Okaloosa County School Board — Workshop Meeting, April 14, 2025

Monday, April 14, 2025 Workshop Meeting School District Central Administration Complex Niceville, Florida Training Room 9:00 a.m. *********************************************** NOTICE: This Board Meeting is being live-streamed for the convenience of the public at the video link above or at https://www.okaloosaschools.com/district/sb/meetings/2024 *********************************************** 1. Opening of Meeting Subject : 1.1 Call to Order by the Chairman Meeting : Apr 14, 2025 - Workshop Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Apr 14, 2025 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Agenda as amended: Consent Agenda: Added item 7.20 RFP 25-01 Food Service Management Operations: Committee Recommendation, at the request of Vince Windham, Program Director, Purchasing; added item 7.21 Proposed School Operational Support Staffing Grid and School Supplement Grid - Discretionary Budget for Fiscal Year 2025-2026, at the request of Julie Perry, Chief Financial Officer. 3. Recognitions Subject : 3.1 Recognition of Shelby Welch, 2025 Florida High Athletic Association (FHSAA) 2A 129 lb Weightlifting Olympic and Traditional State Champion, presented by Superintendent Chambers. Meeting : Apr 14, 2025 - Workshop Meeting Type : Recognition Public Content Recognition of Shelby Welch, 2025 Florida High Athletic Association (FHSAA) 2A 129 lb Weightlifting Olympic and Traditional State Champion. Head Coach Sherman Johnson File Attachments Choctaw Girls Weightlifting Champ - Shelby Welch 2025.pdf (297 KB) 3. Recognitions Subject : 3.2 Recognition of Month of the Military Child, presented by Ms. Elaine LaJeunesse, Eglin 96TW School Liaison. Meeting : Apr 14, 2025 - Workshop Meeting Type : Recognition Public Content Recognition of Month of the Military Child, presented by Ms. Elaine LaJeunesse, Eglin 96TW School Liaison. 5. Public Comment - Agenda Items Only (Blue Card) Subject : 5.1 Members of the public desiring to address the School Board regarding Agenda items only - Form MIS 5241 Discussion of Agenda Items (Blue Card) Meeting : Apr 14, 2025 - Workshop Meeting Type : Information 7. Consent Agenda Subject : 7.1 Approval of the Consent Agenda Meeting : Apr 14, 2025 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.2 Approval of the Minutes of the Workshop Meeting of March 24, 2025; Minutes of the Regular Meeting of March 24, 2025, recommended by the Superintendent for approval. Meeting : Apr 14, 2025 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Minutes of the Workshop Meeting of March 24, 2025; Minutes of the Regular Meeting of March 24, 2025. File Attachments 3-24-2025 Workshop - DRAFT.pdf (157 KB) 3-24-2025 Meeting - DRAFT.pdf (71 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.3 Request to advertise a Public Hearing for revision of School Board Policy 02-20 Cellular Telephone Allowance Program, presented by John Spolski, Assistant Superintendent, MIS/Community Relations, and recommended by the Superintendent for approval. Meeting : Apr 14, 2025 - Workshop Meeting Type : Action (Consent) Preferred Date : Apr 14, 2025 Absolute Date : Apr 14, 2025 Recommended Action : Motion to approve the request to advertise a Public Hearing for revision of School Board Policy 02-20 Cellular Telephone Allowance Program. Public Content A Public Hearing will be advertised to receive public input on the proposed revisions to School Board Policy 02-20 Cellular Telephone Allowance Program. These revisions revise criteria for eligibility for a cell phone allowance and provides authority for exceptions to account contract holder requirement. The recommended changes are attached. For additional information, please contact John Spolski, at 850-689-7117. File Attachments 02-20 CELLULAR TELEPHONE ALLOWANCE PROGRAM - REDLINE.pdf (73 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.4 Invoices to be approved for payment, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Apr 14, 2025 - Workshop Meeting Type : Action (Consent) Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills Summary 04.14.2025.pdf (70 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.5 School Donations, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Apr 14, 2025 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $1,000.00 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receives donations over $500.00 from public, private, and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs, and classroom supplies. File Attachments Donations-2025-04-14.pdf (99 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.6 Fiscal