Okaloosa County School Board — Regular Meeting, September 26, 2016

Monday, September 26, 2016 Regular Meeting School District Administration Building Fort Walton Beach, Florida 6:00 p.m. Invocation offered by Rev. Sharon Schuler Pledge of Allegiance led by Mary Beth Jackson 1. Opening of Meeting Subject : 1.1 Call to Order by the Chairman Meeting : Sep 26, 2016 - Regular Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Sep 26, 2016 - Regular Meeting Type : Action Recommended Action : Motion to approve the Agenda Motion & Voting Motion to approve the Agenda Motion by Dewey Destin, second by Rodney Walker. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 4. Visitors Subject : 4.1 Dr. Lynn Keefe - Florida PTA's 2016 Resolution for Healthy Teen Sleep Meeting : Sep 26, 2016 - Regular Meeting Type : Information File Attachments Florida PTA's 2016 Resolution for Healthy Teen Sleep.pdf (294 KB) 5. Personnel Appointments Subject : 5.1 Appointment of Principal, Edwins Elementary School, recommended by the Superintendent for approval. Meeting : Sep 26, 2016 - Regular Meeting Type : Action Recommended Action : Motion to approve the appointment of Phyllis (Gwen) Morris, to the position of Principal, Edwins Elementary School. Motion & Voting Motion to approve the appointment of Phyllis (Gwen) Morris, to the position of Principal, Edwins Elementary School. Motion by Dewey Destin, second by Rodney Walker. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 6. Committee and Staff Reports (Workshop Only) Subject : 6.1 In-County Travel paid for the period of August 25 – September 7, 2016, presented by Rita R. Scallan, Chief Financial Officer Meeting : Sep 26, 2016 - Regular Meeting Type : Report Public Content In-County Travel paid for the period of August 25 – September 7, 2016, presented by Rita R. Scallan, Chief Financial Officer File Attachments In-County Travel Aug 25 - Sep 7.pdf (74 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.2 Out-of-County Travel paid for the period of August 25 – September 7, 2016, presented by Rita R. Scallan, Chief Financial Officer Meeting : Sep 26, 2016 - Regular Meeting Type : Report Public Content Out-of-County Travel paid for the period of August 25 – September 7, 2016, presented by Rita R. Scallan, Chief Financial Officer File Attachments Out-of-County Travel Aug 25 - Sep 7.pdf (77 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.3 The School Board of Okaloosa County, Florida and the Florida Department of Health in Okaloosa County, Florida to continue providing Flu vaccines for students through Healthy Schools, LLC, presented by Teri Schroeder, Program Director of Student Intervention Services Meeting : Sep 26, 2016 - Regular Meeting Type : Information Public Content The Florida Department of Health in Okaloosa County, Florida through Healthy Schools, LLC, will continue to partner with the Okaloosa County School Board through a Memorandum of Understanding to provide Flu vaccines to students with appropriate parental consent at Okaloosa County School District during the 2016 - 2017 school year. These vaccines will be provided at no cost to families or the School District. The MOU has been reviewed and edited by Mr. Jeff McInnis, School Board Attorney, and is attached along with information from Healthy Schools outlining the program. For additional information, please contact Teri Schroeder, Student Intervention Services at (850) 833-3108. File Attachments Healthy Schools Info LOR.pdf (517 KB) Copy of Vaccine Schedule 2016 - excel (1).pdf (200 KB) MOU with Health Department.pdf (474 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.4 Update on the District Accreditation process to include the Schools' AdvancED Internal Review Self-Assessment Document, presented by Denise McLaughlin, Professional Development Specialist. Meeting : Sep 26, 2016 - Regular Meeting Type : Information Public Content The attached document is part of each school's Internal Review process which includes evaluating criteria for each indicator within each standard, giving a self-selected rating, and then writing a narrative statement that outlines accomplishments and needs for improvement at the school. This is all part of the District Accreditation process. File Attachments AdvancED Accreditation.pdf (2,157 KB) 7. Consent Agenda Subject : 7.1 Approval of the Consent Agenda Meeting :  Sep 26, 2016 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.2 Approval of the Minutes of the Workshop Meeting of September 8, 2016; Minutes of the Regular Meeting of September 12, 2016, recommended by the Superintendent for approval. Meeting : Sep 26, 2016 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the Minutes of the Workshop  Meeting of September 8, 2016; Minutes of the Regular Meeting of September 12, 2016. File Attachments 9-8-2016 Workshop DRAFT.pdf (173 KB) 9-12-2016 Meeting DRAFT.pdf (182 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.3 