Okaloosa County School Board — Regular Meeting, April 27, 2020

Monday, April 27, 2020 Regular Meeting School District Central Administration Complex Niceville, Florida Training Room 6:00 p.m. Invocation offered by Pastor Walter Williams, All God’s Children & Living Word Worship Pledge of Allegiance led by Tim Bryant **************************************************** NOTICE This Board Meeting is being live-streamed for the convenience of the public at http://www.okaloosaschools.com/district/sb/meetings/2020. The public may participate in the Public Comment and/or Public Hearing portions of the meeting by either personal attendance or by calling the School Board Meeting public participation phone line. A separate seating area has been set aside for the press and public who are in attendance at the meeting in accordance with social distancing guidelines as provided by the Centers for Disease Control and Prevention (CDC). If calling into the meeting, you should call (850) 833-3100. The phone lines will be operational beginning at 6:00 p.m. on the night of the Board Meeting, and callers will be transferred into the Board Meeting during the Public Comment portion and/or Public Hearing portion of the meeting only, in the order in which calls are received. If you are calling into the meeting to make public comment, please be patient as there may be a wait time while being transferred into the meeting. **************************************************** 1. Opening of Meeting Subject : 1.1 Call to Order by the Chairman Meeting : Apr 27, 2020 - Regular Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Apr 27, 2020 - Regular Meeting Type : Action Recommended Action : Motion to approve the Agenda as amended: Consent Agenda: Item 8.8 Proposed School Operational Support Staffing Grid and School Supplement Grid - Discretionary Budget for Fiscal Year 2020-21, was moved to Discussion Agenda 10.2.; added item 8.14 Emergency Purchase: CenturyLink, for bandwidth increase at DJJ facility. Discussion Agenda: Added item 10.2, Proposed School Operational Support Staffing Grid and School Supplement  Grid - Discretionary Budget for Fiscal Year 2020-2021. Motion & Voting Motion to approve the Agenda as amended: Consent Agenda: Item 8.8 Proposed School Operational Support Staffing Grid and School Supplement Grid - Discretionary Budget for Fiscal Year 2020-21, was moved to Discussion Agenda 10.2.; added item 8.14 Emergency Purchase: CenturyLink, for bandwidth increase at DJJ facility. Discussion Agenda: Added item 10.2, Proposed School Operational Support Staffing Grid and School Supplement Grid - Discretionary Budget for Fiscal Year 2020-2021. Motion by Dewey Destin, second by Lamar White. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 3. Recognitions - DUE TO COVID-19 PUBLIC HEALTH EMERGENCY, THERE WILL BE NO PERSONAL APPEARANCES FOR RECOGNITIONS Subject : 3.1 Recognition of Victoria Orcutt, Fort Walton Beach High School, Florida's Female Wendy's High School Heisman Winner, and Recipient of the 2020 All Sports Association Female Scholastic Award presented by the Superintendent Meeting : Apr 27, 2020 - Regular Meeting Type : Recognition File Attachments Wendy's Heisman Award.pdf (290 KB) All Sports Scholastic Award - Orcutt.pdf (273 KB) 6. Public Comment Subject : 6.1 Members of the public desiring to address the School Board - Form MIS 5241 Public Input and/or Discussion of Agenda Items Meeting : Apr 27, 2020 - Regular Meeting Type : Information 7. Committee and Staff Reports (Workshop Only) Subject : 7.1 In-County Travel paid for the period of March 26 - April 1, 2020, presented by Rita R. Scallan, Chief Financial Officer Meeting : Apr 27, 2020 - Regular Meeting Type : Report Public Content In-County Travel paid for the period of March 26 - April 1, 2020 File Attachments In-County Travel Mar 26 - Apr 1.pdf (17 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.2 Out-of-County Travel paid for the period of March 26 - April 1, 2020, presented by Rita R. Scallan, Chief Financial Officer Meeting : Apr 27, 2020 - Regular Meeting Type : Report Public Content Out-of-County Travel paid for the period of March 26 – April 1, 2020 File Attachments Out-of-County Travel Mar 26 - Apr 1.pdf (13 KB) 8. Consent Agenda Subject : 8.1 Approval of the Consent Agenda Meeting : Apr 27, 2020 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.2 Approval of the Minutes of the Student Disciplinary Hearings of April 9, 2020; Workshop Meeting of April 9, 2020; Minutes of Regular Meeting of April 13, 2020, recommended