Year 2025-2026 Child Care Fees, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Apr 14, 2025 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Recommended Action : Motion to approve Fiscal Year 2025- 2026 Child Care Fees. Public Content The Child Care fees for fiscal year 2025-2026 are being submitted to the School Board for approval. The following schools plan to offer child care programs next school year: Antioch Elementary School Bluewater Elementary School Bob Sikes Elementary School Northwood Elementary School Plew Elementary School Southside Primary School Wright Elementary School The attached document outlining the fees for fiscal year 2025-2026 is highlighted to indicate the changes. File Attachments !Child Care Fees for Agenda Item FY 2026 2025-04-14.pdf (88 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.7 Renewal of ITB 22-05 Network Infrastructure E-RATE Bid, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 14, 2025 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Federal Funds As Available Recommended Action : Motion to approve the renewal of ITB 22-05 Network Infrastructure E-RATE Bid, effective May 1, 2025, through April 30, 2026. Public Content Request approval to renew ITB 22-05 Network Infrastructure E-RATE Bid. The awarded vendor is PC Solutions & Integration, Inc. and the bid will be used as needed, based on fixed awarded pricing, and will be paid from Federal Funds as available. The contract is effective May 1, 2025, through April 30, 2026, and copies of the renewal documents are attached. For additional information, please contact Eric Mitchell, Director, Information Systems at (850) 689-7153. File Attachments RENEWAL DOCUMENTS-ITB 22-05.pdf (350 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.8 Renewal of ITB 20-10 Intercom System Program Bid, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 14, 2025 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Funds As Available Recommended Action : Motion to approve the renewal of ITB 20-10 Intercom System Program Bid, effective April 12, 2025, through April 11, 2030. Public Content Request approval to renew ITB 20-10 Intercom System Program Bid. The awarded vendor is Ivanco, Inc. and the bid will be used as needed, based on fixed awarded pricing, and will be paid from Capital Funds as available. The contract is effective April 12, 2025, through April 11, 2030, and copies of the renewal documents are attached. For additional information, please contact Robert McElory, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments RENEWAL DOCUMENTS ITB 20-10.pdf (790 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.9 Tag-On Bid: Clay County Aluminum Ramps & Stairs County Wide Bid #24-F-247, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 14, 2025 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General or Capital Funds As Available Recommended Action : Motion to approve tagging on to Bid #24-F-247, through Clay County, FL. Public Content Request approval to tag on to Bid #24-F-247 Aluminum Ramps & Stairs County Wide through ClayCounty, FL, based on fixed pricing. General or Capital funds will be utilized to make purchases on an as needed basis. The contract is effective through May 31, 2027. Copies of the award documents are attached. For additional information, please contact Robert McElory, Program Director, Maintenance Support Services, at (850) 689-7159. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.10 Tag-On Bid: 2024-097-ITN-PRO Printers, Copiers and Managed Print Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 14, 2025 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Funding will vary Recommended Action : Motion to approve tagging on with University of South Florida 2024-097- ITN-PRO Printers, Copiers and Managed Print Services Public Content Request approval to tag on with University of South Florida 2024-097-ITN-PRO Printers, Copiers and Managed Print Services. The awarded vendor is Xerox and will be used on an as needed basis. Funding will vary, the contract is effective through February 11, 2030. A copy of the bid, award tabulation, and consent to piggy-back is attached. For additional information, please contact Vince Windham, Program Director, Purchasing, at (850) 833-7668. File Attachments University of South Florida 2024-097-ITN-PRO Printers, Copiers and Managed Print Services.pdf (799 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.11 Renewal of Tag-On Bid: Annual Agreement for Professional Environmental Consultant Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 14, 2025 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Fund, Project 