Okaloosa County School Board — Workshop Meeting, January 23, 2023

Monday, January 23, 2023 Workshop Meeting School District Central Administration Complex Niceville, Florida Training Room 9:00 a.m. *********************************************** NOTICE: This Board Meeting is being live-streamed for the convenience of the public at the video link above or at https://www.okaloosaschools.com/district/sb/meetings/2023 *********************************************** 1. Opening of Meeting Subject : 1.1 Call to Order by the Chairman Meeting : Jan 23, 2023 - Workshop Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Jan 23, 2023 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Agenda as amended: Recognitions: Deleted item 3.2 Recognition of the 2023 Secondary/K12 Assistant Principal of the Year, Victoria Hurley; deleted item 3.4 Recognition of the 2023 Secondary/K12 Principal of the Year, John Spolski. Consent Agenda: Added item 7.17 CRRSA Act 2021 Open Door Grant for the 2022-2023 school year; added item 7.18 Appropriation of District 3 School Board Member Capital Outlay Funds to Baker School. Superintendent's Human Resources Recommendations: Deleted item 8.10 Employee Termination. 3. Recognitions Subject : 3.1 Recognition of the 2023 Elementary Assistant Principal of the Year, Mandy Lopez, presented by the Superintendent. Meeting : Jan 23, 2023 - Workshop Meeting Type : Recognition Public Content Okaloosa County Schools honor and recognize Ms. Mandy Lopez as the 2023 Elementary Assistant Principal of the Year for her unwavering support and unrelenting guidance in providing the highest quality education and for positively impacting her school and community. Presented with highest respect and appreciation by Superintendent Marcus Chambers and the School Board of Okaloosa County. 3. Recognitions Subject : 3.2 Deleted - Recognition of the 2023 Secondary/K12 Assistant Principal of the Year, Victoria Hurley, presented by the Superintendent. Meeting : Jan 23, 2023 - Workshop Meeting Type : Recognition Public Content Okaloosa County Schools honor and recognize Ms. Victoria Hurley as the 2023 Secondary/K12 Assistant Principal of the Year for her unwavering support and unrelenting guidance in providing the highest quality education and for positively impacting her school and community. Presented with highest respect and appreciation by Superintendent Marcus Chambers and the School Board of Okaloosa County. 3. Recognitions Subject : 3.3 Recognition of the 2023 Elementary Principal of the Year, Donna Kelley, presented by the Superintendent. Meeting : Jan 23, 2023 - Workshop Meeting Type : Recognition Public Content Okaloosa County Schools honor and recognize Dr. Donna Kelley as the 2023 Elementary Principal of the Year for her unwavering support and unrelenting guidance in providing the highest quality education and for positively impacting her school and community. Presented with highest respect and appreciation by Superintendent Marcus Chambers and the School Board of Okaloosa County. 3. Recognitions Subject : 3.4 Deleted - Recognition of the 2023 Secondary/K12 Principal of the Year, John Spolski, presented by the Superintendent. Meeting : Jan 23, 2023 - Workshop Meeting Type : Recognition Public Content Okaloosa County Schools honor and recognize Mr. John Spolski as the 2023 Secondary/K12 Principal of the Year for his unwavering support and unrelenting guidance in providing the highest quality education and for positively impacting his school and community. Presented with highest respect and appreciation by Superintendent Marcus Chambers and the School Board of Okaloosa County. 3. Recognitions Subject : 3.5 Proclamation in Support of National Mentoring Month, presented by Linda Evanchyk Meeting : Jan 23, 2023 - Workshop Meeting Type : Action, Recognition Recommended Action : Motion to approve the Okaloosa County School District Proclamation to recognize and proclaim January 2023 as National Mentoring Month. Public Content A proclamation declaring the month of January as "National Mentoring Month" will be presented at the request of Ms. Linda Evanchyk. File Attachments Proclamation National Mentor Month.pdf (43 KB) 5. Public Comment - Agenda Items Only (Blue Card) Subject : 5.1 Members of the public desiring to address the School Board regarding Agenda items only - Form MIS 5241 Discussion of Agenda Items (Blue Card) Meeting : Jan 23, 2023 - Workshop Meeting Type : Information 6. Committee and Staff Reports (Workshop Only) Subject : 6.1 Out-of-County Travel paid for December 2022, presented by Julie Perry, Chief Financial Officer Meeting : Jan 23, 2023 - Workshop Meeting Type : Report Public Content Out-of-County Travel paid for December 2022, presented by Julie Perry, Chief Financial Officer File Attachments Out-of-County Travel 1-23-23.pdf (19 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.2 In-County Travel paid for December 2022, presented by Julie Perry, Chief Financial Officer Meeting : Jan 23, 2023 - Workshop Meeting Type : Report Public Content In-County Travel paid for December 2022, presented by Julie Perry, Chief Financial Officer File Attachments In-County Travel 1-23-23.pdf (94 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.3 