Okaloosa County BOCC — July 20, 2012 — Minutes

Meeting Summary Okaloosa County Board of Commissioners Tuesday, July 3, 2012– 6:00 PM Crestview Courthouse I. Public Information Update II. County Administrator’s Update RESTORE ACT UPDATE. Motion to send thank you letter to our US Congressman Miller and senators: Wayne Harris motion; second James Campbell, approved. III. Visitor 1. Benjamin F. Anderson, Okaloosa County Tax Collector, to address the Board concerning a proposed role for the County Tax Collector in the collection and audit of the County’s Tourist Development Bed Tax. RESULT: ADOPTED [UNANIMOUS] MOVER: Wayne Harris, Commissioner District 1 SECONDER: Bill Roberts, Commissioner District 3 AYES: Harris, Roberts, Amunds, Campbell, Parisot VOTE & ADDITIONAL DISCUSSION TABLED FOR FOLLOWING SOUTH MEETING. Second motion for Commissioner Harris & Mr. Dowd to review business ordinance and fee collections with Tax Collector's office by Wayne Harris; second by James Campbell, approved. IV. Consent Agenda 1. Request approval of a Resolution approving entering into a Lease Agreement for office space in the County Water & Sewer Building. RESULT: ADOPTED [UNANIMOUS] MOVER: Wayne Harris, Commissioner District 1 SECONDER: Bill Roberts, Commissioner District 3 AYES: Harris, Roberts, Amunds, Campbell, Parisot 1-18 2. Request approval of a Resolution approving entering into a Lease Agreement for warehouse space in a County owned building on Oddfellow Road in Fort Walton Beach. 3. Resolution amending the Fiscal Year 2012 Budget, General Fund, to reflect appropriations from budget transfer in from Airport for law enforcement services the amount of $191,466. 4. Resolution amending the Fiscal Year 2012 Budget, General Fund, to reflect appropriations from Florida Department of Transportation for Amendment #4 Medicaid non-emergency transportation program and the subcontracted transportation provider grant in the amount of $264,230. Revised: 7/5/2012 Page 1 of 5 Regular Meeting Minutes July 3, 2012 5. Resolution amending the Fiscal Year 2012 Budget, General Fund, to reflect appropriations from Florida Department of Transportation for non-sponsored transportation trips and/or capital equipment to the non- sponsored transportation disadvantaged in accordance with the Transportation Disadvantage Trust Fund grant in the amount of $379,485. 6. Resolution amending the Fiscal Year 2012 Budget, Supervisor of Elections – General Fund, to reflect appropriations from Florida Department of State for federal election activities grant in the amount of $22,938. 7. BT-12-38 to provide local match for Florida Department of State federal election activities grant in the amount of $3,441. 8. Request approval of and authorize the Chairman to execute a letter submitted by First Capital Bank related to correction of a block and lot description on a mortgage at Destin Airport. 9. Request approval of and authorize the Chairman to execute close-out documents from the U.S. Department of Justice for grant funding awarded for enhanced evidence handling and processing for the Sheriff’s Office. 10. Request approval of a request submitted by Pinnacle Apartments, LLC for acceptance of roadway improvements on Aplin Road into the County’s permanent maintenance system and release of the related letter of credit. 11. Request approval to award the bid for resurfacing various residential streets in the unincorporated area of Sylvania Heights to APAC Mid- South, Inc., they being the lowest bidder meeting specifications. Bid Amount - $315,752.00 12. Request approval to remove surplus items sold at auction from the County Fixed Asset Ledger. 13. Request approval to award the bid for purchase of packaged pump station equipment for the Main Island Pump Station project to Pump & Process Equipment, Inc., they being the lowest bidder meeting specifications. Bid Amount - $415,988.00 14. Request approval to award the bid for purchase of pump station equipment for the Duke Field Pump Station project to Gilbert Pump & Mechanical, Inc., they being the lowest bidder meeting specifications. Bid Amount - $89,000.00 15. Request approval of a Public Event Permit for an Intersection Charitable Collection, to be held between the hours of 8:00 a.m. – 5:00 p.m. July 20, 2012 with a rain date of July 27, 2012, at the following locations: Racetrack Road at Eglin Parkway; Mary Esther Blvd and Highway 98; and Mary Esther Cut-Off at Beal Parkway, sponsored by Habitat for Humanity. Okaloosa County Board of Commissioners Page 2 Printed 7/5/2012 Regular Meeting Minutes July 3, 2012 16. Request approval of a request submitted by Dixie Dan Powell to schedule a public hearing for public comment concerning vacation of a portion of Millside Road in the Laurel Hill area. 17. Request approval of and authorize the Chairman to execute a Resolution establishing the FY 2013 Lake Pippin MSBU annual assessment. 