2395 Safety/ADA Recommended Action : Motion to approve tagging on with School District of Escambia County's Annual Agreement for Professional Environmental Consultant Services, effective through April 21, 2026. Public Content Request approval to tag on with School District of Escambia County's Annual Agreement for Professional Environmental Consultant Services, to be used as needed. The awarded vendors are Intertek, PSI, and Universal Engineering. Funds will be paid from Capital Fund, Project 2395 Safety/ADA, and the contract is effective through April 21, 2026. Copies of the renewal documents are attached. For additional information, please contact Bobby McElroy, Program Director, Maintenance Department, at (850) 689-7159. File Attachments RENEWAL DOCUMENTS.pdf (411 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.12 Surplus, Salvage and Dispose of seven (7) Portable Buildings (School Board Owned Tangible Property) in accordance with Florida Statutes 1013.28(2)(a) and 274.06, presented by Bobby McElroy, Program Director, Maintenance, and recommended by the Superintendent for approval. Meeting : Apr 14, 2025 - Workshop Meeting Type : Action (Consent) Preferred Date : Apr 14, 2025 Absolute Date : Apr 14, 2025 Recommended Action : Motion to approve the surplus, salvage and disposal of seven (7) Portable Buildings and remove from the School District inventory. Public Content Approval is requested to surplus, salvage and dispose of seven (7) portables and remove from the School District inventory. Additionally, these will be cannibalized prior to disposal/demolition. PORTABLE NUMBER FISH NUMBER DCA NUMBER YEAR BUILT PB30041 99001 E-011909 1968 N/A 99002 E-011910 1968 PB70041 99003 E-011911 1968 PB40041 99004 E-011912 1968 PB000024 99092 E-011816 2005 PB000026 99093 E-011818 2005 PB40222 99070 E-011829 1997 Please contact Bobby McElroy for additional information, 689-7159. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.13 Summer School Programs for 2025 (SIS - Summer Intensive Studies and ESY - Extended School Year), presented by Brooke Barron, Director I, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : Apr 14, 2025 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : SAI Funds (SIS Program) and ESE Funds (ESY) Recommended Action : Motion to approve the 2025 Summer School Programs to include SIS - Summer Intensive Studies and ESY- Extended School Year. Public Content Attached you will find the summer school schedules to include Summer Intensive Studies (SIS) for Elementary and Secondary and Extended School Year (ESY). Please contact the following people for additional information on the programs: Elementary and Secondary SIS - Brooke Barron, Curriculum Director (850-833-4208) Extended School Year (ESY) - Judy Peacock, Program Director ESE (850-833-5866) File Attachments 2025 Extended School Year.pdf (204 KB) 2025 Summer Intensive Studies Elementary.pdf (470 KB) 2025 Summer Intensive Studies Secondary.pdf (464 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.14 Request to advertise a public hearing to be held on April 28, 2025, to consider the approval of the Charter School Renewal Contract with Destin High School, Inc., presented by Dr. Anita Choice, Program Director, Student Support Services, and recommended by the Superintendent for approval. Meeting : Apr 14, 2025 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to authorize the advertisement of a public hearing to be held on April 28, 2025, to consider the approval of the Charter School Renewal Contract with Destin High School, Inc. Public Content A request is made to advertise a Public Hearing to be held April 28, 2025, to receive public input and to consider approval of the Charter School Renewal Contract for a 15-year term between The School Board of Okaloosa County, Florida and Destin High School, Inc. For additional information, please contact Dr. Anita Choice, 850-833-6312. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.15 District English Language Learner (ELL) 3-Year Plan 2025-2026 through 2027-2028, presented by Dr. Anita Choice, Program Director, Student Support Services, and recommended by the Superintendent for approval. Meeting : Apr 14, 2025 - Workshop Meeting Type : Action (Consent) Preferred Date : Apr 14, 2025 Absolute Date : Apr 14, 2025 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the Okaloosa County School district revised English Language Learner 3-Year Plan. Public Content The Florida Consent Decree requires the District English Language Learners (ELL) Plan be updated and resubmitted to the FLDOE every three years. The plan was approved