by the Superintendent for approval. Meeting : Apr 27, 2020 - Regular Meeting Type : Action (Consent) Preferred Date : Apr 27, 2020 Absolute Date : Apr 27, 2020 Recommended Action : Motion to approve the Minutes of the Student Disciplinary Hearings of April 9, 2020; Workshop Meeting of April 9, 2020; Minutes of Regular Meeting of April 13, 2020. File Attachments 4-9-2020 Workshop - DRAFT.pdf (249 KB) 4-13-2020 Meeting - DRAFT.pdf (256 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.3 Budget Amendment #7 - Fiscal Year 2019-2020 presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Apr 27, 2020 - Regular Meeting Type : Action (Consent) Preferred Date : Apr 27, 2020 Absolute Date : Apr 27, 2020 Fiscal Impact : Yes Dollar Amount : $1,208,304.56 Budgeted : Yes Budget Source : Various - See Attached Budget Amendment Recommended Action : Motion to approve Budget Amendment #7 - Fiscal Year 2019- 2020. Public Content On September 9, 2019, the School Board adopted the budget for fiscal year 2019-2020. As the fiscal year progresses, we ask the School Board to amend the budget to more accurately reflect estimated revenues and appropriations. The amendments are results of various factors including: increases or decreases in estimated revenues to more accurately reflect revenues, and increases or decreases in appropriations to more accurately reflect estimated expenditures and/or better utilize funds for schools, departments, and projects. These amendments facilitate district operations to occur in a positive manner. These amendments properly reflect the estimated revenue and appropriations. The amendments show the estimated revenue and appropriations for each fund and provide a description of the amendments. Required by S.B.E. rule 6A-1.006. New Revenue Appropriated/(Adjusted) During the Month of March 2020: General Fund $ 406,640.20 Debt Service Funds 0.00 Capital Projects Funds 608,384.40 Other Special Revenue Funds - Federal 185,743.84 Other Special Revenue Funds - Food Service 7,536.12 Total - All Funds $1,208,304.56 File Attachments !BA 07 - March 2020.pdf (1,447 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.4 Monthly Financial Statement for March 2020 presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Apr 27, 2020 - Regular Meeting Type : Action (Consent) Preferred Date : Apr 27, 2020 Absolute Date : Apr 27, 2020 Fiscal Impact : No Recommended Action : Motion to approve Monthly Financial Statement for March 2020. Public Content The financial statement for the month ending March 31, 2020, is being submitted for use and consideration of the School Board as required by S.B.E. Rule 6A-1.008. File Attachments Financials - 2020-03-31.pdf (685 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.5 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval Meeting : Apr 27, 2020 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 4-27-20.pdf (277 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.6 Payroll Warrant Register and Accounts Payable Warrant Register for March 2020, totaling $27,081,532.17; and Bank Transfers for March 2020, totaling $25,215,000.00, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Apr 27, 2020 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $27,081,532.17 and Bank Transfers in the amount of $25,215,000.00. Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register and Accounts Payable Warrant Register for March 2020, totaling $27,081,532.17; and Bank Transfers for March 2020, totaling $25,215,000.00. File Attachments 09 - MIS 3478 - Warrant Register - Mar 2020.pdf (107 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.7 Authorization to appropriate Federal Impact Aid Funds and make a payment in the amount of $11,774.00 to Charter Schools presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Apr 27, 2020 - Regular Meeting Type : Action (Consent) Preferred Date : Apr 27, 2020 Absolute Date : Apr 27, 2020 Fiscal Impact : Yes Dollar Amount : $11,774.00 Budgeted : No Budget Source : Federal Impact Aid Funds Recommended Action : Motion to approve appropriation of Federal Impact Aid Funds and make a payment in the amount of $11,774.00 to Charter Schools. Public Content The District received its third Voucher for Impact Aid Section 8003 Payments dated March 27, 2020, in the amount of $376,927.43 for the 2019 Claiming Year (Claim Filed January 2018). The charter schools have made a request to receive Federal Impact Aid Funds for eligible students attending charter schools during the 2019 claiming year. The calculation for the 2019 claiming