Okaloosa County School Board — Workshop Meeting, September 5, 2019

Thursday, September 5, 2019 Workshop Meeting School District Central Administration Complex Niceville, Florida Training Room 9:00 a.m. 1. Opening of Meeting Subject : 1.1 Call to Order by the Chairman Meeting : Sep 5, 2019 - Workshop Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Sep 5, 2019 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Agenda as amended: Superintendent's Human Resources Recommendations: Item 9.9 Employee Suspension was deleted; item 9.10 Employee Suspension was deleted. 3. Recognitions Subject : 3.1 Recognition of Carolyn McAllister on the occasion of her retirement, presented by the Superintendent. Meeting : Sep 5, 2019 - Workshop Meeting Type : Recognition Public Content Recognition of Carolyn McAllister, Principal, Plew Elementary School, retiring after 27 years of service in the school district. 3. Recognitions Subject : 3.2 Recognition of Precision Measurement, Inc., recipient of the Florida Department of Education Commissioner's Business Recognition Award in Okaloosa County, presented by the Superintendent. Meeting : Sep 5, 2019 - Workshop Meeting Type : Public Content The Commissioner's Business Recognition Award is presented to Precision Measurement, Inc., Okaloosa County School District, for providing innovative learning opportunities in the local community and enhancing Florida's education system. The Commissioner’s Business Recognition Awards are given annually to highlight successful partnerships between members of the business community and local school districts for the benefit of Florida’s students. 4. Visitors Subject : 4.1 Proclamation of National Childhood Cancer Awareness Month, presented by the Superintendent Meeting : Sep 5, 2019 - Workshop Meeting Type : Presentation 5. Administrative Personnel Appointments Subject : 5.1 Appointment of Assistant Principal II, Bruner Middle School, recommended by the Superintendent for approval. Meeting : Sep 5, 2019 - Workshop Meeting Type : Action Recommended Action : Motion to approve the appointment of Assistant Principal II, Bruner Middle School. 6. Public Comment Subject : 6.1 Members of the public desiring to address the School Board - Form MIS 5241 Public Input and/or Discussion of Agenda Items Meeting : Sep 5, 2019 - Workshop Meeting Type : Information 7. Committee and Staff Reports (Workshop Only) Subject : 7.1 In-County Travel paid for the period of August 8-21, 2019, presented by Rita R. Scallan, Chief Financial Officer Meeting : Sep 5, 2019 - Workshop Meeting Type : Report Public Content In-County Travel paid for the period of August 8-21, 2019, presented by Rita R. Scallan, Chief Financial Officer File Attachments In-County Travel Aug 8-21.pdf (14 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.2 Out-of-County Travel paid for the period of August 8-21, 2019, presented by Rita R. Scallan, Chief Financial Officer Meeting : Sep 5, 2019 - Workshop Meeting Type : Report Public Content Out-of-County Travel paid for the period of August 8-21, 2019, presented by Rita R. Scallan, Chief Financial Officer File Attachments Out-of-County Travel Aug 8-21.pdf (16 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.3 Superintendent's Annual Financial Report & Program Cost Report for Year Ended June 30, 2019, presented by Rita R. Scallan, Chief Financial Officer Meeting : Sep 5, 2019 - Workshop Meeting Type : Information Public Content For information only; no Board action required. Supporting documentation will follow. 7. Committee and Staff Reports (Workshop Only) Subject : 7.4 Updates to Okaloosa County School Health Services Manual, presented by Teri Schroeder, Program Director, Student Services Meeting : Sep 5, 2019 - Workshop Meeting Type : Information Public Content Updates to reflect current changes in health care services provided to students while at school through the School Health Services Manual. This manual is a collaborative work with the Okaloosa County School District's Student Services Department, Aveanna Health Care and the Dept. of Health in Okaloosa County and has been reviewed by the School Health Advisory Committee. Attached you will find the updated Health Services Manual. Please contact Teri Schroeder at 850-833-3108 for questions or comments. File Attachments Health Services Manual 2019.pdf (3,049 KB) 8. Consent Agenda Subject : 8.1 Approval of the Consent Agenda Meeting : Sep 5, 2019 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.2 Approval of the Minutes of the Special Meeting of August 22, 2019; Minutes of Workshop Meeting of August 22, 2019; Minutes of Capital Outlay Plan Budget Workshop of August 22, 2019; Minutes of Regular Meeting of August 26, 2019, recommended by the Superintendent for approval. Meeting : Sep 5, 2019 - Workshop Meeting Type : Action (Consent) Preferred Date : Sep 09, 2019 Absolute Date : Sep 09, 2019 Recommended Action : Motion to approve the Minutes of the Special Meeting of August 22, 2019; Minutes of Workshop Meeting of August 22, 2019; Minutes of Capital Outlay Plan Budget Workshop of August 22, 2019; Minutes of Regular Meeting of August 26, 2019. File