on February 14, 2022 and further revisions have been made to comply with changes to State Board of Education Rules. Attached is the updated plan effective upon approval by the FLDOE. This plan has been reviewed and approved by the ELL Plan Section 10: Personnel Training (Rules 6A6.0907 and 6A-1.0503, F.A.C.) Please contact Dr. Anita Choice for additional information, 850-833-6312 File Attachments District ELL Plan.pdf (4,025 KB) ESOL - Assurance Letter - 2025.pdf (367 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.16 Motor Vehicle Lease Agreement for Disaster Transportation Services between The School Board of Okaloosa County and Air Force Enlisted Village, Inc., D/B/A Hawthorn House, presented by Ryan Gore, Program Director, Transportation and recommended by the Superintendent for approval. Meeting : Apr 14, 2025 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve Motor Vehicle Lease Agreement for Disaster Transportation Services between The School Board of Okaloosa County and  Air Force Enlisted Village Inc., D/B/A Hawthorn House, effective May 1, 2025 through April 30, 2026. Public Content This Agreement is needed in the event of inclement weather or other disaster where Lessee's facilities must be vacated. Lessor shall lease to Lessee one (1) motor vehicle during times of disaster. The vehicle shall be a sixty- five (65) passenger school bus selected by Lessor from its rolling fleet. The effective dates of the agreement will be May 1, 2025 through April 30, 2026. For further information please contact Ryan Gore at (850) 833-4162. File Attachments Hawthorn House.pdf (772 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.17 Quarterly School Safety Compliance Report – 3rd Quarter, in accordance with Rule 6a-1.0018(4)(f), F.A.C., presented by Danny Dean, Program Director, Safety, and recommended by the Superintendent for approval. Meeting : Apr 14, 2025 - Workshop Meeting Type : Action (Consent) Preferred Date : Apr 14, 2025 Absolute Date : Apr 14, 2025 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the Quarterly School Safety Compliance Report. Public Content In accordance with Rule 6a-1.0018(4)(f), F.A.C., at least quarterly, the School Safety Specialist must report to the Superintendent and the Board any noncompliance by the District with laws or rules regarding school safety. Records, information, photographs, audio and visual presentations, schematic diagrams, surveys, recommendations, or consultations or portions thereof relating directly to the physical security or fire-safety systems of the facility or revealing security or fire-safety systems held by an agency is confidential and exempt from release as a public record pursuant to § 119.071(3), Florida Statutes. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.18 Request to submit the Fiscal Year 2025-2026 DoDEA (Department of Defense Education Activity) Grant Proposal, presented by Tami Ellis, Specialist, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : Apr 14, 2025 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : No Budget Source : DoDEA Grant Application Recommended Action : Motion to approve the DoDEA Grant Application for the Fiscal Year 2025- 2026 Department of Defense Education Activity (DoDEA) Grants to Military-Connected Local Educational Agencies for Academic and Support Programs (MCASP). Public Content The Department of Defense Education Activity (DoDEA) is accepting applications for fiscal year 2025-2026 Grants to Military Connected Local Education Agencies for Academic and Support Programs (MCASP). The DoDEA Educational Partnership and Resource Division, which executes grants to MCASP, provides resources to military connected school districts to identify and implement evidence-based solutions to meet the academic needs of the highly mobile military connected students in their community. Attached files contain information and overview to apply for the DoDEA Grant. For more information, please contact Tami Ellis, 850-833-4122. File Attachments 2025 DoDEA Grant Proposal.pdf (477 KB) 2025 DoDEA Grant Budget Overview.pdf (100 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.19 Request for Course Code Adoption for the 2025 -2026 School Year, presented by Stephanie Gillis, Specialist, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : Apr 14, 2025 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the course code adoption for the 2025-2026 school year. Public Content For additional information, please contact Stephanie Gillis, Specialist, Curriculum and Instruction, (850) 833-6313. File Attachments Social Media Course Adoption.pdf (160 