Appropriation of District 3 School Board Member Capital Outlay Funds to Pryor Middle School for Chromebooks, in the amount of $10,000.00, presented by Rodney Walker and recommended by the Superintendent for approval. Meeting : Sep 26, 2016 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $10,000.00 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 3 School Board Member Capital Outlay Funds to Pryor Middle School for Chromebooks, in the amount of $10,000.00. Any cost beyond the appropriated amount will be absorbed by the school. Public Content District 3 School Board Member Capital Outlay Funds will be appropriated to Pryor Middle School for Chromebooks, in the amount of $10,000.00. Any cost beyond the appropriated amount will be absorbed by the school. File Attachments Pryor MS-Chromebooks.pdf (921 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.4 Appropriation of District 3 School Board Member Capital Outlay Funds to Northwest Florida Ballet Academie for classroom desks and chairs, in the amount of $4,724.44, presented by Rodney Walker and recommended by the Superintendent for approval. Meeting : Sep 26, 2016 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $4,724.44 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve Appropriation of District 3 School Board Member Capital Outlay Funds to Northwest Florida Ballet Academie for classroom desks and chairs, in the amount of $4,724.44. Public Content District 3 School Board Member Capital Outlay Funds will be appropriated to Northwest Florida Ballet Academie for classroom desks and chairs in the amount of $4,724.44. File Attachments NWF Ballet Academie Quote 8124408 r4 Tables and Chairs.pdf (355 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.5 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 26, 2016 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 9-26-16.pdf (9 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.6 School Donations, presented by Rita R. Scallan, Chief Financial Officer and recommended by the Superintendent for approval. Meeting : Sep 26, 2016 - Regular Meeting Type : Action (Consent) Preferred Date : Sep 26, 2016 Absolute Date : Sep 26, 2016 Fiscal Impact : Yes Dollar Amount : $8,250.00 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments Donations 2016-09-26.pdf (80 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.7 Payroll Warrant Register and Accounts Payable Warrant Register for August 2016, totaling $15,763,660.03; and Bank Transfers for August 2016, totaling $5,120,000.00, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 26, 2016 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $15,763,660.03  and Bank Transfers in the amount of $5,120,000.00. Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register and Accounts Payable Warrant Register for August 2016, totaling $15,763,660.03; and Bank Transfers for August 2016, totaling $5,120,000.00, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments 02 - MIS 3478 - Warrant Register - August 2016 2.pdf (91 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.8 Permission to pay a Materials and Supplies Stipend to qualified Adult Vocational Teachers, Behavior Analysts, Occupational Therapists, Physical Therapists, School Psychologists, Social Workers, and Staffing Specialists,  presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 26, 2016 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $15,763.00 Budgeted : No Budget Source : Project 5080 - Florida Teacher Supply - General Fund and Workforce Development. Recommended Action : Motion to approve payment of a Materials and Supplies Stipend to qualified Adult Vocational Teachers, Behavior Analysts, Occupational Therapists, Physical Therapists, School Psychologists, Social Workers, and Staffing Specialists. Public Content The District has distributed stipends for materials and supplies to eligible PreK-12 classroom teachers and other specific instructional staff pursuant to Florida Statutes 1012.71(1). The funding source is provided by the State through the Florida Teachers Classroom Supply Assistance Program categorical allocation. The State does not provide funding for Adult Vocational Teachers, Behavior Analysts, Occupational Therapists, Physical Therapists, School Psychologists, Social Workers, and Staffing Specialists. Based on past practice, the District recommends that eligible employees in the above referenced positions, which are ineligible pursuant to F.S. 1012.71(1), receive a stipend equivalent to the amount distributed to eligible Florida Teachers Classroom Supply Assistance Program positions. The proposed stipends for the Adult Vocational Teachers will be funded from Workforce Development, and the proposed stipends for the remaining positions will be funded from Project 5080 - Florida Teacher Supply - General Fund. The estimated total cost is $15,763.00. These employees shall use the