Okaloosa County School Board — Regular Meeting, August 28, 2023

Monday, August 28, 2023 Regular Meeting School District Central Administration Complex Niceville, Florida Training Room 6:00 p.m. Moment of Silence Pledge of Allegiance led by Tim Bryant *********************************************** NOTICE: This Board Meeting is being live-streamed for the convenience of the public at the video link above or at https://www.okaloosaschools.com/district/sb/meetings/2023 *********************************************** 1. Opening of Meeting Subject : 1.1 Call to Order by the Chairman Meeting : Aug 28, 2023 - Regular Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Aug 28, 2023 - Regular Meeting Type : Action Recommended Action : Motion to approve the Agenda as amended: Recognitions: Deleted item 3.1 Proclamation to Recognize The Month of September, as "Childhood Cancer Awareness Month". Consent Agenda: Added item 7.5 Appropriation of District 2 School Board Member Capital Outlay Funds to Elliott Point Elementary School for Clear Touch Panels in the amount of $23,276.00, presented by Marti Gardner and recommended by the Superintendent for approval. Motion & Voting Motion to approve the Agenda as amended: Recognitions: Deleted item 3.1 Proclamation to Recognize The Month of September, as "Childhood Cancer Awareness Month". Consent Agenda: Added item 7.5 Appropriation of District 2 School Board Member Capital Outlay Funds to Elliott Point Elementary School for Clear Touch Panels in the amount of $23,276.00, presented by Marti Gardner and recommended by the Superintendent for approval. Motion by Lamar White, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 3. Recognitions Subject : 3.1 Deleted - Proclamation to Recognize The Month of September, as "Childhood Cancer Awareness Month," presented by the Superintendent. Meeting : Aug 28, 2023 - Regular Meeting Type : Recognition Public Content In collaboration with Rally Foundation for Childhood Cancer Research, and Rally Gulf Coast, the Superintendent and the School Board of Okaloosa County recognize the month of September 2023 as "Childhood Cancer Awareness Month." For more information, please contact Teri Schroeder, Program Director, Student Services at 850-833-3108. File Attachments Childhood Cancer Proclamation 2023.pdf (74 KB) 3. Recognitions Subject : 3.2 Recognition of the 2022-2023 Okaloosa County School District Outstanding School Volunteers, presented by Superintendent Chambers Meeting : Aug 28, 2023 - Regular Meeting Type : Recognition Public Content The 2022-2023 Okaloosa County School District Outstanding Volunteers are as follows: Adult: Patricia Harris, Wright Elementary Senior: Pat Smales, Plew Elementary Youth: Jacob Clifton, STEMM Academy 5. Public Comment - Agenda Items Only (Blue Card) Subject : 5.1 Members of the public desiring to address the School Board regarding Agenda items only - Form MIS 5241 Discussion of Agenda Items (Blue Card) Meeting : Aug 28, 2023 - Regular Meeting Type : Information 6. Committee and Staff Reports (Workshop Only) Subject : 6.1 In-County Travel paid for July 2023, presented by Julie Perry, Chief Financial Officer Meeting : Aug 28, 2023 - Regular Meeting Type : Report Public Content In-County Travel paid for July 2023, presented by Julie Perry, Chief Financial Officer File Attachments In-County Travel Report.pdf (68 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.2 Out-of-County Travel paid for July 2023, presented by Julie Perry, Chief Financial Officer Meeting : Aug 28, 2023 - Regular Meeting Type : Report Public Content Out-of-County Travel paid for July 2023, presented by Julie Perry, Chief Financial Officer File Attachments Out-of-County Travel Report.pdf (60 KB) 7. Consent Agenda Subject : 7.1 Approval of the Consent Agenda Meeting : Aug 28, 2023 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Marti Gardner, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.2 Approval of the Minutes of the Workshop Meeting of August 14, 2023; Minutes of the Regular Meeting of August 14, 2023, recommended by the Superintendent for approval. Meeting : Aug 28, 2023 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the Minutes of the Workshop Meeting of August 14, 2023; Minutes of the Regular Meeting of August 14, 2023. File Attachments 8-14-2023 Workshop - DRAFT.pdf (134 KB) 8-14-2023 Meeting - DRAFT.pdf (78 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Marti Gardner, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.3 Appropriation of District 1 School Board Member Capital Outlay Funds to Wright Elementary School for classroom flooring in the amount of $28,463.45, presented by Lamar White and recommended by the Superintendent for approval. Meeting : Aug 28, 2023 - Regular Meeting Type : Action (Consent) Preferred Date : Aug 28, 2023 Absolute Date : Aug 28, 2023 Fiscal Impact : Yes Dollar Amount : $28,463.45 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 1 School Board Member Capital Outlay Funds to Wright Elementary School for classroom flooring in the amount of $28,463.45. Public Content District 1 School Board Member Capital Outlay Funds will be appropriated to Wright Elementary School for classroom flooring in the amount of $28,463.45. File Attachments Wright - Classroom Flooring.pdf (234 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Marti Gardner, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.4 Appropriation of District 3 School Board Member Capital Outlay Funds to Baker School for a golf cart in the amount of $16,700.00, presented by Linda Evanchyk and recommended by the Superintendent for approval. Meeting : Aug 28, 2023 - Regular Meeting Type : Action (Consent) Preferred Date : Aug 28, 2023 Absolute Date : Aug 28, 2023 Fiscal Impact : Yes Dollar Amount : $16,700.00 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve District 3 School Board Member Capital Outlay Funds to Baker School for a golf cart in the amount of $16,700.00. Public Content District 3 School Board Member Capital Outlay Funds will be appropriated to Baker School for a golf cart in the amount of $16,700.00. File Attachments Baker Quote 4979.pdf (360 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Marti Gardner, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.5 Appropriation of District 2 School Board Member Capital Outlay Funds to Elliott Point Elementary School for Clear Touch Panels in the amount of $23,276.00, presented by Marti Gardner and recommended by the Superintendent for approval. Meeting : Aug 28, 2023 - Regular Meeting Type : Action (Consent) Preferred Date : Aug 28, 2023 Absolute Date : Aug 28, 2023 Fiscal Impact : Yes Dollar Amount : $23,276.00 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 2 School Board Member Capital Outlay Funds to Elliott Point Elementary School for Clear Touch Panels in the amount of $23,276.00. Public Content District 2 School Board Member Capital Outlay Funds will be appropriated to Elliott Point Elementary School for Clear Touch Panels in the amount of $23,276.00. File Attachments Okaloosa-ClearTouch 86 inch Panels with Accessories and Adjustable Stand Qty 4 - Elliot Point Elementary.pdf (76 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Marti Gardner, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.6 Request to advertise a Public Hearing for revision of School Board Policy 04-28 Emergency Operations/School Safety and Security, presented by Danny Dean, Program Director, Safe Schools, and recommended by the Superintendent for approval. Meeting : Aug 28, 2023 - Regular Meeting Type : Action (Consent) Preferred Date : Aug 28, 2023 Absolute Date : Aug 28, 2023 Fiscal Impact : No Budgeted : No Budget Source : Not Applicable Recommended Action : Motion to authorize the request to advertise a Public Hearing for revision of School Board Policy 04-28 Emergency Operations/School Safety and Security. Public Content A Public Hearing will be advertised to receive public input on the proposed amendments to current School Board Policy 04-28 Emergency Operations/School Safety and Security. The proposed revisions will implement legislative changes in accordance with Rule 6A1.0018, F.A.C., School Safety Requirements and Monitoring, and Standard Response Protocol terminology in accordance with the District's Comprehensive Emergency Operations Plan. The recommended changes are attached. For additional information, please contact Danny Dean, (850) 226-4815 File Attachments 04-28 DRAFT Rev 10_9_23_EMERGENCY OPERATIONS SCHOOL SAFETY AND SECURITY.pdf (132 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Marti Gardner, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.7 Request to advertise a Public Hearing for revision of School Board Policy 06-39 Employees' Use of Social Media, presented by Eric Mitchell, Director I, MIS and Instructional Technology, and recommended by the Superintendent for approval. Meeting : Aug 28, 2023 - Regular Meeting Type : Action (Consent) Preferred Date : Aug 28, 2023 Absolute Date : Aug 28, 2023 