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.20 RFP 25-01 Food Service Management Operations: Committee Recommendation, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 14, 2025 - Workshop Meeting Type : Action (Consent) Preferred Date : Apr 14, 2025 Absolute Date : Apr 14, 2025 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the Evaluation Committee's recommendation for RFP 25-01 Food Service Management Operations. The committee recommends entering into contract negotiations with the highest ranked respondent, Aramark Educational Services, LLC. Public Content Request approval of the committee's recommendation for RFP 25-01 Food Service Management Operations. The committee recommends entering into contract negotiations with the highest ranked respondent, Aramark Educational Services, LLC. Copies of the RFP Evaluation Committee Recommendation and committee meeting minutes are attached. For additional information, please contact Steve Anderson, Program Director, School Food Service, at 850-301-3020 or Grant Meyer, Assistant Superintendent, Operations, at 850-833-5875. File Attachments RFP25-01 Committee Recommendation.pdf (103 KB) Minutes 4-1-2025 RFP 25-01 Food Service .pdf (259 KB) Minutes 4-2-2025 RFP 25-01 Food Service.pdf (234 KB) Minutes 1-14-2025 RFP 25-01 Food Service Pre-Proposal Meeting.pdf (309 KB) Minutes 3-25-2025 RFP 25-01 Food Service.pdf (285 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.21 Proposed School Operational Support Staffing Grid and School Supplement Grid - Discretionary Budget for Fiscal Year 2025-2026, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Apr 14, 2025 - Workshop Meeting Type : Action (Consent) Preferred Date : Apr 14, 2025 Absolute Date : Apr 14, 2025 Fiscal Impact : Yes Budgeted : Yes Budget Source : General Fund Recommended Action : Motion to approve Proposed School Operational Support Staffing Grid and School Supplement Grid - Discretionary Budget for Fiscal Year 2025-2026. Public Content The proposed School Operational Support Staffing Grid for fiscal year 2025-2026 is attached. The blue area on the Staffing Grid indicates a change that was made during fiscal year 2024-2025. The orange areas on the Staffing Grid indicate proposed changes for fiscal year 2025-2026. In an effort to better align support positions with category and size of schools, the Superintendent is recommending changes to the Unweighted FTE (UFTE) ranges as noted in the School Staffing Grid Notes. Any changes to positions for the new year are only due to the UFTE range changes; there is no financial impact. The School Staffing Grid Notes also recommend the continuation of certain special allocations. The School Supplement Grid is also being submitted for approval. The blue areas indicate the new supplements that were allocated in fiscal year 2024-2025, and the orange areas indicate the additional supplement for fiscal year 2025-2026. File Attachments School Staffing Grid FY 2026 2025-04-09.pdf (98 KB) School Staffing Grid Notes FY 2026 2025-04-09.pdf (89 KB) Supplements FY 2026.pdf (79 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Superintendent's Human Resources Recommendations Subject : 8.1 (Information Only) Employees on Administrative Leave, presented by Lee Hale, Assistant Superintendent, Human Resources Meeting : Apr 14, 2025 - Workshop Meeting Type : Information Public Content The following employees have been placed on/or removed from Administrative Leave: 126614 117120 112136 For more information, contact Lee Hale at 850-833-5801. 8. Superintendent's Human Resources Recommendations Subject : 8.2 (Information Only) Deferred Retirement Option Program, presented by Lee Hale, Assistant Superintendent, Human Resources. Meeting : Apr 14, 2025 - Workshop Meeting Type : Information Public Content The purpose of this item is to present a list of employees who have elected to participate in the Deferred Retirement Option Program (DROP). NEW DROP ENTRIES DROP Start Employee Name EID Position Location Date Karen Osborn 105092 Teacher Florosa ES 7/1/2025 Ronnie Reece 111393 Teacher Ruckel MS 7/1/2025 Jeri Johns 105395 ESE Job Coach Richbourg 7/1/2025 Cynthia Kolb 101302 Teacher Wright ES 7/1/2025 Wanda Cooper 108054 Teacher Laurel Hill 7/1/2025 Monika Riemer 103614 School Food Service School Food Service 7/1/2025 Clara (Gail) King 103826 Secretary Kenwood ES 7/1/2025 Donald Capps 106213 Lead Custodian Edwins ES 7/1/2025 Allison Whited 104465 Teacher Shoal River MS 7/1/2025 For more information, contact Lee Hale at 850-833-5801. 