year is based on the number of eligible student cards submitted during the 2017-2018 school year. The payments to these schools are as follows: Okaloosa Academy $ 374.00 NWFSC Collegiate High School 1,931.00 Liza Jackson Preparatory School 9,469.00 Total $11,774.00 File Attachments Agenda - Fed Impact Aid 2019 Pmt 3 04272020.pdf (157 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.8 Moved to Discussion - Proposed School Operational Support Staffing Grid and School Supplement Grid - Discretionary Budget for Fiscal Year 2020-2021, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Apr 27, 2020 - Regular Meeting Type : Action (Consent) Preferred Date : Apr 27, 2020 Absolute Date : Apr 27, 2020 Fiscal Impact : Yes Budgeted : Yes Budget Source : General Fund Recommended Action : Motion to approve Proposed School Operational Support Staffing Grid and School Supplement Grid - Discretionary Budget for Fiscal Year 2020-2021. Public Content The School Board approved, in fiscal year 2014-2015, a change in school budget allocation methodologies. The District transitioned from a "Site Based Budget Model" to a "Centralized Hybrid Budget Model". The School Board asked the Superintendent to monitor the functionality and practicality of the approved staffing plan and make any necessary recommended changes to the plan annually. The proposed staffing plan for fiscal year 2020-2021 is attached. The net fiscal impact will be incorporated within the Preliminary and Tentative Budget for fiscal year 2020-2021 which will be presented to the School Board in July 2020. The school supplement standards are also being submitted for approval by the School Board. The grid indicates the number of supplemental positions based on school level, any variations are noted at the bottom of the grid. File Attachments Supplements Standard FY 2021 2020-04-17.pdf (77 KB) School Staffing Grid FY 2021 2020-04-17.pdf (100 KB) School Staffing Grid Notes FY 2021 2020-04-21.pdf (105 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.9 Tag-On Bid Over $25,000: G & A Manufacturing, presented by Vince  Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 27, 2020 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $83,329.64 Budgeted : Yes Budget Source : Capital Funds, Project 5343 District Wide-Ramp Replace Recommended Action : Motion to approve the purchase of modular ramp systems and stair systems from G & A Manufacturing for multiple schools in the total amount of $83,329.64. Public Content Request approval to purchase modular ramp systems and stair systems from G & A Manufacturing for the following schools, Elliott Point ES $24,633.77; Kenwood ES $9,446.05; Silver Sands School $35,677.16; and Wright ES $13,572.66 for a total amount of $83,329.64. Purchases will be made from bid 17-F-226 Ramp and Stair Systems through School Board of Clay County, which was approved by our School Board on 8/12/2019. Funds will be paid from Capital Funds, Project 5343 District Wide-Ramp Replace. Copies of quotes are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services at (850) 689-7159. File Attachments ELLIOTT POINT ES QUOTE.pdf (98 KB) KENWOOD ES QUOTE.pdf (97 KB) SILVER SANDS SCHOOL QUOTE.pdf (98 KB) WRIGHT ES QUOTE.pdf (99 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.10 Exempted Purchase Over $25,000: Heartland, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 27, 2020 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $30,900.00 Budgeted : Yes Budget Source : Federal Funds Recommended Action : Motion to approve the purchase of annual software subscription from Heartland in the amount of $30,900.00, effective July 1, 2020 through June 30, 2021. Public Content Request approval to purchase an annual software subscription from Heartland Payment Systems, Inc. for site point of sale, site menus, inventory and time keeping terminal software in the amount of $30,900.00. This purchase is exempt through 6A-1.012(11)(b). The contract is effective July 1, 2020 through June 30, 2021. Funds will be paid from FY21 Federal Funds. A copy of the quote is attached. For additional information, please contact Steve Anderson, Program Director, School Food Service at (850) 301-3020. File Attachments HEARTLAND QUOTE.pdf (64 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.11 The McCarthey Dressman Education Foundation Grant for Fiscal Year 2019-2020, presented by April Branscome, Program Director, Career and Technical Education, and recommended by Superintendent for approval. Meeting : Apr 27, 2020 - Regular Meeting Type : Action (Consent) Preferred Date : Apr 27, 2020 Absolute Date : Apr 27, 2020 Fiscal Impact : Yes Dollar Amount : $28,875.00 Budgeted : No Budget Source : The McCarthey Dressman Education Foundation Grant Recommended Action : Motion to approve The McCarthey Dressman Education Foundation Grant to fund the Kids' C.O.D.E. (Creative Online Developmental Education) program, an innovative after-school program that will spark elementary-aged students’ interest and knowledge in programming through online instruction. Public Content This proposal requests funding over three years. During the first year, this proposal will help to purchase materials to kick start the program in 21 elementary schools. During the second and third year, this proposal seeks funding to maintain teacher site managers and the upkeep of 525 Chromebooks. Please contact April Branscome for additional information, 833-5858. File Attachments McCartheyDressmanGrant_Kids CODE.pdf (255 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.12 Coronavirus Aid, Relief, and Economic Security (CARES) Act to Okaloosa Technical College, presented by Cindy Gates, Director, Special Programs and Principal Evaluation, and recommended by the Superintendent for approval. Meeting : Apr 27, 2020 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Coronavirus Aid, Relief, and Economic (CARES) Act FDOE Recommended Action : Motion to approve the disbursement, receipt and acknowledgement provided by Coronavirus Aid Relief and Economic Security (CARES) Act, and the proposed distribution plan from Okaloosa Technical College. Public Content Request for Okaloosa Technical College to receive funds under the Coronavirus Aid, Relief, and Economic Security (CARES) Act. As part of the CARES Act, Higher Education Emergency Relief Fund, Okaloosa Technical College will receive $393,330. Of the allocated amount, 50% of funds must be allocated to students. Attached is a plan from the Okaloosa Technical College that will allocate over 70% of funding to students. For additional information, please contact Cindy Gates at 850-833-4208. File Attachments CARES ACT disbursemnet receipt and acknowledgement.pdf (460 KB) caresactgrantfundingcoverletterfinal.pdf (141 KB) OTC Plan for funds from the Higher Education portion of the Cares Act stimulus pacakage.pdf (362 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.13 Community Education Summer Driver Education Program, presented by Brian Humphrey, Specialist, Student Intervention Services, Athletics & Discipline, and recommended by the Superintendent for approval. Meeting : Apr 27, 2020 - Regular Meeting Type : Action (Consent) Preferred Date : Apr 27, 2020 Absolute Date : Apr 27, 2020 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the Community Education Summer Driver Education Program. Public Content Community Education proposes to offer summer driver education program at participating high schools. Community Education is a fee based program. The $150 fee will pay for the class instruction, including the instructors materials. Students participating in this program will not receive high school credit for this class. The Driver Education fee will be appropriated as follows: Total fee paid by student-$150 Other compensation & benefits-$120 Administrative costs-$30 The other compensation and benefits amount is the total cost of the other compensation paid to the instructor plus the districts portion of FICA and retirement. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.14 Emergency Purchase: CenturyLink, for bandwidth increase at DJJ facility, presented by Eric Mitchell, Director of MIS and Instruction Technology, and recommended by the Superintendent for approval. Meeting : Apr 27, 2020 - Regular Meeting Type : Action (Consent) Preferred Date : Apr 27, 2020 Absolute Date : Apr 27, 2020 Fiscal Impact : Yes Dollar Amount : $4,308.00 Budget Source : 1010.7900.0376.9050 Recommended Action : Motion to approve the Emergency Purchase: CenturyLink, for bandwidth increase at DJJ facility in the amount of $359.00 per month for 12 months, for a total of $4,308.00. Public Content This is a necessary bandwidth upgrade for the Department of Juvenile Justice Facility. Century Link made recent improvements to that area that we can use to get better internet bandwidth to the students at the DJJ. Cost: monthly recurring charge of $359 per month, for 12 months, for a total of $4,308.00. Please call Eric Mitchell for additional information, 689-7153. File Attachments Q-00982969_1 - CenturyLink Order Form Contract - Integrated Order_2020-04-27-DJJ Bandwidth.pdf (262 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.1 Employees on Administrative Leave, presented by Lee Hale, Assistant Superintendent, Human Resources Meeting : Apr 27, 2020 - Regular Meeting Type : Information Public Content The following employees have been placed on/or removed from Administrative Leave: None to Report at this time For more information, contact Lee Hale at 850-833-5801. 