Attachments 8-22-2019 Special Meeting - DRAFT.pdf (201 KB) 8-22-2019 Workshop - DRAFT.pdf (234 KB) 8-22-2019 Capital Outlay Budget Workshop - DRAFT.pdf (201 KB) 8-26-2019 Meeting - DRAFT.pdf (250 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.3 Application for Impact Aid under P.L.81-874 for the 2019-2020 School Year naming Superintendent Marcus Chambers as the authorized representative for the Board, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 5, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : No Recommended Action : Motion to approve the application for Impact Aid under P.L. 81-874 for the 2019-2020 School Year naming Superintendent Marcus Chambers as the authorized representative for the Board. Public Content P.L. 81-874 requires that School Board minutes reflect the authorized representative as part of the application process each year. Therefore, it is recommended that the School Board give authorization to file an application for Federal Impact Aid naming Marcus Chambers as the authorized representative for the Board. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.4 Budget Amendment #11 - Fiscal Year 2018-2019 presented by Rita R. Scallan, Chief Financial Officer, and  recommended by the Superintendent for approval. Meeting : Sep 5, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $47,755.58 Budgeted : Yes Budget Source : Various - See Attached Budget Amendment Recommended Action : Motion to approve Budget Amendment #11 - Fiscal Year 2018- 2019 Public Content On September 10, 2018, the School Board adopted the budget for fiscal year 2018-2019. As the fiscal year progresses, we ask the School Board to amend the budget to more accurately reflect estimated revenues and appropriations. The amendments are results of various factors including: increases or decreases in estimated revenues to more accurately reflect revenues, and increases or decreases in appropriations to more accurately reflect estimated expenditures and/or better utilize funds for schools, departments, and projects. These amendments facilitate district operations to occur in a positive manner. These amendments properly reflect the estimated revenue and appropriations. The amendments show the estimated revenue and appropriations for each fund and provide a description of the amendments. Required by S.B.E. rule 6A-1.006. Additional New Revenue Appropriated/(Adjusted) During the Month of June 2019: General Fund $48,096.04 Debt Service Funds (2,859.21) Capital Projects Funds 2,147.24 Other Special Revenue Funds - Federal 0.00 Other Special Revenue Funds - Food Service 371.51 Total - All Funds $47,755.58 File Attachments !BA 11 - June 2019 Revised.pdf (1,221 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.5 Revised Monthly Financial Statement for June 2019 presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 5, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve Revised Monthly Financial Statement for June 2019 Public Content The revised financial statement for the month ending June 30, 2019, is being submitted for use and consideration of the School Board as required by S.B.E. Rule 6A-1.008. File Attachments !Financials 2019-06 Revised.pdf (726 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.6 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval Meeting : Sep 5, 2019 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 9.9.19.pdf (16 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.7 School Donations, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 5, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $30,505.47 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments Donations-2019-09-09.pdf (441 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.8 ITB 20-03 Petroleum Products & Antifreeze, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 5, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds Recommended Action : Motion to approve the committee's recommendation to award ITB 20-03 Petroleum Products & Antifreeze to Davison Oil Company, effective September 15, 2019 through September 14, 2020. Public Content Request approval of the committee's recommendation to award ITB 20-03 Petroleum Products & Antifreeze to Davison Oil Company, based on fixed pricing. The contract will be used on an as needed basis and is effective September 15, 2019 through September 14, 2020. Copies of the bid and award tabulation are attached. For additional information, please contact Jay McInnis, Program Director, Transportation at (850) 689-7303. File Attachments ITB 20-03 PETROLEUM PRODUCTS & ANTIFREEZE.pdf (1,625 KB) ITB 20-03_TAB.pdf (40 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.9 ITB 20-04 Indoor Air Quality Remediation, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 5, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : District Funding As Available Recommended Action : Motion to approve the committee's award of ITB 20-04 Indoor Air Quality Remediation to Curtis Remodeling, base on fixed prices, effective through September 8, 2022. Public Content Request approval of the committee's award of ITB 20-04 Indoor Air Quality Remediation to