Site Planning and Selection Report for new school construction in Crestview, Florida, presented by Dr. Bill Smith, Program Director, Facilities Planning Meeting : Jan 23, 2023 - Workshop Meeting Type : Information Public Content Dr. Smith will provide information to the School Board regarding the process and considerations that went into the development of a recommendation for the location of a new school site in Crestview, Florida. File Attachments Crestview New School Property.pdf (2,879 KB) 7. Consent Agenda Subject : 7.1 Approval of the Consent Agenda Meeting : Jan 23, 2023 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.2 Approval of the Minutes of the Student Disciplinary Hearing of January 9, 2023; Workshop Meeting of January 9, 2023; Minutes of Regular Meeting of January 9, 2023, recommended by the Superintendent for approval. Meeting : Jan 23, 2023 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Minutes of the Student Disciplinary Hearing of January 9, 2023; Workshop Meeting of January 9, 2023; Minutes of Regular Meeting of January 9, 2023. File Attachments 1-9-2023 Workshop - DRAFT.pdf (133 KB) 1-9-2023 Meeting - DRAFT.pdf (141 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.3 Appropriation of District 2 School Board Member Capital Outlay Funds to Fort Walton Beach High School for English Department iPads in the amount of $17,640.00, presented by Marti Gardner, and recommended by the Superintendent for approval. Meeting : Jan 23, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : Jan 23, 2023 Absolute Date : Jan 23, 2023 Fiscal Impact : Yes Dollar Amount : $17,640.00 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 2 School Board Member  Capital Outlay Funds to Fort Walton Beach High School for English Department iPads in the amount of $17,640.00. Public Content District 2 School Board Member Capital Outlay Funds will be appropriated to Fort Walton Beach High School for English Department iPads in the amount of $17,640.00. File Attachments FWBHS iPads 1-23-23.pdf (140 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.4 Appointment of Members to the 2023 Sales Surtax Citizens' Oversight Committee, presented by Steve Horton, Deputy Superintendent, and recommended by the Superintendent for approval. Meeting : Jan 23, 2023 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the appointment of Members to the 2023 Sales Surtax Citizens' Oversight Committee. Public Content The School Board of Okaloosa County is appointing a Citizen’s Oversight Committee (“Committee”) for 2023, with input from the Chambers of Commerce in Okaloosa County to review the expenditure of the proceeds of the Half-Cent Capital Outlay Sales Surtax approved by voters in the general election held on November 3, 2020. The Committee shall make certain that the proceeds of the Sales Surtax are being used in accordance with School Board Resolution 20-01, dated March 30, 2020, and will make quarterly reports to the School Board and the public regarding the use of the proceeds of the Tax and the status of all projects financed by sales tax proceeds. All meetings of the Committee will be open to the public. For additional information, please contact Steve Horton, 689-7117. File Attachments Resolution 21-01 Establishing Citizens Oversight Committee.pdf (13,690 KB) Citizens Oversight Committee Membership - 2023.pdf (110 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.5 Revised School Board Meeting Protocols and Guidelines, presented by C. Jeffrey McInnis, Attorney to the Board, and recommended by the Superintendent for approval. Meeting : Jan 23, 2023 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve Resolution 23-01 revised School Board Meeting Protocols and Guidelines. Public Content The revisions to the protocols and guidelines for public participation at School Board Meetings include clearly identifing the two separate public comment sections of the board meeting agenda, the timeframes for speakers and additional provisions to preserve reasonable decorum and facilitate an orderly meeting. File Attachments Resolution 23-01 School Board Meeting Protocols and Guidelines.pdf (87 KB) Protocols - REDLINED 01-2023.pdf (73 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.6 Invoices to be approved for payment, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jan 23, 2023 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 1-23-23.pdf (10 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.7 School Donations, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jan 23, 2023 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $7,300.00 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receives donations over $500.00 from public, private, and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs, and classroom supplies. File Attachments Donations-2023-01-23.pdf (107 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.8 Payroll Warrant Register and Accounts Payable Warrant Register for December 2022, totaling $38,191,928.69; and Bank Transfers for December 2022, totaling $180,000.00, presented by Julie Perry, Chief Financial Officer, and  recommended by the Superintendent for approval. Meeting : Jan 23, 2023 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $38,191,928.69 and Bank Transfers in the amount of $180,000.00. Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register and Accounts Payable Warrant Register for December 2022, totaling $38,191,928.69; and Bank Transfers for December 2022, totaling $180,000.00 are being presented to the School Board. File Attachments 06 - MIS 3478 - Warrant Register - December 2022.pdf (161 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.9 Tag-On Bid Purchase Over $50,000: Apple Store for Education Institution, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jan 23, 2023 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $231,110.00 Budgeted : Yes Budget Source : Federal Funds, Project 3488 DoDEA- Engage 2.0 Recommended Action : Motion to approve the purchase of computer equipment from Apple Store for Education Institution in the amount of $231,110.00. Public Content Request approval of the purchase of computer equipment from Apple Store for Education Institution in the amount of $231,110.00. the purchase is made through State of Florida Alternate Contract #43211500-WSCA-15-ACS. Funds will be paid from Federal Funds, Project 3488 DoDEA- Engage 2.0, and a copy of the quote is attached. For additional information, please contact Stephanie Thetford, Specialist, Curriculum, at (850) 833-6313. File Attachments APPLE QUOTE.pdf (39 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.10 Tag-On Bid Purchase Over $50,000: Howard Technology Solutions, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jan 23, 2023 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $255,486.00 Budgeted : Yes Budget Source : Federal Funds, Project 3401 Title I Recommended Action : Motion to approve the purchase of technology equipment from Howard Technology Solutions in the amount of $255,486.00. Public Content Request approval to purchase technology equipment from Howard Technology Solutions in the amount of $255,486.00. The purchase is made through State of Florida #52161500-ACS-16-1, and will be paid from Federal Funds, Project 3401 Title I. A copy of the quote is attached. For additional information, please contact Amy Dale, Specialist, Title I, at (850) 301-3008. File Attachments HOWARD TECH QUOTE.pdf (26 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.11 Amendment to Service Agreement #23-35 Connect ASL, Inc., presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jan 23, 2023 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $20,925.00 Budgeted : Yes Budget Source : Federal Funds, Project 3475 IDEA Part B Recommended Action : Motion to approve the Amendment to Service Agreement #23-35 between Connect ASL, Inc., and The School Board of Okaloosa County, Florida, on behalf of ESE Department, for an increase of 465 hours, for a total of 5.505 hours, based on $45.00 per hour, for a total of $20,925.00, for a revised total contract amount not to exceed $247,725.00, effective January 24, 2023, through June 30, 2023. Public Content Request approval of the Amendment to Service Agreement #23-35 between Connect ASL, Inc., and The School Board of Okaloosa County, Florida, on behalf of ESE Department, for an increase of 465 hours, for a total of 5.505 hours, based on $45.00 per hour, for a total of $20,925.00, for a revised total contract amount not to exceed $247,725.00. Funds will be paid from Federal Funds, Project 3475 IDEA Part B. The Amendment is effective January 24, 2023, through June 30, 2023 and copies of the Amendment and original Service Agreement are attached. For additional information, please contact Judy Peacock, Specialist, ESE, at (850) 833-3164. File Attachments AMENDMENT TO SA# 23-35.pdf (308 KB) SA# 23-35.pdf (319 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.12 Renewal of Fuel Purchasing Agreement between The School Board of Okaloosa County, Florida and Okaloosa Academy, Inc., presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jan 23, 2023 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the renewal of Fuel Purchasing Agreement between The School Board of Okaloosa County, Florida and Okaloosa Academy, Inc., effective through December 9, 2023. Public Content Request approval to renew the Fuel Purchasing Agreement between The School Board of Okaloosa County, Florida and Okaloosa Academy, Inc., effective through December 9, 2023. The Agreement allows the Purchaser to purchase fuel as needed from the School Board at one of its fuel pump sites adhering to the Agreement terms and conditions. Copies of the renewal documents are attached. For additional information, please contact Vince Windham, Program Director, Purchasing, at (850) 833-7668. File Attachments Fuel Purchasing Agreement - Okaloosa Academy, Inc..pdf (314 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.13 Purchase and Sale Agreement of Real Property in Crestview, Florida, and Authorization to Advertise for a Public Hearing, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : Jan 23, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : Jan 23, 2023 Absolute Date : Jan 23, 2023 Recommended Action : Motion to approve the Purchase and Sale Agreement between The School Board of Okaloosa County, Florida and Wingard Family, LLC, and