Okaloosa County School Board — Workshop Meeting, March 27, 2023

Monday, March 27, 2023 Workshop Meeting School District Central Administration Complex Niceville, Florida Training Room 9:00 a.m. *********************************************** NOTICE: This Board Meeting is being live-streamed for the convenience of the public at the video link above or at https://www.okaloosaschools.com/district/sb/meetings/2023 *********************************************** 1. Opening of Meeting Subject : 1.1 Call to Order by the Chairman Meeting : Mar 27, 2023 - Workshop Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Mar 27, 2023 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Agenda 3. Recognitions Subject : 3.1 Recognition of Choctawhatchee High School Competitive Cheerleading Team, 2023 Florida High School Athletic Association (FHSAA) State Champions, Small COED Division, presented by Superintendent Chambers. Meeting : Mar 27, 2023 - Workshop Meeting Type : Recognition Public Content Recognizing the Choctawhatchee Competitive Cheerleading Team, 2023 Florida High School Athletic Association (FHSAA) State Champions in the Small COED Division. Coach: Kerri Kriech Assistant Coach: Kristen Davis Choreographer: Blake Lane Team Members: Morgan Nowell Amelia Barrett Ella Baldwin Chi Medina Ruby Darnell Angela Martinez Ava Dukes Hailey Davis Mia Parra Hannah Adams Reese Overman Jovanni Bonilla Katie Kemp Kelby Cox Kira Cruz-Richardson Abby Vinson File Attachments Choctaw Cheer Res 2023.pdf (328 KB) Choctaw Cheer Small COED FHSAA Champs 2023.pdf (284 KB) 3. Recognitions Subject : 3.2 Recognition of Niceville High School Varsity Cheerleaders as the 2023 FHSAA State Champions in the Class 1A Large All-Girl Varsity Division, presented by Superintendent Chambers. Meeting : Mar 27, 2023 - Workshop Meeting Type : Recognition Public Content Recognition of Niceville High School Varsity Cheerleaders as the 2023 FHSAA State Champions in the Class 1A Large All-Girl Varsity Division. This is Niceville's 4th consecutive FHSAA State Title in this class. Coaches: Tanya Herndon Lindsey Williams OJ Williams Team Members: Londyn Williams Brooke Ziemak Brianna Horne Destyn Neely Alanna Drab Taylor Rossberg Haley Bosley Aviendha St. Sauver Reagan Ross Bella Wasson Ava Floro Kaymin Magier Kaylin Begley Avery Williams Karman Holley Shyenne Altilio Haley Sage Stillings Emma Fay Raedyn Register Ellie Carlock Jerzie Brooks Kaycie Constant Lia Tate File Attachments NHS Cheer 2023 State Large Game Day Champs.pdf (287 KB) NHS Varsity Cheer 2023 Large Game Day Champs Res.pdf (279 KB) 3. Recognitions Subject : 3.3 Recognition of Ruckel Middle School Cheerleaders, 2023 UCA National Champions, Junior High Game Day Division, presented by Superintendent Chambers. Meeting : Mar 27, 2023 - Workshop Meeting Type : Recognition Public Content Recognizing the Ruckel Cheerleaders, 2022 UCA (Universal Cheerleaders Association) National Champions in Junior High Game Day Division. This is Ruckel's 2nd Consecutive Championship in this division. Coaches: Tanya Herndon Paige Becking Crystal Carwile Mazie Armantrout Team Members: Abbi Ballew Logan Williams Brooklynn White Zaria Bishop Brooke Alsleben Ella Kipp Mia Cate Marchand Alli Culbertson Anna McMahon Adri Robinson Ashlynn Vores Hannah Vasquez Sarah Gonzalez Loxley Sheldon Erin Stillings Brooklyn Bradley Molly Strawn Willa Ross Taylor Sanders File Attachments Ruckel Cheer 2023 UCA National Championships.pdf (286 KB) Ruckel Cheer 2023 Junior High Game Day Champs Res.pdf (277 KB) 5. Public Comment - Agenda Items Only (Blue Card) Subject : 5.1 Members of the public desiring to address the School Board regarding Agenda items only - Form MIS 5241 Discussion of Agenda Items (Blue Card) Meeting : Mar 27, 2023 - Workshop Meeting Type : Information 6. Committee and Staff Reports (Workshop Only) Subject : 6.1 In-County Travel paid for February 2023, presented by Julie Perry, Chief Financial Officer Meeting : Mar 27, 2023 - Workshop Meeting Type : Report Public Content In-County Travel paid for February 2023, presented by Julie Perry, Chief Financial Officer File Attachments In-County Travel 3-27-23.pdf (82 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.2 Out-of-County Travel paid for February 2023, presented by Julie Perry, Chief Financial Officer Meeting : Mar 27, 2023 - Workshop Meeting Type : Report Public Content Out-of-County Travel paid for February 2023, presented by Julie Perry, Chief Financial Officer File Attachments Out-of-County Travel 3-27-23.pdf (17 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.3 Okaloosa County District School Board Audited Financial Statements for Fiscal Year Ended June 30, 2022, presented by Julie Perry, Chief Financial Officer. Meeting : Mar 27, 2023 - Workshop Meeting Type : Information Public Content The Independent Certified