Curtis Remodeling, base on fixed prices. The contract will be used on an as needed basis. Funding will be paid from District Funds as available. The contract is effective through September 8, 2022. A copy of the bid and award tabulation are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services at (850) 689-7159. File Attachments ITB 20-04 IAQ Remediation.pdf (1,065 KB) ITB-20-04_TAB.pdf (16 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.10 Renewal of Tag-On Bid: 16- 0025-MR Park and Playground Equipment, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 5, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Varies Recommended Action : Motion to approve renewing Tag-On Bid 16-0025-MR Park and Playground Equipment through School District of Manatee County, FL, effective through September 8, 2020. Public Content Request approval to renew Tag-On Bid 16-0025-MR Park and Playground Equipment through School District of Manatee County, FL. The contract is based on fixed prices through multiple vendors and will be used on an as needed basis. The contract is effective through September 8, 2020. Funding will vary, and a copy of the renewal documentation is attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services at (850) 689-7159. File Attachments RENEWAL OF 16-0025-MR.pdf (202 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.11 Tag-On Bid Purchase Over $25,000: Dell, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 5, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $42,295.68 Budgeted : Yes Budget Source : General Funds, Project 5068 CAPE - Information Technology Recommended Action : Motion to approve the purchase of equipment from Dell in the amount of $42,295.68. Public Content Request approval to purchase equipment from Dell in the amount of $42,295.68. The purchase will be made through State of Florida Contract #43211500-WSCA-15-ACS. Funds will be paid from General Funds, Project 5068 CAPE - Information Technology. A copy of the quote is attached. For additional information, please contact Michelle Heck, Principal, Choctawhatchee HS at (850) 833-3614. File Attachments DELL QUOTE.pdf (232 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.12 Tag-On Bid Purchase Over $25,000: Apple, Inc. presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 5, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $49,680.00 Budgeted : Yes Budget Source : Federal Funds, Project 0415 Title IV - SS & AEG Recommended Action : Motion to approve the purchase of Apple Professional Learning in the amount of $49,680.00. Public Content Request approval to purchase Apple Professional Learning in the amount of $49,680.00. This is on-site one-on-one coaching for 12 teachers for 2 days, that will be held 3 times during the school year. Teachers and dates are to be determined. The purchase is made through State of Florida Contract #43211500-WSCA-15-ACS. Funds will be paid from Federal Funds, Project 0415 Title IV - SS & AEG. A copy of the quote is attached. For additional information, please contact Tami Ellis, Specialist, Curriculum at (850) 833-4122. File Attachments APPLE QUOTE.pdf (67 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.13 Exempted Purchase Over $25,000: Scholastic Classroom Magazines, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 5, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $39,360.66 Budgeted : Yes Budget Source : Federal Funds, Project 0410 Title I Choice/SES Recommended Action : Motion to approve the purchase from Scholastic Classroom Magazines in the amount of $39,360.66. Public Content Request approval to purchase Storyworks and Storyworks Junior subscriptions from Scholastic Magazine in the amount of $39,360.66. Funds will be paid from Federal Funds, Project 0410 Title I Choice/SES. A copy of the quote is attached. For additional information, please contact Amy Dale, Specialist, Title I at (850) 301-3008. File Attachments SCHOLASTIC CLASSROOM MAGAZINE QUOTE.pdf (12 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.14 Service Agreement #20-58 Elizabeth Morgan, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 5, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $12,920.00 Budgeted : Yes Budget Source : General Funds, Project 6110 Adult Education Tuition Recommended Action : Motion to approve Service Agreement #20-58 Elizabeth Morgan in the amount of $12,920.00, effective September 10, 2019 through April 29, 2020. Public Content Request approval of Service Agreement #20-58 between Elizabeth Morgan and The School Board of Okaloosa County, FL, on behalf of Okaloosa Technical College, in the amount of $12,920.00 to provide instruction to students in the Cybersecurity/Technical Support Classes. The Provider will be paid $38.00 per work hour for a maximum of 340 hours, for a total contract amount not to exceed $12,920.00. Funds will be paid from General Funds, Project 6110 Adult Education Tuition. The contract is effective September 10, 2019 through April 29, 2020. A copy of the agreement is attached. For additional information, please contact Jerry Sansom, Principal, Okaloosa Technical College File Attachments SA# 20-58.PDF (104 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.15 Service Agreement #20-59 Brent Purcell, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 5, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $3,500.00 Budgeted : Yes Budget Source : Internal Funds, Band Recommended Action : Motion to approve Service Agreement #20-59 Brent Purcell in the amount of $3,500.00, effective August 28, 2019 through May 20, 2020. Public Content Request approval of Service Agreement #20-59 between Brent Purcell and The School Board of Okaloosa County, FL, on behalf of Pryor Middle School, in the amount of $3,500.00 to provide Percussion and Musical Instruction. The Provider will be paid $25.00 per hour for a maximum of 140 hours, for a total contract amount not to exceed $3,500.00. Funds will be paid from Internal Funds, Band. The contract is effective August 28, 2019 through May 20, 2020. A copy of the agreement is attached. For additional information, please contact Hank Phillips, Band Director, Pryor MS at (850) 833-3613. File Attachments SA# 20-59.PDF (127 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.16 Service Agreement #20-60 David Kersey, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 5, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $5,500.00 Budgeted : Yes Budget Source : Internal Funds, Style Marchers Recommended Action : Motion to approve Service Agreement #20-60 David Kersey in the amount of  $5,500.00, effective September 10, 2019 through June 30, 2020. Public Content Request approval of Service Agreement #20-60 between David Kersey and The School Board of Okaloosa County, FL, on behalf of Choctawhatchee High School, in the amount of $5,500.00 to provide Band Clinician Services. The Provider will be paid $500.00 per month for up to 10 months, not to exceed $5,000.00. Any additional choreography/ Instruction will be based on the rate of $25.00 per hour, not to exceed $500.00, for a total contract amount not to exceed $5,500.00. Funds will be paid from Internal Funds, Style Marchers. The contract is effective September 10, 2019 through June 30, 2020. A copy of the agreement is attached. For additional information, please contact Bradley Parks, Band Director, Choctawhatchee HS at (850) 833-3614. File Attachments SA# 20-60.PDF (65 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.17 Renewal of Fuel Purchasing Agreement with Baker Fire District, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 5, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the renewal of the Fuel Purchasing Agreement with Baker Fire District. Public Content Request approval to renew the Fuel Purchasing Agreement with Baker Fire District. Baker Fire District agrees to purchase fuel from the School Board on an as needed basis for use in the operation of its public emergency response vehicles adhering to original contract terms and conditions. The contract is effective September 1, 2019 through August 31, 2020. Copies of the signed renewal document and original agreement are attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments RENEWAL OF FUEL AGREEMENT FOR BAKER FIRE DISTRICT.pdf (28 KB) ORIGINAL CONTRACT-BAKER FIRE DISTRICT RENEWAL.pdf (63 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.18 Charter Bus Agreement: Coastline Bus Charters, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 5, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Funding will vary and be paid by individual schools as needed. Recommended Action : Motion to approve the Charter Bus Agreement with Coastline Bus Charters. Public Content Request approval of the Charter Bus Agreement between Coastline Bus Charters and The School Board of Okaloosa County, FL to provide transportation service needs on an as needed basis for extracurricular activities. Funding will be paid by individual schools as needed. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments COASTLINE BUS CHARTERS.pdf (175 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.19 Ground Lease Agreement between the School Board of Okaloosa County, Florida and the United States of America by and through the Secretary of the Air Force, presented by Dr. Bill Smith, and recommended by the Superintendent for approval. Meeting : Sep 5, 2019 - Workshop Meeting Type : Action (Consent) Preferred Date : Sep 09, 2019 Absolute Date : Sep 09, 2019 Recommended Action : Motion to approve the Ground Lease Agreement between the School Board of Okaloosa County, Florida and the United States of America by and through the Secretary of the Air Force. Public Content Approval is requested for lease agreement USAF-AFMC-FTFA-16-2-0290 Eglin Air Force Base, between the School Board of Okaloosa County, Florida and the Air Force. The term of this Ground Lease Agreement is entered into the 1st day of December, 2016 and end on the date that is twenty-five (25) years thereafter unless sooner terminated in accordance with the terms and conditions hereof (the Expiration Date). The Ground Lease Agreement is for lease of the Eglin Elementary School Facilities. The cost of this lease is ZERO dollars ($0.00), there will be no cost for the School Board of Okaloosa