Okaloosa County School Board — Workshop Meeting, September 24, 2015

Thursday, September 24, 2015 Workshop Meeting School District Administration Building Fort Walton Beach, Florida 6:00 p.m. Moment of Silence Pledge of Allegiance led by Cathy Thigpen 1. Opening of Meeting Subject : 1.1 Call to Order by the Chairman Meeting : Sep 24, 2015 - Workshop Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Sep 24, 2015 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Agenda Public Content A board member may request an item be removed from the Consent Agenda for more information or moved to the Discussion Agenda to be voted on separately. Following any corrections, additions, or deletions, the Board will approve the Agenda. 4. Public Discussion Subject : 4.1 Dr. Lynn Keefe - Later School Starting Times Meeting : Sep 24, 2015 - Workshop Meeting Type : Information File Attachments Dr. Keefe.pdf (32 KB) 4. Public Discussion Subject : 4.2 Dr. Karen Chapman - Later School Starting Times Meeting : Sep 24, 2015 - Workshop Meeting Type : Information File Attachments Dr. Chapman.pdf (51 KB) 4. Public Discussion Subject : 4.3 Michelle Anchors - Later School Starting Times Meeting : Sep 24, 2015 - Workshop Meeting Type : Information File Attachments Ms. Anchors.pdf (68 KB) 4. Public Discussion Subject : 4.4 Rob English - Invocation Meeting : Sep 24, 2015 - Workshop Meeting Type : Information File Attachments Request to Speak.pdf (71 KB) 4. Public Discussion Subject : 4.5 Diana Gilbert - Invocation Meeting : Sep 24, 2015 - Workshop Meeting Type : Information File Attachments Request to Speak-Diana Gilbert.pdf (22 KB) 4. Public Discussion Subject : 4.6 Sandra Atkinson - Invocation Meeting : Sep 24, 2015 - Workshop Meeting Type : Information File Attachments Request to Speak-Sandra Atkinson.pdf (48 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.1 In-County Travel paid for the period of August 27 – September 9, 2015, presented by Rita R. Scallan, Chief Financial Officer Meeting : Sep 24, 2015 - Workshop Meeting Type : Report Public Content In-County Travel paid for the period of August 27 – September 9, 2015, presented by Rita R. Scallan, Chief Financial Officer File Attachments In-County Travel Aug 27 - Sept 9.pdf (78 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.2 Out-of-County Travel paid for the period of August 27 – September 9, 2015, presented by Rita R. Scallan, Chief Financial Officer Meeting : Sep 24, 2015 - Workshop Meeting Type : Report Public Content Out-of-County Travel paid for the period of August 27 – September 9, 2015, presented by Rita R. Scallan, Chief Financial Officer File Attachments Out-of-County Travel Aug 27 - Sept 9.pdf (77 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.3 The School Board of Okaloosa County, Florida and the Florida Department of Health in Okaloosa County, Florida to continue providing Flumist Nasal Spray Flu vaccines for students through Healthy Schools, LLC, presented by Teri Schroeder, Program Director of Student Intervention Services. Meeting : Sep 24, 2015 - Workshop Meeting Type : Information Public Content The Florida Department of Health in Okaloosa County, Florida, through Healthy Schools, LLC, will continue to partner with the Okaloosa County School Board through a Memorandum of Understanding to provide Flumist Nasal Spray Flu vaccines to students with appropriate parental consent at Okaloosa County School during the 2015-2016 school year. These vaccines will be provided at no cost to families or the School district. The MOU has been reviewed and edited by Mr. Jeff McInnis, School Board Attorney, and is attached along with information from Healthy School outlining the program. For additional information, please contact Teri Schroeder, Student Intervention Services at (850) 833-5861. File Attachments 2015 Flu shot schedule.xlsx (15 KB) Healthy Schools Info LOR.pdf (223 KB) MOU with Health Dept - Flumist Nasal Spray.pdf (792 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.4 Manufacturing Academy Program Cost and Sustainability Analysis Update, Fiscal Year 2015-2016, presented by Steve Horton, Assistant Superintendent-MIS Meeting : Sep 24, 2015 - Workshop Meeting Type : Information, Report Public Content Proposed Manufacturing Career Academy Initiative Program Cost and Sustainability Analysis for Fiscal Year 2015-2016, Revised 9-21-2015. For additional information or if you have questions, contact Steve Horton, 689-7184. File Attachments Manufacturing Academy Update 9-24-2015.pdf (553 KB) 7. Consent Agenda Subject : 7.1 Approval of the Consent Agenda Meeting : Sep 24, 2015 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Public Content Following any corrections, additions, or deletions, the Board will approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent for approval. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.2 Approval of the Minutes of the Workshop Meeting of September 10, 2015; Minutes of the Regular Meeting of September 14, 2015, recommended by the Superintendent for approval. Meeting : Sep 24, 2015 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Minutes of the Workshop Meeting of September 10, 2015; Minutes of Regular Meeting of September 14, 2015. Public Content The minutes of Board meetings must be approved by the Board. File Attachments 9-10-2015 Workshop DRAFT.pdf (171 KB) 9-14-2015 Meeting DRAFT.pdf (197 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.3 Appropriation of District 2 School Board Member Capital  Outlay Funds to Fort Walton Beach High School for weight room equipment in the amount of $15,000.00, presented by Dewey Destin and recommended by the Superintendent for approval. Meeting : Sep 24, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $15,000.00 Budgeted : Yes Budget Source : Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 2 School Board Member Capital Outlay Funds to Fort Walton Beach High School for weight room equipment in the amount of $15,000.00. Public Content District 2 School Board Member Capital Outlay Funds will be appropriated to Fort Walton Beach High School for weight room equipment in the amount of $15,000.00. The remaining cost will be paid by District 3 School Board Member Capital Outlay Funds and school funds. File Attachments FWBHS Weight Room Equipment Quote.pdf (56 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.4 Appropriation of District 3 School Board Member Capital  Outlay Funds to Fort Walton Beach High School for weight room equipment in the amount of 15,000.00, presented by Rodney Walker and recommended by the Superintendent for approval. Meeting : Sep 24, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $15,000.00 Budgeted : Yes Budget Source : Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 3 School Board Member Capital Outlay Funds to Fort Walton Beach High School for weight room equipment in the amount of 15,000.00. Public Content District 3 School Board Member Capital Outlay Funds will be appropriated to Fort Walton Beach High School for weight room equipment in the amount of $15,000.00. The remaining cost will be paid with District 2 School Board Member Capital Outlay Funds and school funds. File Attachments FWBHS Weight Room Equipment Quote.pdf (56 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.5 Appropriation of District 3 School Board Member Capital Outlay Funds to Fort Walton  Beach High School for iPads for the AICE Thinking Skills classes in the amount of $4,700.00, presented by Rodney Walker and recommended by the Superintendent for approval. Meeting : Sep 24, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $4,700.00 Budgeted : Yes Budget Source : Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 3 School Board Member Capital Outlay Funds to Fort Walton Beach High School for iPads for the AICE Thinking Skills classes in the amount of $4,700.00. Public Content District 3 School Board Member Capital Outlay Funds will be appropriated to Fort Walton Beach High School for iPads for the AICE Thinking Skills classes in the amount of $4,700.00. File Attachments FWBHS AICE iPads Quote.pdf (18 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.6 Appropriation of District 3 School Board Member Capital Outlay Funds to Ruckel  Middle School for Insight 360 Clicker System in the amount of $10,000.00, presented by Rodney Walker and recommended by the Superintendent for approval. Meeting : Sep 24, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $10,000.00 Budgeted : Yes Budget Source : Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 3 School Board Member Capital Outlay Funds to Ruckel Middle School for Insight 360 Clicker System in the amount of $10,000.00. Public Content District 3 School Board Member Capital Outlay Funds will be appropriated to Ruckel Middle School for Insight 360 Clicker System in the amount of $10,000.00. File Attachments Ruckel MS - Quote for clicker system.pdf (167 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.7 Budget Amendment #12 - Fiscal Year 2014-2015, presented by Rita R. Scallan, Chief Financial Officer, and  recommended by the Superintendent for approval. Meeting : Sep 24, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : ($1,596,854.97) Budgeted : Yes Budget Source : Various - See Attached Budget Amendment Recommended Action : Motion to approve Budget Amendment #12 - Fiscal Year 2014-2015. Public Content On September 8, 2014, the School Board adopted the budget for fiscal year 2014-2015. As the fiscal year progresses, we ask the School Board to amend the budget to more accurately reflect estimated revenues and appropriations. The amendments are results of various factors including: increases or decreases in estimated revenues to more accurately reflect revenues; and increases or decreases in appropriations to more accurately reflect estimated expenditures and/or better utilize funds for schools, departments, and projects. These amendments facilitate district operations to occur in a positive manner. These amendments properly reflect the estimated revenue and appropriations. The amendments show the estimated revenue and appropriations for each fund and provide a description of the amendments. Required by S.B.E. rule 6A-1.006. New Revenue Adjusted During the Month of June 2015: General