Public Accounting Firm of Carr, Riggs & Ingram performed an audit of the Financial Statements and Federal Awards of the Okaloosa County District School Board. They have issued the attached Audited Financial Statements for Fiscal Year Ended June 30, 2022. The "Schedule of Findings and Questioned Costs," shown on pages 80 and 81 of the audited financial statements, indicate the following: Financial Statements No Internal Control Material Weaknesses No Internal Control Significant Deficiencies No Findings Federal Awards No Internal Control Material Weaknesses No Internal Control Significant Deficiencies No Findings The report is presented to the School Board as an information item only, which does not require a vote; however, the presentation of the report is filed as a part of the public records of the Board and reflects this fact in the minutes of the School Board. File Attachments Okaloosa Schools 2022 Audit Report.pdf (965 KB) Okaloosa DSB Management Representation Letter FY 2021-2022.pdf (473 KB) 7. Consent Agenda Subject : 7.1 Approval of the Consent Agenda Meeting : Mar 27, 2023 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.2 Approval of the Minutes of the Student Disciplinary Hearings of March 13, 2023; Minutes of Workshop Meeting of March 13, 2023; Minutes of Regular Meeting of March 13, 2023, recommended by the Superintendent for approval. Meeting : Mar 27, 2023 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Minutes of the Student Disciplinary Hearings of March 13, 2023; Workshop Meeting of March 13, 2023; Minutes of Regular Meeting of March 13, 2023. File Attachments 3-13-2023 Workshop - DRAFT.pdf (132 KB) 3-13-2023 Meeting - DRAFT.pdf (134 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.3 Appropriation of District 1 School Board Member Capital Outlay Funds to Shoal River Middle School, for painting the 600 hallway, in the amount of $8,132.00, presented by Lamar White, and recommended by the Superintendent for approval. Meeting : Mar 27, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : Mar 27, 2023 Absolute Date : Mar 27, 2023 Fiscal Impact : Yes Dollar Amount : $8,132.00 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 1 School Board Member Capital Outlay Funds to Shoal River Middle School for painting the 600 hallway in the amount of $8,132.00. Public Content District 1 School Board Member Capital Outlay Funds will be appropriated to Shoal River Middle School for painting the 600 hallway in the amount of $8,132.00. District 4 School Board Member Capital Outlay Funds will also pay for $8,132.00 of the cost and the remaining cost will be covered by the School. File Attachments SRMS Painting Quote - Hallways.pdf (40 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.4 Appropriation of District 3 School Board Member Capital Outlay Funds to Florosa Elementary School, for flooring in the 200 wing, in the amount of $15,000.00, presented by Linda Evanchyk, and recommended by the Superintendent for approval. Meeting : Mar 27, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : Mar 27, 2023 Absolute Date : Mar 27, 2023 Fiscal Impact : Yes Dollar Amount : $15,000.00 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 3 School Board Member Capital Outlay Funds to Florosa Elementary School for flooring in the 200 wing in the amount of $15,000.00. Public Content District 3 School Board Member Capital Outlay Funds will be appropriated to Florosa Elementary School for flooring in the 200 wing in the amount of $15,000.00. Any cost beyond the appropriated amount will be paid by the school. File Attachments Florosa Flooring.pdf (217 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.5 Appropriation of District 3 School Board Member Capital Outlay Funds  to Shoal River Middle School, for painting the cafeteria and hallway, in the amount of $15,909.25, presented by Linda Evanchyk, and recommended by the Superintendent for approval. Meeting : Mar 27, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : Mar 27, 2023 Absolute Date : Mar 27, 2023 Fiscal Impact : Yes Dollar Amount : $15,909.25 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 3 School Board Member Capital Outlay Funds to Shoal River Middle School for painting the cafeteria and hallway in the amount of $15,909.25. Public Content District 3 School Board Member Capital Outlay Funds will be appropriated to Shoal River Middle School for painting the cafeteria and hallway in the amount of $15,909.25. File Attachments SRMS Painting Quote - Cafe.pdf (37 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.6 Appropriation of District 4 School Board Member Capital Outlay Funds to Shoal River Middle School, for painting the 700 hallway, in the amount of $8,132.00, presented by Tim Bryant, and recommended by the Superintendent for approval. Meeting : Mar 27, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : Mar 27, 2023 Absolute Date : Mar 27, 2023 Fiscal Impact : Yes Dollar Amount : $8,132.00 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 4 School Board Member Capital Outlay Funds to Shoal River Middle School for painting the 700 hallway in the amount of $8,132.00. Public Content District 4 School Board Member Capital Outlay Funds will be appropriated to Shoal River Middle School for painting the 700 hallway in the amount of $8,132.00. District 1 School Board Member Capital Outlay Funds will also pay for $8,132.00 of the cost and the remaining cost will be covered by the School. File Attachments SRMS Painting Quote - Hallways.pdf (40 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.7 Appropriation of District 5 School Board Member Capital Outlay Funds to Destin Middle School, for Cleartouch Panels, in the amount of $4,585.00, presented by Diane Kelley, and recommended by the Superintendent for approval. Meeting : Mar 27, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : Mar 27, 2023 Absolute Date : Mar 27, 2023 Fiscal Impact : Yes Dollar Amount : $4,585.00 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 5 School Board Member Capital Outlay Funds to Destin Middle School for Cleartouch Panels in the amount of $4,585.00. Public Content District 5 School Board Member Capital Outlay Funds will be appropriated to Destin Middle School for Cleartouch Panels in the amount of $4,585.00. File Attachments DMS Cleartouch Panels.pdf (496 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.8 Budget Amendment #6 - Fiscal Year 2022-2023, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Mar 27, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : Mar 27, 2023 Absolute Date : Mar 27, 2023 Fiscal Impact : Yes Dollar Amount : $10,769,266.77 Budgeted : Yes Budget Source : Various - See Attached Budget Amendment Recommended Action : Motion to approve Budget Amendment #6 - Fiscal Year 2022- 2023. Public Content On September 12, 2022, the School Board adopted the budget for fiscal year 2022-2023. As the fiscal year progresses, we ask the School Board to amend the budget to more accurately reflect estimated revenues and appropriations. The amendments are results of various factors including: increases or decreases in estimated revenues to more accurately reflect revenues, and increases or decreases in appropriations to more accurately reflect estimated expenditures and/or better utilize funds for schools, departments, and projects. These amendments facilitate district operations to occur in a positive manner. These amendments properly reflect the estimated revenue and appropriations. The amendments show the estimated revenue and appropriations for each fund and provide a description of the amendments. Required by S.B.E. rule 6A-1.006. New Revenue Appropriated/(Adjusted) During the Month of February 2023: General Fund $(13,441,709.47) Debt Service Funds 60.45 Capital Project Funds 196,133.19 Other Special Revenue Funds - Federal 0.00 Other Special Revenue Funds - Food Service 14,377.60 Internal Service Funds (Self-Insured Medical) 24,000,405.00 Total - All Funds $ 10,769,266.77 Notes: 1. The estimated budget for Other Special Revenue Funds - Miscellaneous (Internal Funds) was estimated to be $10.0 million in the District Summary Budget. This was an entry for District Summary Budget purposes only. Internal Funds are accounted for on a cash basis in a separate software program - School Funds Online. The estimated budget will not be adjusted through the year. The actual revenue and expenditures for Internal Funds will be reported on the Annual Financial Report at year end and through the Internal Funds audit process. 2. Projected Family Empowerment Scholarships were allocated to Function 5100 in the General Fund at the beginning of the fiscal year. When the 3rd FEFP was received from DOE, the Family Empowerment Scholarship funds were moved from Function 5100 - Basic Education to Function 9890 - FTE Reserves in order to facilitate the revenue reduction required. File Attachments !BA 06 - Feb 2023.pdf (753 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.9 Monthly Financial Statement for February 2023, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Mar 27, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : Mar 27, 2023 Absolute Date : Mar 27, 2023 Fiscal Impact : No Recommended Action : Motion to approve Monthly Financial Statement for February 2023. Public Content The financial statement for the month ending February 28, 2023, is being submitted for use and consideration of the School Board as required by S.B.E. Rule 6A-1.008. File Attachments Financial Statement 2023-02.pdf (178 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.10 Invoices to be approved for payment, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Mar 