County, Fl. For additional information, please contact Bill Smith, 689-7298. File Attachments 8-8-2019 Lease agreement for signature from USAF-AFMC-FTFA-16-2-0290.pdf (1,345 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.20 Agreement to grant a Drainage and Maintenance Easement to the City of Crestview, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : Sep 5, 2019 - Workshop Meeting Type : Action (Consent) Preferred Date : Sep 09, 2019 Absolute Date : Sep 09, 2019 Recommended Action : Motion to approve the agreement for granting a Drainage and Maintenance Easement to the City of Crestview. Public Content The City of Crestview is requesting the School Board grant a Drainage and Maintenance Easement on Whitehurst Lane in Crestview. An agreement and survey/legal description of the requested easement are attached. For additional information, please contact Bill Smith, 689-7298. File Attachments City of Crestview Drainage and Maintenance Easement.pdf (209 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.21 Modification to the submitted application to State of Florida for an Educational Facilities Security Grant - Senate Bill 7026, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : Sep 5, 2019 - Workshop Meeting Type : Action (Consent) Preferred Date : Sep 09, 2019 Absolute Date : Sep 09, 2019 Recommended Action : Motion to approve the modification to the submitted application to State of Florida for an Educational Facilities Security Grant - Senate Bill 7026. Public Content Motion to approve the modification to the submitted application to State of Florida for an Educational Facilities Security Grant - Senate Bill 7026. For additional information, please contact Bill Smith, 689-7298. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.22 Memorandum of Understanding between Okaloosa County School Board and System Management Group, presented by Dr. Heather Willis-Doxsee, Director, ESE/Student Services, and recommended by Superintendent for approval. Meeting : Sep 5, 2019 - Workshop Meeting Type : Action (Consent) Preferred Date : Sep 09, 2019 Absolute Date : Sep 09, 2019 Fiscal Impact : No Recommended Action : Motion to approve the Memorandum of Understanding between the Okaloosa County School Board and System Management Group effective September 9, 2019 and terminates with 30 day written notice by either party. Public Content System Management Group will provide Sanford/Harmony Social Emotional Learning Curriculum and training to schools who choose to participate in the SEL program serving students in PreK - 6th grade. Curriculum and training is provided at no cost to the district or schools. The agreement commences on Sept. 9, 2019 and terminates with 30 day written notice by either party. For more information contact Heather Willis-Doxsee at 850-833-3106. File Attachments NEW Harmony MOU 2017 (003).pdf (23 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.23 Memorandum of Understanding between Okaloosa County School Board and Covenant Care, presented by Teri Schroeder, Program Director, Student Services, and recommended by Superintendent for approval. Meeting : Sep 5, 2019 - Workshop Meeting Type : Action (Consent) Preferred Date : Sep 09, 2019 Absolute Date : Sep 09, 2019 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve Memorandum of Understanding between Okaloosa County School Board and Covenant Care. Public Content Covenant Care desires to coordinate and provide grief support to the students and families of those children attending schools of the School District of Okaloosa County, Florida at no cost to the school district, students or their families. The agreement will commence on Sept. 9, 2019. For more information, please contact Teri Schroeder, Program Director, Student Services at 850-833-3108. File Attachments Covenant Care.pdf (36 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 9. Superintendent's Human Resources Recommendations Subject : 9.1 Employees on Administrative Leave, presented by Lee Hale, Assistant Superintendent, Human Resources Meeting : Sep 5, 2019 - Workshop Meeting Type : Information Public Content The following employees have been placed on/or removed from Administrative Leave: 109923 122901 120657 103686 115841 For more information, contact Lee Hale at 850-833-5801. 9. Superintendent's Human Resources Recommendations Subject : 9.2 Deferred Retirement Option Program (DROP), presented by Lee Hale, Assistant Superintendent, Human Resources Meeting : Sep 5, 2019 - Workshop Meeting Type : Information Public Content The purpose of this item is to present a list of employees who have elected to participate in the Deferred Retirement Option Program (DROP). EMPLOYEE NAME POSITION LOCATION DROP START DATE Klabuhn, Annette Teacher Choctaw HS 9/1/2019 Pack, Dawn Teacher Destin Middle School 8/1/2019 For more information, contact Lee Hale at 850-833-5801 9. Superintendent's Human Resources Recommendations Subject : 9.3 Cleared certification requirements and issuance of contracts for the 2019- 2020 school year, presented by Karen Peek, Program Director, Professional Services, and recommended by the Superintendent for