Fund $(1,596,854.97) Debt Service Funds 0.00 Capital Projects Funds 0.00 Other Special Revenue Funds - Federal 0.00 Other Special Revenue Funds - Food Service 0.00 Total - All Funds $(1,596,854.97) File Attachments !B-A 12 - June 2015.pdf (800 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.8 Revised Monthly Financial Statement for June 2015, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 24, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve Revised Monthly Financial Statement for June 2015. Public Content The revised financial statement for the month ending June 30, 2015, is being submitted for use and consideration of the School Board as required by S.B.E. Rule 6A-1.008. File Attachments !Financials June 2015 Rev 2015-09-10.pdf (562 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.9 Payroll Warrant Register and Accounts Payable Warrant Register for August 2015, totaling $15,871,312.79; and Bank Transfers for August 2015, totaling $130,000.00, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 24, 2015 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $15,871,312.79 and Bank Transfers in the amount of $130,000.00. Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register and Accounts Payable Warrant Register for August 2015, totaling $15,871,312.79; and Bank Transfers for August 2015, totaling $130,000.00, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments MIS 3478 - Warrant Register August 2015.pdf (114 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.10 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 24, 2015 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 9-28-15.pdf (68 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.11 School Donations, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 24, 2015 - Workshop Meeting Type : Action (Consent) Preferred Date : Sep 28, 2015 Absolute Date : Sep 28, 2015 Fiscal Impact : Yes Dollar Amount : $53,038.00 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve acceptence of school donations. Public Content Okaloosa County schools periodically receive donations over $500.00 from public and private donors, some of whom wish to remain anonymous. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donors specify in writing the name of the school(s) and the purpose of the donation. Donations have assisted Okaloosa County students in many programs, both curricular and extra-curricular. File Attachments Donations 2015-09-14 through 2015-09-28.pdf (245 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.12 Exempted Purchase: BrainPOP, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 24, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $32,988.20 Budgeted : Yes Budget Source : General Funds, Project 3009 Instructional Tech Software Recommended Action : Motion to approve the purchase from BrainPOP in the amount of $32,988.20 for a 1 year web-based software subscription, effective September 29, 2015 through September 28, 2016. Public Content Request approval of the purchase from BrainPOP in the amount of $32,988.20 for a 1 year web-based software subscription for district-wide use on an as needed basis, effective September 29, 2015 through September 28, 2016. This purchase is exempt under 6A-1.012(11)(b). Copies of the quote and revised Addendum of Terms of Use documents are attached. For additional information, please contact Brandon McSween, Specialist, Instructional Technology at (850) 689-7150. File Attachments BRAINPOP ADDENDUM TERMS OF USE.pdf (304 KB) BRAINPOP QUOTE.pdf (31 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.13 Exempted Purchase: The Leadership and Learning Center, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 24, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $72,995.00 Budgeted : Yes Budget Source : General Funds, Project 5016 District Instructional Leadership Grant Recommended Action :  Motion to approve the purchase from The Leadership and Learning Center in the amount of $72,995 to provide Professional Development seminars and training from October 2015 - April 2016. Public Content Request approval of the purchase from The Leadership and Learning Center in the amount of $72,995 to provide the following Professional Development seminars and training: 1) October 6-7, 2015 and January 20-21, 2016: Leaders Developing Leaders Seminar Series, includes all travel and expenses for $29,600.00 2) Resource Materials $3,395.00 3) April 11-15, 2016: Leaders Developing Leaders Certification Training $40,000.00 This purchase is exempt under 6A-1.012(11)(a). Funding will be paid from general funds, project 5016 District Instructional Leadership Grant. A copy of the contract is attached. For additional information, please contact Dr. Diane Kelley, Director, Principal Evaluation & Recruitment at (850) 833-3100. File Attachments THE LEADERSHIP AND LEARNING CENTER.pdf (436 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.14 Tag-On Bid: RFP 14-948-271 Speech Language Pathologist Services, presented by Vince Windham, Program Director, Purchasing,  and recommended by the Superintendent for approval. Meeting : Sep 24, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds, Project 3008 School Instructor Contracts- District Funding Recommended Action : Motion to approve tagging on with RFP 14-948-271 Speech Pathologist Services through the School Board of Pinellas County, FL, based on fixed pricing. Public Content Request approval to tag on with the School Board of Pinellas County on RFP 14-948-271 Speech Pathologist Services, which will be used on an as needed basis, based on fixed pricing with the use of multiple vendors. Funding will be provided from general funds, project 3008 School Instructor Contracts- District Funding. A copy of the award tabulation is attached. For additional information, please contact Melody Sommer, Program Director, Exceptional Student Education at (850) 833-3164. File Attachments SPEECH LANGUAGE PATHOLOGIST SERVICES.pdf (66 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.15 Service Agreement #16-56 Matthew Fossa, presented by Vince Windham,  Program Director, and recommended by the Superintendent for approval. Meeting : Sep 24, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $4,500.00 Budgeted : Yes Budget Source : Internal Funds, Band Boosters Recommended Action : Motion to approve Service Agreement #16-56 between Matthew Fossa and The School District of Okaloosa County, FL, on behalf of Niceville HS, to provide instruction in the amount of $4,500. Public Content Request approval of Service Agreement #16-56 between Matthew Fossa and The School District of Okaloosa County, FL, on behalf of Niceville HS, to provide instruction to double reed students in the amount of $4,500. The Provider will be paid $50.00 per hour for up to ninety (90) hours, for a total contract not to exceed $4,500.00. Funds will be paid from internal funds, Band Boosters. A copy of the Agreement is attached. For additional information, please contact Daniel Wooten, Band Director, Niceville HS at (850) 833-4114. File Attachments SA# 16-56.pdf (47 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.16 Personnel recommendations, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Sep 24, 2015 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve personnel recommendations. Public Content The purpose of this item is to present a list of employees who have been hired or transferred in the instructional and educational support positions or hired for substitute positions. File Attachments September 28, 2015 Instructional Board Report.pdf (39 KB) BOARD REPORT SEPTEMEBER 28, 2015 SUB HIRES.pdf (38 KB) September 28, 2015 Ed Support Board Report.pdf (42 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.17 Request to advertise a public hearing for revision of School Board Policy 4-12 Internet Acceptable Use, presented by Brandon McSween, Instructional Technology Specialist, and recommended by the Superintendent for approval. Meeting :  Sep 24, 2015 - Workshop Meeting Type : Action (Consent) Preferred Date : Sep 28, 2015 Fiscal Impact : No Budgeted : No Recommended Action : Motion to authorize the advertisement of a public hearing for revision of School Board Policy 4-12 Internet Acceptable Use which will become 4-12 Student Technology Acceptable Use Policy. File Attachments 4-12 Internet Acceptable Use-revised.pdf (41 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.18 Employment Separations, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Sep 24, 2015 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve employment seperations. Public Content Attached is a list of employees who resigned/retired from the Okaloosa County School District. File Attachments SeparationsSeptember28th2015.pdf (42 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.19 Reinstatement/ Reimbursement of sick leave due to line-of duty illness/ injury/medical examination, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Sep 24, 2015 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the reinstatement/reimbursement of sick leave due to line-of- duty illness/injury/medical examination. Public Content The purpose of this item for approval is to reinstate/reimburse sick leave to employees who became ill or injured while at work while on duty. Kenneth Fleming, Transportation, 3.25 hours Karen Loisel, Student Intervention Services, 7.5 hours Elaine Salas, Exceptional Student Education, 15.5 hours Catherine Soanes, Custodial Services, 21 hours Virginia Wright, Custodial Services, 10 hours Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.20 Leave Without Pay, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Sep 24, 2015 - Workshop Meeting Type : Public Content The purpose of this item is to receive approval for employees who took leave and will not be paid for their leave. 