Okaloosa County BOCC — August 7, 2012

Meeting Summary Okaloosa County Board of Commissioners Tuesday, September 4, 2012– 6:00 PM Crestview Courthouse I. Public Information Update II. County Administrator’s Update III. Public Hearings 1. Request public comment and final consideration concerning the Annual Rate Resolution for the Okaloosa County Beach Restoration Project Municipal Benefit Unit for FY 2012-2013. District: All. RESULT: ADOPTED [UNANIMOUS] MOVER: Wayne Harris, Commissioner District 1 SECONDER: James Campbell, Commissioner District 5 AYES: Harris, Roberts, Amunds, Campbell, Parisot 2. Request public comment concerning the Local Mitigation Strategy Annual Report. District: All. RESULT: ADOPTED [UNANIMOUS] MOVER: James Campbell, Commissioner District 5 SECONDER: Bill Roberts, Commissioner District 3 AYES: Harris, Roberts, Amunds, Campbell, Parisot IV. Visitors 1. Karen A. Chapman, M.D., M.P.H., to address the Board concerning renewal of the annual contract for operations of the Okaloosa County Department of Health for contract year 2012 – 2013. RESULT: ADOPTED [UNANIMOUS] MOVER: Wayne Harris, Commissioner District 1 SECONDER: James Campbell, Commissioner District 5 AYES: Harris, Roberts, Amunds, Campbell, Parisot 2. Major J.D. Peacock, Sheriff’s Office, for Board direction concerning process approval, and consideration of the Sheriff’s request for disbursement of State Law Enforcement Trust Funds. V. Consent Agenda 1. August 7, 2012 Regular Meeting minutes. Revised: 9/5/2012 Page 1 of 6 Regular Meeting Minutes September 4, 2012 RESULT: ADOPTED [UNANIMOUS] MOVER: Wayne Harris, Commissioner District 1 SECONDER: Bill Roberts, Commissioner District 3 AYES: Harris, Roberts, Amunds, Campbell, Parisot 2. August 7, 2012 Budget Workshop minutes. 3. August 9, 2012 Budget Workshop minutes. 4. Resolution amending the Fiscal Year 2012 Budget, General Fund, to reflect appropriations from Florida Coalition Against Domestic Violence for domestic violence and/or sexual assault law enforcement service units grant in the amount of $97,557. 5. Resolution amending the Fiscal Year 2012 Budget, General Fund, to reflect appropriations from Florida Department of Emergency Management for additional award for homeland security program grant in the amount of $95,000. 6. Resolution amending the Fiscal Year 2012 Budget, General Fund, to reflect appropriations from United States Department of Justice for Edward Byrne memorial justice assistance grant in the amount of $27,194. 7. Request approval of final payment in the amount of $40,754.66 to VT Milicom, Inc. for completion of the Okaloosa County Fiber Optic Network – Mid Bay Ring Closure project. 8. Request approval of a Resolution which documents county support of a Fifth Amendment to the Florida Agreement and Declaration of Trust for the Florida Association of Counties. 9. Request approval of a Resolution approving the sale of a parcel of County owned land at 4548 Live Oak Church Road in Crestview. 10. Request approval of a Resolution in support of the United States Military and its many installations in Okaloosa County. 11. Request approval for the Library Cooperative to accept a grant award for the Book Vending machine to be placed at the Baker Block Museum in Baker. 12. Request approval for the County Administrator to execute Preliminary Population Estimate forms produced by the Bureau of Economic and Business Research at the University of West Florida for permanent Okaloosa County residents, indicating that the population numbers appear to be reasonable. 13. Request approval of a request submitted by WMR Development for acceptance of Willow Creek Plantation Phase 2A roadway and turn lane improvements into the County’s 18 month warranty period. Okaloosa County Board of Commissioners Page 2 Printed 9/5/2012 Regular Meeting Minutes September 4, 2012 14. Request approval to schedule a public hearing for input related to a request submitted by citizens within China’s Cove for the creation of a Municipal Services Benefit Unit for street lighting. 15. Request approval to allow the State of Florida Division of Forestry to borrow the Public Works Department’s vibratory hammer and power pack for use in construction of a new bridge on Bryant Bridge Road. 16. Request approval of final payment in the amount of $63,000 to Walter Marine for construction of ALE Reef. 17. Request approval of and authorize the Chairman to execute Task Order No. 63 with HDR Engineering for professional services related to water quality monitoring at the Wright Landfill. 18. Request approval of and authorize the Chairman to execute Task Order No. 64 with HDR Engineering for professional services related to water quality monitoring at the Niceville Landfill. 19. Request approval of the removal of surplus property recently sold at auction from the County fixed asset list. 20. Request approval to award the bid for a boring machine for the Water & Sewer Department to Vermeer Southwest, they being the lowest bidder meeting specifications. Bid Amount - $154,773.00. 