approval. Meeting : Sep 5, 2019 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Superintendent's recommendation to issue contracts to the attached list of teachers who have cleared certification requirements. Public Content The attached list of teachers have cleared their certification requirements and are eligible to receive their contracts for the 2019-2020 school year. Therefore, it is the recommendation of the Superintendent they receive their contracts. Please contact Karen Peek for additional information, 833-5857. File Attachments Cleared 9-9-2019.pdf (57 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.4 Out-of-Field Report for the 2019- 2020 school year, presented by Karen Peek, Program Director, Professional Services, and recommended by the Superintendent for approval. Meeting : Sep 5, 2019 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Superintendent's submitted list of out- of-field teachers. Public Content Teachers who are not teaching in their area of certification are considered out-of-field. The attached list of teachers are those teachers who are currently not teaching in their certified area. In order to meet State reporting timelines and hire additional teachers as needed, this report will be a fluid document. At this time there are no teachers to report. Please contact Karen Peek for additional information, 833-5857. 9. Superintendent's Human Resources Recommendations Subject : 9.5 Employment Separations, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Sep 5, 2019 - Workshop Meeting Type : Action Preferred Date : Sep 09, 2019 Absolute Date : Sep 09, 2019 Recommended Action : Motion to approve employee separations. Public Content Attached is a list of employees who resigned/retired from the Okaloosa County School District. For more information, contact Lee Hale at 850-833-5801. File Attachments Separations Board Report, September 9, 2019, Public Rev 9-4-19.pdf (40 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.6 Employee Transfers, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Sep 5, 2019 - Workshop Meeting Type : Action Preferred Date : Sep 09, 2019 Absolute Date : Sep 09, 2019 Recommended Action : Motion to approve employee transfers. Public Content The purpose of this item is to present a list of employees who have been transferred in instructional and education support positions. For more information, contact Lee Hale at 850-833-5801. File Attachments September 9, 2019 Transfer Board Report.pdf (236 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.7 Employee Suspension, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Sep 5, 2019 - Workshop Meeting Type : Action Preferred Date : Sep 09, 2019 Absolute Date : Sep 09, 2019 Recommended Action : Motion to approve the suspension of employee without pay. Public Content Suspension of the following employee without pay for a period of 1 day: EID# 122473 For more information, contact Lee Hale at 833-5801. 9. Superintendent's Human Resources Recommendations Subject : 9.8 Employee Suspension, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Sep 5, 2019 - Workshop Meeting Type : Action Preferred Date : Sep 09, 2019 Absolute Date : Sep 09, 2019 Recommended Action : Motion to approve the suspension of employee without pay. Public Content Suspension of the following employee without pay for a period of 5 days: EID# 119529 For more information, contact Lee Hale at 833-5801. 9. Superintendent's Human Resources Recommendations Subject : 9.9 Deleted - Employee Suspension, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Sep 5, 2019 - Workshop Meeting Type : Action Preferred Date : Sep 09, 2019 Absolute Date : Sep 09, 2019 Recommended Action : Motion to approve the suspension of employee without pay. Public Content Suspension of the following employee without pay for a period of 1 day: EID# 117472 For more information, contact Lee Hale at 833-5801. 9. Superintendent's Human Resources Recommendations Subject : 9.10 Deleted - Employee Suspension, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Sep 5, 2019 - Workshop Meeting Type : Action Preferred Date : Sep 09, 2019 Absolute Date : Sep 09, 2019 Recommended Action : Motion to approve the suspension of employee without pay. Public Content Suspension of the following employee without pay for a period of 5 days: EID# 102437 For more information, contact Lee Hale at 833-5801. 9. Superintendent's Human Resources Recommendations Subject : 9.11 Reinstatement/Reimbursement of sick leave due to line-of duty illness/injury/medical examination, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Sep 5, 2019 - Workshop Meeting Type : Action Preferred Date : Sep 09, 2019 Absolute Date : Sep 09, 2019 Recommended Action : Motion to Approve Reinstatement/Reimbursement of sick leave due to line-of duty illness/injury/medical examination. Public Content The purpose of this item for approval is to reinstate/reimburse sick leave to employees who became ill or injured while at work while on duty. Charles Benton, Maintenance, 15 hrs Lillian Brown, Wright Elem, 73 hrs Monica Caforio, Silver Sands, 7.5 hrs Haley Caraway, Baker School, 75 hrs Patricia Pickens, Riverside Elem, 75 hrs Christine Richards, Silver Sands, 7.5 hrs For more information, contact Lee Hale at 850-833-5801. 