stipend for the purpose of purchasing materials and supplies consistent with the rules and requirements of the Florida Teachers Classroom Supply Assistance Program. The amounts to be distributed are as follows: Employees working 4.50 hours or more per day = $275.00 Employees working 3.75 to 4.49 hours per day = $137.50 File Attachments Materials & Supplies Stipend 2016-09-26.pdf (84 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.9 Correction of Typographical Error on the June 27, 2016 Consent Agenda Item 7.16, Renewal of Agreement for School Resource Officer Program between the School Board of Okaloosa County and the Sheriff of Okaloosa County for 2016-2017, presented by Rita Scallan, Chief Financial Officer, and recommended by  the Superintendent for approval. Meeting : Sep 26, 2016 - Regular Meeting Type : Action (Consent) Preferred Date : Sep 27, 2016 Absolute Date : Sep 27, 2016 Fiscal Impact : No Dollar Amount : $1,231,300.00 Budgeted : Yes Budget Source : Safe Schools-New Revenue Fiscal 2016-17, Safe Schools Prior Years Carryover, General Fund Dollars for Fiscal Year 2016-17, Liza Jackson Preparatory-Reimbursement, Okaloosa Academy South- Reimbursement Recommended Action : Motion to approve the correction of the ratification of the Renewal Agreement for the 2016-2017 School Resource Officer Program between the School Board of Okaloosa County and the Sheriff of Okaloosa County, in the amount of $1,231,300.00. Public Content A correction of a typographical error in the Renewal Agreement for the 2016-2017 School Resource Officer Program has been made to the contractual amount that was presented to the Board at the June 27, 2016 meeting. The Agreement presented to the Board at that time should have reflected an amount of $1,231.300.00 instead of $1,163,327.00. The correct contractual amount of $1,231,300.00 was agreed upon by the parties by their signature to the Agreement, reflecting $1,231,300.00. There is no additional impact to the budget, as the amount of $1,231,300.00 was budgeted as contracted. File Attachments Renewal Agreement for 2016-2017 SRO Program; Exhibit 16-65.pdf (1,027 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.10 Tag-On Bid Purchase Over $25,000: Playmore Recreational Products & Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 26, 2016 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $83,339.60 Budgeted : Yes Budget Source : Capital Outlay, Projects 2377 - Riverside ADA Playground  and 2378 - Wright ADA Playground Recommended Action : Motion to approve the purchase of playground surface materials for Riverside and Wright Elementary Schools. Public Content Request approval to purchase playground surface materials for Riverside Elementary ($59,200.00) and Wright Elementary ($24,139.60) for a total amount of $83,339.60. Purchases will be made from Playmore Recreational Products & Services from a tag-on bid through School District of Manatee County. Funding will be paid from Capital Outlay Funds, Projects 2377 - Riverside ADA Playground and 2378 - Wright ADA Playground. For additional information, please contact Steve Bolton, Director, Facilities and Maintenance Support at (850) 689-7159. File Attachments WRIGHT ES.PDF (46 KB) RIVERSIDE ES.PDF (46 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.11 Service Agreement #17-50 Matthew Fossa, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 26, 2016 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $3,750.00 Budgeted : Yes Budget Source : Internal Funds, Ruckel Middle School Band Parents Recommended Action : Motion to approve the Service Agreement between The School Board of Okaloosa County, FL and Matthew Fossa, on behalf of Ruckel Middle School. Public Content Request to approve the Service Agreement between The School Board of Okaloosa County, FL and Matthew Fossa, on behalf of Ruckel Middle School, to provide instruction to OBOE students. The Provider will be paid $50.00 per hour for up to seventy-five (75) hours, for a total contract amount not to exceed $3,750.00. All funds will be paid from Internal Funds, Ruckel Middle School Band Parents. The contract is effective September 27, 2016 through May 26, 2017 and a copy of the Agreement is attached. For additional information, please contact Eddie Steadman, Band Director, Ruckel Middle School at (850) 833-4142. File Attachments SA# 17-50.pdf (52 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.12 Service Agreement #17-52 Ethica, LLC, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 26, 2016 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $12,000.00 Budgeted : Yes Budget Source : Special Revenue, Project 7414 Title IV - 21st CCLC Recommended Action : Motion to approve Service Agreement #17-52 between The School Board of Okaloosa County, FL and Ethica, LLC, on behalf of the Title IV Department. Public Content Request approval of Service Agreement #17-52 between The School Board of