Budgeted : No Recommended Action : Motion to authorize the advertisement of a Public Hearing for revision of School Board Policy 06-39 Employees' Use of Social Media. Public Content A Public Hearing will be advertised to receive public input and consider approval on the proposed amendments to School Board Policy 06-39 Employees' Use of Social Media. The proposed amendments under the new policy deal with additional regulations regarding employee use of social media as required by State Board of Education rule. The recommended changes are attached. For additional information, please contact Eric Mitchell, (850) 689-7153. File Attachments 06-39 Employees' Use of Social Media - REDLINED.pdf (70 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Marti Gardner, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.8 Request to advertise a Public Hearing for revision of School Board Policy 08-07 Requirements for Instructional Personnel, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Aug 28, 2023 - Regular Meeting Type : Action (Consent) Preferred Date : Aug 28, 2023 Absolute Date : Aug 28, 2023 Fiscal Impact : No Recommended Action : Motion to authorize the request to advertise a Public Hearing to revise School Board Policy 08-07 Requirements for Instructional Personnel. Public Content A Public Hearing will be advertised to receive public input on the proposed revision to School Board Policy 08-07 Requirements for Instructional Personnel which is requested in response to a legislative update to F.S. 1012.39 which allows for a reduction of the minimum required occupational experience years for District CTE certification from six to three. The recommended changes are attached. For additional information, please contact Lee Hale at 850-833-5801. File Attachments 08-07 Requirements for Instructional Personnel_UPDATE.pdf (82 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Marti Gardner, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.9 Request to advertise a Public Hearing for revision of School Board Policies Chapter 12 School District Transportation, presented by Jay McInnis, Program Director, Transportation, and recommended by the Superintendent for approval. Meeting : Aug 28, 2023 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to authorize the request to advertise a Public Hearing for revision of School Board Policies Chapter 12 School District Transportation. Public Content A Public Hearing will be advertised to receive public input on the proposed amendments to current School Board Policies in Chapter 12, School District Transportation. Proposed amendments are to update the current policies to insure efficient and effective District operations, implement legislative changes, update statutory references, change the text to amend statutory references and make miscellaneous technical corrections. The recommended changes are attached. For additional information, please contact Jay McInnis at 850-833-4162. File Attachments Chapter 12 - School District Transportation - REDLINED.pdf (138 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Marti Gardner, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.10 Request to advertise a Public Hearing for adoption of a revised job description for Human Resource Analyst, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Aug 28, 2023 - Regular Meeting Type : Action (Consent) Preferred Date : Aug 28, 2023 Absolute Date : Aug 28, 2023 Fiscal Impact : Yes Recommended Action : Motion to authorize the request to advertise a Public Hearing for adoption of a revised job description for Human Resource Analyst. Public Content A Public Hearing will be advertised to receive input and consider approval on the revised job description for Human Resource Analyst. The purpose of this position is to assist the Assistant Superintendent of Human Resources in the application and hiring practices of all employees of the District. The proposed revision is at the recommendation of the 2022-23 Upgrades Committee to provide commensurate alignment with responsibilities. The recommended changes are attached. For additional information, please contact Lee Hale at 850-833-5801. File Attachments HR Analyst.pdf (78 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Marti Gardner, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.11 Invoices to be approved for payment, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Aug 28, 2023 - Regular Meeting Type : Action (Consent), Report Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills Summary 08.28.2023.pdf (71 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Marti Gardner, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.12 School Donations, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Aug 28, 2023 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $10,050.00 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receives donations over $500.00 from public, private, and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs, and classroom supplies. File Attachments Donations-2023-08-28.pdf (113 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Marti Gardner, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.13 Payroll Warrant Register and Accounts Payable Warrant Register totaling $19,548,255.32; Self Health Insurance Claims and Fees totaling $2,102,807.96; and Bank Transfers totaling $0.00 for July 2023, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Aug 28, 2023 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $19,548,255.32, Self- Health Insurance Claims and Fees in the amount of $2,102,807.96, and  Bank Transfers in the amount of $0.00. Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register and Accounts Payable Warrant Register totaling $19,548,255.32; Self Health Insurance Claims and Fees totaling $2,102,807.96; and Bank Transfers totaling $0.00 for July 2023 are being presented to the School Board. File Attachments 01 - MIS 3478 - Warrant Register - July 2023.pdf (162 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Marti Gardner, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.14 RFQ 24-28 Florida Transformative Education, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 28, 2023 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $65,984.63 Budgeted : Yes Budget Source : Federal Fund, Project 2457 ESSER II Civics Curricula Recommended Action : Motion to approve the purchase of Civics Literacy textbooks from Florida Transformative Education in the amount of $65,984.63. Public Content Request approval to purchase Civics Literacy textbooks from Florida Transformative Education in the amount of $65,984.63. Funds will be paid from Federal Fund, Project 2457 ESSER II Civics Curricula, and a copy of the quote is attached. For additional information, please contact Sheila Lightbourne, Assistant Superintendent, Curriculum, at (850) 833-5888. File Attachments REVISED QUOTE.pdf (117 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Marti Gardner, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.15 RFQ 24-29 IXL, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 28, 2023 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $184,000.00 Budgeted : Yes Budget Source : General Fund, Project 2080 ESSER- GF Recommended Action : Motion to approve the purchase of software licenses from IXL for Math and ELA for a total of $184,000.00. Public Content Request approval to purchase software licenses from IXL for Math in the amount of $96,000.00 and ELA in the amount of $88,000.00 for a total of $184,000.00. Funds will be paid from General Fund, Project 2080 ESSER-GF and copies of the quotes are attached. For additional information, please contact Sheila Lightbourne, Assistant Superintendent, Curriculum, at (850) 833-5888. File Attachments IXL Quotes.pdf (153 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Marti Gardner, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.16 Renewal of ITB 20-01 Epoxy Flooring-DW, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 28, 2023 - Regular Meeting Type : Action (Consent) Preferred Date : Aug 28, 2023 Absolute Date : Aug 28, 2023 Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Funds - 1.50 Mill Recommended Action : Motion to approve the renewal of ITB 20-01 Epoxy Flooring-DW. The Vendor is Pro Floors Plus, and the bid will be used as needed, based on bid pricing, effective through September 23, 2024. Public Content Request approval to renew ITB 20-01 Epoxy Flooring-DW. The Vendor is Pro Floors Plus, and the bid will be used as needed, based on bid pricing. Funding will be paid from Capital Fund - 1.50 Mill and the contract is effective through September 23, 2024. Copies of the renewal documents are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments RENEWAL DOCUMENTS.pdf (538 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Marti Gardner, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.17 Renewal of ITB 23-01 UV-C Virus Kill Systems, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 