9. Superintendent's Human Resources Recommendations Subject : 9.2 Deferred Retirement Option Program (DROP), presented by Lee Hale, Assistant Superintendent, Human Resources Meeting : Apr 27, 2020 - Regular Meeting Type : Information Public Content The purpose of this item is to present a list of employees who have elected to participate in the Deferred Retirement Option Program (DROP). None to Report at this time For more information, contact Lee Hale at 850-833-5801 9. Superintendent's Human Resources Recommendations Subject : 9.3 Employment Separations, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Apr 27, 2020 - Regular Meeting Type : Action Preferred Date : Apr 27, 2020 Absolute Date : Apr 27, 2020 Recommended Action : Motion to approve employee separations. Public Content Attached is a list of employees who resigned/retired from the Okaloosa County School District. For more information, contact Lee Hale at 850-833-5801. File Attachments April 27, 2020, Separations Board Report, Public.pdf (39 KB) Motion & Voting Motion to approve employee separations. Motion by Dewey Destin, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.4 Personnel Recommendations, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Apr 27, 2020 - Regular Meeting Type : Action Preferred Date : Apr 27, 2020 Absolute Date : Apr 27, 2020 Recommended Action : Motion to approve personnel recommendations. Public Content The purpose of this item is to present a list of employees who have been hired in the instructional and education support positions or hired for substitute positions. For more information, contact Lee Hale at 850-833-5801. File Attachments April 27, 2020 Support Personnel New Hire Board Report.pdf (206 KB) April 27, 2020, Substitute New Hire Board Report.pdf (8 KB) Motion & Voting Motion to approve personnel recommendations. Motion by Linda Evanchyk, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.5 Employee Suspension, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Apr 27, 2020 - Regular Meeting Type : Action Preferred Date : Apr 27, 2020 Absolute Date : Apr 27, 2020 Recommended Action : Motion to approve the suspension of employee without pay. Public Content Suspension of the following employee without pay for a period of 1 day: EID# 107489 For more information, contact Lee Hale at 833-5801. Motion & Voting Motion to approve the suspension of employee without pay. Motion by Dewey Destin, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.6 Reinstatement/Reimbursement of sick leave due to line-of duty illness/injury/medical examination, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Apr 27, 2020 - Regular Meeting Type : Action Preferred Date : Apr 27, 2020 Absolute Date : Apr 27, 2020 Recommended Action : Motion to Approve Reinstatement/Reimbursement of sick leave due to line-of duty illness/injury/medical examination. Public Content The purpose of this item for approval is to reinstate/reimburse sick leave to employees who became ill or injured while at work while on duty. Shirley Caro, Baker School, 50 hrs For more information, contact Lee Hale at 850-833-5801. Motion & Voting Motion to Approve Reinstatement/Reimbursement of sick leave due to line-of duty illness/injury/medical examination. Motion by Dewey Destin, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.7 Leave Without Pay, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Apr 27, 2020 - Regular Meeting Type : Action Preferred Date : Apr 27, 2020 Absolute Date : Apr 27, 2020 Recommended Action : Motion to approve leave without pay. Public Content The purpose of this item is to receive approval for employees who took leave and will not be paid for their leave. For more information, contact Lee Hale at 850-833-5801. Motion & Voting Motion to approve leave without pay. Motion by Dewey Destin, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 10. Discussion Agenda Subject : 10.1 Charter School Renewal Contract between the School Board of Okaloosa County, Florida, and Liza Jackson Preparatory School, Inc., presented by Ann Flanagan, Reading Curriculum Specialist, and