27, 2023 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 3-27-23.pdf (29 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.11 School Donations, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Mar 27, 2023 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $4,000.00 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receives donations over $500.00 from public, private, and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs, and classroom supplies. File Attachments Donations-2023-03-27.pdf (108 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.12 Payroll Warrant Register and Accounts Payable Warrant Register totaling $26,872,289.76; Self Health Insurance Claims and Fees totaling $1,304,067.24; and Bank Transfers  totaling $0 for February 2023, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Mar 27, 2023 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $26,872,289.76, Self Health Insurance Claims and Fees in the amount of $1,304,067.24, and Bank Transfers in the amount of $0. Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register and Accounts Payable Warrant Register totaling $26,872,289.76; Self Health Insurance Claims and Fees totaling $1,304,067.24; and Bank Transfers totaling $0 for February 2023 are being presented to the School Board. File Attachments 08 - MIS 3478 - Warrant Register - February 2023.pdf (162 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.13 Agreement between The School Board of Okaloosa County, Florida, and KEV Group, Inc., presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Mar 27, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : Mar 27, 2023 Absolute Date : Mar 27, 2023 Fiscal Impact : Yes Dollar Amount : $53,930.00 Budgeted : Yes Budget Source : General Fund Fixed Charges Recommended Action : Motion to approve agreement between The School Board of Okaloosa  County, Florida, and KEV Group, Inc. Public Content School Funds Online is the bookkeeping software used by schools for Internal Funds and is a part of KEV Group, Inc. Schools currently have the ability to collect online payments through My School Bucks which are automatically posted to the correct Internal Funds account; however, School Funds Online will no longer support automatic posting of payments through My School Bucks beginning July 1, 2023. Food Service will continue to use My School Bucks because this software posts directly to student accounts. The debit/credit card processing fee for food service is 3.95% plus 35 cents and is paid by the purchaser as a convenience fee. Child Care fees and District Activities will also continue to use My School Bucks with purchasers paying a convenience fee of 4.95%. KEV Group, Inc., has online payment software known as School Cash Management Solution. We recommend changing Internal Funds online payments to the School Cash Management Solution software as automatic posting to Internal Funds accounts is extremely important. The current debit/credit card processing fee for Internal Funds in My School Bucks is 4.95% and is paid by the purchaser. The debit/credit card processing fee for School Cash Management would be 4.00% plus 10 cents per item. We recommend schools charge the same price for items whether payment is made by cash, check, or online rather than charging a convenience fee to parents paying online. Prices may be increased slightly to pay the debit/credit card processing fees. By making the prices the same, participation should increase. This will make it easier for parents to pay for their student's items, and there will be less cash/checks for teachers to collect and bookkeepers to process. A new feature in School Cash Management Solution is that schools will have the ability to attach a group of students to an item for sale. The parents of those students would then receive an e-mail about the item for sale with a direct link to be able to purchase. Teachers will be able to access reports to see who has paid online. Payments, less the debit/credit card processing fee, will be deposited daily to each school's Internal Funds checking account and posted automatically to the correct Internal Funds accounts. KEV Group, Inc., will retain the debit/credit card processing fee to pay to the appropriate companies. Many schools have expressed an interest in taking credit/debit cards in person for concession stands. Kev Group also has software called POSPro that may be used for this purpose. In order to take credit/debit cards in person, schools will need at least one Clover device which would be purchased from Kev Group. Each Clover device costs $510.00, and the POSPro software has an annual cost of $380.00 per device. The secondary schools were surveyed to see if they were interested in participating in this program. A total of 46 devices have been requested. The total initial cost breakdown