28, 2023 - Regular Meeting Type : Action (Consent) Preferred Date : Aug 28, 2023 Absolute Date : Aug 28, 2023 Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Fund (1.50 Mill), Project 2313 DW-Environmental/IAQ/T & B Recommended Action : Motion to approve the renewal of ITB 23-01 UV-C Virus Kill Systems, based on bid pricing, effective September 13, 2023, through September 12, 2024. Public Content Request approval to renew ITB 23-01 UV-C Virus Kill Systems, based on bid pricing. The contract is used on an as need basis and funding is paid from Capital Fund (1.50 Mill), Project 2313 DW-Environmental/IAQ/T & B. The contract is effective September 13, 2023, through September 12, 2024, and copies of the renewal documents are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments RENEWAL DOCUMENTS-ITB 23-01.pdf (498 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Marti Gardner, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.18 Tag-On Bid Purchase Over $50,000: Maxim Healthcare Services, Inc., presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 28, 2023 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $116,850.00 Budgeted : Yes Budget Source : General Fund, Project 2027 Itinerant- School Psychologists Recommended Action : Motion to approve contracting with Maxim Healthcare Services, Inc., based on bid pricing and terms and conditions of Escambia County RFP 190806, effective August 29, 2023, through June 30, 2024. Public Content Request approval to contract with Maxim Healthcare Services, Inc., to provide School Psychological Services, based on bid pricing and terms and conditions of Escambia County RFP 190806. The Provider will be paid $82.00 per hour, for up to 37.5 hours per week, up to 7.5 hours per day, for an estimate of total hours not to exceed 1425. Funding will be paid from General Fund, Project 2027 Itinerant- School Psychologists. The contract is effective August 29, 2023, through June 30, 2024. The vendor confirmation letter is attached, and the purchase order will be the contract. For additional information, please contact Judy Peacock, Specialist, ESE, at (850) 833-3164. File Attachments MAXIM HEALTHCARE SERVICES, INC..pdf (47 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Marti Gardner, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.19 Tag-On Bid Purchase Over $50,000: Trane, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 28, 2023 - Regular Meeting Type : Action (Consent) Preferred Date : Aug 28, 2023 Absolute Date : Aug 28, 2023 Fiscal Impact : Yes Dollar Amount : $989,639.35 Budgeted : Yes Budget Source : Capital Fund (1.50 Mill), Project 0319 DW-HVAC Replacement Recommended Action : Motion to approve the purchase of HVAC Equipment from Trane for Davidson Middle School in the amount of $989,639.35. Public Content Request approval to purchase HVAC Equipment from Trane for Davidson Middle School in the amount of $989,639.35. The purchase is made through OMNI Contract #3341 and funds will be paid from Capital (1.50 Mill), Project 0319 DW-HVAC Replacement. A copy of the quote is attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments DAVIDSON MS.pdf (1,431 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Marti Gardner, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.20 Service Agreement #24-45 The DBQ Project, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 28, 2023 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $15,000.00 Budgeted : Yes Budget Source : Federal Funds, Project 4405 Title II Part A Recommended Action : Motion to approve Service Agreement #24-45 between The DBQ Project and The School Board of Okaloosa County, Florida, on behalf of the Title II, Part A Department, in an amount not to exceed $15,000.00, effective October 16, 2023, through October 20, 2023. Public Content Request approval of Service Agreement #24-45 between The DBQ Project and The School Board of Okaloosa County, Florida, on behalf of the Title II, Part A Department to provide Professional Learning Training on October 16-20, 2023. The Provider will be paid $3,000.00 per day, this price includes all travel expenses, for a total amount not to exceed $15,000.00. Funding will be paid from Federal Funds, Project 4405 Title II Part A. The Agreement is effective October 16, 2023, through October 20, 2023, and a copy is attached. For additional information, please contact Ann Flanahan, Specialist, Curriculum, at (850) 833-5888. File Attachments SA #24-45.pdf (512 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Marti Gardner, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.21 Service Agreement #24-46 S3Strategies, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 28, 2023 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $14,250.00 Budgeted : Yes Budget Source : General Fund, Project 6023 - Reading BSA Recommended Action : Motion to approve Service Agreement #24-46 between S3Strategies and The School Board of Okaloosa County, Florida, in an amount not to exceed $14,250.00, effective October 10, 2023, through October 13, 2023. Public Content Request approval of Service Agreement #24-46 between S3Strategies and The School Board of Okaloosa County, Florida, to provide Professional Learning for English Language Arts Teachers. The Provider will be paid $3,750.00 for the first day and $3,500.00 per day for the following three (3) consecutive days, for a total contract amount not to exceed $14,250.00. Funding will be paid from General Funds, Project 6023 Reading BSA. The Agreement is effective October 10, 2023, through October 13, 2023, and a copy is attached. For additional information, please contact Lynn Kozak, Specialist, Curriculum, at (850) 833-5888. File Attachments SA #24-46.pdf (79 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Marti Gardner, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.22 Service Agreement #24-71 Allied Instructional Services, LLC, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 28, 2023 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $24,753.00 Budgeted : Yes Budget Source : General Fund, Project 2004 - Itinerant Visually Impaired Teachers Recommended Action : Motion to approve Service Agreement #24-71 between Allied Instructional Services, LLC and The School Board of Okaloosa County, Florida, on behalf of the ESE Department, in an amount not to exceed $24,753.00, effective August 29, 2023, through May 31, 2024. Public Content Request approval of Service Agreement #24-71 between Allied Instructional Services, LLC and The School Board of Okaloosa County, Florida, on behalf of the ESE Department, to provide Virtual Orientation and Mobility Services to students in need. The Provider will be paid $72.00 per hour for in person service for up to seven (7) hours a week, and $55.00 per hour for office hours for up to three (3) hours a week, for a total contract amount not to exceed $24,753.00. Fund will be paid from General Funds, Project 2004 Itinerant Visually Impaired Teachers. The Agreement is effective August 29, 2023, through May 31, 2024, and a copy is attached. For additional information, please contact Judy Peacock, Specialist, ESE, at (850) 833-3164. File Attachments SA 24-71.pdf (852 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Marti Gardner, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.23 Annual Agreement for Charter Bus Services between The School Board of Okaloosa County, Florida, and CharterUP, LLC, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 28, 2023 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Funding will vary and be paid by individual schools as needed Recommended Action : Motion to approve the Annual Agreement for Charter Bus Services between The School Board of Okaloosa County, Florida, and CharterUP, LLC. Public Content Request approval of the Annual Agreement for Charter Bus Services between The School Board of Okaloosa County, Florida, and CharterUP, LLC, on behalf of the district to provide transportation services as needed for extracurricular activities. Funding will vary and be paid by individual schools. The Agreement is effective August 29, 2023 and a copy is attached. For additional information, please contact Vince Windham, Program Director, Purchasing, at (850) 833-7668. File Attachments CHARTER BUS AGREEMENT-CHARTERUP.pdf (482 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Marti Gardner, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.24 CACI Task Order #2-207 for Conduit Installation for Data Drop Installation of Okaloosa County School District Vape Detectors, presented by Dustin Keith, Specialist, Seat Management, and recommended by the Superintendent for approval. Meeting : Aug 28, 2023 - Regular Meeting Type : Action (Consent) Preferred Date : Aug 28, 2023 Absolute Date : Aug 28, 2023 Fiscal Impact : Yes Dollar Amount : $117,365.14 Budgeted : Yes Budget Source : Capital Fund (1.50 Mill) Recommended Action : Motion to approve CACI Task Order #2-207 for Conduit Installation for Data Drop Installation