recommended by the Superintendent for approval. Meeting : Apr 27, 2020 - Regular Meeting Type : Action Preferred Date : Apr 27, 2020 Absolute Date : Apr 27, 2020 Recommended Action : Motion to approve the Charter School Renewal Contract between the School Board of Okaloosa County, Florida,  and Liza Jackson Preparatory School, Inc., for a 15-year term, commencing July 1, 2021, upon expiration of the current contract, and expiring June 30, 2036. Public Content This renewal Charter between the School Board of Okaloosa and Liza Jackson Preparatory School, Inc. is fifteen years as permitted for high performing charter schools (1002.331) and may be renewed as provided in §1002.33(7)(c)(1), or §1002.331, Florida Statutes.​​ The renewal contract is aligned with The Florida Standard Renewal Contract, Florida Statutory Requirements, Okaloosa School Board Policy. The contract was also reviewed by the applicable departments of Okaloosa School Board and Liza Jackson Preparatory School Board. Please contact Ann Flanagan for additional information, 833-6312. File Attachments LJPS Inc. Contract FINAL 04.15.20 cndx.pdf (26,528 KB) Motion & Voting Motion to approve the Charter School Renewal Contract between the School Board of Okaloosa County, Florida, and Liza Jackson Preparatory School, Inc., for a 15-year term, commencing July 1, 2021, upon expiration of the current contract, and expiring June 30, 2036. (Unanimously approved during the Public Hearing on a motion by Mr. Destin and seconded by Linda Evanchyk) Motion by Dewey Destin, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 10. Discussion Agenda Subject : 10.2 Proposed School Operational Support Staffing Grid and School Supplement Grid - Discretionary Budget for Fiscal Year 2020-2021, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Apr 27, 2020 - Regular Meeting Type : Action Preferred Date : Apr 27, 2020 Absolute Date : Apr 27, 2020 Fiscal Impact : Yes Budgeted : Yes Budget Source : General Fund Recommended Action : Motion to approve Proposed School Operational Support Staffing Grid and School Supplement Grid - Discretionary Budget for Fiscal Year 2020-2021. Public Content The School Board approved, in fiscal year 2014-2015, a change in school budget allocation methodologies. The District transitioned from a "Site Based Budget Model" to a "Centralized Hybrid Budget Model". The School Board asked the Superintendent to monitor the functionality and practicality of the approved staffing plan and make any necessary recommended changes to the plan annually. The proposed staffing plan for fiscal year 2020-2021 is attached. The net fiscal impact will be incorporated within the Preliminary and Tentative Budget for fiscal year 2020-2021 which will be presented to the School Board in July 2020. The school supplement standards are also being submitted for approval by the School Board. The grid indicates the number of supplemental positions based on school level, any variations are noted at the bottom of the grid. File Attachments Supplements Standard FY 2021 2020-04-17.pdf (77 KB) School Staffing Grid FY 2021 2020-04-17.pdf (100 KB) School Staffing Grid Notes FY 2021 2020-04-21.pdf (105 KB) Motion & Voting Motion to approve Proposed School Operational Support Staffing Grid and School Supplement Grid - Discretionary Budget for Fiscal Year 2020-2021, contingent upon a revenue neutral budget. Motion by Dewey Destin, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 10. Discussion Agenda Subject : 10.3 Items Moved from the Consent Agenda (if any) Meeting : Apr 27, 2020 - Regular Meeting Type : Action 11. Construction Program/Owner's Representative's Business Subject : 11.1 Program Status Report by the Board's Representative to the Construction Program Meeting : Apr 27, 2020 - Regular Meeting Type : Action, Information 11. Construction Program/Owner's Representative's Business Subject : 11.2 TPM Program #6, Task Order #8 - Pre-GMP Kenwood Elementary Kitchen/Dining Roof Replacement, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : Apr 27, 2020 - Regular Meeting Type : Action Preferred Date : Apr 27, 2020 Absolute Date : Apr 27, 2020 Recommended Action : Motion to approve TPM Program #6, Task Order #8 - Pre-GMP Kenwood Elementary Kitchen/Dining Roof Replacement in the amount of $31,500.00. Public Content Approval is requested for Program #6, Task Order #8, Kenwood Elementary Kitchen/Dining Roof Replacement. The Pre-GMP costs for this project is $31,500.00. This project consists of the tear-off and replacement of the existing shingle roof