
      "summary": "Seven House Journal pages supplied September 30. Supporting papers were referred to Archives; the original PDF was recovered October 14.",
      "asof": "2026-10-30",
      "project": "Berrydale",
      "links": [],
      "attempts": [
        {
          "id": "house-1",
          "date": "2026-09-28",
          "channel": "Email",
          "action": "Senate-referral inquiry",
          "outcome": "Failed delivery",
          "source": "original-mail",
          "reply": null,
          "reply_kind": null,
          "reply_channel": null,
          "note": "Original Sent timestamp and delivery-failure notice verified. Rejection time measures delivery failure, not an agency response.",
          "date_bound": false,
          "ack": null,
          "bounce_seconds": 7,
          "sent_at": "2026-09-29T01:00:19Z"
        },
        {
          "id": "house-2",
          "date": "2026-09-30",
          "channel": "Email",
          "action": "Resent inquiry",
          "outcome": "Reply received",
          "source": "original-mail",
          "reply": "2026-09-30",
          "reply_kind": "Records supplied",
          "reply_channel": "Email",
          "note": "Reply quotes this resend and supplies seven journal pages. The later replacement bounced and is a separate attempt.",
          "date_bound": false,
          "ack": null,
          "bounce_seconds": null,
          "sent_at": "2026-09-30T17:43:50Z",
          "reply_at": "2026-09-30T19:09:42Z"
        },
        {
          "id": "house-3",
          "date": "2026-09-30",
          "channel": "Email",
          "action": "Corrected-sender replacement",
          "outcome": "Failed delivery",
          "source": "original-mail",
          "reply": null,
          "reply_kind": null,
          "reply_channel": null,
          "note": "Original Sent timestamp and delivery-failure notice verified. Rejection time measures delivery failure, not an agency response.",
          "date_bound": false,
          "ack": null,
          "bounce_seconds": 5,
          "sent_at": "2026-09-30T18:01:10Z"
        }
      ],
      "events": [
        {
          "date": "2026-09-30",
          "kind": "Production",
          "text": "Seven House Journal pages and a referral for further supporting papers.",
          "source": "tracker",
          "channel": "Email",
          "date_bound": false
        },
        {
          "date": "2026-10-14",
          "kind": "Preserved",
          "text": "Original email and unmodified PDF recovered; earlier no-acknowledgment entry corrected.",
          "source": "tracker",
          "channel": "Archive preservation",
          "date_bound": false
        }
      ],
      "planned": []
    },
    {
      "id": "library",
      "name": "West Florida Public Libraries / Pensacola Library",
      "reference": "Genealogy & Local History inquiry",
      "status": "Records produced",
      "summary": "Seventeen newspaper PDFs supplied October 8. Library reported no court, coroner or inquest records and referred to a family-history center.",
      "asof": "2026-10-30",
      "project": "Berrydale",
      "links": [
        {
          "url": "/evidence/LED-2026-cb22e9af69f74acbb18dd3480542ddef",
          "label": "Published newspaper source"
        }
      ],
      "attempts": [
        {
          "id": "library-2",
          "date": "2026-09-28",
          "channel": "Fax",
          "action": "Library research packet",
          "outcome": "Reply received",
          "source": "tracker",
          "reply": "2026-10-08",
          "reply_kind": "Records supplied",
          "reply_channel": "Email",
          "note": "Ten calendar days from confirmed fax to records reply in this inquiry chain; failed email is not the start of a delivered-request clock.",
          "date_bound": false,
          "ack": null,
          "bounce_seconds": null
        },
        {
          "id": "library-1",
          "date": "2026-09-28",
          "channel": "Email",
          "action": "Local-history inquiry",
          "outcome": "Failed delivery",
          "source": "original-mail",
          "reply": null,
          "reply_kind": null,
          "reply_channel": null,
          "note": "Original Sent timestamp and delivery-failure notice verified. Rejection time measures delivery failure, not an agency response.",
          "date_bound": false,
          "ack": null,
          "bounce_seconds": 8,
          "sent_at": "2026-09-28T19:45:48Z"
        },
        {
          "id": "library-3",
          "date": "2026-10-09",
