Okaloosa County School Board — Workshop Meeting, April 6, 2017

Thursday, April 6, 2017 Workshop Meeting School District Central Central Administration Complex Niceville, Florida Training Room 9:00 a.m. 1. Opening of Meeting Subject : 1.1 Call to Order by the Chairman Meeting : Apr 6, 2017 - Workshop Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Apr 6, 2017 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Agenda 2. Approval of Agenda Subject : 2.2 Italian Cooperative Program MOU between the Italian Consulate and the School Board of Okaloosa County, presented by Sheila Lightbourne, Secondary Director and recommended by the Superintendent for approval. Meeting : Apr 6, 2017 - Workshop Meeting Type : Action Fiscal Impact : Yes Dollar Amount : $67,500.00 Budgeted : Yes Budget Source : Money given by Itialian Consulate Recommended Action : Motion to approve Italian Cooperative Program MOU between the Italian Consulate  and the School Board of Okaloosa County. Public Content For additional information please contact Sheila Lightbourne or Melissa Bowell at 833-4208. File Attachments Memorandum of Understanding- Okaloosa school board Addendum progetto definitivo.pdf (215 KB) 3. Recognitions Subject : 3.1 Recognition of Choctawhatchee High School Cheerleaders, 2016-2017 Florida High School Athletic Association State Champions in the 1A Large Co-ed Division, presented by the Superintendent. Meeting : Apr 6, 2017 - Workshop Meeting Type : Recognition Public Content Recognition of the Choctawhatchee High School Cheerleaders as the 2016-2017 FHSAA State Champions in the 1A Large Co-ed Division. Coaches Macey Buchanan, Hailey Looney, Ansley Walker, and Peyton Scott Cheerleaders are listed below: Jessie Bentley Jake Cabiao ​Ryan Grover David Jay Graylon Johnson Kerri Kriech Amy LeMenager Jake Schultz Ty Campbell Chelsea Dowd Destini DuPree Cody Lenox Makenzi Stephens Lydia Walker Taylor Brooks Luke Burleson Emma Fields Jillian Jarosz Ashlee Jones Kyla McInnes Allison Oldnettle Ellie Stefanik Tatiana Tronco Mckenzie Monsees File Attachments Choctaw Cheerleaders State Champs Resolution 2016.2017.pdf (289 KB) 3. Recognitions Subject : 3.2 Recognition of Tatum Hackler, Stefanie Markwardt, Payton Baranowski, and Sydney Dawson, Niceville High School, Florida High School Athletic Association 2016-2017 State Champions in the Girls 200-meter Medley Relay, 3A Swim Division,  presented by the Superintendent Meeting : Apr 6, 2017 - Workshop Meeting Type : Recognition Public Content Tatum Hackler, Stefanie Markwardt, Payton Baranowski, and Sydney Dawson, Niceville High School, placed first in the State, Girls 200-meter Medley Relay, 3A Swim Competition. Kathy Ritacco is their coach. File Attachments Niceville HS state Champs 200 Medley Resolution.pdf (287 KB) 3. Recognitions Subject : 3.3 Recognition of Jack Johnson, Niceville High School, Florida High School Athletic Association 2016-2017 State Wrestling Champion in the 2A 160 lb. Division, presented by the Superintendent Meeting : Apr 6, 2017 - Workshop Meeting Type : Recognition Public Content Jack Johnson, Niceville High School, placed first in the State in the 2A 160 lb. Wrestling competition. 6. Committee and Staff Reports (Workshop Only) Subject : 6.1 In-County Travel paid for the period of March 9 – March 22, 2017, presented by Rita R. Scallan, Chief Financial Officer Meeting : Apr 6, 2017 - Workshop Meeting Type : Report Public Content In-County Travel paid for the period of March 9 – March 22, 2017, presented by Rita R. Scallan, Chief Financial Officer File Attachments In-County Travel Mar 9 - Mar 22.pdf (22 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.2 Out-of-County Travel paid for the period of March 9 – March 22, 2017, presented by Rita R. Scallan, Chief Financial Officer Meeting : Apr 6, 2017 - Workshop Meeting Type : Report Public Content Out-of-County Travel paid for the period of March 9 – March 22, 2017, presented by Rita R. Scallan, Chief Financial Officer File Attachments Out-of-County Travel Mar 9 - Mar 22.pdf (13 KB) 7. Consent Agenda Subject : 7.1 Approval of the Consent Agenda Meeting : Apr 6, 2017 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.2 Approval of the Minutes of the Student Disciplinary Hearings of March 23, 2017; Minutes of the Workshop Meeting of March 23, 2017; Minutes of the Regular Meeting of March 27, 2017, recommended by the Superintendent for approval. Meeting : Apr 6, 2017 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Minutes of the Student Disciplinary Hearings of March 23, 2017; Minutes of the Workshop Meeting of March 23, 2017; Minutes of the Regular Meeting of March 27, 2017. Public Content The Minutes from the Workshop Meeting of March 23, 2017 will be attached after a final review, prior to the Board Workshop on April 6. File Attachments 3-23-2017 Workshop DRAFT.pdf (158 KB) 3-27-2017 Meeting DRAFT.pdf (168 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject :  7.3 Appropriation of District 4 School Board Member Capital Outlay Funds to Laurel Hill School for projectors in the amount of $1,780.00, presented by Tim Bryant and