is shown below. Description Qty Cost Ea Total Cost Funding Source Annual Cost School Cash Management Online 37 $180.00 $6,660.00 Fixed Charges Integration w/SIS, Nightly Sync, Ongoing Maintenance, 1 $3,000.00 $3,000.00 Fixed Charges Communication Fixed Charges Initially POSPro Software 46 $380.00 $17,480.00 - Internal Funds for Renewals Total Annual $27,140.00 One-Time Cost Implementation 37 $25.00 $925.00 Fixed Charges Remote Training for Bookkeepers 37 $65.00 $2,405.00 Fixed Charges Clover Device 46 $510.00 $23,460.00 Fixed Charges Total One-Time $26,790.00 Total Initial Cost $53,930.00 File Attachments School Cash Online Agreement 2023-03-15.pdf (330 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.14 Tag-On Bid Purchase Over $50,000: Dell Technologies, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Mar 27, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : Mar 27, 2023 Absolute Date : Mar 27, 2023 Fiscal Impact : Yes Dollar Amount : $141,093.40 Budgeted : Yes Budget Source : General Funds, Project 5068 CAPE- Information Technology Recommended Action : Motion to approve the purchase of computer equipment from Dell Technologies in the amount of $141,093.40. Public Content Request approval to purchase computer equipment from Dell Technologies in the amount of $141,093.40. The purchase is made through State of Florida Alternate Contract #43211500-WSCA-15-ACS and funds will be paid from General Funds, Project 5068 CAPE- Information Technology. A copy of the quote is attached. For additional information, please contact Charlie Marello, Principal, Niceville HS, at (850) 833-4114. File Attachments DELL QUOTE.pdf (169 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.15 Tag-On Bid Over $50,000: Apple Store for Education Institution, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Mar 27, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : Mar 27, 2023 Absolute Date : Mar 27, 2023 Fiscal Impact : Yes Dollar Amount : $202,860.00 Budgeted : Yes Budget Source : Federal Funds, Project 3418 Title III- Part A-ELL Recommended Action : Motion to approve the purchase of computer equipment from Apple Store for Education Institution in the amount of $202,860.00. Public Content Request approval to purchase computer equipment from Apple Store for Education Institution in the amount of $202,860.00. The purchase is made through State of Florida Alternate Contract #43211500-WSCA-15-ACS and funds will be paid from Federal Funds, Project 3418 Title III-Part A-ELL. A copy of the quote is attached. For additional information, please contact Teri Schroeder, Program Director, SIS-Health, Psychological, Student Services, at (850) 833- 3105. File Attachments APPLE QUOTE.pdf (35 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.16 Tag-On Bid Over $50,000: Apple Store for Education Institution, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Mar 27, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : Mar 27, 2023 Absolute Date : Mar 27, 2023 Fiscal Impact : Yes Dollar Amount : $117,600.00 Budgeted : Yes Budget Source : Federal Funds, Project 3401-Title I- Part A Recommended Action : Motion to approve the purchase of computer equipment from Apple Store for Education Institution in the amount of $117,600.00. Public Content Request approval to purchase computer equipment from Apple Store for Education Institution in the amount of $117,600.00. The purchase is made through State of Florida Alternate Contract #43211500-WSCA-15-ACS and funds will be paid from Federal Funds, Project 3401 Title I-Part A. A copy of the quote is attached. For additional information, please contact Amy Dale, Specialist, Title I, at (850) 301-3008. File Attachments QUOTE.pdf (35 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.17 Underground Distribution Facilities Installation Agreement between The School Board of Okaloosa County, Florida, and Florida Power & Light Company at Elliott Point Elementary School for the new classroom addition, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : Mar 27, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : Mar 27, 2023 Absolute Date : Mar 27, 2023 Fiscal Impact : Yes Dollar Amount : $9,140.56 Budgeted : Yes Budget Source : 3911 - Other Capital - Capital Sales Tax Recommended Action : Motion to approve the Underground Distribution Facilities Installation Agreement between The School Board of Okaloosa County, Florida, and Florida Power & Light Company at Elliott Point Elementary School for the new classroom addition, in the amount of $9,140.56. Public Content Approval is requested for the Underground Distribution Facilities Installation Agreement between The School Board of Okaloosa County, Florida, and Florida Power & Light Company at Elliott Point Elementary School for the new classroom addition, in the amount of $9,140.56. This agreement