          "channel": "Email",
          "action": "Thank-you / research limitations acknowledgment",
          "outcome": "Sent; receipt unconfirmed",
          "source": "original-mail",
          "reply": null,
          "reply_kind": null,
          "reply_channel": null,
          "note": "Sent original verified at 1:27:09 a.m. Central. A matching-subject out-of-office reply followed at 1:27:35 a.m.; it is an automated acknowledgment, not a staff response.",
          "date_bound": false,
          "ack": "2026-10-09",
          "bounce_seconds": null,
          "sent_at": "2026-10-09T06:27:09Z"
        }
      ],
      "events": [
        {
          "date": "2026-10-08",
          "kind": "Production",
          "text": "Seventeen newspaper PDFs received; no court or inquest records supplied.",
          "source": "tracker",
          "channel": "Email",
          "date_bound": false
        },
        {
          "date": "2026-10-09",
          "kind": "Automatic reply",
          "text": "Automatic reply preserved; not counted as a staff search response.",
          "source": "tracker",
          "channel": "Email",
          "date_bound": false
        },
        {
          "date": "2026-10-14",
          "kind": "Preserved",
          "text": "Original email and 17 PDFs recovered; newspaper source had already been published.",
          "source": "tracker",
          "channel": "Archive preservation",
          "date_bound": false
        }
      ],
      "planned": []
    },
    {
      "id": "navy",
      "name": "Department of the Navy → CNIC",
      "reference": "2026-NavyFOIA-012516",
      "status": "Acknowledged / pending",
      "summary": "Transferred to CNIC, followed by requester-category acknowledgment. No search result or records production is documented.",
      "asof": "2026-10-30",
      "project": "Berrydale",
      "links": [],
      "attempts": [
        {
          "id": "navy-1",
          "date": "2026-09-26",
          "channel": "Not recorded",
          "action": "Original Navy request",
          "outcome": "Acknowledged",
          "source": "original-mail",
          "reply": null,
          "reply_kind": null,
          "reply_channel": null,
          "note": "Original Navy notice explicitly dates the request September 26 and assigns agency receipt September 28. The submission channel is not established by that notice alone.",
          "date_bound": false,
          "ack": null,
          "bounce_seconds": null
        },
        {
          "id": "navy-2",
          "date": "2026-10-14",
          "channel": "Email",
          "action": "Search-status and rescue-team identifiers",
          "outcome": "Sent / awaiting reply",
          "source": "original-mail",
          "reply": null,
          "reply_kind": null,
          "reply_channel": null,
          "note": "Original Sent message verified. No uniquely linked staff reply found in the reviewed correspondence.",
          "date_bound": false,
          "ack": null,
          "bounce_seconds": null,
          "sent_at": "2026-10-14T22:52:29Z"
        }
      ],
      "events": [
        {
          "date": "2026-09-28",
          "kind": "Transfer / acknowledgment",
          "text": "Navy acknowledged and transferred the request to CNIC.",
          "source": "sep28",
          "channel": "Email",
          "date_bound": false
        },
        {
          "date": "2026-10-02",
          "kind": "Acknowledgment",
          "text": "CNIC requester-category notice; no records produced.",
          "source": "tracker",
          "channel": "Email",
          "date_bound": false
        }
      ],
      "planned": []
    },
    {
      "id": "fdot",
      "name": "Florida Department of Transportation",
      "reference": "PRR-2026-9634",
      "status": "Negative search",
      "summary": "Later mailbox review reports no responsive information, superseding the tracker’s awaiting-response row.",
      "asof": "2026-10-30",
      "project": "Berrydale",
      "links": [],
      "attempts": [
        {
          "id": "fdot-1",
          "date": "2026-09-25",
          "channel": "Records portal",
          "action": "Public-records request",
          "outcome": "Reply received",
          "source": "original-mail",
          "reply": "2026-10-15",
          "reply_kind": "Negative search",
          "reply_channel": "Email",
          "note": "Closure notice explicitly identifies the original submission as September 25. This is the original-request clock; the October 14 supplement is separate.",
          "date_bound": false,