of Okaloosa County School District Vape Detectors, effective August 28, 2023. Public Content Installation of conduit, backboxes, pull string and electrical related firestopping per U.L. requirements. Demolition materials and disposal and cleaning of work areas. For additional information, Dustin Keith 850-689-7151. File Attachments Signed Task Order 207 District Conduit Installation - CACI Approved.pdf (576 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Marti Gardner, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.25 ReadingPals Memorandum of Understanding between United Way Emerald Coast and the School Board of Okaloosa County, Florida, presented by Steve Horton, Deputy Superintendent, and recommended by the Superintendent for approval. Meeting : Aug 28, 2023 - Regular Meeting Type : Action (Consent) Preferred Date : Aug 28, 2023 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the ReadingPals Memorandum of Understanding between United Way Emerald Coast and the School Board of Okaloosa County, Florida, effective, July 30, 2023, through May 31, 2024. Public Content The MOU renewal with United Way Emerald Coast will provide ReadingPals program for the 2023-2024 school year. ReadingPals is an early literacy initiative that provides volunteer mentors for students from Voluntary Prekindergarten (VPK) through Kindergarten. For additional information, please contact Steve Horton at (850) 689-7117. File Attachments OCSD UWEC MOU 2023-2024.pdf (176 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Marti Gardner, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.26 Bigs Inspiring Scholastic Success Grant Interagency Agreement between the School Board of Okaloosa County, Florida, and Big Brothers Big Sisters of Northwest Florida, presented by Steve Horton, Deputy Superintendent, and recommended by the Superintendent for approval. Meeting : Aug 28, 2023 - Regular Meeting Type : Action (Consent) Preferred Date : Aug 28, 2023 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the Bigs Inspiring Scholastic Success Grant Interagency Agreement between the School Board of Okaloosa County, Florida and Big Brothers Big Sisters of Northwest Florida, effective July 1, 2023, through June 30, 2024. Public Content The MOU renewal with Big Brothers Big Sisters provides school-based mentors for the 2023-2024 School Year. For additional information, please contact Steve Horton at (850) 689-7177. File Attachments Okaloosa County MOU 2023-2024.docx (62 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Marti Gardner, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.27 School Improvement Plans (SIP) for the 2023 -2024 school year, presented by Sheila Lightbourne, Assistant Superintendent, Academic and Student Services, and recommended by the Superintendent for approval. Meeting : Aug 28, 2023 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the 2023 - 2024 School Improvement Plans (SIP). Public Content Schools meeting specific subgroup/performance criteria are required to complete a SIP for progress monitoring purposes. For more information, contact Sheila Lightbourne, 850-833-5888. File Attachments Combination Schools.zip (238 KB) Middle Schools.zip (1,322 KB) High Schools.zip (443 KB) Elementary Schools.zip (2,740 KB) ECCI North SIP 2023.pdf (243 KB) Okaloosa Academy SIP 2023.pdf (247 KB) Okaloosa Online SIP 2023.pdf (225 KB) OTC SIP 2023.pdf (235 KB) Richbourg SIP 2023.pdf (241 KB) Siver Sands SIP 2023.pdf (259 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Marti Gardner, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.28 Underground Distribution Facilities Installation Agreement between The School Board of Okaloosa County, Florida, and Florida Power & Light Company at Niceville High School, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : Aug 28, 2023 - Regular Meeting Type : Action (Consent) Preferred Date : Aug 28, 2023 Absolute Date : Aug 28, 2023 Recommended Action : Motion to approve the Underground Distribution Facilities Installation Agreement between The School Board of Okaloosa County, Florida and Florida Power & Light Company at Niceville High School. Public Content Approval is requested for the Underground Distribution Facilities Installation Agreement between The School Board of Okaloosa County, Florida and Florida Power & Light Company at Niceville High School at zero ($0.00) cost to the District. This agreement will provide a new underground electrical service for the new multi-purpose building at Niceville School funded through Program 6 Task Order #12 - District-Wide Sales Tax Construction Projects that was approved on February 22, 2021. Please contact Dr. Bill Smith for additional information, 689-7158. File Attachments UG CONTRACT.pdf (727 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Marti Gardner, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.29 Addition of AllyHealth Employee Benefits Program, presented by Russ Frakes, Specialist, Risk Management, and recommended by the Superintendent for approval. Meeting : Aug 28, 2023 - Regular Meeting Type : Action (Consent), Procedural Preferred Date : Aug 28, 2023 Fiscal Impact : Yes Dollar Amount : $249,600.00 Budgeted : Yes Budget Source : Internal Service Fund - Self-Funded Medical Recommended Action : Motion to Approve addition of AllyHealth Employee Benefits Program Public Content The Benefits Oversight Group was presented with information on the AllyHealth employee benefits program and voted to recommend it to the Superintendent. AllyHealth provides an online platform that will deliver Mental Health, Telemedicine and an Employee Assistance Program to all Okaloosa County School District employees and their family members: Virtual mental health - includes 10 free therapy sessions per year with a MH professional (including psychiatrists), 24/7 access and continued long-term care (over 10) at $90/session Telemedicine - includes 24/7 access to board certified doctors, unlimited use with $0 co-pays or fees and RX's called in to local pharmacy Integrated Employee Assistance Program (EAP) - includes legal and financial consultation and referral services, provides assistance with locating child and elder care services and life/career coaching Health and Wellness Coaching - connects employees with certified wellness coaches to assist with achieving wellness goals, weight loss, stress reduction and smoking cessation These benefits will be extended to all employees - not just those that are eligible for benefits - and their dependents leading to greater overall job satisfaction and increased productivity while redirecting costs from the self-funded group medical plan. The cost of the plan is $6.50 per month per employee for an estimated 3,200 employees, a total projected cost of $249,600. This plan will be funded using Self-Funded Medical dollars. Any questions or requests for additional information may be directed to Russ Frakes at (850) 833-3190. File Attachments AllyHealth Proposal - County of Okaloosa School District - 5.23.2023.pdf (2,031 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Marti Gardner, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.30 Revised Memorandum of Agreement between the Sheriff of Okaloosa County, Florida, and The School Board of Okaloosa County, Florida, to establish the terms and conditions under which the Sheriff's Office can access live feed security video as part of the District's overall safety and security plan, presented by Danny Dean, Program Director, Safe Schools, and recommended by the Superintendent for approval. Meeting : Aug 28, 2023 - Regular Meeting Type : Action (Consent) Preferred Date : Aug 28, 2023 Absolute Date : Aug 28, 2023 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the revised Memorandum of Agreement between the Sheriff of Okaloosa County, Florida, and The School Board of Okaloosa County, Florida, to update the terms and conditions under which the Sheriff's Office can access live feed security video as part of the District's overall safety and security plan. Public Content Revised Memorandum of Agreement between the Sheriff of Okaloosa County, Florida, and The School Board of Okaloosa County, Florida, to update the terms and conditions of the Memorandum of Agreement approved on May 28, 2019, under which the Sheriff's Office can access live feed security video as part of the District's overall safety and security plan. For additional information, please contact Danny Dean, (850) 226-4815. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Marti Gardner, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.31 Bureau of Federal Educational Programs/Title III Immigrant Children and Youth Project Application for the 2023-2024 school year, presented by Dr. Anita Choice, Program Director, Student Services, and recommended by the Superintendent for approval. Meeting : Aug 28, 2023 - Regular Meeting Type : Action (Consent) Preferred Date : Aug 28, 2023 Absolute Date : Aug 28, 2023 Fiscal Impact : Yes Dollar Amount : $54,663.00 Budgeted : Yes Budget Source : Immigrant Recommended Action : Motion to approve the Florida Department of Education application and budget narrative for the Immigrant Children and Youth grant project for the 2023-2024 school year. Public Content The Okaloosa County School District's Allocation for the Immigrant Children and Youth grant is $54,663. The grant allocation is calculated by the Florida Department of Education based on the number of students enrolled who were born outside of the United States and have been in a U.S. school fewer than three academic years. Attached documents include the RFA, budget narrative, and DOE100A. Funds will be used in collaboration with the Title III grant project. Please contact Dr. Anita Choice at anita.choice@okaloosaschools.com or 850-833-6312 for additional information. File Attachments 460 DOE100 - 23-24 Title III Immigrant 20230810rev.pdf (176 KB) 2023-2024 Enhanced Instructional Opportunities for Recently Arrived Immigrants Children and Youth For Districts (2).pdf (683 KB) 460 DOE101 Budget - 23-24 Title III Immigrant 20230810rev.pdf (92 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Marti Gardner, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.32 School-to-Work contract between The School Board of Okaloosa County, Florida, and School-to-Work provider to provide career experience opportunities to eligible students at Richbourg School, presented by Amy Bowles, ESE Program Director, and recommended by the Superintendent for approval. Meeting : Aug 28, 2023 - Regular Meeting Type : Action (Consent) Preferred Date : Aug 28, 2023 Absolute Date : Aug 28, 2023 Fiscal Impact : No Budgeted : No Budget Source : N/A Recommended Action : Motion to approve the School-to-Work contract between The School Board of Okaloosa County, Florida, and the School-to-Work provider to provide career experience opportunities to eligible students at Richbourg School, commencing August 31, 2023 and terminating August 31, 2024. Public Content The School-to-Work contract provides career experience to eligible students at Richbourg School. Please contact Amy Bowles, ESE Program Director for additional information at 850-833-5866. File Attachments City of Crestview.pdf (278 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Marti Gardner, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.33 Unified School Improvement Grant (UniSIG) application 2023- 2024, presented by Amy Dale, Title I Program Director, and recommended by the Superintendent for approval. Meeting : Aug 28, 2023 - Regular Meeting Type : Action (Consent) Preferred Date : Aug 28, 2023 Absolute Date : Aug 28, 2023 Fiscal Impact : Yes Dollar Amount : $250,000.00 Budgeted : Yes Budget Source : Section 1003 of Title I of the Every Student Succceeds Act (ESSA) Recommended Action : Motion to approve the UniSIG grant application budget. Public Content The Unified School Improvement Grant (UniSIG) is utilized to serve students attending Title I schools identified for targeted or comprehensive support and improvement. Silver Sands School, Richbourg School, Emerald Coast Career Institute North, and Okaloosa Academy have qualified for UniSIG funds. The budget is attached for review and the narrative will be presented to the School Board once approved by the FLDOE. For additional information, please contact Amy Dale at 850-301-3008. File Attachments DOE 151 Title I UniSIG 20230818 Revised.pdf (89 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Marti Gardner, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.34 Agreement between The School Board of Okaloosa County, Florida, and PT Solutions Holdings, to provide athletic trainer services at middle school football games, presented by Ryan Gore, Program Director, ESSER, Athletics & Instructional Materials, and recommended by the Superintendent for approval. Meeting : Aug 28, 2023 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $5,000.00 Budgeted : Yes Budget Source : General Fund, Project 8084 - Student Safety Recommended Action : Motion to approve the agreement with PT Solutions Holdings for athletic trainer services at middle school football games for the 2023-2024 school year. Public Content The proposed agreement would be to provide athletic trainer services at middle school football games for the 2023-2024 school year. For more information, please contact Ryan Gore, 850-833-5836. File Attachments School Board of Okaloosa County - Athletic Trainer Agreement Event Services Agreement - 8.17.23 PTS clean 8.16.23 redlines to 8.pdf (359 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Marti Gardner, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.35 Science of Reading Literacy and Tutoring (SoRT) Grant application, presented by Ryan Gore, Program Director, ESSER, Athletics & Instructional Materials, and recommended by the Superintendent for approval. Meeting : Aug 28, 2023 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $150,000.00 Budgeted : Yes Budget Source : Science of Reading Literacy and Tutoring (SoRT) Grant Recommended Action : Motion to approve the application for the Science of Reading Literacy and Tutoring (SoRT) Grant. Public Content Funding for the program provides additional reading literacy support to students in Kindergarten to Grade 5. For more information, please contact Ryan Gore, 850-833-5836. File Attachments 460 - DOE 100A - Science of Reading Grant.pdf (99 KB) Copy of 460 - DOE 101S - Science of Reading Grant.pdf (72 KB) SoRT Narrative Section.pdf (113 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Marti Gardner, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Superintendent's Human Resources Recommendations Subject : 8.1 (Information Only) Employees on Administrative Leave, presented by Lee Hale, Assistant Superintendent, Human Resources Meeting : Aug 28, 2023 - Regular Meeting Type : Information 8. Superintendent's Human Resources Recommendations Subject : 8.2 (Information Only) Deferred Retirement Option Program, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Aug 28, 2023 - Regular Meeting Type : Information Public Content The purpose of this item is to present a list of employees who have elected to participate in the Deferred Retriement Option Program (DROP). NEW DROP ENTRIES DROP Start Employee Name EID Position Location Date Stephanie Gillis 106392 Specialist Curriculum/Instruction 9/1/2023 Malcolm Bracewell 108145 Custodial Zone Mgr Custodial Services 9/1/2023 Patricia Carr 107259 Teacher Plew ES 9/1/2023 Angelica Jackson 101167 Teacher Bruner MS 8/1/2023 Holit Barnett 109032 Electrician Maintenance 9/1/2023 For more information, contact Lee Hale at 850-833-5801. 8. Superintendent's Human Resources Recommendations Subject : 8.3 Department Staffing Restructure, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Aug 28, 2023 - Regular Meeting Type : Action Preferred Date : Aug 28, 2023 Absolute Date : Aug 28, 2023 Fiscal Impact : Yes Dollar Amount : $18,038.00 Budgeted : Yes Budget Source : General Fund, Discretionary Recommended Action : Motion to approve the request to delete one Systems Support Analyst II and add one Systems Support Analyst I. Public Content The Human Resources Department requests permission to delete one Systems Support Analyst II position and add one Systems Support Analyst I position. This request is to accommodate a recommendation made by the 2022-23 Upgrades Committee. For additional information, please contact Lee Hale at 850-833-5801. File Attachments Position Cost - Sys Support Analysts 2023-08-16.pdf (66 KB) Motion & Voting Motion to approve proposed fiscal year 2023-2024 salary schedules for Administrative, Managerial, and Professional/Technical personnel. Motion by Linda Evanchyk, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Superintendent's Human Resources Recommendations Subject : 8.4 Proposed Fiscal Year 2023-2024 Salary Schedules for Administrative, Managerial, and Professional/Technical Personnel presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Aug 28, 2023 - Regular Meeting Type : Action Preferred Date : Aug 28, 2023 Absolute Date : Aug 28, 2023 Fiscal Impact : No Recommended Action : Motion to approve proposed fiscal year 2023-2024 salary schedules for Administrative, Managerial, and Professional/Technical personnel. Public Content On July 24, 2023, the School Board approved the tentative contract agreement between the Okaloosa County School District and the Okaloosa County Education Association. In that agreement, Instructional personnel on the Grandfathered Salary Schedule would be assigned their current salary (including previously earned longevity stipends) as their permanent base salaries. Annual salary increases would then be negotiated as percentage increases in lieu of steps, and no additional longevity would be paid. This agreement was ratified by the Union. The Superintendent is proposing that the fiscal year 2023-2024 salary schedules for Administrative, Managerial, and Professional/Technical personnel follow the same