21. Request authorization to file a Petition for Remission seeking 100% of the net sale of proceeds of the house fraudulently purchased by the former Tourist Development Department director. 22. Request approval of and authorize the Chairman to execute a Grant Agreement with the Florida Department of State, Division of Library and Information Services for a State Aid to Libraries Grant. 23. Request approval of and authorize the Chairman to execute an Interlocal Agreement with the Mid-Bay Bridge Authority concerning the installation of fiber optic conduit, cable and appurtenances. 24. Request approval of and authorize the Chairman to execute a Quit Claim Deed and a Utilities Easement to Okaloosa County Water & Sewer for access and maintenance of the East Island Water Tank and its associated infrastructure. VI. Department Business 1. Kay Godwin/Human Resources/Risk Management a. Request authorization to bind and renew property, liability, workers’ compensation and petroleum liability insurance coverage. District: All. Okaloosa County Board of Commissioners Page 3 Printed 9/5/2012 Regular Meeting Minutes September 4, 2012 RESULT: ADOPTED [UNANIMOUS] MOVER: Wayne Harris, Commissioner District 1 SECONDER: James Campbell, Commissioner District 5 AYES: Harris, Roberts, Amunds, Campbell, Parisot 2. John Hofstad/Public Works a. Request approval of and authorize the Chairman to execute an Interlocal Agreement with the City of Laurel Hill for County assistance with repair and resurfacing of certain county roads located within the City. District: All. RESULT: ADOPTED [UNANIMOUS] MOVER: Wayne Harris, Commissioner District 1 SECONDER: David Parisot, Commissioner District 2 AYES: Harris, Roberts, Amunds, Campbell, Parisot 3. Sandra Launch/Library Cooperative a. Request consideration and staff direction concerning the disposition of the Library Bookmobile as approved by the Okaloosa County Library Cooperative Board. District: All. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Roberts, Commissioner District 3 SECONDER: David Parisot, Commissioner District 2 AYES: Harris, Roberts, Amunds, Campbell, Parisot 4. Don Vanderhoek/Information Systems a. Request consideration and staff direction concerning purchase of MinuteTraq Meeting Management software for use in creating electronic BCC meeting agendas and agenda packets for cost savings and to make them more available to the public. District: All. RESULT: ADOPTED [UNANIMOUS] MOVER: Wayne Harris, Commissioner District 1 SECONDER: David Parisot, Commissioner District 2 AYES: Harris, Roberts, Amunds, Campbell, Parisot 5. Jeff Littrell/Water & Sewer a. Request approval to solicit quotes in lieu of formal bids for the purchase of miscellaneous pipe and fittings for the Main Island Lift Station improvement project. District: 2. Okaloosa County Board of Commissioners Page 4 Printed 9/5/2012 Regular Meeting Minutes September 4, 2012 RESULT: ADOPTED [UNANIMOUS] MOVER: David Parisot, Commissioner District 2 SECONDER: Wayne Harris, Commissioner District 1 AYES: Harris, Roberts, Amunds, Campbell, Parisot 6. Elliot Kampert/Growth Management a. Request approval of a final plat for Willow Creek Plantation Phase 2A, a proposed 92 lot single family subdivision as submitted by MooreBass Consultants, zoned RR with a FLUM designation of RR, located on Airport Road in Crestview and containing 102.5 acres, more or less. District: 1. RESULT: ADOPTED [UNANIMOUS] MOVER: Wayne Harris, Commissioner District 1 SECONDER: James Campbell, Commissioner District 5 AYES: Harris, Roberts, Amunds, Campbell, Parisot b. Request consideration and staff direction concerning amending an Agreement with the Economic Development Council that governs the use of a Defense Infrastructure Grant to authorize the use of subcontractors, to allow the County to directly pay subcontractors using grant funds and to extend the contract for one year. District: All. RESULT: ADOPTED [UNANIMOUS] MOVER: David Parisot, Commissioner District 2 SECONDER: Wayne Harris, Commissioner District 1 AYES: Harris, Roberts, Amunds, Campbell, Parisot VII. Old Business 1. Briefing by Greg Stewart, Special Counsel to the Board, concerning the Medicaid Backlog and pending lawsuit against the Agency for Health Care Administration. District: All. RESULT: ADOPTED [UNANIMOUS] MOVER: Wayne Harris, Commissioner District 1 SECONDER: James Campbell, Commissioner District 5 AYES: Harris, Roberts, Amunds, Campbell, Parisot VIII. New Business 1. Briefing to the Board concerning the Sheriff’s Office revenue shortfall for Fiscal Year 2012. District: All. Okaloosa County Board of Commissioners Page 5 Printed 9/5/2012 Regular Meeting Minutes September 4, 2012 Okaloosa County adheres to the Americans with Disabilities Act and will make reasonable modifications for access to this meeting upon request. Please call the County Administrator’s Office at (850) 651-7515 to make a request. For Hearing Impaired, Dial 1-800-955-8771 (TDD), and 1- 800-955-8770 (Voice). Requests must be received at least 48 hours in advance of the meeting in order for Okaloosa County to provide the requested service. Okaloosa County Board of Commissioners Page 6 Printed 9/5/2012