          "ack": null,
          "bounce_seconds": null,
          "reply_at": "2026-10-15T12:25:07Z"
        },
        {
          "id": "fdot-2",
          "date": "2026-10-14",
          "channel": "Email",
          "action": "Camp identifiers, property and phaseout follow-up",
          "outcome": "Sent / awaiting reply",
          "source": "original-mail",
          "reply": null,
          "reply_kind": null,
          "reply_channel": null,
          "note": "Original Sent message verified. No uniquely linked staff reply found in the reviewed correspondence.",
          "date_bound": false,
          "ack": null,
          "bounce_seconds": null,
          "sent_at": "2026-10-14T22:52:36Z"
        }
      ],
      "events": [
        {
          "date": "2026-10-17",
          "kind": "Negative search",
          "text": "No responsive information; recorded in the October 17 review. Exact reply date is not stated.",
          "source": "oct17",
          "channel": "Email",
          "date_bound": true
        }
      ],
      "planned": []
    },
    {
      "id": "dfs",
      "name": "Florida Department of Financial Services",
      "reference": "4608-2026",
      "status": "Acknowledged / pending",
      "summary": "Receipt confirmed; search to begin. No later substantive result documented in the reconciled tracker.",
      "asof": "2026-10-30",
      "project": "Berrydale",
      "links": [],
      "attempts": [
        {
          "id": "dfs-1",
          "date": "2026-09-25",
          "channel": "Not recorded",
          "action": "Public-records request",
          "outcome": "Acknowledged",
          "source": "original-mail",
          "reply": null,
          "reply_kind": null,
          "reply_channel": null,
          "note": "Original receipt was received September 25 at 11:31 p.m. Central. The receipt does not independently establish the submission method or exact send time.",
          "date_bound": true,
          "ack": "2026-09-25",
          "bounce_seconds": null
        },
        {
          "id": "dfs-2",
          "date": "2026-10-14",
          "channel": "Email",
          "action": "Status and additional locating details",
          "outcome": "Sent / awaiting reply",
          "source": "original-mail",
          "reply": null,
          "reply_kind": null,
          "reply_channel": null,
          "note": "Original Sent message verified. No uniquely linked staff reply found in the reviewed correspondence.",
          "date_bound": false,
          "ack": null,
          "bounce_seconds": null,
          "sent_at": "2026-10-14T22:52:23Z"
        }
      ],
      "events": [],
      "planned": []
    },
    {
      "id": "fdle",
      "name": "Florida Department of Law Enforcement",
      "reference": "GRR-2026-4761",
      "status": "Acknowledged / pending",
      "summary": "October 17 review says the contact was updated, business-day dating was explained and the search was queued.",
      "asof": "2026-10-30",
      "project": "Berrydale",
      "links": [],
      "attempts": [
        {
          "id": "fdle-1",
          "date": "2026-09-25",
          "channel": "Records portal",
          "action": "General-records request",
          "outcome": "Acknowledged",
          "source": "original-mail",
          "reply": null,
          "reply_kind": null,
          "reply_channel": null,
          "note": "Receipt arrived September 25 at 11:28 p.m. Central (September 26 UTC). Agency assigns September 28 as the next business date; its October 16 reply explains that policy. No precise submission instant is inferred.",
          "date_bound": true,
          "ack": "2026-09-25",
          "bounce_seconds": null
        },
        {
          "id": "fdle-2",
          "date": "2026-10-14",
          "channel": "Email",
          "action": "Status and request-date clarification",
          "outcome": "Reply received",
          "source": "original-mail",
          "reply": "2026-10-16",
          "reply_kind": "Queue / request-date clarification",
          "reply_channel": "Email",
          "note": "Reply quotes this follow-up, confirms the request is queued, and explains that submissions outside business hours receive the next business date.",
          "date_bound": false,
          "ack": null,
          "bounce_seconds": null,
          "sent_at": "2026-10-14T22:52:57Z",
          "reply_at": "2026-10-16T12:44:20Z"
        }
      ],
      "events": [
        {
          "date": "2026-10-17",
          "kind": "Acknowledgment",