approval to advertise for a public hearing to receive input on the proposed purchase and to give final approval to the Purchase Agreement. Public Content Approval is requested for The School Board to purchase real property containing approximately eighty (80) +/- acres, Parcel Identification Number 24-3N-24-0000-0002-0000, as more particularly described and depicted in Exhibit "A". The property is located along the Southwest Crestview Bypass. Prior to final approval of the purchase the Board is required to conduct a public hearing after proper notice. Please contact Dr. Bill Smith for additional information, 689-7158. File Attachments Teel & Waters Appraisal Wingard Property.pdf (1,368 KB) EquiValue Appraisal 80 Acres Wingard Property.pdf (4,220 KB) Wingard Property Phase I ESA FINAL.pdf (41,404 KB) 12-13-22 School Survey.pdf (879 KB) Resolution 23-03 Crestview Property Purchase.pdf (502 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.14 RFP 23-01 Sale of Surplus Property, 120 Lowery Place, Fort Walton Beach, Florida, presented by Dr. Bill Smith, Facilities Planning, and recommended by the Superintendent for approval. Meeting : Jan 23, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : Jan 23, 2023 Absolute Date : Jan 23, 2023 Recommended Action : Motion to award a contract under RFP 23-01 authorizing Contract for Sale of Surplus Property, 120 Lowery Place, Fort Walton Beach, Florida, to 120 Lowery Place, LLC and approve School Board Resolution 23-02. Public Content At the October 24, 2022 Regular Meeting the School Board approved Resolution 22-15 which surplused F.I.S.H. Parcel 50 located in Fort Walton Beach, Florida. Resolution 22-15 directed the Superintendent to advertise the property for public sale by sealed proposals and return a recommendation to the School Board for disposal of the subject property. Proposals were opened on December 15, 2022, under RFP 23-01: Sale of Surplus Property - An approximately 7.57 Acre Parcel located on 120 Lowery Place, Fort Walton Beach, FL. Two appraisals were ordered to establish fair market value of the property, (a) Teel & Waters Real Estate Co, Inc in the amount of $2,150,000 and (b) EquiValue Appraisal in the amount of $2,120,000. Facilities planning and the School Board Attorney have reviewed the proposals received and the appraisal reports. The Superintendent is recommend a sale of the subject surplus property to 120 Lowery Place, LLC for a purchase price of $2,525,000.00. The recommendation will be presented to the Board to get further direction regarding the surplus property disposal. Please contact Dr. Bill Smith for additional information, 689-7158. File Attachments Fully Executed Resolution 22-15.pdf (311 KB) Teel & Waters Appr - Lowery.pdf (1,639 KB) EquiValue Appr - Lowery.pdf (2,992 KB) RFP23-01_TAB.pdf (19 KB) RFP 23-01 - 120 Lowery Place, LLC.pdf (1,049 KB) Resolution 23-02 120 Lowery Place.pdf (1,174 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.15 School Improvement Plan (SIP) for Okaloosa County School District's Department of Juvenile Justice Facility, Okaloosa Youth Academy, presented by Dr. Anita Choice, Student Services DJJ Educator, and recommended by the Superintendent for approval. Meeting : Jan 23, 2023 - Workshop Meeting Type : Action (Consent) Budgeted : No Recommended Action : Motion to approve a School Improvement Plan (SIP) for an Okaloosa County School District DJJ facilities, Okaloosa Youth Academy. Public Content Based on the Florida Department of Education's 2019-2020 DJJ Accountability Ratings, Okaloosa Youth Academy received performance ratings that require the development of a School Improvement Plan. Through collaboration with Okaloosa Academy, Inc., OCSD's contracted DJJ education provider, The Florida Department of Education, The Juvenile Justice Education School Improvement Team and Okaloosa County School District's Student Services Department the attached school improvement plan is submitted for review and School Board approval. For additional information please contact Dr. Antia Choice at 850-833-6312. File Attachments SIPOkaloosaYouthAcademy192023.pdf (220 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.16 Educational Partnership Agreement (EPA) between The Department of the Air Force, represented by the 96th Test Wing, Eglin Air Force Base, and the School Board of Okaloosa County, Florida to promote STEMM education, presented by Jeff Palmer, Director I, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : Jan 23, 2023 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Educational Partnership Agreement (EPA) between The Department of the Air Force, represented by the 96th Test Wing, Eglin Air Force Base, and the School Board of Okaloosa County, Florida. Public Content The objective of this Agreement is for 96 TW Airmen to promote Science, Technology, Engineering, Mathematics and Medicine (STEMM) for students in grades nine through twelve (9-12) by participating in educational outreach programs to include mentorships and activities to directly connect students with industry subject matter experts engaging in real-world/hands-on projects. The term of this Agreement is for a period of thirty-six (36) months. For additional information, please