methodology. Each person on the Grandfathered Administrative, Managerial, and Professional/Technical salary schedule would be assigned their current salary (including previously earned longevity stipends) as their permanent base salaries. Annual salary increases would then be negotiated as percentage increases in lieu of steps, and no additional longevity would be paid with the exception of the longevity payment made to Professional/Technical employees on pay grades 3, 4, and 5 who have completed eighteen (18) or more years of experience recognized by the School District. The following is a list of proposed salary increases: 1. Administrative - School Level Pay for Performance a. Highly Effective Designation = 2.50% b. Effective Designation = 1.87% 2. Administrative - All Other School Level (Grandfathered) & District Level a. Highly Effective & Effective Designations = 2.00% 3. Managerial a. All Employees = 2.00% 4. Professional/Technical a. All Employees = 2.00% Salary Schedule increases are effective as of July 1, 2023. File Attachments Admin Salary Schedule FY 2024 Draft.pdf (143 KB) Manag Salary Schedule FY 2024 Draft.pdf (61 KB) Prof-Tech Salary Schedule FY 2024 Draft.pdf (77 KB) Motion & Voting Motion to approve proposed fiscal year 2023-2024 salary schedules for Administrative, Managerial, and Professional/Technical personnel. Motion by Marti Gardner, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Superintendent's Human Resources Recommendations Subject : 8.5 Out-of-Field Report for the 2023- 2024 school year, presented by Sharon Duron, Program Director, Professional Services, and recommended by the Superintendent for approval. Meeting : Aug 28, 2023 - Regular Meeting Type : Action Recommended Action : Motion to approve the Out-of-Field Report for the 2023-2024 school year. Public Content Teachers who are not teaching in their area of certification are considered out-of-field. The attached list of teachers are those teachers who are currently not teaching in their certified area. In order to meet State reporting timelines and hire additional teachers as needed, this report will be a fluid document. Please contact Sharon Duron for additional information, 850-833-5857. File Attachments OOF Board Report for 8-28-2023 - Final.pdf (139 KB) Motion & Voting Motion to approve the Out-of-Field Report for the 2023-2024 school year. Motion by Lamar White, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Superintendent's Human Resources Recommendations Subject : 8.6 Employment Separations, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Aug 28, 2023 - Regular Meeting Type : Action Preferred Date : Aug 28, 2023 Absolute Date : Aug 28, 2023 Recommended Action : Motion to employee separations. Public Content Attached is a list of employees who resigned/retired from the Okaloosa County School District. For more information, contact Lee Hale at 850-833-5801. File Attachments Aug. 28, 23 Separations, Public.pdf (42 KB) Motion & Voting Motion to approve employee separations. Motion by Linda Evanchyk, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Superintendent's Human Resources Recommendations Subject : 8.7 Personnel Recommendations, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Aug 28, 2023 - Regular Meeting Type : Action Preferred Date : Aug 28, 2023 Absolute Date : Aug 28, 2023 Recommended Action : Motion to approve personnel recommendations. Public Content The purpose of this item is to present a list of employees who have been hired in the instructional and education support positions or hired for substitute positions. For more information, contact Lee Hale at 850-833-5801. File Attachments Aug. 28, 23 Instructional New Hire, Public.pdf (42 KB) Aug. 28, 2023 Substitute New Hire, Public.pdf (101 KB) Aug. 28, 23 Ed. Support New Hire, Public.pdf (42 KB) Motion & Voting Motion to approve personnel recommendations. Motion by Tim Bryant, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Superintendent's Human Resources Recommendations Subject : 8.8 Employee Transfers, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Aug 28, 2023 - Regular Meeting Type : Action Preferred Date : Aug 28, 2023 Absolute Date : Aug 28, 2023 Recommended Action : Motion to approve employee transfers. Public Content The purpose of this item is to present a list of employees who have been transferred in instructional and education support positions. For more information, contact Lee Hale at 850-833-5801 File Attachments Aug. 28, 23 Transfers, Public.pdf (84 KB) Motion & Voting Motion to approve employee transfers. Motion by Marti Gardner, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Superintendent's Human Resources Recommendations Subject : 8.9 Reinstatement/Reimbursement of sick leave due to line-of-duty illness/injury/medical examination, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Aug 28, 2023 - Regular Meeting Type : Action Preferred Date : Aug 28, 2023 Absolute Date : Aug 28, 2023 Recommended Action : Motion to Approve Reinstatement/Reimbursement of sick leave due to line-of-duty illness/injury/medical examination. Public Content The purpose of this item for approval is to reinstate/reimburse sick leave to employees who became ill or injured while at work while on duty. ERNEST MARTIN, BAKER SCHOOL, 75 HRS MIA MILLER, EDWINS ELEMENTARY, 45 HRS MELISSA BALDWIN, CHOCTAW HIGH, 15 HRS KRYSTAL HEMBY, INFORMATION SYSTEMS, 5 HRS For more information, contact Lee Hale at 850-833-5801 Motion & Voting Motion to Approve Reinstatement/Reimbursement of sick leave due to line-of-duty illness/injury/medical examination. Motion by Tim Bryant, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Superintendent's Human Resources Recommendations Subject : 8.10 Leave Without Pay, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Aug 28, 2023 - Regular Meeting Type : Action Preferred Date : Aug 28, 2023 Absolute Date : Aug 28, 2023 Recommended Action : Motion to approve leave without pay. Public Content The purpose of this item is to receive approval for employees who took leave and will not be paid for their leave. For more information, contact Lee Hale at 850-833-5801. Motion & Voting Motion to approve leave without pay. Motion by Linda Evanchyk, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 10. Construction Program/Owner's Representative's Business Subject : 10.1 Program Status Report by the Board's Representative to the Construction Program Meeting : Aug 28, 2023 - Regular Meeting Type : Action, Information 10. Construction Program/Owner's Representative's Business Subject : 10.2 TPM Program #6, Task Order #38, Pre-GMP for District-Wide Fine and Performing Arts Facility Improvements, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : Aug 28, 2023 - Regular Meeting Type : Action Preferred Date : Aug 28, 2023 Absolute Date : Aug 28, 2023 Fiscal Impact : Yes Dollar Amount : $400,000.00 Budgeted : Yes Budget Source : 3911 - Other Capital - Capital Sales Tax and Capital Funds (1.50), Project 4205 - Arts Renovation Recommended Action : Motion to approve TPM Program #6, Task Order #38, Pre-GMP for District- Wide Fine and Performing Arts Facility Improvements, in the amount of $400,000. Public Content Approval is requested for Program #6, Task Order #38, District-Wide Fine and Performing Arts Facility Improvements. Scope of Work is to renovate, expand and/or upgrade the existing Fine and Performing Arts Facilities including but not limited to Baker School, Crestview High School, Niceville High School, Fort Walton Beach High School and Choctawhatchee High School. Specific scope of work will vary from facility to facility. Pre-GMP Budget: $400,000 For additional information, please contact Dr. Bill Smith, 689-7158. Motion & Voting Motion to approve TPM Program #6, Task Order #38, Pre-GMP for District- Wide Fine and Performing Arts Facility Improvements, in the amount of $400,000. Motion by Lamar White, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 10. Construction Program/Owner's Representative's Business Subject : 10.3 TPM Program #6, Task Order #39, Pre-GMP for District-Wide Parking and Paving Projects, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : Aug 28, 2023 - Regular Meeting Type : Action Preferred Date : Aug 28, 2023 Absolute Date : Aug 28, 2023 Fiscal Impact : Yes Dollar Amount : $250,000.00 Budgeted : Yes Budget Source : 3911 - Other Capital - Capital Sales Tax Recommended Action : Motion to approve TPM Program #6, Task Order #39, Pre-GMP for District- Wide Parking and Paving Projects, in the amount of $250,000. Public Content Approval is requested for Program #6, Task Order #39, District-Wide Parking and Paving Projects. Scope of work is for the redesign of the existing parking lots and traffic circulation at District-Wide Facilities including but not limited to Crestview High School, Kenwood Elementary School, Meigs Middle School, Baker School stadium/public parking lot and Destin Middle School turn lane. Pre-GMP Budget: $250,000 For additional information, please contact Dr. Bill Smith, 689-7158. Motion & Voting Motion to approve TPM Program #6, Task Order #39, Pre-GMP for District- Wide Parking and Paving Projects, in the amount of $250,000. Motion by Marti Gardner, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 11. Attorney's Business Subject : 11.