          "text": "Contact updated; agency explains business-day dating and confirms queued search. Exact reply date not supplied in review.",
          "source": "oct17",
          "channel": "Email",
          "date_bound": true
        }
      ],
      "planned": []
    },
    {
      "id": "sheriff",
      "name": "Santa Rosa County Sheriff",
      "reference": "PRR-2026-3953",
      "status": "Negative search",
      "summary": "No responsive information; agency closed the request September 29.",
      "asof": "2026-10-30",
      "project": "Berrydale",
      "links": [],
      "attempts": [
        {
          "id": "sheriff-1",
          "date": "2026-09-25",
          "channel": "Records portal",
          "action": "Public-records request",
          "outcome": "Reply received",
          "source": "original-mail",
          "reply": "2026-09-29",
          "reply_kind": "Negative search",
          "reply_channel": "Email",
          "note": "Original portal acceptance was received September 25 at 8:51 p.m. Central. Exact submission time is not in the retained receipt.",
          "date_bound": true,
          "ack": "2026-09-25",
          "bounce_seconds": null
        }
      ],
      "events": [],
      "planned": []
    },
    {
      "id": "state-attorney",
      "name": "State Attorney’s Office",
      "reference": "Reference not recorded in reviewed notes",
      "status": "Negative search",
      "summary": "October 17 mailbox review records no responsive records and closure. Exact office designation and original send details are absent.",
      "asof": "2026-10-30",
      "project": "Berrydale",
      "links": [],
      "attempts": [
        {
          "id": "state-attorney-1",
          "date": "2026-10-14",
          "channel": "Web form",
          "action": "Records inquiry",
          "outcome": "Reply received",
          "source": "original-mail",
          "reply": "2026-10-15",
          "reply_kind": "Negative search",
          "reply_channel": "Email",
          "note": "Original reply includes the submitted web form with its October 14 date; no responsive records and request closed the next day.",
          "date_bound": false,
          "ack": null,
          "bounce_seconds": null,
          "reply_at": "2026-10-15T17:36:53Z"
        }
      ],
      "events": [
        {
          "date": "2026-10-17",
          "kind": "Negative search",
          "text": "No responsive records; request closed. Review date only, not an exact reply date.",
          "source": "oct17",
          "channel": "Email",
          "date_bound": true
        }
      ],
      "planned": []
    },
    {
      "id": "escambia",
      "name": "Escambia County",
      "reference": "COE-RC12-20261014-ESCAMBIA",
      "status": "Referral / clarification",
      "summary": "October 26 reply supplies minutes archive and custodian referrals. Retention authority, transfers, destruction records and searched offices remain unresolved.",
      "asof": "2026-10-30",
      "project": "Berrydale",
      "links": [
        {
          "url": "https://library.municode.com/fl/escambia_county/munidocs/munidocs?nodeId=7b5d782f8f6bc",
          "label": "Minutes archive referred by the county"
        }
      ],
      "attempts": [
        {
          "id": "escambia-1",
          "date": "2026-10-14",
          "channel": "Email",
          "action": "Initial 1967 burial-record inquiry",
          "outcome": "Reply received",
          "source": "original-mail",
          "reply": "2026-10-19",
          "reply_kind": "Retention / no-records response",
          "reply_channel": "Email",
          "note": "Original Sent message verified; a Sent copy alone does not establish delivery.",
          "date_bound": false,
          "ack": null,
          "bounce_seconds": null,
          "sent_at": "2026-10-14T23:20:05Z",
          "reply_at": "2026-10-19T20:30:27Z"
        },
        {
          "id": "escambia-2",
          "date": "2026-10-20",
          "channel": "Email",
          "action": "Retention and custody follow-up",
          "outcome": "Reply received",
          "source": "original-mail",
          "reply": "2026-10-26",
          "reply_kind": "Referral / incomplete clarification",
          "reply_channel": "Email",
          "note": "Original Sent message verified; a Sent copy alone does not establish delivery.",
          "date_bound": false,
          "ack": null,
          "bounce_seconds": null,
          "sent_at": "2026-10-20T20:01:55Z",
          "reply_at": "2026-10-26T13:26:34Z"
        }
      ],
      "events": [],
      "planned": []
    },