contact Jeff Palmer, (850) 833-4208. File Attachments EPA with Eglin AFB 96TW Education Partnership.pdf (399 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.17 CRRSA Act 2021 Open Door Grant for the 2022-2023 school year, presented by Jon Williams, Director, Okaloosa Technical College, and recommended by the Superintendent for approval. Meeting : Jan 23, 2023 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $322,904.00 Budgeted : Yes Budget Source : Coronavirus Response and Relief Supplemental Appropriations (CRRSA) Act 2021 referred to the Open Door Grant Recommended Action : Motion to approve the Open Door Grant for the 2022-2023 school year, in the amount of $322,904.00 Public Content The Open Door Grant will provide on time financial opportunities for all Post Secondary students needing tuition assistance while completing certifications at Okaloosa Technical College. Each student will be eligible for financial assistance as they complete required certifications within their field of study. Each student will be eligible for "last dollar payment" through the Open Door Grant. This will enable all students the opportunity financial relief after all other forms of scholarship opportunities have been exhausted (i.e., Pell, School Board, Bright Futures, etc.) For more information contact Jon Williams, Director, OTC 850-833-3500. File Attachments 460_22-23 Open Door_Workbook Budget Narrative .pdf (309 KB) Assurance Open Door Grant.pdf (1,954 KB) 460_22-23 Open Door Narrative.pdf..pdf (77 KB) 460_22-23 Open Door_DOE 100A.pdf.pdf (316 KB) Open Door Project Performance Accountability Form.pdf (415 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.18 Appropriation of District 3 School Board Member Capital Outlay Funds to Baker School, for athletic equipment for the track team, in the amount of $23,840.00, presented by Linda Evanchyk, and recommended by the Superintendent for approval. Meeting : Jan 23, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : Jan 23, 2023 Absolute Date : Jan 23, 2023 Fiscal Impact : Yes Dollar Amount : $23,840.00 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 3 School Board Member Capital Outlay Funds to Baker School for athletic equipment for the track team in the amount of $23,840.00. Public Content District 3 School Board Member Capital Outlay Funds will be appropriated to Baker School for athletic equipment in the amount of $23,840.00. File Attachments 26393_FL- BakerHS_ChampionPVPackage_Winter2022Pricing+Promotion_2022PricingExtended_TerryDeanKersey_1.17.2023.pdf (107 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Superintendent's Human Resources Recommendations Subject : 8.1 Employees on Administrative Leave, presented by Lee Hale, Assistant Superintendent, Human Resources Meeting : Jan 23, 2023 - Workshop Meeting Type : Information Public Content There are no employees that have been placed on/or removed from Administrative Leave at this time. For more information, contact Lee Hale at 850-833-5801. 8. Superintendent's Human Resources Recommendations Subject : 8.2 Deferred Retirement Option Program (DROP), presented by Lee Hale, Assistant Superintendent, Human Resources Meeting : Jan 23, 2023 - Workshop Meeting Type : Information Public Content The purpose of this item is to present a list of employees who have elected to participate in the Deferred Retirement Option Program (DROP). NEW DROP ENTRIES Employee Name EID Position Location DROP Start Date Carl Grimes 105294 TSA Ok Technical Cntr 4/1/2023 Pamela Tisza 108962 Assistant Principal Silver Sands 1/1/2023 Diana Lister 108773 Teacher Fort Walton Beach HS 6/1/2023 For more information, contact Lee Hale at 850-833-5801 8. Superintendent's Human Resources Recommendations Subject : 8.3 Department Staffing Restructure, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Jan 23, 2023 - Workshop Meeting Type : Action Preferred Date : Jan 23, 2023 Absolute Date : Jan 23, 2023 Fiscal Impact : Yes Dollar Amount : $50,903.00 Budgeted : No Recommended Action : Motion to approve the request to add a Computer and Handheld Technician position to the Information Systems Department. Public Content The Information Systems Department is requesting approval to add a Computer and Handheld Technician position in order to address the need for increased support to District handheld devices. For more information, please contact Steve Horton at 850-689-7117. File Attachments Position Cost - 9022 IT Field Tech FY 2023 2023-01-09.pdf (64 KB) 8. Superintendent's Human Resources Recommendations Subject : 8.4 Out-of-Field Report for the 2022- 2023 school year, presented by Karen Peek, Program Director, Professional Services, and recommended by the Superintendent for approval. Meeting : Jan 23, 2023 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Out-of-Field Report for the 2022-2023 school year. Public Content Teachers who are not teaching in their area of certification are considered out-of-field. The attached list of teachers are those teachers who are currently not teaching in their certified area. In order to meet State reporting timelines and hire additional teachers as needed, this report will be a fluid document. Please contact Karen Peek for additional