9. Superintendent's Human Resources Recommendations Subject : 9.12 Leave Without Pay, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Sep 5, 2019 - Workshop Meeting Type : Action Preferred Date : Sep 09, 2019 Absolute Date : Sep 09, 2019 Recommended Action : Motion to approve leave without pay. Public Content The purpose of this item is to receive approval for employees who took leave and will not be paid for their leave. For more information, contact Lee Hale at 850-833-5801. 10. Discussion Agenda Subject : 10.1 Items Moved from the Consent Agenda (if any) Meeting : Sep 5, 2019 - Workshop Meeting Type : Action 11. Construction Program/Owner's Representative's Business Subject : 11.1 Program Status Report by the Board's Representative to the Construction Program Meeting : Sep 5, 2019 - Workshop Meeting Type : Action, Information 13. Attorney's Business Subject : 13.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : Sep 5, 2019 - Workshop Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. 14. Superintendent's Business Subject : 14.1 Out-of-State Student Trip Requests approved by the Superintendent Meeting : Sep 5, 2019 - Workshop Meeting Type : Information Public Content The attached list of out-of-state student trip requests have been approved by the Superintendent. File Attachments 9-9-2019 Out-of-State Student Field Trips.pdf (136 KB) 14. Superintendent's Business Subject : 14.2 Correspondence, requests and other matters addressed by the Superintendent Meeting : Sep 5, 2019 - Workshop Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. 15. Board Members' Announcements/Request for Information Subject : 15.1 Board Members' Announcements/Request for Information Meeting : Sep 5, 2019 - Workshop Meeting Type : Action, Information Public Content Board Members may request information or address concerns and other matters. 16. Public Comment Subject : 16.1 Members of the public desiring to address the School Board - Form MIS 5241 Public Input and/or Discussion of Agenda Items Meeting : Sep 5, 2019 - Workshop Meeting Type : Information 17. Public Hearing Subject : 17.1 Required Local Effort Millage Rate of 3.9570 mills, presented by Rita Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 5, 2019 - Workshop Meeting Type : Action Preferred Date : Sep 09, 2019 Absolute Date : Sep 09, 2019 Recommended Action : Motion to adopt the Required Local Effort Millage Rate of 3.9570 mills. 17. Public Hearing Subject : 17.2 Prior-Period Funding Adjustment Millage Rate of 0.0010 mills, presented by Rita Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 5, 2019 - Workshop Meeting Type : Action Preferred Date : Sep 09, 2019 Absolute Date : Sep 09, 2019 Recommended Action : Motion to adopt the Prior-Period Funding Adjustment Millage Rate of 0.0010 mills. 17. Public Hearing Subject : 17.3 Basic Discretionary Operating Millage Rate of 0.7480 mills, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 5, 2019 - Workshop Meeting Type : Action Preferred Date : Sep 09, 2019 Absolute Date : Sep 09, 2019 Recommended Action : Motion to adopt the Basic Discretionary Operating Millage Rate of 0.7480 mills. 17. Public Hearing Subject : 17.4 Local Capital Improvement Millage Rate of 1.5000 mills, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 5, 2019 - Workshop Meeting Type : Action Preferred Date : Sep 09, 2019 Absolute Date : Sep 09, 2019 Recommended Action : Motion to adopt the Local Capital Improvement Millage Rate of 1.5000 mills. 17. Public Hearing Subject : 17.5 Total Millage Levy of 6.2060 mills, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 5, 2019 - Workshop Meeting Type : Action Preferred Date : Sep 09, 2019 Absolute Date : Sep 09, 2019 Recommended Action : Motion to adopt the Total Millage Levy of 6.2060 mills. 17. Public Hearing Subject : 17.6 Resolution 19-06 Adopting the Millage Rates for Fiscal Year 2019- 2020, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 5, 2019 - Workshop Meeting Type : Action Preferred Date : Sep 09, 2019 Absolute Date : Sep 09, 2019 Recommended Action : Motion to approve Resolution 19-06 Adopting the Millage Rates for Fiscal Year 2019-2020 File Attachments ESE524 - FY 2018-2019 - 09-9-19.pdf (85 KB) 17. Public Hearing Subject : 17.7 Okaloosa County School District Budget, General Fund, for Fiscal Year 2019-2020, presented by Rita Scallan, Chief Financial Officer and recommended by the Superintendent for approval. Meeting : Sep 5, 2019 - Workshop Meeting Type : Action Preferred Date : Sep 09, 2019 Absolute Date : Sep 09, 2019 Recommended Action : Motion to adopt the Okaloosa County School District Budget, General Fund, for Fiscal Year 2019-2020, in the amount of $321,673,154.00. 17. Public Hearing Subject : 17.8 Okaloosa County School District Budget, Special Revenue Funds-Food Service, for Fiscal Year 2019-2020, presented by Rita Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 5, 2019 - Workshop Meeting Type : Action Preferred Date : Sep 09, 2019 Absolute Date : Sep 09, 2019 Recommended Action : Motion to adopt the Okaloosa County School District Budget, Special Revenue Funds-Food Service, for Fiscal Year 2019-2020, in the amount of $17,434,742.95. 