Okaloosa County BOCC — August 22, 2012 — Minutes

Okaloosa County Tourist Development Council 1540 Miracle Strip Parkway Ft. Walton Beach, FL 32548 Regular Meeting http://www.Emeraldcoastfl.com ~ Minutes ~ Admin Wednesday, September 26, 2012 1:00 PM Emerald Coast Convention Center I. Welcome & Pledge of Allegiance (Kathy Houchins – Chairperson) Ms. Houchins brought the meeting to order at 1:10 p.m. with the Pledge of Allegiance. She asked everyone in attendance at the meeting to silence their cell phones so as not to disrupt the meeting. She thanked audience members for attending the meeting and asked audience members to limit their presentation to three minutes. Attendee Name Title Status Arrived Dave Parisot Commissioner District 2 Present Kathy Houchins Chairperson Present Timothy Edwards Present Warren Gourley Present Patricia Hardiman Absent Lino Maldonado Present Nick Nicholson Present Tuffy Dixon Absent Bobby Nabors Absent II. Approval of Okaloosa County Tourist Development Council Meeting Minutes (Kathy Houchins) a. Approve the August 22, 2012 Tourist Development Council Meeting Minutes Motion To: Approve the August 22, 2012 Tourist Development Council Meeting Minutes RESULT: MOTION APPROVED UNANIMOUS [UNANIMOUS] MOVER: Warren Gourley SECONDER: Lino Maldonado AYES: Parisot, Houchins, Edwards, Gourley, Maldonado, Nicholson ABSENT: Patricia Hardiman, Tuffy Dixon, Bobby Nabors III. Review Month End July Tax Receipts & Month End August Expenditures (Daniel O’Byrne) Mr. O'Byrne stated this is intended to give more structure to our meetings going forward on a regular basis. IV. Tourist Development Department Update Mr. O'Byrne said this will be a report from the Director's standpoint of actions taken at the BOCC Meetings. Okaloosa County Tourist Development Department Page 1 Printed 10/16/2012 Regular Meeting Minutes September 26, 2012 a. Director’s Report (Daniel O’Byrne) • TDC / BOCC Action from Sept-18-2012 - New Policies, Ordinance & Procedures manual is a starting point. Further discussion was held on the difference between the new sponsorships concept and special events. b. Beach Renourishment Issues & Funding (Dave Parisot, Steve Hall & Jim Trifilio by Daniel O’Byrne) - Request for Proposal for Beach Renourishment was approved by the BOCC - Commissioner Parisot reviewed a slide presentation on the subject V. Old Business a. Special Events Funding & Marketing Committee Quarterly Meeting (Tim Edwards & Daniel O’Byrne) Special Events Funding is something that was uniquely addressed in the Policies and Procedures Manual. VI. New Business a. Newly Authorized TDC Sponsorship Policy (Daniel O’Byrne) The TDC will be reviewing sponsorships and recommending action to the BOCC. b. Consider Oakley Fishing Request (Allison Phillips) Motion To: Support the event with a $10K Host Fee & Other Miscellaneous/Host Responsibilities. RESULT: MOTION APPROVED UNANIMOUS [UNANIMOUS] MOVER: Lino Maldonado SECONDER: Nick Nicholson AYES: Parisot, Houchins, Edwards, Gourley, Maldonado, Nicholson ABSENT: Patricia Hardiman, Tuffy Dixon, Bobby Nabors Okaloosa County Tourist Development Department Page 2 Printed 10/16/2012 Regular Meeting Minutes September 26, 2012 c. Kathy Houchins announced the top three ranked companies chosen by the Advertising RFP Selection Committee. #1. - Peter Mayer #2.- Noise #3.- EW Bullock Motion To: Support the recommendation to the BOCC RESULT: MOTION FAILED [2 TO 4] MOVER: Warren Gourley SECONDER: Dave Parisot, Commissioner District 2 AYES: Dave Parisot, Warren Gourley NAYS: Kathy Houchins, Timothy Edwards, Lino Maldonado, Nick Nicholson ABSENT: Patricia Hardiman, Tuffy Dixon, Bobby Nabors VII. Public Input (3 minutes each, Kathy Houchins) Steve Czonstka reported 500 volunteers removed 1/2 ton of litter from beaches in September. Next Earth Day Beach Clean-up April 20, 2013 VIII. Adjourn (Kathy Houchins) The next regular TDC Meeting is scheduled for Wednesday, October 24, 2012 at 1:00 pm Without any further business, the meeting adjourned at 3:35pm Okaloosa County Tourist Development Department Page 3 Printed 10/16/2012