recommended by the Superintendent for approval. Meeting : Apr 6, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $1,780.00 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 4 School Board Member Capital Outlay Funds to Laurel Hill School for projectors in the amount of $1,780.00 Public Content District 4 School Board Member Capital Outlay Funds will be appropriated to Laurel Hill School for projectors in the amount of $1,780.00. File Attachments Laurel Hill - Projectors Quote.pdf (89 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.4 Authorization to rename the Bruner Middle School weight room the "Johnny  Johnston Weight Room", presented by Dewey Destin and recommended by the Superintendent for approval. Meeting : Apr 6, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to authorize the renaming of the Bruner Middle School weight room the "Johnny Johnston Weight Room". Public Content The retired teachers committee from Bruner Middle School request to rename the weight room the "Johnny Johnston Weight Room. The SAC Committee voted and approved to make the request of the name change through School Board Member, Dewey Destin. This is in honor of the long time former principal and dedicated educator, Mr. Johnny Johnston. Mr. Johnston was instrumental in the development and construction of the weight room at Bruner Middle School. Attached is a narrative about Mr. Johnston provided by the Bruner Middle School Retirement Committee. File Attachments Renaming of Building.msg (84 KB) Johnny Johnston Write Up for Renaming of Bruner Weight Room.pdf (5 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject :  7.5 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Apr 6, 2017 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 4-10-17.pdf (15 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.6 Agreement between The School Board of Okaloosa County, Florida, and Online School Management Systems, Inc., for Merchant Services, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Apr 6, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action :  Motion to approve the agreement between The School Board of Okaloosa County, Florida, and Online School Management Systems, Inc., for merchant services to process online payment transactions for Internal Funds Activities, Child Care Services, and other District- wide activities. Public Content This agreement will continue to provide the District with merchant services to process online payment transactions for Internal Funds School Activities, Child Care Services, and other District-wide activities. The agreement will be for a one year period effective April 10, 2017. The online payment convenience charge will remain 3.50% per transaction. All fees are charged directly to the individual making the payment; therefore, the District will not incur fees for this service. File Attachments !OSMS Services Agreement-OCSD FY 2018.pdf (118 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.7 Medicaid School Administrative Claiming Agreement between The School Board of Okaloosa County and The School Board of Seminole County for fiscal year 2017-2018, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Apr 6, 2017 - Workshop Meeting Type : Action (Consent) Preferred Date : Apr 10, 2017 Absolute Date : Apr 10, 2017 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the Medicaid School Administrative Claiming Agreement between The School Board of Okaloosa County and The School Board of Seminole County for fiscal year 2017-2018. Public Content The School Board of Seminole County provides statistical and random sampling which allows for our school district to be eligible to file for Medicaid Administrative Claiming Reimbursement. The Florida Department of Education has contracted with The School Board of Seminole County to provide management services free of charge to all school districts in the state of Florida. There will be no cost for the Electronic Medicaid Administrative Claiming System (EMACS) Administrative Services for fiscal year 2017-2018. File Attachments Medicaid Claiming Agreement with Seminole County School District.pdf (206 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.8 Factory Direct Agreement: Daikin Applied, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 6, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General and Capital Funds, Various Projects Recommended Action : Motion to approve the Factory Direct Agreement with Daikin Applied. Public Content Request approval of the Factory Direct Agreement with Daikin Applied. Vendor for Daikin equipment is Air-Tech of Pensacola. Equipment will be purchased on an as needed basis, based on factory direct pricing. The agreement is effective April 25, 2017 through April 24, 2018 and a copy of the confirmation letter is attached. For additional information, please contact Steve Bolton, Director, Facilities Planning and Maintenance Support Services at (850) 689-7159. File Attachments DAIKIN.pdf (106 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.9 Renewal of ITB 14-11 Annual Ceiling Tile Replacement