information, 850-833-5857. File Attachments OOF Board Report for 1-23-2023.pdf (36 KB) 8. Superintendent's Human Resources Recommendations Subject : 8.5 Employment Separations, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Jan 23, 2023 - Workshop Meeting Type : Action Preferred Date : Jan 23, 2023 Absolute Date : Jan 23, 2023 Recommended Action : Motion to approve employee separations. Public Content Attached is a list of employees who resigned/retired from the Okaloosa County School District. For more information, contact Lee Hale at 850-833-5801. File Attachments 1.23.23 Updated Separations, Public.pdf (45 KB) 8. Superintendent's Human Resources Recommendations Subject : 8.6 Personnel Recommendations, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Jan 23, 2023 - Workshop Meeting Type : Action Preferred Date : Jan 23, 2023 Absolute Date : Jan 23, 2023 Recommended Action : Motion to approve personnel recommendations. Public Content The purpose of this item is to present a list of employees who have been hired in the instructional and education support positions or hired for substitute positions. For more information, contact Lee Hale at 850-833-5801. File Attachments Jan 23, 2023 Ed Support New Hires.pdf (211 KB) Jan 23, 2023 Instructional New Hires.pdf (210 KB) Jan 23, 2023 Substitute New Hires.pdf (100 KB) 8. Superintendent's Human Resources Recommendations Subject : 8.7 Employee Transfers, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Jan 23, 2023 - Workshop Meeting Type : Action Preferred Date : Jan 23, 2023 Absolute Date : Jan 23, 2023 Recommended Action : Motion to approve employee transfers. Public Content The purpose of this item is to present a list of employees who have been transferred in instructional and education support positions. For more information, contact Lee Hale at 850-833-5801 File Attachments Jan 23, 2023 Transfers, Public.pdf (81 KB) 8. Superintendent's Human Resources Recommendations Subject : 8.8 Employee Suspension, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Jan 23, 2023 - Workshop Meeting Type : Action Preferred Date : Jan 23, 2023 Absolute Date : Jan 23, 2023 Recommended Action : Motion to approve the suspension of employee without pay. Public Content Suspension of the following employee without pay for a period of 1 day. EID: 123858 For more information, contact Lee Hale at 833-5801. 8. Superintendent's Human Resources Recommendations Subject : 8.9 Employee Suspension, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Jan 23, 2023 - Workshop Meeting Type : Action Preferred Date : Jan 23, 2023 Absolute Date : Jan 23, 2023 Recommended Action : Motion to approve the suspension of employee without pay. Public Content Suspension of the following employee without pay for a period of 1 day. EID# 121361 For more information, contact Lee Hale at 833-5801. 8. Superintendent's Human Resources Recommendations Subject : 8.10 Deleted - Employee Termination, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Jan 23, 2023 - Workshop Meeting Type : Action Preferred Date : Jan 23, 2023 Absolute Date : Jan 23, 2023 Recommended Action : Motion to approve the suspension of employee termination. Public Content Recommend employee #120441 be terminated. For more information, contact Lee Hale at 833-5801. 8. Superintendent's Human Resources Recommendations Subject : 8.11 Reinstatement/Reimbursement of sick leave due to line-of duty illness/injury/medical examination, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Jan 23, 2023 - Workshop Meeting Type : Action Preferred Date : Jan 23, 2023 Absolute Date : Jan 23, 2023 Recommended Action : Motion to Approve Reinstatement/Reimbursement of sick leave due to line-of duty illness/injury/medical examination. Public Content The purpose of this item for approval is to reinstate/reimburse sick leave to employees who became ill or injured while at work while on duty. Name School Hours Brent Bledsoe Maintenance 75.00 Collin Crumbley Maintenance 69.00 Roderick Daffin OTC 12.50 Wendall Glover Maintenance 15.00 Lauren Jackson Plew Elementary 1.00 Melissa Thomas Crestview High 6.00 For more information, contact Lee Hale at 850-833-5801 8. Superintendent's Human Resources Recommendations Subject : 8.12 Leave Without Pay, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Jan 23, 2023 - Workshop Meeting Type : Action Preferred Date : Jan 23, 2023 Absolute Date : Jan 23, 2023 Recommended Action : Motion to approve leave without pay. Public Content The purpose of this item is to receive approval for employees who took leave and will not be paid for their leave. For more information, contact Lee Hale at 850-833-5801. 