17. Public Hearing Subject : 17.9 Okaloosa County School District Budget, Special Revenue Funds- Federal Programs, for Fiscal Year 2019-2020, presented by Rita Scallan, Chief Financial Officer, and  recommended by the Superintendent for approval. Meeting : Sep 5, 2019 - Workshop Meeting Type : Action Preferred Date : Sep 09, 2019 Absolute Date : Sep 09, 2019 Recommended Action : Motion to adopt the Okaloosa County School District Budget, Special Revenue Funds- Other Federal Programs, for Fiscal Year 2019-2020, in the amount of $18,853,303.36. 17. Public Hearing Subject : 17.10 Okaloosa County School District Budget, Debt Service Fund, for Fiscal Year 2019-2020, presented by Rita Scallan, Chief Financial Officer and recommended by the Superintendent for approval. Meeting : Sep 5, 2019 - Workshop Meeting Type : Action Preferred Date : Sep 09, 2019 Absolute Date : Sep 09, 2019 Recommended Action : Motion to adopt the Okaloosa County School District Budget, Debt Service Fund, for Fiscal Year 2019-2020, in the amount of $6,405,895.78. 17. Public Hearing Subject : 17.11 Okaloosa County School District Budget, Capital Project Funds, for Fiscal Year 2019-2020, presented by Rita Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 5, 2019 - Workshop Meeting Type : Action Preferred Date : Sep 09, 2019 Absolute Date : Sep 09, 2019 Recommended Action : Motion to adopt the Okaloosa County School District Budget, Capital Projects Fund, for Fiscal Year 2019- 2020, in the amount of $45,915,057.18. 17. Public Hearing Subject : 17.12 Okaloosa County School District Budget for Fiscal Year 2019- 2020, presented by Rita Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 5, 2019 - Workshop Meeting Type : Action Preferred Date : Sep 09, 2019 Absolute Date : Sep 09, 2019 Recommended Action : Motion to adopt the Okaloosa County School District Budget for Fiscal Year 2019-2020, in the amount of $409,988,837.71. 17. Public Hearing Subject : 17.13 Resolution 19-07 Adopting the Okaloosa County School District Budget for Fiscal Year 2019-2020, presented by Rita Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 5, 2019 - Workshop Meeting Type : Action Preferred Date : Sep 09, 2019 Absolute Date : Sep 09, 2019 Recommended Action : Motion to approve Resolution 19-07 Adopting the Okaloosa County School District Budget for Fiscal Year 2019- 2020, $409,988,837.71. 18. Adjournment Subject : 18.1 Adjournment of the meeting by the Chairman Meeting : Sep 5, 2019 - Workshop Meeting Type : 19. Public Notices Subject : 19.1 Notice of Workshop Meeting : Sep 5, 2019 - Workshop Meeting Type : Information Public Content  NOTICE OF WORKSHOP A Workshop on this Agenda will be held in the Training Room at the School District Central Administration Complex, Niceville, on September 5, 2019, beginning at 9:00 a.m. This meeting will be open to the press and public. 19. Public Notices Subject : 19.2 Notice of Public Hearing - 6:15 p.m. Meeting : Sep 5, 2019 - Workshop Meeting Type : Information Public Content NOTICE OF PUBLIC HEARING Notice is hereby given that the School Board of Okaloosa County will conduct a Public Hearing on (date), beginning at (time) p.m. or as soon thereafter as may be heard, in the Training Room at the School District Central Administration Complex, Niceville. The purpose of the Hearing is to receive public input and consider approval of the following: 1. Okaloosa County School District Millage Rate and Budget for 2019-2020 Any interested party who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered during this meeting, will need a record of proceedings and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevent evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Any person requiring special accommodation at this meeting because of a disability or physical impairment should contact the Superintendent at (850) 689-7185 prior to this meeting. 19. Public Notices Subject : 19.3 Public Notice Meeting : Sep 5, 2019 - Workshop Meeting Type : Information Public Content PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the School Board at least 48 hours before the meeting by contacting the Superintendent of Schools at (850) 689-7185. Any invocation that may be offered before the official start of the School Board business meeting is and shall be the voluntary offering of a private citizen to and for the benefit of the School Board pursuant to Resolution No. 16-01. The views and beliefs expressed by the Invocation Speaker have not been previously reviewed or approved by the School Board and do not necessarily represent their individual religious beliefs, nor are the views or beliefs expressed intended to express allegiance to or preference for any particular religion, denomination, faith, creed, or belief by the School Board. No person in attendance at this meeting is or shall be required to participate in any invocation and such decision whether or not to participate will have no impact on his or her right to actively participate in the public meeting.