    {
      "id": "vital",
      "name": "Florida Vital Records",
      "reference": "38-certificate procedure inquiry",
      "status": "Estimate / procedure",
      "summary": "Office supplied procedure and a quote on October 15; no order, payment or certificates received are documented.",
      "asof": "2026-10-30",
      "project": "Berrydale",
      "links": [],
      "attempts": [
        {
          "id": "vital-1",
          "date": "2026-10-14",
          "channel": "Email",
          "action": "Procedure / estimate inquiry",
          "outcome": "Reply received",
          "source": "original-mail",
          "reply": "2026-10-15",
          "reply_kind": "Procedure and estimate",
          "reply_channel": "Email",
          "note": "Reply quotes this email. The estimate and procedure are not records production or authorization to spend.",
          "date_bound": false,
          "ack": "2026-10-14",
          "bounce_seconds": null,
          "sent_at": "2026-10-14T23:00:41Z",
          "reply_at": "2026-10-15T12:32:24Z"
        }
      ],
      "events": [],
      "planned": []
    },
    {
      "id": "century",
      "name": "Town of Century",
      "reference": "Cemetery ownership inquiry",
      "status": "Referral / clarification",
      "summary": "Clerk reports no current town-owned cemetery, suspects church ownership and will investigate historical ownership.",
      "asof": "2026-10-30",
      "project": "Berrydale",
      "links": [],
      "attempts": [
        {
          "id": "century-1",
          "date": "2026-10-14",
          "channel": "Email",
          "action": "Cemetery ownership inquiry",
          "outcome": "Reply received",
          "source": "original-mail",
          "reply": "2026-10-15",
          "reply_kind": "Custody clarification",
          "reply_channel": "Email",
          "note": "Original Sent message verified; a Sent copy alone does not establish delivery.",
          "date_bound": false,
          "ack": null,
          "bounce_seconds": null,
          "sent_at": "2026-10-14T23:00:34Z",
          "reply_at": "2026-10-15T16:28:29Z"
        }
      ],
      "events": [
        {
          "date": "2026-10-17",
          "kind": "Clarification",
          "text": "Current ownership response and promised historical ownership inquiry; exact reply date unknown.",
          "source": "oct17",
          "channel": "Email",
          "date_bound": true
        }
      ],
      "planned": []
    },
    {
      "id": "fwb-clerk",
      "name": "Fort Walton Beach City Clerk",
      "reference": "PRR-52-2027 · COE-FWB-20261017-01",
      "status": "Records offered / partial",
      "summary": "City marked the request complete October 27 and reported 22 portal attachments. Ordinance 2125 remains unavailable during hurricane-damage mitigation. Download or verification of those attachments is not established by the latest note.",
      "asof": "2026-10-30",
      "project": "Fort Walton Beach",
      "links": [],
      "attempts": [
        {
          "id": "fwb-clerk-2",
          "date": "2026-10-17",
          "channel": "Records portal",
          "action": "Revised request for 23 records",
          "outcome": "Reply received",
          "source": "oct28",
          "reply": "2026-10-27",
          "reply_kind": "Records offered",
          "reply_channel": "Email",
          "note": "Ten calendar days to the completion notice, not to verified receipt of all requested records. The clerk promised to email the outstanding ordinance later.",
          "date_bound": false,
          "ack": "2026-10-17",
          "bounce_seconds": null
        },
        {
          "id": "fwb-clerk-1",
          "date": "2026-10-17",
          "channel": "Email",
          "action": "Missing-records inquiry",
          "outcome": "Failed delivery",
          "source": "original-mail",
          "reply": null,
          "reply_kind": null,
          "reply_channel": null,
          "note": "Original Sent timestamp and delivery-failure notice verified. Rejection time measures delivery failure, not an agency response.",
          "date_bound": false,
          "ack": null,
          "bounce_seconds": 5,
          "sent_at": "2026-10-17T23:21:03Z"
        }
      ],
      "events": [
        {
          "date": "2026-10-27",
          "kind": "Records offered",
          "text": "Twenty-two portal attachments announced; one requested ordinance remains unavailable. Files not downloaded during the review.",
          "source": "oct28",
          "channel": "Records portal",
          "date_bound": false