8. Superintendent's Human Resources Recommendations Subject : 8.3 Out-of-Field Report for the 2024- 2025 school year, presented by Sharon Duron, Program Director, Professional  Services, and recommended by the Superintendent for approval. Meeting : Apr 14, 2025 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Out-of-Field Report for the 2024-2025 school year. Public Content Teachers who are not teaching in their area of certification are considered out-of-field. The attached list of teachers are those teachers who are currently not teaching in their certified area. In order to meet State reporting timelines and hire additional teachers as needed, this report will be a fluid document. Please contact Sharon Duron for additional information, 850-833-5857. File Attachments OOF Board Report for 04-14-2025.pdf (135 KB) 8. Superintendent's Human Resources Recommendations Subject : 8.4 Employment Separations, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Apr 14, 2025 - Workshop Meeting Type : Action Preferred Date : Apr 14, 2025 Absolute Date : Apr 14, 2025 Recommended Action : Motion to approve employee separations. Public Content Attached is a list of employees who resigned/retired from the Okaloosa County School District. For more information, contact Lee Hale at 850-833-5801. File Attachments April 14, 2025 Separations Updated, Public.pdf (62 KB) 8. Superintendent's Human Resources Recommendations Subject : 8.5 Personnel Recommendations, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Apr 14, 2025 - Workshop Meeting Type : Action Preferred Date : Apr 14, 2025 Absolute Date : Apr 14, 2025 Recommended Action : Motion to approve personnel recommendations. Public Content The purpose of this item is to present a list of employees who have been hired in the instructional and education support positions or hired in the instructional and education support positions or hired for substitute positions. For more information, contact Lee Hale at 850-833-5801. File Attachments April 14, 2025 Substitute New Hires, Public.pdf (76 KB) April 14, 2025 Instructional New Hires, Public.pdf (54 KB) April 14, 2025 Ed Support New Hires, Public.pdf (55 KB) 8. Superintendent's Human Resources Recommendations Subject : 8.6 Employee Transfers, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Apr 14, 2025 - Workshop Meeting Type : Action Preferred Date : Apr 14, 2025 Absolute Date : Apr 14, 2025 Recommended Action : Motion to approve employee transfers. Public Content The purpose of this item is to present a list of employees who have been transferred in instructional and education support positions. For more information, contact Lee Hale at 850-833-5801 File Attachments April 14, 2025 Transfers, Public.pdf (134 KB) 8. Superintendent's Human Resources Recommendations Subject : 8.7 Employee Suspension, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Apr 14, 2025 - Workshop Meeting Type : Action Preferred Date : Apr 14, 2025 Absolute Date : Apr 14, 2025 Recommended Action : Motion to approve the suspension of employee #127133 for 1-day. Public Content Suspension of Employee #127133 for 1 day. For more information, contact Lee Hale at 833-5801. 8. Superintendent's Human Resources Recommendations Subject : 8.8 Employee Suspension, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Apr 14, 2025 - Workshop Meeting Type : Action Preferred Date : Apr 14, 2025 Absolute Date : Apr 14, 2025 Recommended Action : Motion to approve the suspension of employee #119369 for 3-days. Public Content Suspension of Employee #119369 for 3 days. For more information, contact Lee Hale at 833-5801. 8. Superintendent's Human Resources Recommendations Subject : 8.9 Leave Without Pay, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Apr 14, 2025 - Workshop Meeting Type : Action Preferred Date : Apr 14, 2025 Absolute Date : Apr 14, 2025 Recommended Action : Motion to approve leave without pay. Public Content The purpose of this item is to receive approval for employees who took leave and will not be paid for their leave. For more information, contact Lee Hale at 850-833-5801. 10. Construction Program/Owner's Representative's Business Subject : 10.1 Program Status Report by the Board's Representative to the Construction Program Meeting : Apr 14, 2025 - Workshop Meeting Type : Action, Information 11. Attorney's Business Subject : 11.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : Apr 14, 2025 - Workshop Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. 