Okaloosa County School Board — Regular Meeting, January 10, 2022

Monday, January 10, 2022 Regular Meeting School District Central Administration Complex Niceville, Florida Training Room 6:00 p.m. Moment of Silence Pledge of Allegiance led by Marti Gardner *************************************************** NOTICE: This Board Meeting is being live-streamed for the convenience of the public at the video link above or at https://www.okaloosaschools.com/district/sb/meetings/2022 *************************************************** 1. Opening of Meeting Subject : 1.1 Call to Order by the Chairman Meeting : Jan 10, 2022 - Regular Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Jan 10, 2022 - Regular Meeting Type : Action Recommended Action : Motion to approve the Agenda as amended: Superintendent’s Human Resources Recommendations: Added item 9.11 Employee Suspension Motion & Voting Motion to approve the Agenda as amended: Superintendent’s Human Resources Recommendations: Added item 9.11 Employee Suspension Motion by Lamar White, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 4. Visitors Subject : 4.1 Chad Ellinger Meeting : Jan 10, 2022 - Regular Meeting Type : 5. Administrative Personnel Appointments Subject : 5.1 Request to double fill the Principal, Shoal River Middle School, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Jan 10, 2022 - Regular Meeting Type : Action Fiscal Impact : Yes Dollar Amount : $25,293.00 Budgeted : Yes Budget Source : General Fund - Project 2031 - District Transfers Recommended Action : Motion to approve the request to double fill the position of Principal, Shoal River Middle School, beginning January 10, 2022 to March 18, 2022. Public Content The double filling of the Principal position at Shoal River Middle School is necessary to execute a seamless transition for the school. For additional information, please contact Lee Hale, 833-5801. File Attachments Double Fill - Principal Shoal River FY 2022 2021-12-17.pdf (65 KB) Motion & Voting Motion to approve the request to double fill the position of Principal, Shoal River Middle School, beginning January 10, 2022 to March 18, 2022. Motion by Linda Evanchyk, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 5. Administrative Personnel Appointments Subject : 5.2 Request to double fill the Principal, Richbourg School, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Jan 10, 2022 - Regular Meeting Type : Action Fiscal Impact : Yes Dollar Amount : $442.00 Budgeted : Yes Budget Source : General Fund - Project 2031 - District Transfers Recommended Action : Motion to approve the request to double fill the position of Principal, Richbourg School for January 10, 2022. Public Content The double filling of the Principal position at Richbourg School is necessary to execute a seamless transition for the school. For additional information, please contact Lee Hale, 833-5801. File Attachments Double Fill - Principal Richbourg FY 2022 2021-12-17.pdf (63 KB) Motion & Voting Motion to approve the request to double fill the position of Principal, Richbourg School for January 10, 2022. Motion by Diane Kelley, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 5. Administrative Personnel Appointments Subject : 5.3 Appointment of Principal, Shoal River Middle School, recommended by the Superintendent for approval. Meeting : Jan 10, 2022 - Regular Meeting Type : Action Recommended Action : Motion to approve the appointment of Principal, Shoal River Middle School. Motion & Voting Motion to approve the appointment of Dr. Jason Driver to the position of f Principal, Shoal River Middle School. Motion by Linda Evanchyk, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 5. Administrative Personnel Appointments Subject : 5.4 Appointment of Principal, Richbourg School, recommended by the Superintendent for approval. Meeting : Jan 10, 2022 - Regular Meeting Type : Action Recommended Action : Motion to approve the appointment of Principal, Richbourg School. Motion & Voting Motion to approve the appointment of Dr. Nathaniel Chatman to the position of Principal, Richbourg School. Motion by Marti Gardner, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 6. Public Comment Subject : 6.1 Members of the public desiring to address the School Board - Form MIS 5241 Public Input and/or Discussion of Agenda Items Meeting : Jan 10, 2022 - Regular Meeting Type : Information 7. Committee and Staff Reports (Workshop Only) Subject : 7.1 In-County Travel paid for the period of November 18 - December 8, 2021, presented by Julie Perry, Interim Chief Financial Officer/Budgeting Director Meeting : Jan 10, 2022 - Regular Meeting Type : Report Public Content In-County Travel paid for the period of November 18 - December 8, 2021, presented by Julie Perry, Interim Chief Financial Officer/Budgeting Director File Attachments In-County Travel Nov 18-Dec 8.pdf (76 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.2 Out-of-County Travel paid for the period of November 18 - December 8, 2021, presented by Julie Perry, Interim Chief Financial Officer/Budgeting Director Meeting : Jan 10, 2022 - Regular Meeting Type : Report Public Content Out-of-County Travel paid for the period of November 18 - December 8, 2021, presented by Julie Perry, Interim Chief Financial Officer/Budgeting Director File Attachments Out-of-County Travel Nov 18 - Dec 8.pdf (13 KB) 8. Consent Agenda Subject : 8.1 Approval of the Consent Agenda Meeting : Jan 10, 2022 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Diane Kelley, second by Lamar White. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.2 Approval of the Minutes of the Student Disciplinary Hearings of December 9, 2021; Minutes of Workshop Meeting of December 9, 2021; Minutes of Regular Meeting of December 13, 2021, recommended by the Superintendent for approval. Meeting : Jan 10, 2022 - Regular Meeting Type : Action (Consent) Preferred Date : Jan 10, 2022 Absolute Date : Jan 10, 2022 Recommended Action : Motion to approve the Minutes of the Student Disciplinary Hearings of  December 9, 2021; Minutes of Workshop Meeting of December 9, 2021; Minutes of Regular Meeting of December 13, 2021. File Attachments 12-9-2021 Workshop - DRAFT.pdf (151 KB) 12-13-2021 Meeting - Draft.pdf (257 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Diane Kelley, second by Lamar White. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.3 Appropriation of District 2 School Board Member Capital Outlay Funds to Silver Sands School for fence slats in the amount of $1,132.36, presented by Marti Gardner and recommended by the Superintendent for approval. Meeting : Jan 10, 2022 - Regular Meeting Type : Action (Consent) Preferred Date : Jan 10, 2022 Absolute Date : Jan 10, 2022 Fiscal Impact : Yes Dollar Amount : $1,132.36 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds  Recommended Action : Motion to approve the appropriation of District 2 School Board Member Capital Outlay Funds to Silver Sands School for fence slats in the amount of $1,132.36. Public Content District 2 School Board Member Capital Outlay Funds will be appropriated to Silver Sands School for fence slats in the amount of $1,132.36. File Attachments OCSDSilverSandsSchool.pdf (2,439 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Diane Kelley, second by Lamar White. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.4 Request to advertise a Public Hearing for adoption of a new job description for Career and Technical Education Technician, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Jan 10, 2022 - Regular Meeting Type : Action (Consent) Preferred Date : Jan 10, 2022 Absolute Date : Jan 10, 2022 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the request to advertise a Public Hearing for adoption of a new job description for Career and Technical Education Technician. Public Content A Public Hearing will be held to receive public input and consider approval on the new job description for Career and Technical Education Technician. The purpose of this position is to help maintain an accurate and cost-effective system of control, receipt, disbursement, and accounting for grants received by the CTE office and to assist the Career and Technical Education Program Director with ongoing CTE program activities. For additional information, please contact Lee Hale at 850-833-5801. File Attachments CTE Technician.pdf (80 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Diane Kelley, second by Lamar White. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.5 Invoices to be approved for payment, presented by Julie Perry, Interim Chief Financial Officer/Budgeting Director, and  recommended by the Superintendent for approval. Meeting : Jan 10, 2022 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment. File Attachments Board Bills 01-10-22.pdf (26 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Diane Kelley, second by Lamar White. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.6 Tag-On Bid Purchase Over $25,000: Apple, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jan 10, 2022 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $29,400.00  Budgeted : Yes Budget Source : Federal Funds, Project 2415 Title IV- SS & AEG Recommended Action : Motion to approve the purchase of computer equipment for Apple in the amount of $29,400.00. Public Content Request approval to purchase computer equipment from Apple in the amount of $29,400. The purchase is made through State of Florida Participating Agreement 43211500-WSCA-15-ACS and funds will be paid from Federal Funds, Project 2415 Title IV-SS & AEG. A copy of the quote is attached. For additional information, please contact Tami Ellis, Science Specialist, Curriculum, at (850) 833-4122. File Attachments APPLE QUOTE.pdf (34 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Diane Kelley, second by Lamar White. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.7 Exempted Purchase Over $25,000: Scholastic, Inc., presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jan 10, 2022 - Regular Meeting Type : Action (Consent)  Fiscal Impact : Yes Dollar Amount : $68,614.41 Budgeted : Yes Budget Source : Federal Funds, Project 2401 Title I- Part A Recommended Action : Motion to approve the purchase of books from Scholastic, Inc. in the amount of $68,614.41. Public Content Request approval to purchase books from Scholastic, Inc. in the amount of $68,614.41. The purchase is exempt through 6A-1.012(11)(b) and funds will be paid from Federal Funds, Project 2401 Title I-Part A. A copy of the quote is attached. For additional information, please contact Amy Dale, Specialist, Title I, at (850) 301-3008. File Attachments SCHOLASTIC QUOTE.pdf (329 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Diane Kelley, second by Lamar White. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.8 Payroll Warrant Register and Accounts Payable Warrant Register for November 2021, totaling $47,279,082.37; and Bank Transfers for November 2021, totaling  $15,060,000.00, presented by Julie Perry, Interim Chief Financial Officer/Budgeting Director, and recommended by the Superintendent for approval. Meeting : Jan 10, 2022 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $47,279,082.37 and Bank Transfers in the amount of $15,060,000.00. Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register and Accounts Payable Warrant Register for November 2021, totaling $47,279,082.37; and Bank Transfers for November 2021, totaling $15,060,000.00. File Attachments 05 - MIS 3478 - Warrant Register - November 2021.pdf (140 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Diane Kelley, second by Lamar White. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.9 Budget Amendment #3 - Fiscal Year 2021-2022, presented by Julie Perry, Interim Chief Financial Officer/Budgeting Director, and recommended by the Superintendent for approval. Meeting : Jan 10, 2022 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $717,739.71 Budgeted : Yes Budget Source : Various - See Attached Budget Amendment Recommended Action : Motion to approve Budget Amendment #3 - Fiscal Year 2021- 2022. Public Content On September 13, 2021, the School Board adopted the budget for fiscal year 2021-2022. As the fiscal year progresses, we ask the School Board to amend the budget to more accurately reflect estimated revenues and appropriations. The amendments are results of various factors including: increases or decreases in estimated revenues to more accurately reflect revenues, and increases or decreases in appropriations to more accurately reflect estimated expenditures and/or better utilize funds for schools, departments, and projects. These amendments facilitate district operations to occur in a positive manner. These amendments properly reflect the estimated revenue and appropriations. The amendments show the estimated revenue and appropriations for each fund and provide a description of the amendments. Required by S.B.E. rule 6A-1.006. New Revenue Appropriated/(Adjusted) During the Month of November 2021: General Fund $193,141.63 Debt Service Funds 0.00 Capital Project Funds 10,666.46 Other Special Revenue Funds - Federal 511,514.30 Other Special Revenue Funds - Food Service 2,417.32 Total - All Funds $717,739.71 File Attachments !BA 03 - Nov 2021.pdf (1,257 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Diane Kelley, second by Lamar White. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.10 School Donations, presented by Julie Perry, Interim Chief Financial Officer/Budgeting Director, and recommended by the Superintendent for approval. Meeting : Jan 10, 2022 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $33,105.00 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments Donations-2022-01-10.pdf (439 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Diane Kelley, second by Lamar White. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.11 Monthly Financial Statement for November 2021, presented by Julie Perry, Interim Chief Financial Officer/Budgeting Director, and recommended by the Superintendent for approval. Meeting : Jan 10, 2022 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve Monthly Financial Statement for November 2021. Public Content The financial statement for the month ending November 30, 2021, is being submitted for use and consideration of the School Board as required by S.B.E. Rule 6A-1.008. File Attachments !Financials - 2021-11-30.pdf (727 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Diane Kelley, second by Lamar White. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.12 Heartland Payment Solutions/My School Bucks Program Fee Increase, presented by Julie Perry, Interim Chief Financial Officer/Budgeting Director, and recommended by the Superintendent for approval. Meeting : Jan 10, 2022 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve Heartland Payment Solutions/My School Bucks program fee increase. Public Content On June 25, 2018, the School Board approved an agreement with Heartland Payment Solutions, Inc., to provide merchant online payment services for school food service student lunch accounts, child care services, school internal funds, and all other district-wide payment activities. Payments are made through the company's My School Bucks application. This agreement specified that Heartland may amend their fees based on card scheme or third party fee changes. We have received a notification that the program fee for child care services, school internal funds, and all other district-wide payment activities will increase from 3.95% to 4.95% per transaction effective January 19, 2022. The school food service student lunch account fees will remain unchanged. We learned that Focus has the ability to provide merchant online payment services; however, their provider charges 10%. We recommend continuing to provide this online payment option through My School Bucks at the requested rate of 4.95% and have provided a proposed fee structure comparison. The convenience fee is paid directly by the user/purchaser for the convenience of making payments online. The District does not generate any revenue nor incur any cost from the convenience fee transaction. Proposed Fee Structure Comparison  Amount Current - 3.95% Proposed - 4.95% Increase $20.00 $0.79 $0.99 $0.20 $40.00 $1.58 $1.98 $0.40 $60.00 $2.37 $2.97 $0.60 $80.00 $3.16 $3.96 $0.80 $100.00 $3.95 $4.95 $1.00 Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Diane Kelley, second by Lamar White. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.13 Emergency Purchase Over $25,000: Paradise Paper, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jan 10, 2022 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $26,600.00 Budgeted : Yes Budget Source : Federal Funds Recommended Action : Motion to approve the emergency purchase of 700 cases of school lunch  trays from Paradise Paper for a total of $26,600.00. Public Content Request approval of the emergency purchase of 700 cases of school lunch trays from Paradise Paper for a total of $26,600.00. The purchase was made through School Board Policy 2-17 (12)(d). Funds were paid from Federal Funds, and copies of the Superintendent's approval of the purchase, quote, and purchase order are attached. For additional information, please contact Steve Anderson, Program Director, School Food Service, at (850) 301-3020. File Attachments LETTER REQUESTING APPROVAL.PDF (287 KB) PARADISE PAPER QUOTE.pdf (27 KB) PURCHASE ORDER.pdf (36 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Diane Kelley, second by Lamar White. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.14 ITB 22-05 Network Infrastructure E-RATE, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jan 10, 2022 - Regular Meeting Type : Action (Consent) Preferred Date : Jan 10, 2022 Absolute Date : Jan 10, 2022 Fiscal Impact : Yes Budgeted : Yes Budget Source : Federal Funds As Available Recommended Action : Motion to approve the committee's recommendation to award ITB 22-05 Network Infrastructure E-RATE to PC Solutions and Integration, Inc., effective May 1, 2022, through April 30, 2025. Public Content Request approval of the committee's recommendation to award ITB 22-05 Network Infrastructure E-RATE to PC Solutions, based on fixed pricing as needed throughout the contract, effective May 1, 2022, through April 30, 2025. Funds will be paid from Federal Funds. Copies of the bid and award tabulation are attached. For additional information, please contact Eric Mitchell, Director, Information Systems at (850) 689-7153. File Attachments ITB 22-05 Network Infrastructure E-RATE.pdf (1,233 KB) ITB 22-05_TAB.pdf (165 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Diane Kelley, second by Lamar White. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda  Subject : 8.15 Sole Source Purchase Over $25,000: Unmanned Safety Institute (USI), presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jan 10, 2022 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $47,295.49 Budgeted : Yes Budget Source : Federal Funds, Project 2424 Perkins- EET Recommended Action : Motion to approve the purchase of software, equipment and materials from USI for Baker School, Fort Walton Beach and Niceville High Schools in the amount of $47,295.49. Public Content Request approval to purchase of software, equipment and materials from USI for Baker School $14,115.84, Fort Walton Beach $10,879.88, and Niceville High School $22,299.77 for a total of $47,295.49. The purchase is exempt through 6A-1.012(12)(d) and funds will be paid from Federal Funds, Project 2424 Perkins-EET. Copies of the quotes are attached. For additional information, please contact April Branscome, Program Director, CTE, at (850) 833-5858. File Attachments BAKER SCHOOL QUOTE.pdf (40 KB) FWBHS QUOTE.pdf (40 KB) NHS QUOTE.pdf (40 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda  items as recommended by the Superintendent Motion by Diane Kelley, second by Lamar White. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.16 Exempted Purchase Over $25,000: Soliant Healthcare, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jan 10, 2022 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds, Project 0023 Itinerant- Speech Recommended Action : Motion to approve contracting with Soliant Healthcare to provide Speech Language Pathologist Assistant Services, effective January 11, 2022, through June 30 2022. Public Content Request approval to contract with Soliant Healthcare to provide Speech Language Pathologist Assistant Services on an as needed basis, and based on $60 per hour for hours worked. A purchase order will serve as the contract for these services and services are exempt through 6A-1.012(11)(a). Funds will be paid from General Funds, Project 0023 Itinerant-Speech and effective January 11, 2022, through June 30, 2022. For additional information, please contact Judy Peacock, Specialist, ESE, at (850) 833-3164. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Diane Kelley, second by Lamar White. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.17 Controlled Open Enrollment School Capacity Report for the 2022- 2023 school year, presented by Steve Horton, Deputy Superintendent, and recommended by the Superintendent for approval. Meeting : Jan 10, 2022 - Regular Meeting Type : Action (Consent) Preferred Date : Jan 10, 2022 Absolute Date : Jan 10, 2022 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve Controlled Open Enrollment School Capacity Report for the 2022-2023 school year, presented by Steve Horton. Public Content The Controlled Open Enrollment (COE) School Capacity Report identifies Okaloosa County district-operated schools that have available seats for new attendance waivers for the 2022-2023 school year. The COE capacity for each school is set at 90% of the Florida Inventory of School Houses (FISH) school capacity adjusted based on specific programming or planning considerations that may exist within each school. For additional information or questions, please contact Steve Horton at 850-689-7164. File Attachments School Capacity Report 2022-2023.pdf (528 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Diane Kelley, second by Lamar White. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.18 Course Adoptions for Career and Technical Education for the 2021- 2022 School Year, presented by Denise Berry, Program Director, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : Jan 10, 2022 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve course code adoptions for Career and Technical Education for the 2021 - 2022 school year. Public Content Request to adopt the attached courses for Career and Technical Education. Detailed documentation is attached. For more information, please contact Denise Berry at 850-833-3193. File Attachments Course Requests CTE- Foundations of Programming.pdf (156 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Diane Kelley, second by Lamar White. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.1 Employees on Administrative Leave, presented by Lee Hale, Assistant Superintendent, Human Resources Meeting : Jan 10, 2022 - Regular Meeting Type : Information Public Content The following employees have been placed on/or removed from Administrative Leave: 118100 For more information, contact Lee Hale at 850-833-5801. 9. Superintendent's Human Resources Recommendations Subject : 9.2 Cleared certification requirements and issuance of contracts for the 2021- 2022 school year, presented by Karen Peek, Program Director, Professional Services, and recommended by the Superintendent for approval. Meeting : Jan 10, 2022 - Regular Meeting Type : Action  Recommended Action : Motion to approve the cleared certification requirements and issuance of contracts for the 2021- 2022 school year. Public Content The attached list of teachers have cleared their certification requirements and are eligible to receive their contracts for the 2021-2022 school year. Therefore, it is the recommendation of the Superintendent they receive their contracts. Please contact Karen Peek for additional information, 833-5857. File Attachments Cleared 1-10-2022.pdf (85 KB) Motion & Voting Motion to approve the cleared certification requirements and issuance of contracts for the 2021- 2022 school year. Motion by Linda Evanchyk, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.3 Out-of-Field Report for the 2021- 2022 school year, presented by Karen Peek, Program Director, Professional Services, and recommended by the Superintendent for approval. Meeting : Jan 10, 2022 - Regular Meeting Type : Action Recommended Action : Motion to approve the Out-of-Field Report for the 2021-2022 school year. Public Content Teachers who are not teaching in their area of certification are considered out-of-field. The attached list of teachers are those teachers who are currently not teaching in their certified area. In order to meet State reporting timelines and hire additional teachers as needed, this report will be a fluid document. Please contact Karen Peek for additional information, 833-5857. File Attachments Subject OOF Board Report for 1-10-2022.pdf (644 KB) ESOL OOF Board Report for 1-10-2022.pdf (639 KB) Motion & Voting Motion to approve the Out-of-Field Report for the 2021-2022 school year. Motion by Diane Kelley, second by Lamar White. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.4 Employment Separations, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Jan 10, 2022 - Regular Meeting Type : Action Preferred Date : Jan 10, 2022 Absolute Date : Jan 10, 2022 Recommended Action : Motion to approve employee separations. Public Content Attached is a list of employees who resigned/retired from the Okaloosa County School District. For more information, contact Lee Hale at 850-833-5801. File Attachments January 10, 2022 Separations Board Report, Public.pdf (43 KB) Motion & Voting Motion to approve employee separations. Motion by Marti Gardner, second by Lamar White. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.5 Employee Transfers, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Jan 10, 2022 - Regular Meeting Type : Action Preferred Date : Jan 10, 2022 Absolute Date : Jan 10, 2022 Recommended Action : Motion to approve employee transfers. Public Content The purpose of this item is to present a list of employees who have been transferred in instructional and education support positions. For more information, contact Lee Hale at 850-833-5801 File Attachments January 10, 2022 Transfer Board Report.pdf (231 KB) Motion & Voting Motion to approve employee transfers. Motion by Linda Evanchyk, second by Lamar White. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.6 Personnel Recommendations, presented by Lee Hale, Assistant Superintendent, Human Resources,  and recommended by the Superintendent for approval. Meeting : Jan 10, 2022 - Regular Meeting Type : Action Preferred Date : Jan 10, 2022 Absolute Date : Jan 10, 2022 Recommended Action : Motion to approve personnel recommendations. Public Content The purpose of this item is to present a list of employees who have been hired in the instructional and education support positions or hired for substitute positions. For more information, contact Lee Hale at 850-833-5801. File Attachments January 10, 2022 Instructional New Hire Board Report.pdf (209 KB) January 10, 2022 Support Personnel New Hire Board Report.pdf (206 KB) January 10, 2022 Substitute New Hire Board Report.pdf (104 KB) Motion & Voting Motion to approve personnel recommendations. Motion by Diane Kelley, second by Lamar White. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.7 Employee Suspension, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Jan 10, 2022 - Regular Meeting Type : Action Preferred Date : Jan 10, 2022 Absolute Date : Jan 10, 2022 Recommended Action : Motion to approve the suspension of employee without pay. Public Content Suspension of the following employee without pay for a period of 1 day: EID# 101014 For more information, contact Lee Hale at 833-5801. Motion & Voting Motion to approve the suspension of employee without pay. Motion by Lamar White, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.8 Employee Suspension, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Jan 10, 2022 - Regular Meeting Type : Action Preferred Date : Jan 10, 2022 Absolute Date : Jan 10, 2022 Recommended Action : Motion to approve the suspension of employee without pay. Public Content Suspension of the following employee without pay for a period of 1 day: EID# 123730 For more information, contact Lee Hale at 833-5801. Motion & Voting Motion to approve the suspension of employee without pay. Motion by Diane Kelley, second by Lamar White. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.9 Reinstatement/Reimbursement of sick leave due to line-of duty illness/injury/medical examination, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Jan 10, 2022 - Regular Meeting Type : Action Preferred Date : Jan 10, 2022 Absolute Date : Jan 10, 2022 Recommended Action : Motion to Approve Reinstatement/Reimbursement of sick leave due to line-of duty illness/injury/medical examination. Public Content The purpose of this item for approval is to reinstate/reimburse sick leave to employees who became ill or injured while at work while on duty. Ann Gordon, Walker Elementary, 75hrs Nichole Watson, Crestview High School, 9.5hrs Sheri Cyrus, Walker Elementary, 75hrs Stacy Bowden, Elliott Point Elementary, 11.25hrs Veronica Mercado, Kenwood Elementary, 2.5hrs Greg Rynearson, Pryor Middle, 37.5hrs Kirsten Delarue, Richbourg School, 7.5hrs For more information, contact Lee Hale at 850-833-5801 Motion & Voting Motion to Approve Reinstatement/Reimbursement of sick leave due to line-of duty illness/injury/medical examination. Motion by Marti Gardner, second by Lamar White. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.10 Leave Without Pay, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Jan 10, 2022 - Regular Meeting Type : Action Preferred Date : Jan 10, 2022 Absolute Date : Jan 10, 2022 Recommended Action : Motion to approve leave without pay. Public Content The purpose of this item is to receive approval for employees who took leave and will not be paid for their leave. For more information, contact Lee Hale at 850-833-5801. Motion & Voting  Motion to approve leave without pay. Motion by Diane Kelley, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.11 Employee Suspension, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Jan 10, 2022 - Regular Meeting Type : Action Preferred Date : Jan 10, 2022 Absolute Date : Jan 10, 2022 Recommended Action : Motion to approve the suspension of employee without pay. Public Content Suspension of the following employee without pay: EID# 118731 For additional information, please contact Lee Hale at 833-5801. Motion & Voting Motion to approve the suspension of employee without pay. Motion by Marti Gardner, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 10. Discussion Agenda Subject : 10.1 Items Moved from the Consent Agenda (if any) Meeting : Jan 10, 2022 - Regular Meeting Type : Action 11. Construction Program/Owner's Representative's Business Subject : 11.1 Program Status Report by the Board's Representative to the Construction Program Meeting : Jan 10, 2022 - Regular Meeting Type : Action, Information 13. Attorney's Business Subject : 13.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : Jan 10, 2022 - Regular Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. 14. Superintendent's Business Subject : 14.1 Out-of-State Student Trip Requests approved by the Superintendent Meeting : Jan 10, 2022 - Regular Meeting Type : Information Public Content The list of out-of-state student trip requests approved by the Superintendent will be provided to the School Board Members at the Workshop, and any updates to the list at the Regular Meeting to insure they receive the most current information. File Attachments 1-10-2022 Student Trip Requests.pdf (84 KB) 14. Superintendent's Business Subject : 14.2 Correspondence, requests and other matters addressed by the Superintendent Meeting : Jan 10, 2022 - Regular Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. 15. Board Members' Announcements/Request for Information Subject : 15.1 Board Members' Announcements/Request for Information Meeting : Jan 10, 2022 - Regular Meeting Type : Action, Information Public Content Board Members may request information or address concerns and other matters. 16. Public Comment Subject : 16.1 Members of the public desiring to address the School Board - Form MIS 5241 Public Input and/or Discussion of Agenda Items Meeting : Jan 10, 2022 - Regular Meeting Type : Information 17. Adjournment Subject : 17.1 Adjournment of the meeting by the Chairman Meeting : Jan 10, 2022 - Regular Meeting Type : 18. Public Notices Subject : 18.1 Notice of Attorney-Client Sessions Meeting : Jan 10, 2022 - Regular Meeting Type : Information Public Content The Okaloosa County School Board will have a Special Board Meeting for the purpose of conducting closed attorney-client sessions to discuss a litigation matter pending in the Circuit Court in and for Okaloosa County, Florida, Case No. 2020 CA 001658, and a litigation matter pending in the United States District Court For the Northern District of Florida, Case No. 3:19-cv-03639-MCR-HTC. The Special Meeting will be held on Thursday, January 6, 2022, at 8:00 a.m. The open portions of the meeting will be conducted at the School District Central Administration Complex, Training Room, Niceville, Florida. The attorney-client portions of the meeting will be closed to the press and public pursuant to Florida law. File Attachments 1-6-2022 Special Mtg - Attorney-Client.pdf (282 KB) 18. Public Notices Subject : 18.2 Notice of Workshop Meeting : Jan 10, 2022 - Regular Meeting Type : Information Public Content NOTICE OF WORKSHOP A Workshop on this Agenda will be held in the Training Room at the School District Central Administration Complex, Niceville, on January 6, 2021, beginning at 9:00 a.m. This meeting will be open to the press and public. 18. Public Notices Subject : 18.3 Public Notice Meeting : Jan 10, 2022 - Regular Meeting Type : Information Public Content PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the School Board at least 48 hours before the meeting by contacting the Superintendent of Schools at (850) 689-7185. Any invocation that may be offered before the official start of the School Board business meeting is and shall be the voluntary offering of a private citizen to and for the benefit of the School Board pursuant to Resolution No. 16-01. The views and beliefs expressed by the Invocation Speaker have not been previously reviewed or approved by the School Board and do not necessarily represent their individual religious beliefs, nor are the views or beliefs expressed intended to express allegiance to or preference for any particular religion, denomination, faith, creed, or belief by the School Board. No person in attendance at this meeting is or shall be required to participate in any invocation and such decision whether or not to participate will have no impact on his or her right to actively participate in the public meeting.