18. Request ratification of the Chairman’s signature on a grant application for the U.S. Department of Justice Bulletproof Vest Grant Program submitted under emergency procedures due to the application deadline of June 27, 2012. V. Department Business 1. Richard Brannon/Purchasing a. Request consideration and staff direction concerning the award of a Lease for use of a County owned lot off Beachview Drive in Fort Walton Beach. District: 2. RESULT: ADOPTED [UNANIMOUS] MOVER: David Parisot, Commissioner District 2 SECONDER: Bill Roberts, Commissioner District 3 AYES: Harris, Roberts, Amunds, Campbell, Parisot 2. Elliot Kampert/Growth Management a. Request approval of a payment to the Blackman Community Water System in the amount of $103,523.05 using Community Development Block Grant Program Generated Income funds for water connections and construction costs. District: All. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Roberts, Commissioner District 3 SECONDER: David Parisot, Commissioner District 2 AYES: Harris, Roberts, Amunds, Campbell, Parisot Pocket item:Beach Helicopters Aug 21 meeting Delay; Motion Wayne Harris, second James Campbell, approved. 3. Don Vanderhoek/Information Systems a. Request consideration and staff direction concerning participation in an Okaloosa County aerial photography project as required by state statute. District: All. Okaloosa County Board of Commissioners Page 3 Printed 7/5/2012 Regular Meeting Minutes July 3, 2012 RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Roberts, Commissioner District 3 SECONDER: David Parisot, Commissioner District 2 AYES: Harris, Roberts, Amunds, Campbell, Parisot 4. Greg Donovan/Tourist Development Council (TDC) a. Request approval of Task Order No. 1 with Lewis Communications in the amount of $341,426.07 for May – September billing for advertising placements, public relations, social media and tangible production items such as sales kits, website development, pocket folders, promotional items, trade show assistance, video production and building signage for the Emerald Coast Convention Center. District: All. RESULT: ADOPTED [UNANIMOUS] MOVER: David Parisot, Commissioner District 2 SECONDER: James Campbell, Commissioner District 5 AYES: Harris, Roberts, Amunds, Campbell, Parisot b. Request approval of Task Order No. 1 with The Zimmerman Agency in the amount of $114,033.12 for monthly retainers and fees associated with marketing, public relations, advertising and associated social media services for the TDC for the month of May, 2012. District: All. RESULT: ADOPTED [UNANIMOUS] MOVER: David Parisot, Commissioner District 2 SECONDER: Bill Roberts, Commissioner District 3 AYES: Harris, Roberts, Amunds, Campbell, Parisot c. Request consideration and staff direction concerning a recommendation by the Council to terminate the lease with HarborWalk, LLC for the Destin Visitor’s Center building effective July 31, 2012. District: All. RESULT: ADOPTED [4 TO 1] MOVER: Wayne Harris, Commissioner District 1 SECONDER: James Campbell, Commissioner District 5 AYES: Wayne Harris, Bill Roberts, Don Amunds, James Campbell NAYS: David Parisot VI. New Business 1. Request review and approval of 1st quarter FY 2013 BCC meeting calendars. District: All. Okaloosa County Board of Commissioners Page 4 Printed 7/5/2012 Regular Meeting Minutes July 3, 2012 RESULT: ADOPTED [UNANIMOUS] MOVER: Wayne Harris, Commissioner District 1 SECONDER: David Parisot, Commissioner District 2 AYES: Harris, Roberts, Amunds, Campbell, Parisot Okaloosa County adheres to the Americans with Disabilities Act and will make reasonable modifications for access to this meeting upon request. Please call the County Administrator’s Office at (850) 651-7515 to make a request. For Hearing Impaired, Dial 1-800-955-8771 (TDD), and 1- 800-955-8770 (Voice). Requests must be received at least 48 hours in advance of the meeting in order for Okaloosa County to provide the requested service. Okaloosa County Board of Commissioners Page 5 Printed 7/5/2012