at the Kenwood Elementary Kitchen and Dining Room Pod. The existing roof and saturated/rotted wood decking will be replaced with new shingles over a self-adhered ice and water shield barrier over new decking and sheeting as required. Crickets will be constructed to improve drainage flow and new gutters and downspouts will be installed. Existing roof exhaust fans will be removed, curbs extended and exhaust fans will be installed on new, extended curbs. Please contact Dr. Bill Smith for additional information, 689-7158. File Attachments Notice to Proceed - Program #6, Task Order Order #8 - Pre-GMP.pdf (415 KB) Motion & Voting Motion to approve TPM Program #6, Task Order #8 - Pre-GMP Kenwood Elementary Kitchen/Dining Roof Replacement in the amount of $31,500.00. Motion by Dewey Destin, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 11. Construction Program/Owner's Representative's Business Subject : 11.3 Program #6, Task Order #5, Time and Materials Task Order, Emergency Remedial Efforts both design and construction for repairs to Joe Etheredge Stadium at Choctawhatchee High School, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : Apr 27, 2020 - Regular Meeting Type : Action Preferred Date : Apr 27, 2020 Absolute Date : Apr 27, 2020 Recommended Action : Motion to approve the increased amount to Program #6, Task Order #5, Time and Materials Task Order, Emergency Remedial Efforts both design and construction for repairs to Joe Etheredge Stadium at Choctawhatchee High School, increasing the amount but not to exceed from $200,000 to $375,000. Public Content Approval is requested to increase the amount to Program #6, Task Order #5, Time and Materials Task Order for Emergency Remedial Efforts both design and construction for repairs to the Grandstands both on home and visitor sides of Joe Etheredge Stadium at Choctawhatchee High School. Jacobs/Titan with the engaged services of Structural Engineer Jeff McCarthy of McCarthy Engineering, Schmidt Consulting and General Contractor Lord & Son Construction, increasing the amount but not to exceed from $200,000 to $375,000. For additional information, please contact Dr. Bill Smith, 689-7158. Motion & Voting Motion to approve the increased amount to Program #6, Task Order #5, Time and Materials Task Order, Emergency Remedial Efforts both design and construction for repairs to Joe Etheredge Stadium at Choctawhatchee High School, increasing the amount but not to exceed from $200,000 to $375,000. Motion by Dewey Destin, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 13. Attorney's Business Subject : 13.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : Apr 27, 2020 - Regular Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. 14. Superintendent's Business Subject : 14.1 Correspondence, requests and other matters addressed by the Superintendent Meeting : Apr 27, 2020 - Regular Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. 15. Board Members' Announcements/Request for Information Subject : 15.1 Board Members' Announcements/Request for Information Meeting : Apr 27, 2020 - Regular Meeting Type : Action, Information Public Content Board Members may request information or address concerns and other matters. 16. Public Comment Subject : 16.1 Members of the public desiring to address the School Board - Form MIS 5241 Public Input and/or Discussion of Agenda Items Meeting : Apr 27, 2020 - Regular Meeting Type : Information 17. Public Hearing - 6:15 p.m. Subject : 17.1 Public Hearing for approval of the Charter School Renewal Contract between the School Board of Okaloosa County, Florida, and Liza Jackson Preparatory School, Inc., presented by Ann Flanagan, Reading Curriculum Specialist, and recommended by the Superintendent for approval. Meeting : Apr 27, 2020 - Regular Meeting Type : Action Preferred Date : Apr 27, 2020 Absolute Date : Apr 27, 2020 Recommended Action : Motion to approve the Charter School Renewal Contract between the School Board of Okaloosa County, Florida, and Liza Jackson Preparatory School, Inc., for a 15-year term, commencing July 1, 2021, upon expiration of the current contract, and expiring June 30, 2036. Public Content A Public Hearing will be held to receive input and consider approval for the 15-year renewal of the charter contract between The School Board of Okaloosa County and Liza Jackson Preparatory School, Inc. This renewal Charter between the School Board of Okaloosa and Liza Jackson Preparatory School, Inc. is fifteen years as permitted for high performing charter schools (1002.331) and may be renewed as provided in §1002.33(7)(c)(1), or §1002.331, Florida Statutes.