Bid, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 6, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Varies Recommended Action : Motion to approve the renewal of ITB 14-11 Annual Ceiling Tile Replacement Bid. Public Content Request approval to renew the award of ITB 14-11 Annual Ceiling Tile Replacement Bid, based on fixed pricing. The bid will be used on an as needed basis. The Primary Vendor is Curtis Remodeling, Inc and the Secondary Vendor is Morgan Development & Construction, Inc. Funding will be paid from district wide funding. The contract is effective April 29, 2017 through April 28, 2020 and copies of the vendor renewal letters and original tabulation are attached. For additional information, please contact Steve Bolton, Director, Facilities Planning & Maintenance Support Services at (850) 689-7159. File Attachments RENEWAL OF ITB 14-11.pdf (142 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.10 Renewal of RFP 10-P04 Intercom System Program, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 6, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital and General Funds, Various Projects Recommended Action : Motion to approve the renewal of RFP 10-P04 Intercom System Program. Public Content Request approval to renew RFP 10-P04 Intercom System Program for an additional two (2) year period, effective April 12, 2017 through April 11, 2019. The contract will be used on an as needed basis at a fixed rate of $93.74/hour. Funding will be paid from various sources and projects. Attached are copies of the renewal confirmation letter; original contract, which was School Board approved April 12, 2010; and contract modification document, which was School Board approved February 11, 2013. For additional information, please contact Steve Bolton, Director, Facilities Planning and Maintenance Support Services at (850) 689-7159. File Attachments RENEWAL OF RFP 10-B04.pdf (579 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.11 Renewal of Tag-On Bid 16-0036 Basketball/Tennis/ Play Courts Resurfacing with Line Striping and Repairs, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 6, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Varies Recommended Action : Motion to approve the renewal of Tag-On Bid 16-0036 Basketball/Tennis/ Play Courts Resurfacing with Line Striping and Repairs. Public Content Request approval to renew Tag-On Bid 16-0036 Basketball/Tennis/Play Courts Resurfacing with Line Striping and Repairs through Sarasota County Schools. The bid offers fixed pricing and will be used on an as needed basis throughout the district. Funding will vary and the contract is effective May 3, 2017 through May 2, 2018. Copies of the original tabulation and renewal letter are attached. For additional information, please contact Steve Bolton, Director, Facilities Planning and Maintenance Support Services at (850) 689-7159. File Attachments RENEWAL OF 16-0036.pdf (210 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.12 Sale and Disposal of Surplus Property, presented by Steve Bolton, Director, Facilities Planning and Maintenance, and recommended by the Superintendent for approval. Meeting : Apr 6, 2017 - Workshop Meeting Type : Action (Consent) Preferred Date : Apr 10, 2017 Absolute Date : Apr 10, 2017 Recommended Action : Motion to approve the sale and disposal of the property listed on the attached surplus list dated April 10, 2017. Public Content Approval is requested for the sale and disposal of the property listed on the attached list dated April 10, 2017. These items will be sold through the Board approved On-line Auction Program. File Attachments Surplus Property List for April 10, 2017.pdf (277 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.13 State of Florida Voluntary PreKindergarten Education Program Statewide Provider Agreement for Fiscal Year 2017-2018 presented by Debbie Haan, Principal, Southside Primary School, and recommended by the Superintendent for approval. Meeting : Apr 6, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve the State of Florida Voluntary PreKindergarten Education Program Statewide Provider Agreement for Fiscal Year 2017-2018. Public Content The attached VPK Statewide Provider Agreement between the Early Learning Coalition of Okaloosa and Walton Counties and The School Board of Okaloosa County is required in order to provide yearlong VPK in our district. For fiscal year 2017-2018, year-long VPK will be offered at Southside Center, Laurel Hill School, Edwins Elementary School, and Northwood Elementary School. Also attached are the latest Florida VPK Statutes. File Attachments VPK Year Long Contract FY 2018.pdf (23,454 KB) VPK 2016 FL Statutes.pdf (2,231 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.14 Renewal of Motor Vehicle Lease for Disaster Transportation Services between the School Board of Okaloosa County and the Okaloosa County Board of County Commissioners, presented by Jay McInnis, Program Director, Transportation, and recommended by the Superintendent for approval. Meeting : Apr 6, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve the renewal of the Motor Vehicle Lease for