        }
      ],
      "planned": []
    },
    {
      "id": "tax",
      "name": "Okaloosa County Tax Collector",
      "reference": "FWB tax-distribution inquiry",
      "status": "Records produced",
      "summary": "Initial email bounced October 18; the resend was acknowledged October 19 and produced three PDFs (12 pages) October 20. These distribution reports are separate from the City Clerk’s missing ordinances.",
      "asof": "2026-10-30",
      "project": "Fort Walton Beach",
      "links": [
        {
          "url": "/evidence/LED-2026-05eccf7e49c34cbbb222384a5bcdef33",
          "label": "FY2023 distributions"
        },
        {
          "url": "/evidence/LED-2026-f839af1f6f53496a90d1d6db93f0b664",
          "label": "FY2024 distributions"
        },
        {
          "url": "/evidence/LED-2026-decfa79144e146a5b7b7cdab6e2386e8",
          "label": "FY2025 distributions"
        }
      ],
      "attempts": [
        {
          "id": "tax-3",
          "date": "2026-10-18",
          "channel": "Email",
          "action": "Initial distribution-records inquiry",
          "outcome": "Failed delivery",
          "source": "original-mail",
          "reply": null,
          "reply_kind": null,
          "reply_channel": null,
          "note": "Original Sent message and rejection notice verified. A later resend is listed separately.",
          "date_bound": false,
          "ack": null,
          "bounce_seconds": 3,
          "sent_at": "2026-10-18T20:38:06Z"
        },
        {
          "id": "tax-1",
          "date": "2026-10-18",
          "channel": "Email",
          "action": "Distribution-records inquiry",
          "outcome": "Reply received",
          "source": "original-mail",
          "reply": "2026-10-20",
          "reply_kind": "Records supplied",
          "reply_channel": "Email",
          "note": "Sent original and quoted request match the October 19 acknowledgment and October 20 delivery of three distribution PDFs (12 pages).",
          "date_bound": false,
          "ack": "2026-10-19",
          "bounce_seconds": null,
          "sent_at": "2026-10-18T20:42:01Z",
          "reply_at": "2026-10-20T14:03:13Z"
        },
        {
          "id": "tax-2",
          "date": "2026-10-20",
          "channel": "Email",
          "action": "Thank-you after receipt",
          "outcome": "Sent; receipt unconfirmed",
          "source": "original-mail",
          "reply": null,
          "reply_kind": null,
          "reply_channel": null,
          "note": "Original Sent message verified; a Sent copy alone does not establish delivery.",
          "date_bound": false,
          "ack": null,
          "bounce_seconds": null,
          "sent_at": "2026-10-20T18:12:25Z"
        }
      ],
      "events": [
        {
          "date": "2026-10-20",
          "kind": "Production",
          "text": "Three PDFs / 12 pages received by this review; exact delivery date unspecified.",
          "source": "fwb",
          "channel": "Email",
          "date_bound": true
        },
        {
          "date": "2026-10-20",
          "kind": "Published",
          "text": "All three public pages and matching PDF downloads verified.",
          "source": "fwb",
          "channel": "Archive publication",
          "date_bound": false
        }
      ],
      "planned": []
    },
    {
      "id": "finance",
      "name": "Fort Walton Beach Finance",
      "reference": "Separate account-reconciliation inquiry",
      "status": "Sent / awaiting reply",
      "summary": "Requested transaction detail and accounting reconciliation following the Tax Collector referral. Separate from PRR-52-2027.",
      "asof": "2026-10-30",
      "project": "Fort Walton Beach",
      "links": [],
      "attempts": [
        {
          "id": "finance-2",
          "date": "2026-10-18",
          "channel": "Email",
          "action": "Initial tax, transfer and pension questions",
          "outcome": "Failed delivery",
          "source": "original-mail",
          "reply": null,
          "reply_kind": null,
          "reply_channel": null,
          "note": "Original Sent message and rejection notice verified. A later resend is listed separately.",
          "date_bound": false,
          "ack": null,
          "bounce_seconds": 4,
          "sent_at": "2026-10-18T20:37:56Z"
        },
        {
          "id": "finance-3",
          "date": "2026-10-18",
          "channel": "Email",
          "action": "Resent tax, transfer and pension questions",
          "outcome": "Sent / awaiting reply",