7. Consent Agenda Subject : 7.21 Employee Suspensions, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Sep 24, 2015 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the suspension of employees. Public Content Suspension of employees EID# 104570 EID# 102427 Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.22 Out-of-Field Report for the 2015-2016 school year, presented by Karen Peek, Program Director of Teacher Evaluation/Certification, and recommended by the Superintendent for approval. Meeting : Sep 24, 2015 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Out-of- Field Report for first semester of the 2015-2016 school year. Public Content The attached list of teachers have been placed in classes for which they do not have the required certification. The State requires these teachers be reported to the Board as being Out-of-Field. File Attachments Fall OOF Board Report for October 12-16, 2015.pdf (33 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.23 Attendance Waiver List, presented by Nick Kootsouradis, Assistant Superintendent of Operations, and recommended by the Superintendent for approval. Meeting : Sep 24, 2015 - Workshop Meeting Type : Action (Consent) Preferred Date : Sep 28, 2015 Absolute Date : Sep 28, 2015 Recommended Action : Motion to approve Attendance Waivers as presented. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.24 Memorandum of Understanding between Okaloosa County School Board and Children's Volunteer Health Network, presented by Teri Schroeder, Program Director Student Intervention Services, and recommended by Superintendent for approval. Meeting : Sep 24, 2015 - Workshop Meeting Type : Action (Consent) Preferred Date : Sep 28, 2015 Absolute Date : Sep 28, 2015 Fiscal Impact : No Budgeted : No Budget Source : n/a Recommended Action : Motion to approve Memorandum of Understanding between Okaloosa County School Board and Children's Volunteer Health Network. Public Content The Children's Volunteer Health Network, Inc. a Florida non-profit organization, desires to coordinate with OCSB for the purpose of providing said dental services to the children attending the OCS system. The children must qualify and/or be enrolled in the free and/or reduced lunch program; this may include 1st through 5th grade students that attend Okaloosa County Elementary Schools. File Attachments MOU Children's Volunteer Health Network.pdf (211 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.25 2015-2016 Cooperative Agreement between the School Board of Okaloosa County and Okaloosa County Comprehensive Head Start, presented by Dr. Sandy Arteaga, Title I Specialist, and recommended by the Superintendent for approval. Meeting : Sep 24, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve the 2015-2016 Cooperative Agreement between the School Board of Okaloosa County and Okaloosa County Comprehensive Head Start. Public Content Annual renewal of the Cooperative Agreement between the School Board of Okaloosa County and Okaloosa County Comprehensive Head Start to provide speech, language therapy, educational, and related services to eligible pre-kindergarten children ages 3-5 who are enrolled in the Head Start program. This agreement is to meet Title I requirements in section 1120B(b) of the Elementary and Secondary Education Act Legislation. This agreement provides coordination in communication about incoming Head Start students to OCSD Kindergarten teachers, along with the students' parents and Head Start Teachers. File Attachments 15-16 Headstart and Okaloosa County Title I Collaborative Agreement.pdf (152 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.26 Agreement between the School Board of Okaloosa County and the Okaloosa County Sheriff's Office for the CHOICE Information Technology Institute CSI Program at Crestview High School for the 2015-2016 school year, presented by Dexter Day, Principal, Crestview High School, and recommended by the Superintendent for approval. Meeting : Sep 24, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $60,000.00 Budgeted : Yes Budget Source : Crestview High School Discretionary Fund Recommended Action : Motion to approve the Agreement between the School Board of Okaloosa County and the Okaloosa County Sheriff's Office for the CHOICE Information Technology Institute CSI Program at Crestview High School for the 2015-2016 school year. Public Content This agreement provides payment to the Okaloosa County Sheriff's Office for providing an instructor for the CHOICE Information Technology Crime Scene Investigation program at Crestview High School. File Attachments Crestview HS CSI Program Agreement with OCSO.pdf (368 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.27 Digital Classroom Plan presented by Eric Mitchell, Director of MIS/IT, and recommended by the Superintendent for approval. Meeting : Sep 24, 2015 - Workshop Meeting Type : Action (Consent) Preferred Date : Sep 28, 2015 Absolute Date : Sep 28, 2015 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve Digital Classroom Plan, presented by Eric Mitchell, Director of MIS/ IT. File Attachments Digital Classroom Plan 15-16 Final.pdf (924 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Discussion Agenda Subject : 8.1 Items Moved from the Consent Agenda (if any) Meeting : Sep 24, 2015 - Workshop Meeting Type : Action 12. Attorney's Business Subject : 12.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : Sep 24, 2015 - Workshop Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. 