10. Construction Program/Owner's Representative's Business Subject : 10.1 Program Status Report by the Board's Representative to the Construction Program Meeting : Jan 23, 2023 - Workshop Meeting Type : Action, Information 10. Construction Program/Owner's Representative's Business Subject : 10.2 Program #6, Task Order #17, GMP for Roof Replacement at Bluewater Elementary School and Walker Elementary School, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : Jan 23, 2023 - Workshop Meeting Type : Action Preferred Date : Jan 23, 2023 Absolute Date : Jan 23, 2023 Fiscal Impact : Yes Dollar Amount : $1,776,585.00 Budgeted : Yes Budget Source : 3911 - Other Capital - Capital Sales Tax Recommended Action : Motion to approve Program #6, Task Order #17, GMP for Roof Replacement at Bluewater Elementary School and Walker Elementary School, in the amount of $1,776,585.00. Approval of this GMP is subject to the receipt of validation report from Faithful + Gould. Public Content Approval is request of the GMP for Program #6, Task Order #17 - Roof Replacement at Bluewater Elementary School and Walker Elementary School. Bluewater and Walker Elementary Schools Replacement Roofing Projects - This project consists of the removal and replacement of multiple layers of existing asphalt shingle roof over the classroom wings and canopies. Bluewater Elementary consists of approximately 490 Squares and Walker Elementary is approximately 530 Squares in size, New metal fascia, gutters and downspouts are included. The Total Cost of Work for Task Order #17 is recapped below: Jacobs/Titan Guaranteed Maximum Price (GMP) $ 1,776,585.00 Pre-GMP Phase Services - Previously Authorized 275,000.00 Total Cost of Work $2,051,585.00 Please contact Dr. Bill Smith for additional information, 689-7158. File Attachments TO17 GMP Bluewater and Walker Roofing Ver 2.0.pdf (207 KB) 11. Attorney's Business Subject : 11.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : Jan 23, 2023 - Workshop Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. 12. Superintendent's Business Subject : 12.1 Out-of-State Student Trip Requests approved by the Superintendent. Meeting : Jan 23, 2023 - Workshop Meeting Type : Information Public Content An updated list of out-of-state student trip requests approved by the Superintendent will be provided to the School Board Members at the Workshop, and again at the Regular Meeting, to insure they receive the most current information. File Attachments Student Trip Requests 1-23-23.pdf (88 KB) 12. Superintendent's Business Subject : 12.2 Correspondence, requests and other matters addressed by the Superintendent Meeting : Jan 23, 2023 - Workshop Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. File Attachments 2022-2023 CTE Points of Interest.pdf (3,280 KB) Artificial Intelligence Annual Report.pdf (1,897 KB) 13. Board Members' Announcements/Request for Information Subject : 13.1 Board Members' Announcements/Request for Information Meeting : Jan 23, 2023 - Workshop Meeting Type : Action, Information Public Content Board Members may request information or address concerns and other matters. 14. Public Comment (Yellow Card) Subject : 14.1 Members of the public desiring to address the School Board - Form MIS 6120 Public Comment (Yellow Card) Meeting : Jan 23, 2023 - Workshop Meeting Type : Information 15. Public Hearing Subject : 15.1 Public Hearing for adoption of revised School Board Policy 01-06 Personal Appearance Before the Board, presented by C. Jeffrey McInnis, Attorney to the Board, and recommended by the Superintendent for approval. Meeting : Jan 23, 2023 - Workshop Meeting Type : Action Recommended Action : Motion to adopt revised School Board Policy 01-06 Personal Appearance Before the Board. Public Content A Public Hearing will be held to receive public input and consider approval on the proposed amendments to School Board Policy 01-06 Personal Appearance Before the Board. The proposed amendments to the policy will revise the format and more clearly define the public comment sections on the School Board's meeting agenda and procedures related to addressing the School Board. The recommended changes are attached. File Attachments 01-06 Personal Appearance Before Board - REDLINE 12-5-2022.pdf (118 KB) 15. Public Hearing Subject : 15.2 Public Hearing for adoption of revised School Board Policy 04-28 Emergency Operations/School Safety  and Security, presented by Danny Dean, Program Director, Safe Schools, and recommended by the Superintendent for approval. Meeting : Jan 23, 2023 - Workshop Meeting Type : Action Recommended Action : Motion to adopt revised School Board Policy 04-28 Emergency Operations/School Safety and Security. Public Content A public hearing will be held to receive public input on the proposed amendments to current School Board Policy 04-28 Emergency Operations/School Safety and Security. The proposed revisions to the policy will implement legislative changes in accordance with Rule 6A-1.0018, F.A.C., School Safety Requirements and Monitoring, add notification procedures and requirements and provisions for Alyssa's Alert in accordance with statutory requirements and the District's Comprehensive Emergency Operations Plan, and add the provisions for the assignment of Safe School Officers outside of the regular school day in agreements with law enforcement agencies. For additional information, please contact Danny Dean, (850) 689-7127. File Attachments 04-28 Emergency Operations School Safety and Security - REDLINE 12-5-2022.pdf (167 KB) 15. Public Hearing Subject : 15.3 Public Hearing for adoption of revised School Board Policy 04-33 Violent Crimes/Possession or Use of Tobacco Products, Alcoholic Beverages, Drugs, Weapons or Firearms, presented by Brian Humphrey, Specialist, Discipline and