12. Superintendent's Business Subject : 12.1 Out-of-State Student Trip Requests approved by the Superintendent. Meeting : Apr 14, 2025 - Workshop Meeting Type : Information Public Content An updated list of out-of-state student trip requests approved by the Superintendent will be provided to the School Board Members at the Workshop, and again at the Regular Meeting, to insure they receive the most current information. File Attachments Out of State Student Trip Requests - 4-14-25.pdf (99 KB) 12. Superintendent's Business Subject : 12.2 Correspondence, requests and other matters addressed by the Superintendent Meeting : Apr 14, 2025 - Workshop Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. File Attachments Month of the Military Child Presentation - Spolski.pdf (1,881 KB) 13. Board Members' Announcements/Requests for Information Subject : 13.1 School Board Members' Travel Request Meeting : Apr 14, 2025 - Workshop Meeting Type : Action Preferred Date : Apr 14, 2025 Absolute Date : Apr 14, 2025 Fiscal Impact : Yes Budgeted : Yes Budget Source : Center 9001 Out-of-County Travel Recommended Action : Motion to approve funding for travel request for School Board Members Brett Hinely and Parker Destin to attend the FSBA/FADSS Annual Joint Conference, and Pre-Conferences, June 11-13, 2025; 3-6, 2024; and Tim Bryant to attend the COSSBA National School Safety Symposium in St. Louis, MO, June 25-27, 2025. This travel has been confirmed as official School Board business and complies  with the rules of the State Board of Education. Public Content Florida Statute §1001.39 requires that School Board members who travel outside of the District, and are requesting reimbursement of travel expense in excess of $500, obtain approval from the School Board that the travel is for official School Board business and that it complies with the rules of the State Board of Education. Mr. Hinely and Mr. Destin have requested to attend the FSBA/FADSS Annual Joint Conference, and Pre-Conferences in Tampa Bay, June 11-13, 2025. Mr. Bryant has requested to attend the COSSBA National School Safety Symposium in St. Louis, MO, June 25-27, 2025. 13. Board Members' Announcements/Requests for Information Subject : 13.2 Board Members' Announcements/Requests for Information Meeting : Apr 14, 2025 - Workshop Meeting Type : Action,Information Public Content Board Members may request information or address concerns and other matters. 14. Public Comment - General Public Comments (Yellow Card) Subject : 14.1 Members of the public desiring to address the School Board with general comments - Form MIS 6120 General Public Comments (Yellow Card) Meeting : Apr 14, 2025 - Workshop Meeting Type : Information 15. Adjournment Subject : 15.1 Adjournment of the meeting by the Chairman Meeting : Apr 14, 2025 - Workshop Meeting Type : 16. Public Notices Subject : 16.1 Notice of Student Disciplinary Hearing Meeting : Apr 14, 2025 - Workshop Meeting Type : Information Public Content NOTICE OF STUDENT DISCIPLINARY HEARING The School Board of Okaloosa County will conduct a Student Disciplinary Hearing on April 14, 2025, beginning at 8:30 a.m. or as soon thereafter as may be heard, in the Training Room at the School District Central Administration Complex, Niceville, Florida. In accordance with Florida law, this hearing may be closed to the press and public at the request of the parents of the affected student. 16. Public Notices Subject : 16.2 Notice of Workshop Meeting : Apr 14, 2025 - Workshop Meeting Type : Information Public Content NOTICE OF WORKSHOP A Workshop on this Agenda will be held in the Training Room at the School District Central Administration Complex, Niceville, Florida, on April 14, 2025, beginning at 9:00 a.m. This meeting will be open to the press and public. 16. Public Notices Subject : 16.3 Public Notice Meeting : Apr 14, 2025 - Workshop Meeting Type : Information Public Content PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the School Board at least 48 hours before the meeting by contacting the Superintendent of Schools at (850) 689-7185. Any invocation that may be offered before the official start of the School Board business meeting is and shall be the voluntary offering of a private citizen to and for the benefit of the School Board pursuant to Resolution No. 16-01. The views and beliefs expressed by the Invocation Speaker have not been previously reviewed or approved by the School Board and do not necessarily represent their individual religious beliefs, nor are the views or beliefs expressed intended to express allegiance to or preference for any particular religion, denomination, faith, creed, or belief by the School Board. No person in attendance at this meeting is or shall be required to participate in any invocation and such decision whether or not to participate will have no impact on his or her right to actively participate in the public meeting.