Disaster Transportation Services between the School Board of Okaloosa County and the Okaloosa County Board of County Commissioners,  effective July 1, 2017 through June 30, 2018. Public Content This is a renewal of the Motor Vehicle Lease for Disaster Transportation Services with the Okaloosa County Board of County Commissioners under the terms and conditions of the current contract. The effective dates of the renewal will be July 1, 2017 through June 30, 2018. File Attachments Motor Vehiciel Lease Renewal-Okaloosa BCCC.pdf (1,260 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.15 Contract Extension Agreement between the School Board of Okaloosa County and Okaloosa Academy Charter School, Inc. presented by Andy Johnson, Specialist, Student Intervention Services, and recommended by the Superintendent for approval. Meeting : Apr 6, 2017 - Workshop Meeting Type : Action (Consent) Preferred Date : Apr 10, 2017 Absolute Date : Apr 10, 2017 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the Extension Agreement between the School Board of Okaloosa County and Okaloosa Academy Charter School, Inc. for the the term of an  additional five (years), commencing March 1, 2017 and terminating February 28, 2022. Public Content Approve the Extension Agreement between the School Board of Okaloosa County and Okaloosa Academy Charter School, Inc. Okaloosa Academy Charter School, Inc. agrees to extend the term of the Agreement by entering into a Renewal term ending February 28, 2022. File Attachments Okaloosa Academy Modification Agreement 2017.pdf (14 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.16 Community Education Summer Driver's Education Program, presented by Andy Johnson, Specialist, Safe Schools, Athletics and Discipline, and recommended by the Superintendent for approval. Meeting : Apr 6, 2017 - Workshop Meeting Type : Action (Consent) Preferred Date : Apr 10, 2017 Absolute Date : Apr 10, 2017 Fiscal Impact : No Recommended Action : Motion to approve the Community Education Summer Driver's Education Program. Public Content Community Education proposes to offer the summer driver's education program at participating high schools. Community Education is a fee based program. The $150.00 fee will pay for class instruction, including the instructors and materials. Students participating in the program will not receive high school credit for this class. The Driver's Education Fees will be appropriated as follows; Total Fee Paid by Student $150.00 Less Driver's Education Cars/Lease/Rental -$25.00 Equals $125.00 Less 5% Administrative Cost - 6.25 Equal Other Compensation & Benefits $118.75 The Other Compensation & Benefits amount is the total cost of the Other Compensation paid to the instructor plus the District's portion of FICA and Retirement. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.17 Attendance Waiver List, presented by Nick Kootsouradis, Assistant Superintendent of Operations, and recommended by the Superintendent for Approval Meeting : Apr 6, 2017 - Workshop Meeting Type : Action (Consent) Preferred Date : Apr 10, 2017 Absolute Date : Apr 10, 2017 Recommended Action : Motion to approve Attendance Waivers as presented Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.18 Request to advertise a public hearing for adoption of new School Board Policy 06-39, Employees’ Use of Social Media, presented by Stacie Smith, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Apr 6, 2017 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to authorize the advertisement of a public hearing for new School Board Policy 06-39, Employees’ use of Social Media. Public Content Approval is being requested to advertise a public hearing for adoption of a new School Board Policy related to Employees' use of Social Media. This policy has been drafted by the School Board Attorney, at the direction of the Human Resources Department. File Attachments 06-39 Employees' Use of Social Media.pdf (76 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.19 Request to advertise a Public Hearing for Social Studies Textbook (Instructional Materials) Adoption, presented by Ann Flanagan, Reading Specialist and recommended by the Superintendent for approval. Meeting : Apr 6, 2017 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the request to advertise a Public Hearing for Social Studies Textbook (Instructional Materials) Adoption. Public Content The Okaloosa County School District is currently participating in the state textbook adoption process in social studies. A request is being made to schedule a public hearing for adoption of the recommended materials pending their inclusion on the 2016-2017 Florida Instructional Materials List of Adopted Materials. Currently that list is not released; however, the recommended materials are on the 2016-2017 Florida Instructional Materials Short Bid List. The materials have been reviewed by a secondary committee on January 29 and 30 and an elementary committee on March 8 and put to a school vote. Secondary school votes were submitted on March 8 and elementary votes were submitted on March 20. Links to the materials are