Athletics, and recommended by the Superintendent for approval. Meeting : Jan 23, 2023 - Workshop Meeting Type : Action Recommended Action : Motion to adopt revised School Board Policy 04-33 Violent Crimes/Possession or Use of Tobacco Products, Alcoholic Beverages, Drugs, Weapons or Firearms. Public Content A Public Hearing will be held to receive public input and consider approval on the proposed amendments to School Board Policy 04-33 Violent Crimes/Possession or Use of Tobacco Products, Alcoholic Beverages, Drugs, Weapons or Firearms. The proposed amendments to the policy will update the current policy to expand the category of drugs and other substances which are subject to zero tolerance as to elementary and secondary students. For additional information, please contact Brian Humphrey at (850) 689-7198. File Attachments 04-33 Violent Crimes-Possession or Use of Tobacco Products - REDLINE 12-5-2022.pdf (140 KB) 15. Public Hearing Subject : 15.4 Public Hearing for adoption of revised School Board Policy 04-49 School Threat Assessment Teams, presented by Danny Dean, Program Director, Safe Schools, and recommended by the Superintendent for approval. Meeting : Jan 23, 2023 - Workshop Meeting Type : Action Recommended Action : Motion to adopt revised School Board Policy 04-49 School Threat Assessment Teams. Public Content A public hearing will be held to receive public input on the proposed amendments to current School Board Policy 04-49 School Threat Assessment Teams. The proposed revisions will update the requirements of Threat Assessment Teams in accordance with statutory requirements, and revise threat assessment teams training requirements. For additional information, please contact Danny Dean, (850) 689-7127. File Attachments 04-49 School Threat Assessment Teams - REDLINE 12-6-2022.pdf (94 KB) 16. Adjournment Subject : 16.1 Adjournment of the meeting by the Chairman Meeting : Jan 23, 2023 - Workshop Meeting Type : 17. Public Notices Subject : 17.1 Notice of Student Disciplinary Hearing Meeting : Jan 23, 2023 - Workshop Meeting Type : Information Public Content NOTICE OF STUDENT DISCIPLINARY HEARING The School Board of Okaloosa County will conduct a Student Disciplinary Hearing on January 23, 2023, beginning at 8:30 a.m., in the Training Room at the School District Central Administration Complex, Niceville. In accordance with Florida law, this hearing may be closed to the press and public at the request of the parents of the affected student. 17. Public Notices Subject : 17.2 Notice of Workshop Meeting : Jan 23, 2023 - Workshop Meeting Type : Information Public Content NOTICE OF WORKSHOP A Workshop on this Agenda will be held in the Training Room at the School District Central Administration Complex, Niceville, on January 23, 2023, beginning at 9:00 a.m. This meeting will be open to the press and public. 17. Public Notices Subject : 17.3 Notice of Public Hearing Meeting : Jan 23, 2023 - Workshop Meeting Type : Information Public Content NOTICE OF PUBLIC HEARINGS Notice is hereby given that the School Board of Okaloosa County will conduct Public Hearings on January 23, 2023, beginning at 6:15 p.m. or as soon thereafter as may be heard, in the Training Room at the School District Central Administration Complex, Niceville. The purpose of the Hearings are to receive public input and consider approval of the following: Revised Policy 01-06 Personal Appearance Before the Board Revised Policy 04-28 Emergency Operations/School Safety and Security Revised Policy 04-33 Violent Crimes/Possession or Use of Tobacco Products, Alcoholic Beverages, Drugs, Weapons or Firearms Revised Policy 04-49 School Threat Assessment Teams Any interested party who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered during this meeting, will need a record of proceedings and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevent evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Any person requiring special accommodation at this meeting because of a disability or physical impairment should contact the Superintendent at (850) 689-7185 prior to this meeting. 17. Public Notices Subject : 17.4 Public Notice Meeting : Jan 23, 2023 - Workshop Meeting Type : Information Public Content PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the School Board at least 48 hours before the meeting by contacting the Superintendent of Schools at (850) 689-7185. Any invocation that may be offered before the official start of the School Board business meeting is and shall be the voluntary offering of a private citizen to and for the benefit of the School Board pursuant to Resolution No. 16-01. The views and beliefs expressed by the Invocation Speaker have not been previously reviewed or approved by the School Board and do not necessarily represent their individual religious beliefs, nor are the views or beliefs expressed intended to express allegiance to or preference for any particular religion, denomination, faith, creed, or belief by the School Board. No person in attendance at this meeting is or shall be required to participate in any invocation and such decision whether or not to participate will have no impact on his or her right to actively participate in the public meeting.