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : Aug 28, 2023 - Regular Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. 12. Superintendent's Business Subject : 12.1 Out-of-State Student Trip Requests approved by the Superintendent. Meeting : Aug 28, 2023 - Regular Meeting Type : Information Public Content An updated list of out-of-state student trip requests approved by the Superintendent will be provided to the School Board Members at the Workshop, and again at the Regular Meeting, to insure they receive the most current information. File Attachments Out of State Student Trip Requests 8-28-23.pdf (118 KB) 12. Superintendent's Business Subject : 12.2 Correspondence, requests and other matters addressed by the Superintendent Meeting : Aug 28, 2023 - Regular Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. 13. Board Members' Announcements/Request for Information Subject : 13.1 Board Members' Announcements/Request for Information Meeting : Aug 28, 2023 - Regular Meeting Type : Action, Information Public Content Board Members may request information or address concerns and other matters. 14. Public Comment - General Public Comments (Yellow Card) Subject : 14.1 Members of the public desiring to address the School Board with general comments - Form MIS 6120 General Public Comments (Yellow Card) Meeting : Aug 28, 2023 - Regular Meeting Type : Information 15. Public Hearing Subject : 15.1 Public Hearing for adoption of revised School Board Policy 03-01 Instructional Materials, presented by Tasha Bates, District Media Specialist (TSA), Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : Aug 28, 2023 - Regular Meeting Type : Action Preferred Date : Aug 28, 2023 Absolute Date : Aug 28, 2023 Recommended Action : Motion to adopt revised School Board Policy 03-01 Instructional Materials. Public Content A public hearing will be held to receive public input on the proposed amendments to current School Board Policy 03-01 Instructional Materials. The purpose and effect of the proposed amendments to the policy is to update the current policy to implement legislative and State Board of Education rule changes, update statutory and rule references and make miscellaneous technical corrections. The proposed amendments to the current policy expand the policy to cover classroom libraries, include parent permission forms, and to expand the membership of the Media Review Committee. The recommended changes are attached. Please contact Tasha Bates for additional information, 850-226-4582. File Attachments 03-01 INSTRUCTIONAL MATERIALS - REDLINE.pdf (100 KB) Motion & Voting Motion to adopt revised School Board Policy 03-01 Instructional Materials. Motion by Tim Bryant, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 15. Public Hearing Subject : 15.2 Public Hearing for adoption of revised School Board Policy 03-03 Operational Policies for Okaloosa District School Media Centers, presented by Tasha Bates, District Media Specialist (TSA), Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : Aug 28, 2023 - Regular Meeting Type : Action Preferred Date : Aug 28, 2023 Absolute Date : Aug 28, 2023 Recommended Action : Motion to adopt revised School Board Policy 03-03 Operational Policies for Okaloosa District School Media Centers. Public Content A public hearing will be held to receive public input on the proposed amendments to current School Board Policy 03-03 Operational Policies for Okaloosa District School Media Centers. The purpose and effect of the proposed amendments to the policy is to update the current policy to implement legislative and State Board of Education rule changes, update statutory and rule references and make miscellaneous technical corrections. The proposed amendments to the current policy deal with updating the policy to meet the statutory and State Board of Education rule changes regarding book selection by a Certified Media Specialist, parent options for access to media centers and classroom libraries, collection transparency, materials removal procedures, and providing for members on the school-based Media Review Committee. The recommended changes are attached. Please contact Tasha Bates for additional information, 850-226-4582. File Attachments 03-03 OPERATIONAL POLICIES FOR OKALOOSA DISTRICT SCHOOL MEDIA CENTERS - REDLINE.pdf (87 KB) Motion & Voting Motion to adopt revised School Board Policy 03-03 Operational Policies for Okaloosa District School Media Centers. Motion by Marti Gardner, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 15. Public Hearing Subject : 15.3 Public Hearing for adoption of revised School Board Policy 03-05 Procedure for Handling Criticism of Library Books or Educational Material, presented by Tasha Bates, District Media Specialist (TSA), Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : Aug 28, 2023 - Regular Meeting Type : Action Recommended Action : Motion to adopt revised School Board Policy 03-05 Procedure for Handling Criticism of Library Books or Educational Material. Public Content A public hearing will be held to receive public input on the proposed amendments to current School Board Policy 03-05 Procedure for Handling Criticism of Library Books or Educational Material. The purpose and effect of the proposed amendments to the policy is to update the current policy to implement legislative and State Board of Education rule changes, update statutory and rule references and make miscellaneous technical corrections. The proposed amendments under the new policy deal with updating the policy to meet the statutory and State Board of Education rule changes regarding the materials evaluation process, establishing membership on the school-based Media Review Committee and providing for open meetings, and the removal of challenged materials. The recommended changes are attached. Please contact Tasha Bates for additional information, 850-226-4582. File Attachments 03-05 PROCEDURE FOR HANDLING CRITICISM OF LIBRARY BOOKS OR EDUCATIONAL MATERIAL - REDLINE.pdf (62 KB) Motion & Voting Motion to adopt revised School Board Policy 03-05 Procedure for Handling Criticism of Library Books or Educational Material. Motion by Tim Bryant, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 15. Public Hearing Subject : 15.4 Public Hearing for adoption of revised School Board Policy 04-19 Field Trips, presented by Tasha Bates, District Media Specialist (TSA), Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : Aug 28, 2023 - Regular Meeting Type : Action Preferred Date : Aug 28, 2023 Absolute Date : Aug 28, 2023 Recommended Action : Motion to adopt revised School Board Policy 04-19 Field Trips. Public Content A public hearing will be held to receive public input on the proposed amendments to current School Board Policy 04-19 Field Trips. The purpose and effect of the proposed amendments to the policy are to implement new State legislation and State Board of Education rule changes, and update statutory and rule references. The proposed amendments under the new policy set standards for school personnel regarding the necessary requirements for requesting approval of school-sponsored field trips, expand information and notices provided to parents, and prohibit certain types of field trips. The recommended changes are attached. Please contact Tasha Bates for additional information, 850-226-4582. File Attachments 04-19 FIELD TRIPS - REDLINE.pdf (102 KB) Motion & Voting Motion to adopt revised School Board Policy 04-19 Field Trips. Motion by Tim Bryant, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 15. Public Hearing Subject : 15.5 Public Hearing for adoption of revised School Board Policy 04-25 Administering Medicines to Students, presented by Teri Schroeder, Program Director, Student Services, and recommended by the Superintendent for approval. Meeting : Aug 28, 2023 - Regular Meeting Type : Action Preferred Date : Aug 28, 2023 Absolute Date : Aug 28, 2023 Recommended Action : Motion to adopt revised School Board Policy 04-25 Administering Medicines to Students. Public Content A Public Hearing will be held to receive public input and consider approval on the proposed amendments to School Board Policy 04-25 Administering Medicines to Students. The purpose and effect of the proposed amendments to the policy is to update the current policy to implement new State legislation and make miscellaneous technical corrections. The proposed amendments under the new policy deal with updating the policy to meet new State legislative requirements regarding the possession and use by students of over-the-counter medication to relieve headaches while on school property or at a school-sponsored event or activity. The recommended changes are attached. For more