13. Superintendent's Business Subject :  13.1 Out-of-State Student Trip Requests approved by the Superintendent Meeting : Sep 24, 2015 - Workshop Meeting Type : Information File Attachments 9-28-2015 Student Trip Requests.pdf (1,062 KB) 13. Superintendent's Business Subject : 13.2 Correspondence, requests and other matters addressed by the Superintendent Meeting : Sep 24, 2015 - Workshop Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. 14. Board Members' Announcements/Request for Information Subject : 14.1 Board Members' Announcements/Request for Information Meeting : Sep 24, 2015 - Workshop Meeting Type : Action, Information Public Content Board Members may request information or address concerns and other matters. 15. Public Hearing Subject : 15.1 Public Hearing for adoption of revised School Board Policy 4-22 School  Health Services, presented by Teri Schroeder, Specialist, Student Services, and recommended by the Superintendent for approval. Meeting : Sep 24, 2015 - Workshop Meeting Type : Action Recommended Action : Motion to approve revised School Board Policy 4-22 School Health Services. Public Content A Public Hearing will be held to receive public input and consider approval of School Board Policy 4-22 School Health Services. File Attachments 4-22 School Health Services-edited.pdf (10 KB) 15. Public Hearing Subject : 15.2 Public Hearing for adoption of revised School Board Policy 4-23 Student Illness, presented by Teri Schroeder, Specialist, Student Services, and recommended by the Superintendent for approval. Meeting : Sep 24, 2015 - Workshop Meeting Type : Action Recommended Action : Motion to approve revised School Board Policy 4-23 Student Illness. Public Content A Public Hearing will be held to receive public input and consider approval of revised School Board Policy 4-23 Student Illness. File Attachments 4-23 Student Illness-edited.pdf (10 KB) 15. Public Hearing Subject : 15.3 Public Hearing for adoption of revised School Board Policy 4-25, Administering Medicines to Students, presented by Teri Schroeder, Specialist, Student Services, and recommended by the Superintendent for approval. Meeting : Sep 24, 2015 - Workshop Meeting Type : Action Recommended Action : Motion to approve revised School Board Policy 4-25, Administering Medicines to Students. Public Content A Public Hearing will be held to receive public input and consider approval of revised School Board Policy 4-25, Administering Medicines to Students. File Attachments 4-25 Administering Medicines to Students-edited.pdf (18 KB) 15. Public Hearing Subject : 15.4 Public Hearing for adoption of revised School Board Policy 4-42 Head Lice, presented by Teri Schroeder, Specialist, Student Services, and recommended by the Superintendent for approval. Meeting : Sep 24, 2015 - Workshop Meeting Type : Action Recommended Action : Motion to approve revised School Board Policy 4-42 Head Lice. Public Content A Public Hearing will be held to receive public input and consider approval of revised School Board Policy 4-42 Head Lice. File Attachments 4-42 Head Lice-edited.pdf (10 KB) 16. Adjournment Subject : 16.1 Adjournment of the meeting by the Chairman Meeting : Sep 24, 2015 - Workshop Meeting Type : 17. Public Notices Subject : 17.1 Notice of Workshop Meeting : Sep 24, 2015 - Workshop Meeting Type : Information Public Content NOTICE OF WORKSHOP A Workshop on this Agenda will be held in the School District Administration Building, Fort Walton Beach, on September 24, 2015, beginning at 9:00 a.m. This meeting is open to the press and public. 17. Public Notices Subject : 17.2 Notice of Public Hearing - 6:15 p.m. Meeting : Sep 24, 2015 - Workshop Meeting Type : Information Public Content NOTICE OF PUBLIC HEARING Notice is hereby given that the School Board of Okaloosa County will conduct a Public Hearing on September 28, 2015, beginning at 6:15 p.m. or as soon thereafter as may be heard, in the School District Administration Building, Fort Walton Beach. The purpose of the Hearing is to receive public input and consider approval of: 1. Revised School Board Policy 4-22 School Health Services 2. Revised School Board Policy 4-23 Student Illness 3. Revised School Board Policy 4-25 Administering Medicines to Students 4. Revised School Board Policy 4-42 Head Lice Any interested party who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered during this meeting, will need a record of proceedings and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevent evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Any person requiring special accommodation at this meeting because of a disability or physical impairment should contact the Superintendent at the School District Administration Building at (850) 833-3110 prior to this meeting. 17. Public Notices Subject : 17.3 Public Notice Meeting : Sep 24, 2015 - Workshop Meeting Type : Information Public Content PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School board for the introduction or admission of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the School Board at least 48 hours before the meeting by contacting the Superintendent of Schools at the School District Administration Building at (850) 833-3110.