          "source": "original-mail",
          "reply": null,
          "reply_kind": null,
          "reply_channel": null,
          "note": "Original Sent message verified. No uniquely linked staff reply found in the reviewed correspondence.",
          "date_bound": false,
          "ack": null,
          "bounce_seconds": null,
          "sent_at": "2026-10-18T20:41:56Z"
        },
        {
          "id": "finance-1",
          "date": "2026-10-20",
          "channel": "Email",
          "action": "Transaction and account-reconciliation questions",
          "outcome": "Sent; receipt unconfirmed",
          "source": "original-mail",
          "reply": null,
          "reply_kind": null,
          "reply_channel": null,
          "note": "Original Sent message verified; a Sent copy alone does not establish delivery.",
          "date_bound": false,
          "ack": null,
          "bounce_seconds": null,
          "sent_at": "2026-10-20T18:15:06Z"
        }
      ],
      "events": [],
      "planned": []
    },
    {
      "id": "proton",
      "name": "Proton Mail support",
      "reference": "Delivery troubleshooting",
      "status": "Diagnostic received",
      "summary": "Provider attributed rejections to sender-domain reputation. Later review says the ticket closed for inactivity; the October 17 FWB email still bounced.",
      "asof": "2026-10-30",
      "project": "Delivery support",
      "links": [],
      "attempts": [
        {
          "id": "proton-3",
          "date": "2026-09-28",
          "channel": "Web form",
          "action": "Escalation after support email bounced",
          "outcome": "Submitted",
          "source": "sep28",
          "reply": null,
          "reply_kind": null,
          "reply_channel": null,
          "note": "Form receipt stored at September 28, 8:13 p.m. Central (September 29 UTC); form confirmation is not a staff response.",
          "date_bound": false,
          "ack": "2026-09-28",
          "bounce_seconds": null
        },
        {
          "id": "proton-1",
          "date": "2026-09-28",
          "channel": "Web form",
          "action": "Initial delivery-support report",
          "outcome": "Reply received",
          "source": "original-mail",
          "reply": "2026-09-28",
          "reply_kind": "Human support reply",
          "reply_channel": "Email",
          "note": "Original support thread preserves the web-form submission timestamp and the first staff response: 34 minutes later.",
          "date_bound": false,
          "ack": "2026-09-28",
          "bounce_seconds": null,
          "sent_at": "2026-09-28T21:06:14Z",
          "reply_at": "2026-09-28T21:40:20Z"
        },
        {
          "id": "proton-2",
          "date": "2026-09-28",
          "channel": "Email",
          "action": "Reply with six bounce originals",
          "outcome": "Failed delivery",
          "source": "original-mail",
          "reply": null,
          "reply_kind": null,
          "reply_channel": null,
          "note": "Original Sent timestamp and delivery-failure notice verified. Rejection time measures delivery failure, not an agency response.",
          "date_bound": false,
          "ack": null,
          "bounce_seconds": 6,
          "sent_at": "2026-09-29T01:00:14Z"
        },
        {
          "id": "proton-7",
          "date": "2026-09-29",
          "channel": "Email",
          "action": "Delivery escalation and ticket-merge request",
          "outcome": "Receipt confirmed",
          "source": "original-mail",
          "reply": null,
          "reply_kind": null,
          "reply_channel": null,
          "note": "Sent original verified. Automated ticket receipt followed 19 seconds later; no separate staff reply is uniquely linked to this escalation.",
          "date_bound": false,
          "ack": "2026-09-29",
          "bounce_seconds": null,
          "sent_at": "2026-09-29T07:11:58Z"
        },
        {
          "id": "proton-4",
          "date": "2026-09-29",
          "channel": "Email",
          "action": "Diagnostic evidence follow-up",
          "outcome": "Sent; receipt unconfirmed",
          "source": "original-mail",
          "reply": null,
          "reply_kind": null,
          "reply_channel": null,
          "note": "Original Sent message verified; a Sent copy alone does not establish delivery.",
          "date_bound": false,
          "ack": null,
          "bounce_seconds": null,
          "sent_at": "2026-09-29T18:53:57Z"
        },
        {
          "id": "proton-6",
          "date": "2026-09-30",