will provide a new underground electrical service for the new classroom addition at Elliott Point Elementary School funded through Program 6 Task Order #12 - District-Wide Sales Tax Construction Projects that was approved on February 22, 2021. Please contact Dr. Bill Smith for additional information, 689-7158. File Attachments Elliott Point ES - FP&L Underground Agreement.pdf (8,567 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.18 Underground Distribution Facilities Installation Agreement between The School Board of Okaloosa County, Florida, and Florida Power & Light Company at Baker School for the new multi-purpose building, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : Mar 27, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : Mar 27, 2023 Absolute Date : Mar 27, 2023 Dollar Amount : $12,790.00 Budget Source : 3911 - Other Capital - Capital Sales Tax Recommended Action : Motion to approve the Underground Distribution Facilities Installation Agreement between The School Board of Okaloosa County, Florida, and Florida Power & Light Company at Baker School for the new multi- purpose building, in the amount of $12,790.00. Public Content Approval is requested for the Underground Distribution Facilities Installation Agreement between The School Board of Okaloosa County, Florida, and Florida Power & Light Company at Baker School for the new multi-purpose building, in the amount of $12,790.00. This agreement will provide a new underground electrical service for the new multi-purpose building at Baker School funded through Program 6 Task Order #12 - District-Wide Sales Tax Construction Projects that was approved on February 22, 2021. Please contact Dr. Bill Smith for additional information, 689-7158. File Attachments Baker School - FP&L Underground Agreement.pdf (4,518 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.19 Agreement to grant Florida Power & Light Company a ten foot (10') wide utility easement at Elliott Point Elementary School for the new classroom addition, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : Mar 27, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : Mar 27, 2023 Absolute Date : Mar 27, 2023 Recommended Action : Motion to approve the agreement to grant Florida Power & Light Company a ten foot (10') wide utility easement at Elliott Point Elementary School for the new classroom addition. Public Content Florida Power & Light Company is requesting The School Board of Okaloosa County grant a ten foot (10') wide utility easement at Elliott Point Elementary School for the new classroom addition located at 301 Hughes Street NE, Fort Walton Beach, FL 32548. For additional information, please contact Dr. Bill Smith, 689-7158. File Attachments Elliott Point ES - FP&L 10' Easement - Class Addition.pdf (2,144 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.20 Agreement to grant Florida Power & Light Company a ten foot (10') wide utility easement at Baker  School for the new multi-purpose building, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : Mar 27, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : Mar 27, 2023 Absolute Date : Mar 27, 2023 Recommended Action : Motion to approve the agreement to grant Florida Power & Light Company a ten foot (10') wide utility easement at Baker School for the new multi- purpose building. Public Content Florida Power & Light Company is requesting The School Board of Okaloosa County grant a ten foot (10') wide utility easement at Baker School for the new multi-purpose building located at 1369 14th Street, Baker, FL 32531. For additional information, please contact Dr. Bill Smith, 689-7158. File Attachments Baker School - FP&L 10' Easement - MPB.pdf (522 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.21 Self Help Project, Construct Phase I of a New Pavilion at Destin Middle School, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : Mar 27, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : Mar 27, 2023 Absolute Date : Mar 27, 2023 Fiscal Impact : Yes Dollar Amount : $12,000.00 Budgeted : No Budget Source : Self-Help Recommended Action : Motion to approve the Self Help Project to construct Phase I of a new pavilion at Destin Middle School, in the amount of $12,000.00. Public Content Destin Middle School is requesting the approval of a Self Help Project to construct Phase I of a new pavilion for science labs and outdoor learning opportunities. With the assistance of the Destin Rotary Club, the construction of the new space will allow students to work collaboratively in an outdoor space from time to time depending on assignments or project-based learning activities. The Rotary Club has offered to use $10,000 in grant money to build a decking system. James Hernandez from Martelle Homes LLC has agreed to donate the additional $2,000 worth of supplies needed to complete