currently on the District's website for public review. Print materials can also be reviewed by contacting Ann Flanagan at (850) 833-6312. A recommendation is being made to the School Board for adoption of the following materials pending inclusion on the 2016-2017 Florida Instructional Materials List of Adopted Materials. Elementary Social Studies: • Studies Weekly (K-5) Middle School: McGraw Hill Florida Social Studies • Florida Edition Discovering our Past: History of the World (grade 6) • Florida Edition Civics Economics & Geography (grade 7) • Florida Edition Discovering our Past: History of the United States Early Years (grade 8) High School: Pearson Florida Social Studies • Florida World History • Florida United States History • Florida Economics • Florida Macgruder’s American Government Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.20 Request to advertise a public hearing for adoption of a revised job description for Paraprofessional, presented by Lindsay Maxey, Specialist, Human Resources, and recommended by the Superintendent for approval. Meeting : Apr 6, 2017 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to authorize the advertisement of a public hearing for adoption of a revised job description for Paraprofessional. Public Content Approval is being requested to advertise a public hearing for adoption of a revised job description for the position of Paraprofessional. The job title and description have been updated to reflect the most current name and requirements for paraprofessionals. Under the Minimum Eligibility Requirements section, the requirement to have an AA Degree or passing score on the parapro exam, or 60 hours of college credit has been included. Minor revisions have been made under Essential Duties and Responsibilities to better reflect the current work of the district's paraprofessional employees. The remaining revisions have been made in accordance with current OCSD job description formatting. File Attachments Paraprofessional.pdf (44 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.21 Request to advertise a public hearing for adoption of a revised job description for Paraprofessional - Exceptional Student Education, presented by Lindsay Maxey, Specialist, Human Resources, and recommended by the Superintendent for approval. Meeting : Apr 6, 2017 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to authorize the advertisement of a public hearing for adoption of a revised job description for Paraprofessional - Exceptional Student Education. Public Content Approval is being requested to advertise a public hearing for adoption of a revised job description for the position of Paraprofessional- Exceptional Student Education. The job title and description have been updated to reflect the most current name and requirements for paraprofessionals. Under the Minimum Eligibility Requirements section, the requirement to have an AA Degree or passing score on the parapro exam, or 60 hours of college credit has been included. Under Physical Demands, the requirement for employees to lift 50 lbs. with assistance has been added. Minor revisions have been made under Essential Duties and Responsibilities to better reflect the current work of the district's paraprofessional employees. The remaining revisions have been made in accordance with current OCSD job description formatting. File Attachments Paraprofessional - Exceptional Student Education.pdf (91 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.22 Personnel Recommendations, presented by Stacie Smith, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Apr 6, 2017 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve personnel recommendations. Public Content The purpose of this item is to present a list of employees who have been hired or transferred in the instructional and education support positions or hired for substitute positions. File Attachments April 10, 2017 Administrative Board Report.pdf (106 KB) APRIL 10, 2017 Ed Support Board Report.pdf (115 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.23 Employment Separations, presented by Stacie Smith, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Apr 6, 2017 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve employment seperations. Public Content Attached is a list of employees who resigned/retired from the Okaloosa County School District. File Attachments SeparationsApril10th2017.pdf (34 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.24 Employee Suspensions, presented by Stacie Smith, Assistant Superintendent, Human Resources, and  recommended by the Superintendent for approval. Meeting : Apr 6, 2017 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the suspension of employees. Public Content Suspension of Employee EID#105036 Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.25 Reinstatement/ Reimbursement of sick leave due to line-of duty illness/ injury/medical examination, presented by Stacie Smith, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Apr 6, 2017 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the reinstatement/reimbursement of sick leave due to line-of- duty illness/injury/medical examination. Public Content The purpose of this item for approval is to reinstate/reimburse sick leave to employees who became ill or injured while at work while on duty. Mary Bass, Transportation, 20.50 hours Olga Bonner, Custodial Services, 22.50 hours Maria Temple, Lewis School, 75.00 hours Rhonda Ward, Transportation, 3.00 hours Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.26 Leave Without Pay, presented by Stacie Smith, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Apr 6, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve the leave without pay. Public Content The purpose of this item is to receive approval for employees who took leave and will not be paid for their leave. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Discussion Agenda Subject : 8.1 Items Moved from the Consent Agenda (if any) Meeting : Apr 6, 2017 - Workshop Meeting Type : Action 9. Construction Program/Owner's Representative's Business Subject : 9.1 Program Status Report by the Board's Representative to the Construction Program Meeting : Apr 6, 2017 - Workshop Meeting Type : Information 10. Information Technology Seat Management Contract Subject : 10.1 Task Order #2-50 (Revised) Baker School CCTV Replacement, presented by Dustin Keith, Seat Management Specialist, and recommended by the Superintendent for approval. Meeting : Apr 6, 2017 - Workshop Meeting Type : Action Preferred Date : Apr 10, 2017 Absolute Date : Apr 10, 2017 Fiscal Impact : Yes Dollar Amount : $13,356.61 Budgeted : No Budget Source : Insurance Reimbursement Recommended Action : Motion to approve Task Order #2-50 (Revised) Baker School CCTV Replacement in the amount of $13,356.61. Public Content Replace 6 ea defective cameras at Baker School. File Attachments Baker Task Order 2-50 (Revised).pdf (344 KB) 11. Attorney's Business Subject : 11.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : Apr 6, 2017 - Workshop Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. 12. Superintendent's Business Subject : 12.1 Correspondence, requests and other matters addressed by the Superintendent Meeting : Apr 6, 2017 - Workshop Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. 12. Superintendent's Business Subject : 12.2 Out-of-State Student Trip Requests Meeting : Apr 6, 2017 - Workshop Meeting Type : Information Public Content The attached list of out-of-state student trip requests have been approved by the Superintendent. File Attachments 4-10-2017 Student Trip Requests.pdf (2,024 KB) 13. Board Members' Announcements/Request for Information Subject : 13.1 Board Members' Announcements/Request for Information Meeting : Apr 6, 2017 - Workshop Meeting Type : Action, Information Public Content Board Members may request information or address concerns and other matters. File Attachments T. Bryant Handouts~Legislative Bill Packet & Proposed Allocations.pdf (8,786 KB) L. White Handouts~Facilities.pdf (370 KB) 14. Public Hearing Subject : 14.1 Public Hearing for adoption of a revised job description for School Principal, presented by Lindsay Maxey, Specialist, Human Resources, and recommended by the Superintendent for approval. Meeting : Apr 6, 2017 - Workshop Meeting Type : Action Recommended Action : Motion to approve the revised job description for School Principal. Public Content A Public Hearing will be held to receive public input and consider approval of a revised job description for School Principal. The job description has been updated under the Minimum Eligibility Requirements to include the addition of three years of experience in school- based or district administration for all School Principals. Holding a valid certificate for Educational Leadership has also been added to the minimum requirements. The remaining revisions have been made to reflect current OCSD job description formatting. File Attachments School Principal-REDLINED.pdf (61 KB) 14. Public Hearing Subject : 14.2 Public Hearing for adoption of a revised job description for Assistant Principal I, presented by Lindsay Maxey, Specialist,Human Resources, and recommended by the Superintendent for approval. Meeting : Apr 6, 2017 - Workshop Meeting Type : Action Recommended Action : Motion to approve the revised job description for Assistant Principal I. Public Content A Public Hearing will be held to receive public input and consider approval of a revised job description for Assistant Principal I. The job description has been updated under the Minimum Eligibility Requirements to include the addition of Educational Administration as a certification coverage area for Assistant Principals. The phrase "public school education" has been added to further specify the type of experience required. The remaining revisions have been made to reflect current OCSD job description formatting. File Attachments Assistant Principal I-REDLINED.pdf (69 KB) 14. Public Hearing Subject : 14.3 Public Hearing for adoption of a revised job description for Assistant Principal II, presented by Lindsay Maxey, Specialist, Human Resources, and recommended by the Superintendent for approval. Meeting : Apr 6, 