          "channel": "Web form",
          "action": "Report failed webmail test",
          "outcome": "Submitted",
          "source": "sep30",
          "reply": null,
          "reply_kind": null,
          "reply_channel": null,
          "note": "October 2 diagnosis follows in the support ticket; no unique form-to-reply pairing is established.",
          "date_bound": false,
          "ack": "2026-09-30",
          "bounce_seconds": null
        },
        {
          "id": "proton-5",
          "date": "2026-09-30",
          "channel": "Email",
          "action": "Webmail comparison test and support reply",
          "outcome": "Failed delivery",
          "source": "original-mail",
          "reply": null,
          "reply_kind": null,
          "reply_channel": null,
          "note": "Original Sent timestamp and delivery-failure notice verified. Rejection time measures delivery failure, not an agency response.",
          "date_bound": false,
          "ack": null,
          "bounce_seconds": 10,
          "sent_at": "2026-09-30T18:11:19Z"
        }
      ],
      "events": [
        {
          "date": "2026-09-30",
          "kind": "Support reply",
          "text": "Provider requests a webmail / desktop comparison test.",
          "source": "tracker",
          "channel": "Email",
          "date_bound": false
        },
        {
          "date": "2026-10-02",
          "kind": "Diagnostic",
          "text": "Provider confirms sender-domain reputation rejection and suggests a DNS-provider change; attribution was not independently established.",
          "source": "tracker",
          "channel": "Email",
          "date_bound": false
        },
        {
          "date": "2026-10-17",
          "kind": "Closed",
          "text": "Later review records closure for inactivity, with delivery still unresolved. Closure date not specified.",
          "source": "oct17",
          "channel": "Email",
          "date_bound": true
        }
      ],
      "planned": []
    },
    {
      "id": "voip",
      "name": "VoIP.ms fax support",
      "reference": "Fax-delivery troubleshooting",
      "status": "Diagnostic received",
      "summary": "Provider supplied destination-specific line-test findings. These are transport diagnostics, not agency records responses.",
      "asof": "2026-10-30",
      "project": "Delivery support",
      "links": [],
      "attempts": [
        {
          "id": "voip-1",
          "date": "2026-09-28",
          "channel": "Support portal",
          "action": "Fax-failure ticket",
          "outcome": "Reply received",
          "source": "sep28",
          "reply": "2026-09-28",
          "reply_kind": "Human support reply",
          "reply_channel": "Support portal",
          "note": "Initial test found no fax tone but did not identify the destination.",
          "date_bound": false,
          "ack": null,
          "bounce_seconds": null
        },
        {
          "id": "voip-2",
          "date": "2026-09-30",
          "channel": "Email",
          "action": "Ask for destination-specific diagnostics",
          "outcome": "Reply received",
          "source": "original-mail",
          "reply": "2026-10-01",
          "reply_kind": "Transport diagnostic",
          "reply_channel": "Email",
          "note": "Original Sent message verified; a Sent copy alone does not establish delivery.",
          "date_bound": false,
          "ack": null,
          "bounce_seconds": null,
          "sent_at": "2026-09-30T17:43:45Z",
          "reply_at": "2026-10-01T22:08:28Z"
        },
        {
          "id": "voip-3",
          "date": "2026-09-30",
          "channel": "Email",
          "action": "Corrected-sender replacement",
          "outcome": "Failed delivery",
          "source": "original-mail",
          "reply": null,
          "reply_kind": null,
          "reply_channel": null,
          "note": "Original Sent timestamp and delivery-failure notice verified. Rejection time measures delivery failure, not an agency response.",
          "date_bound": false,
          "ack": null,
          "bounce_seconds": 7,
          "sent_at": "2026-09-30T18:01:06Z"
        }
      ],
      "events": [
        {
          "date": "2026-10-01",
          "kind": "Diagnostic",
          "text": "One destination did not answer, two rang without fax tone, and one reached a recording. UWF final fax status still not provided.",
          "source": "tracker",
          "channel": "Email",
          "date_bound": false
        }
      ],
      "planned": []
    }
  ]
}