Okaloosa County, FL and Ethica, LLC, on behalf of the Title IV Department, to provide Consultive Services regarding implementation and analysis of the Title IV / 21st Century Community Learning Centers Grant. The Provider will be paid $3,000.00 per every nine (9) weeks of service throughout the course of the grant period for consecutive services for a total contract amount not to exceed $12,000.00. Funds will be paid from Special Revenue, Project 7414, Title IV - 21st CCLC. The contract is effective September 27, 2016 through July 31, 2017 and a copy of the Agreement is attached. For additional information, please contact Dr. Sandy Arteaga, Specialist, Title I at (850) 833-3008. File Attachments SA# 17-52.PDF (52 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject :  7.13 Service Agreement #17-53 Ethica, LLC, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 26, 2016 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $10,000.00 Budgeted : Yes Budget Source : Special Revenue, Project 7401 Title 1 - Part A Recommended Action : Motion to approve Service Agreement #17-53 between The School Board of Okaloosa County, FL and Ethica, LLC, on behalf of the Title 1 Department. Public Content Request approval of Service Agreement #17-53 between The School Board of Okaloosa County, FL and Ethica, LLC, on behalf of the Title 1 Department, to provide Consultive Services. The Provider will be paid $10,000.00 upon completion of services for a total contact amount not to exceed $10,000.00. Funds will be paid from Special Revenue, Project 7401 Title 1 - Part A. The contract is effective September 27, 2016 through June 30, 2017 and a copy of the Agreement is attached. For additional information, please contact Dr. Sandy Arteaga, Specialist, Title 1 at (850) 833-3008. File Attachments SA# 17-53.PDF (52 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.14 Agreement between the School Board of Okaloosa County and Carlton Palms Educational Center, Inc., presented by Melody Sommer, Program Director for Exceptional Student Education, and recommended by the Superintendent for Approval Meeting : Sep 26, 2016 - Regular Meeting Type : Action (Consent) Preferred Date : Sep 27, 2016 Absolute Date : Sep 27, 2016 Fiscal Impact : Yes Dollar Amount : $22,092.85 Budgeted : Yes Budget Source : 1010-5200-0310-0241-3008 Recommended Action : Motion to approve the agreement between The School Board of Okaloosa County and Carlton Palms Educational Center, Inc. Public Content This agreement provides educational services to an individual student at a residental facility. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.15 Agreement between the School Board of Okaloosa County and Carlton Palms Educational Center, Inc., presented by Melody Sommer, Program Director for Exceptional Student Education, and recommended by the Superintendent for approval. Meeting : Sep 26, 2016 - Regular Meeting Type : Action (Consent) Preferred Date : Sep 27, 2016 Absolute Date : Sep 27, 2016 Fiscal Impact : Yes Dollar Amount : $14,823.09 Budgeted : Yes Budget Source : 1010-5200-0310-0241-3008 Recommended Action : Motion to approve the agreement between the School Board of Okaloosa County and Carlton Palms Educational Center, Inc. Public Content This agreement provides educational services to an individual student at a residential facility. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.16 Agreements between the School Board of Okaloosa County and School-to-Work program providers to provide career experience  opportunities to eligible students, submitted by Melody Sommer, Program Director, Exceptional Student Education, and recommended by the Superintendent for approval. Meeting : Sep 26, 2016 - Regular Meeting Type : Action (Consent) Preferred Date : Sep 27, 2016 Absolute Date : Sep 27, 2016 Fiscal Impact : No Budgeted : No Budget Source : N/A Recommended Action : Motion to approve the Agreements between the School Board of Okaloosa County and the following School-to-Work program providers: Subway, The Breakfast Table. Public Content The School-to-Work Program provides valuable career experience to eligible Exceptional Student Education students. File Attachments Breakfast Table.pdf (15 KB) Subway Beal.pdf (15 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.17 Service Agreement #17-54 Pat Ell, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 26, 2016 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $3,896.00 Budgeted : Yes Budget Source : Special Revenue, Project 7412 Title X - Homeless Children Recommended Action : Motion to approve Service Agreement #17-54 between The School Board of Okaloosa County, FL and Pat Ell, on behalf of the Title X Department. Public Content Request approval of Service Agreement #17-54 between The School Board of Okaloosa County, FL and Pat Ell, on behalf of the Title X Department, to provide Professional Services. The Provider will be paid $16.00 per hour for up to 243.50 hours, for a total contract amount not to exceed $3,896.00. Funds will be paid from Special Revenue, Project 7412 Title X - Homeless Children. The contract is effective September 27, 2016 through June 30, 2017 and a copy of the Agreement is attached. For additional information, please contact Dr. Sandy Arteaga, Specialist, Title 1/Title X at (850) 833-3008. File Attachments SA# 17-54.PDF (66 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.18 Out-of-Field Report for the 2016-2017 school year, presented by Karen Peek, Program Director of Professional Services and recommended by the Superintendent for approval. Meeting : Sep 26, 2016 - Regular Meeting Type : Action (Consent) Recommended Action :  Motion to approve the Superintendent's recommendation to approve the list of out-of-field teachers presented. Public Content The attached list of teachers have been placed in classes for which they do not have the required certification. The State requires these teachers be reported to the Board as being out-of-field. File Attachments OOF Board Report for September 26 meeting.pdf (23 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.19 Attendance Waiver List, presented by Nick Kootsouradis, Assistant Superintendent of Operations, and recommended by the Superintendent for Approval Meeting : Sep 26, 2016 - Regular Meeting Type : Action (Consent) Preferred Date : Sep 26, 2016 Absolute Date : Sep 26, 2016 Recommended Action : Motion to approve Attendance Waivers as presented Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.20 Personnel Recommendations, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Sep 26, 2016 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve personnel recommendations. Public Content The purpose of this item is to present a list of employees who have been hired or transferred in the instructional and education support positions or hired for substitute positions. File Attachments September 26, 2016 Ed Support Board Report.pdf (124 KB) BOARD REPORT SEPTEMBER 26, 2016.pdf (36 KB) September 26, 2016 Instructional Board Report.pdf (112 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.21 Employment Separations, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Sep 26, 2016 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve employment seperations. Public Content Attached is a list of employees who resigned/retired from the Okaloosa County School District. File Attachments SeparationsSept26th2016.pdf (43 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.22 Reinstatement/ Reimbursement of sick leave due to line-of duty illness/ injury/medical examination, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting :  Sep 26, 2016 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the reinstatement/reimbursement of sick leave due to line-of- duty illness/injury/medical examination. Public Content The purpose of this item for approval is to reinstate/reimburse sick leave to employees who became ill or injured while at work while on duty. Barbara DeVaux, Edge Elementary, 69.50 hours Sharon Goree, Elliott Point Elementary, 38.75 hours Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.23 Leave Without Pay, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Sep 26, 2016 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve leave without pay. Public Content The purpose of this item is to receive approval for employees who took leave and will not be paid for their leave. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 8. Discussion Agenda Subject : 8.1 Items Moved from the Consent Agenda (if any) Meeting :  Sep 26, 2016 - Regular Meeting Type : Action 9. Construction Program/Owner's Representative's Business Subject : 9.1 Self Help Project at Plew Elementary School to Expand the Front Office to provide a Single Point of Entry for the School Campus, presented by Steve Bolton, Director of Facilities Planning and Maintenance, and recommended by the Superintendent for approval. Meeting : Sep 26, 2016 - Regular Meeting Type : Action Preferred Date : Sep 26, 2016 Absolute Date : Sep 26, 2016 Recommended Action : Motion to approve the self- help construction project for Plew Elementary School Front Office Expansion for a Single Point of Entry. Public Content Plew Elementary School is requesting approval of a Self-Help Construction Project to expand their front office to allow for a single point of entry for the campus. Total funding for this project is available in Daycare Project #2174. Attached is an explanation and scope of work for the project. An informal drawing is also included. File Attachments Plew ES Self Help Proj - Expansion Front Office provide single entry security access.pdf (51 KB) Motion & Voting Motion to approve the self- help construction project for Plew Elementary School Front Office Expansion for a Single Point of Entry. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 11. Attorney's Business Subject : 11.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : Sep 26, 2016 - Regular Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. 12. Superintendent's Business Subject : 12.1 Out-of-State Student Trip Requests approved by the Superintendent Meeting : Sep 26, 2016 - Regular Meeting Type : Procedural Public Content The attached list of out-of-state student trip requests have been approved by the Superintendent. File Attachments 9-26-2016 Student Trip Requests.pdf (1,056 KB) 12. Superintendent's Business Subject : 12.2 Correspondence, requests and other matters addressed by the Superintendent Meeting : Sep 26, 2016 - Regular Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. 13. Board Members' Announcements/Request for Information Subject : 13.1 Board Members' Announcements/Request for Information Meeting : Sep 26, 2016 - Regular Meeting Type : Action, Information Public Content Board Members may request information or address concerns and other matters. 14. Public Hearing Subject : 14.1 Public Hearing for adoption of revised School Board Policy 03-18 Guidelines For International Educational Travel and Exchange Program, presented by Denise McLaughlin, Foreign Exchange Student Program Coordinator, and recommended by the Superintendent for approval. Meeting : Sep 26, 2016 - Regular Meeting Type : Action Fiscal Impact : No Recommended Action : Motion to approve revised School Board Policy 03-18 Guidelines For International Educational Travel and Exchange Program. Public Content A Public Hearing will be held to receive public input and consider approval of revised School Board Policy 03-18 Guidelines For International Educational Travel and Exchange Program. The revisions to this policy include additional language to ensure host families reside within Okaloosa County. File Attachments 03-18 Guidelines for International Educatoinal Travel and Exchange Program REDLINED.pdf (78 KB) Motion & Voting Motion to approve revised School Board Policy 03-18 Guidelines For International Educational Travel and Exchange Program. Motion by Dewey Destin, second by Rodney Walker. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 15. Adjournment Subject : 15.1 Adjournment of the meeting by the Chairman Meeting : Sep 26, 2016 - Regular Meeting Type : 16. Public Notices Subject : 16.1 Notice of Workshop Meeting : Sep 26, 2016 - Regular Meeting Type : Information Public Content NOTICE OF WORKSHOP A Workshop on this Agenda will be held in the School District Administration Building, Fort Walton Beach, on September 22, 2016, beginning at 9:00 a.m. This meeting will be open to the press and public. 16. Public Notices Subject : 16.2 Notice of Public Hearing - 6:15 p.m. Meeting : Sep 26, 2016 - Regular Meeting Type : Information Public Content NOTICE OF PUBLIC HEARING Notice is hereby given that the School Board of Okaloosa County will conduct a Public Hearing on September 26, 2016, beginning at 6:15 p.m. or as soon thereafter as may be heard, in the School District Administration Building, Fort Walton Beach. The purpose of the Hearing is to receive public input and consider approval of: • Revision of School Board Policy 03-18 Guidelines For International Educational Travel and Exchange Program Any interested party who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered during this meeting, will need a record of proceedings and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevent evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Any person requiring special accommodation at this meeting because of a disability or physical impairment should contact the Superintendent at the School District Administration Building at (850) 833-3110 prior to this meeting. 16. Public Notices Subject : 16.3 Public Notice Meeting : Sep 26, 2016 - Regular Meeting Type : Information Public Content PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the School Board at least 48 hours before the meeting by contacting the Superintendent of Schools at the School District Administration Building at (850) 833-3110. Any invocation that may be offered before the official start of the School Board business meeting is and shall be the voluntary offering of a private citizen to and for the benefit of the School Board pursuant to Resolution No. 16-01. The views and beliefs expressed by the Invocation Speaker have not been previously reviewed or approved by the School Board and do not necessarily represent their individual religious beliefs, nor are the views or beliefs expressed intended to express allegiance to or preference for any particular religion, denomination, faith, creed, or belief by the School Board. No person in attendance at this meeting is or shall be required to participate in any invocation and such decision whether or not to participate will have no impact on his or her right to actively participate in the public meeting.