2017 - Workshop Meeting Type : Action Recommended Action : Motion to approve the revised job description for Assistant Principal II. Public Content A Public Hearing will be held to receive public input and consider approval of a revised job description for Assistant Principal II. The job description has been updated under the Minimum Eligibility Requirements to include the addition of Educational Administration as a certification coverage area for Assistant Principals. The phrase "public school education" has been added to further specify the type of experience required. The remaining revisions have been made to reflect current OCSD job description formatting. File Attachments Assistant Principal II-REDLINED.pdf (100 KB) 14. Public Hearing Subject : 14.4 Public Hearing for adoption of a revised job description for Assistant Principal in charge of Program/Center, presented by Lindsay Maxey, Specialist, Human Resources, and recommended by the Superintendent for approval. Meeting : Apr 6, 2017 - Workshop Meeting Type : Action Recommended Action : Motion to approve the revised job description for Assistant Principal in charge of Program/Center. Public Content A Public Hearing will be held to receive public input and consider approval of a revised job description for Assistant Principal in charge of Program/ Center. The job description has been updated under the Minimum Eligibility Requirements to include the addition of Educational Administration as a certification coverage area for Assistant Principals. The phrase "public school education" has been added to further specify the type of experience required. The remaining revisions have been made to reflect current OCSD job description formatting. File Attachments Assist Principal - in charge of Program-Center-REDLINED.pdf (97 KB) 15. Adjournment Subject : 15.1 Adjournment of the meeting by the Chairman Meeting : Apr 6, 2017 - Workshop Meeting Type : 16. Public Notices Subject : 16.1 Notice of Student Disciplinary Hearing Meeting : Apr 6, 2017 - Workshop Meeting Type : Information Public Content NOTICE OF STUDENT DISCIPLINARY HEARING The School Board of Okaloosa County will conduct a Student Disciplinary Hearing on April 6, 2017, beginning at 8:30 a.m. or as soon thereafter as may be heard, in the School District Administration Building, Fort Walton Beach. In accordance with Florida law, this hearing may be closed to the press and public at the request of the parents of the affected student. 16. Public Notices Subject : 16.2 Notice of Workshop Meeting : Apr 6, 2017 - Workshop Meeting Type : Information Public Content NOTICE OF WORKSHOP A Workshop on this Agenda will be held in the School District Administration Building, Fort Walton Beach, on April 6, 2017, beginning at 9:00 a.m. This meeting will be open to the press and public. 16. Public Notices Subject : 16.3 Notice of Public Hearing - 6:15 p.m. Meeting : Apr 6, 2017 - Workshop Meeting Type : Information Public Content NOTICE OF PUBLIC HEARING Notice is hereby given that the School Board of Okaloosa County will conduct a Public Hearing on April 10, 2017, beginning at 6:15 p.m. or as soon thereafter as may be heard, in the School District Administration Building, Fort Walton Beach. The purpose of the Hearing is to receive public input and consider approval of the following revised job descriptions: 1. School Principal 2. Assistant Principal I 3. Assistant Principal II 4. Assistant Principal in charge of Program/Center Any interested party who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered during this meeting, will need a record of proceedings and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevent evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Any person requiring special accommodation at this meeting because of a disability or physical impairment should contact the Superintendent at the School District Administration Building at (850) 833-3110 prior to this meeting. 16. Public Notices Subject : 16.4 Public Notice Meeting : Apr 6, 2017 - Workshop Meeting Type : Information Public Content PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the School Board at least 48 hours before the meeting by contacting the Superintendent of Schools at the School District Administration Building at (850) 833-3110. Any invocation that may be offered before the official start of the School Board business meeting is and shall be the voluntary offering of a private citizen to and for the benefit of the School Board pursuant to Resolution No. 16-01. The views and beliefs expressed by the Invocation Speaker have not been previously reviewed or approved by the School Board and do not necessarily represent their individual religious beliefs, nor are the views or beliefs expressed intended to express allegiance to or preference for any particular religion, denomination, faith, creed, or belief by the School Board. No person in attendance at this meeting is or shall be required to participate in any invocation and such decision whether or not to participate will have no impact on his or her right to actively participate in the public meeting.