information, please contact Teri Schroeder, Program Director, Student Services, (850) 833-3108. File Attachments 4-25 ADMINISTERING MEDICINES TO STUDENTS - REDLINE.pdf (89 KB) Motion & Voting Motion to adopt revised School Board Policy 04-25 Administering Medicines to Students. Motion by Marti Gardner, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 15. Public Hearing Subject : 15.6 Public Hearing for adoption of revised School Board Policy 06-37 Electronic Resources Technology Acceptable Use Policy - Employees, presented by Eric Mitchell, Director I, MIS and Instructional Technology, and recommended by the Superintendent for approval. Meeting : Aug 28, 2023 - Regular Meeting Type : Action Preferred Date : Aug 28, 2023 Absolute Date : Aug 28, 2023 Recommended Action : Motion to adopt revised School Board Policy 06-37 Electronic Resources Technology Acceptable Use Policy - Employees. Public Content A Public Hearing will be held to receive public input and consider approval on the proposed amendments to School Board Policy 06- 37 Electronic Resources Technology Acceptable Use Policy - Employees. The purpose and effect of the proposed amendments to the policy is to modify the Electronic Resources Technology Acceptable Use Policy for employees to align with new State legislation. The proposed amendments under the new policy deal with the acceptable use of technology by Okaloosa County School District employees. The recommended changes are attached. For additional information, please contact Eric Mitchell, (850) 689-7153. File Attachments 06-37 ELECTRONIC RESOURCES TECHNOLOGY ACCEPTABLE USE POLICY - EMPLOYEES REDLINED.pdf (100 KB) Motion & Voting Motion to adopt revised School Board Policy 06-37 Electronic Resources Technology Acceptable Use Policy - Employees. Motion by Tim Bryant, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 15. Public Hearing Subject : 15.7 Public Hearing for adoption of new School Board Policy 06-41, Restroom and Changing Facility Access, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Aug 28, 2023 - Regular Meeting Type : Action Preferred Date : Aug 28, 2023 Absolute Date : Aug 28, 2023 Recommended Action : Motion to adopt new School Board Policy 06-41 Restroom Access and Changing Facility Access. Public Content A public hearing will be held to receive public input and consider approval of new School Board Policy 06-41 Restroom and Changing Facility Access. The purpose and effect of the proposed new policy is to implement the "Florida Safety in Private Spaces Act" in accordance with legislative and State Board of Education rule changes and to update statutory and rule references. The proposed new policy deals with the subject of restroom and changing facility access for personnel of the School District in accordance with the requirements of the Florida "Safety in Private Spaces Act." The proposed policy is attached. For additional information, please contact Lee Hale, 850-833-5801. File Attachments 06-41 Restroom and Changing Facility Access - REDLINED.pdf (60 KB) Motion & Voting Motion to adopt new School Board Policy 06-41 Restroom Access and Changing Facility Access. Motion by Marti Gardner, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 15. Public Hearing Subject : 15.8 Public Hearing for adoption of revised School Board Policy 11-18 Public Conduct on School Property, presented by Lee Hale, Assistant Superintendent, Human Resources,  and recommended by the Superintendent for approval. Meeting : Aug 28, 2023 - Regular Meeting Type : Action Preferred Date : Aug 28, 2023 Absolute Date : Aug 28, 2023 Recommended Action : Motion to adopt revised School Board Policy 11-18 Public Conduct on School Property. Public Content A public hearing will be held to receive public input and consider approval on the proposed amendments to current School Board Policy 11-18 Public Conduct on School Property. The purpose and effect of the proposed amendments to the policy is to add a new section to the policy to implement the "Safety in Private Spaces Act" in accordance with legislative and State Board of Education rule changes and to update statutory and rule references. The proposed new section of the policy deal with the subject of restroom and changing facility access for members of the public in accordance with the requirements of the Florida "Safety in Private Spaces Act." The recommended changes are attached. For additional information, please contact Lee Hale, 850-833-5801. File Attachments 11-18 Public Conduct on School Board Property - REDLINED.pdf (76 KB) Motion & Voting Motion to adopt revised School Board Policy 11-18 Public Conduct on School Property. Motion by Lamar White, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 15. Public Hearing Subject : 15.9 Public Hearing for adoption of a new job description for District Coordinator, presented by Lee Hale,  Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Aug 28, 2023 - Regular Meeting Type : Action Recommended Action : Motion to adopt a new job description for District Coordinator. Public Content A Public Hearing will be held to receive public input and consider approval on the proposed new job description for District Coordinator. The purpose and effect is to establish a job description setting forth the minimum eligibility requirements and the essential duties and responsibilities for a School District employment position. The goal of the position of District Coordinator is to coordinate district events and calendars in order to maximize efficiency of facilities, resources, and systems. Please contact Lee Hale for additional information, 850-833-5801. File Attachments District Coordinator.pdf (22 KB) Motion & Voting Motion to adopt a new job description for District Coordinator. Motion by Marti Gardner, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 16. Adjournment Subject : 16.1 Adjournment of the meeting by the Chairman Meeting : Aug 28, 2023 - Regular Meeting Type : 17. Public Notices Subject : 17.1 Notice of Workshop Meeting : Aug 28, 2023 - Regular Meeting Type : Information Public Content NOTICE OF WORKSHOP A Workshop on this Agenda will be held in the Training Room at the School District Central Administration Complex, Niceville, Florida, on August 28, 2023, beginning at 9:00 a.m. This meeting will be open to the press and public. 17. Public Notices Subject : 17.2 Notice of Public Hearing Meeting : Aug 28, 2023 - Regular Meeting Type : Information Public Content NOTICE OF PUBLIC HEARING Notice is hereby given that the School Board of Okaloosa County will conduct a Public Hearing on August 28, 2023, beginning at 6:15 p.m. or as soon thereafter as may be heard, in the Training Room at the School District Central Administration Complex, Niceville, Florida. The purpose of the Hearing is to receive public input and consider approval of the following: Revised School Board Policy 03-01 Instructional Materials Revised School Board Policy 03-03 Operational Policies for Okaloosa District School Media Centers Revised School Board Policy 03-05 Procedure for Handling Criticism of Library Books or Educational Material Revised School Board Policy 04-19 Field Trips Revised School Board Policy 04-25 Administering Medicines to Students Revised School Board Policy 06-37 Electronic Resources Technology Acceptable Use Policy - Employees Revised School Board Policy 06-41 Restroom and Changing Facility Access Revised School Board Policy 11-18 Public Conduct on School Board Property New Job Description for District Coordinator Any interested party who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered during this meeting, will need a record of proceedings and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Any person requiring special accommodation at this meeting because of a disability or physical impairment should contact the Superintendent at (850) 689-7185 prior to this meeting. 17. Public Notices Subject : 17.3 Public Notice Meeting : Aug 28, 2023 - Regular Meeting Type : Information Public Content PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the School Board at least 48 hours before the meeting by contacting the Superintendent of Schools at (850) 689-7185. Any invocation that may be offered before the official start of the School Board business meeting is and shall be the voluntary offering of a private citizen to and for the benefit of the School Board pursuant to Resolution No. 16-01. The views and beliefs expressed by the Invocation Speaker have not been previously reviewed or approved by the School Board and do not necessarily represent their individual religious beliefs, nor are the views or beliefs expressed intended to express allegiance to or preference for any particular religion, denomination, faith, creed, or belief by the School Board. No person in attendance at this meeting is or shall be required to participate in any invocation and such decision whether or not to participate will have no impact on his or her right to actively participate in the public meeting.