​​ The renewal contract is aligned with The Florida Standard Renewal Contract, Florida Statutory Requirements, Okaloosa School Board Policy. The contract was also reviewed by the applicable departments of Okaloosa School Board and Liza Jackson Preparatory School Board. Please contact Ann Flanagan for additional information, 833-6312. File Attachments LJPS Inc. Contract FINAL 04.15.20 cndx.pdf (26,528 KB) Motion & Voting Motion to approve the Charter School Renewal Contract between the School Board of Okaloosa County, Florida, and Liza Jackson Preparatory School, Inc., for a 15-year term, commencing July 1, 2021, upon expiration of the current contract, and expiring June 30, 2036. Motion by Dewey Destin, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 18. Adjournment Subject : 18.1 Adjournment of the meeting by the Chairman Meeting : Apr 27, 2020 - Regular Meeting Type : 19. Public Notices Subject : 19.1 Notice of Workshop Meeting : Apr 27, 2020 - Regular Meeting Type : Information Public Content NOTICE OF WORKSHOP A Workshop on this Agenda will be held in the Training Room at the School District Central Administration Complex, Niceville, on April 23, 2020, beginning at 9:00 a.m. This meeting will be open to the press and public. 19. Public Notices Subject : 19.2 Notice of Public Hearing Meeting : Apr 27, 2020 - Regular Meeting Type : Information Public Content NOTICE OF PUBLIC HEARING This Public Hearing is being live-streamed for the convenience of the public at http://www.okaloosaschools.com/district/sb/meetings/2020. The public may participate in the Public Hearing portion of the meeting by either personal attendance or by calling the School Board Meeting public participation phone line. A separate seating area has been set aside for the press and public who are in attendance at the meeting in accordance with social distancing guidelines as provided by the Centers for Disease Control and Prevention (CDC). If calling into the meeting, you should call (850) 833-3100. The phone lines will be operational beginning at 6:00 p.m. on the night of the Board Meeting, and callers will be transferred into the Board Meeting during the Public Hearing portion of the meeting, in the order in which calls are received. If you are calling into the meeting to make public comment, please be patient as there may be a wait time while being transferred into the meeting. ********************************************************** Notice is hereby given that the School Board of Okaloosa County will conduct a Public Hearing on April 27, 2020, beginning at 6:15 p.m. or as soon thereafter as may be heard, in the Training Room at the School District Central Administration Complex, Niceville. The purpose of the Hearing is to receive public input and consider approval of the following: Charter School Contract Renewal between the School Board of Okaloosa County, Florida, and Liza Jackson Preparatory School Any interested party who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered during this meeting, will need a record of proceedings and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevent evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Any person requiring special accommodation at this meeting because of a disability or physical impairment should contact the Superintendent at (850) 689-7185 prior to this meeting. 19. Public Notices Subject : 19.3 Public Notice Meeting : Apr 27, 2020 - Regular Meeting Type : Information Public Content PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the School Board at least 48 hours before the meeting by contacting the Superintendent of Schools at (850) 689-7185. Any invocation that may be offered before the official start of the School Board business meeting is and shall be the voluntary offering of a private citizen to and for the benefit of the School Board pursuant to Resolution No. 16-01. The views and beliefs expressed by the Invocation Speaker have not been previously reviewed or approved by the School Board and do not necessarily represent their individual religious beliefs, nor are the views or beliefs expressed intended to express allegiance to or preference for any particular religion, denomination, faith, creed, or belief by the School Board. No person in attendance at this meeting is or shall be required to participate in any invocation and such decision whether or not to participate will have no impact on his or her right to actively participate in the public meeting.