the deck, seating, and desks. The deck will be made of pressure treated and stained lumber to match the TREX used for the desks and seating areas. The work will be completed by professional contractors and volunteers from the Destin Rotary Club. Please contact Dr. Bill Smith for additional information, 689-7158. File Attachments Letter from Destin Middle School.pdf (31 KB) DMS Pavilion Construction Drawings 01-11-2023 e-signed.pdf (2,965 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.22 Summer School Programs for 2023, SIS - Summer Intensive Studies, ESY - Extended School Year, and Summer Scholars, presented by Jeff Palmer, Director I, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : Mar 27, 2023 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : American Recovery Program Funds, Project 3452 - Summer Learning Camps (Summer Intensive Studies K- 3); American Recovery Program Funds, Project 3453 - ESSER III Supplemental Programming (Summer Intensive Studies Grades 4 - Secondary); SAI Funds, Project 3151 - SAI - ESY (Extended School Year); Supplemental Academic Instruction Funds, Project 7119 and Targeted Mathematics Grant & STEM Experiential Activities, ESSER III, Project 3457 (Summer Scholars) Recommended Action : Motion to approve 2023 Summer School Programs to include SIS, ESY, and Summer Scholars. Public Content Attached you will find the summer school schedules to include SIS - Summer Intensive Studies for Elementary and Secondary, ESY - Extended School Year for ESE, and guidelines for the Summer Scholar Program. Summer programs will be funded as follows: Summer Intensive Studies (K -3): American Recovery Program - Summer Learning Camps - Project 3452 Summer Intensive Studies (4th - Secondary): American Recovery Program - ESSER III - Supplemental Programming - Project 3453 Extended School Year: Supplemental Academic Instruction, Project 3151 Summer Scholar Program: Supplemental Academic Instruction, Project 7119 and Targeted Mathematics Grant & STEM Experiential Activities, ESSER III, Project 3457 Elementary and Secondary SIS - Jeff Palmer, Curriculum Director (850-833-4208) Extended School Year (ESY) - Amy Bowles, Program Director ESE (850-833-5866) Summer Scholars - Dr. Cheryle Seals, NCLB Specialist (850-833-5861) File Attachments 2023 Summer Intensive Studies Elementary.pdf (465 KB) 2023 Summer Intensive Studies Secondary.pdf (461 KB) 2023 Summer Scholars Board Presentation AA.pdf (2,816 KB) ESY 2023 Schedule with Locations.pdf (85 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.23 Junior Lifeguard Summer Program for 2023, presented by Jeff Palmer, Director I, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : Mar 27, 2023 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the 2023 Junior Lifeguard Summer Program for credit. Public Content Attached you will find the Junior Lifeguard Summer Program information. As in past years, the Junior Lifeguard Summer Program is offered free to our students through scholarships from the Destin Fire Control. Please contact the following people for additional information. Junior Lifeguard Program - Tami Ellis, Science Specialist (850-833-4122) Thomas Miller, Academic/Lead Instruction Destin Lifeguard Program (850-496-3752) Joe Dagostino, Destin Lifeguard Program (jdagostino@destinfire.com) File Attachments DestinBeachSafetyAcademicSyllabus2023[1].pdf (196 KB) ScholarshipHours-2023.pdf (51 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.24 Early College/Dual Enrollment Articulation Agreement between The School Board of Okaloosa County, Florida, and Northwest Florida State College for 2023-2024, presented by Jeff Palmer, Director I, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : Mar 27, 2023 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve Early College/Dual Enrollment Articulation Agreement between The School Board of Okaloosa County, Florida, and Northwest Florida State College, effective August 21, 2023 to July 31, 2024. Public Content 2023-2024 Dual Enrollment Articulation Agreement between The School Board of Okaloosa County, Florida, and Northwest Florida State College. Please contact Jeff Palmer at 850-833-4208 for additional information. File Attachments FINAL OKALOOSA ARTICULATION AGREEMENT 2023-24.pdf (334 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.25 Community Education Summer Driver Education Program, presented by Brian Humphrey, Specialist, Student Services, Athletics and Discipline, and recommended by the Superintendent for approval. Meeting : Mar 27, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : Mar 27, 2023  Absolute Date : Mar 27, 2023 Fiscal Impact : Yes Budgeted : No Recommended Action : Motion to approve the Community Education Summer Driver Education Program. Public Content Community Education proposes to offer a summer driver education program at participating high schools. Community Education is a fee based program. The $150 fee will pay for the class instruction including the instructors materials. Students participating in this program will not receive high school credit for this class. The Driver Education fee will be appropriated as follows: Total Fee Paid by Student-------------$150 Other Compensation & Benefits-------$120 Administrative Costs------------------$30 The "other compensation and benefits" amount is the total cost of the other compensation paid to the instructor plus the districts portion of FICA and retirement. For additional information, please contact Brian Humphrey (850) 689-7198. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.26 IT Seat Management Outsourcing Agreement Contract Modification Agreement Change Order 20, by and between The School Board of Okaloosa County, Florida, and CACI, INC-FEDERAL, presented by Dustin Keith, Specialist, Seat Management, and recommended by the Superintendent for approval. Meeting : Mar 27, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : Mar 27, 2023 Absolute Date : Mar 27, 2023 Fiscal Impact : Yes Dollar Amount : $42,193.08 Budgeted : Yes Budget Source : General Fund Recommended Action : Motion to approve IT Seat Management Outsourcing Agreement Contract Modification Agreement Change Order 20 by and between The School Board of Okaloosa County, Florida, and CACI, INC.-FEDERAL, effective March 1, 2023. Public Content Contract Modification Agreement Change Order 20 between The School Board of Okaloosa County, Florida, and CACI, Inc. effective March 1, 2023, modifying the IT Seat Management Outsourcing Agreement dated May 12, 2014. The scope of this Change Order is to establish changes to the following line items on the monthly invoice effective March 1, 2023, as follows: 1. COTS = $28,080.07/month from March '23 through June '24 (previously $24,563.98) - increase of $3,516.09 per month. This change is a result of the FortiAnalyzer and FortiAuthenticator services being renewed through September 28, 2025. This monthly adjustment also includes the cost of upgrading the storage capacity of the ForitAnalyzer by 10TB and the addition of 50GB/day of security logs to meet the current volume requirements. The annual cost increase is reflected above ($3,516.09 x 12 months = $42,193.08). All other items remain unchanged. File Attachments CACI change order 20(2).pdf (275 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.27 Memorandum of Agreement Between The 96th Security Forces Squadron and The School Board of Okaloosa County, Florida and  Okaloosa County Sheriff’s Office for establishing procedures for the Eglin Elementary School Resource Office (SRO) Program, presented by Danny Dean, Program Director, Safety, and recommended by the Superintendent for approval. Meeting : Mar 27, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : Mar 27, 2023 Absolute Date : Mar 27, 2023 Fiscal Impact : No Recommended Action : Motion to approve the Memorandum of Agreement Between The 96th Security Forces Squadron and The School Board of Okaloosa County, Florida, and Okaloosa County Sheriff’s Office for establishing procedures for the Eglin Elementary School Resource Office (SRO) Program. Public Content Memorandum of Agreement Between the 96th Security Forces Squadron and The School Board of Okaloosa County, Florida, and Okaloosa County Sheriff's Office for establishing procedures for the Eglin Elementary School Resource Office (SRO) Program. For more information, please contact Danny Dean, Program Director, Office of Safe Schools (850)226-4815. File Attachments MOA FB2823-22XXX-0581 96TW OCSB OCSO SRO_9 Mar 2023.pdf (202 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.28 Waiver of the OCEA Master Contract requested by the Okaloosa STEMM Academy to waive the daily planning period requirement for the 2023-2024 school year, presented by Sheree Martin, Principal, Okaloosa  STEMM Academy, and recommended by the Superintendent for approval. Meeting : Mar 27, 2023 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve an extension of the waiver of the OCEA Master Contract requested by the Okaloosa STEMM Academy to waive the daily planning period requirement for the 2023-2024 school year. File Attachments Waiver Extension STEMM 2023-2024.pdf (184 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.29 Choctawhatchee High School, Crestview High School, Fort Walton Beach High School, and Niceville High School Course Adoption for the 2023-2024 School Year, presented by Denise Berry, Program Director, Curriculum, and recommended by the Superintendent for approval. Meeting : Mar 27, 2023 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to adopt the attached course adoption for Choctawhatchee High School, Crestview High School, Fort Walton Beach High School, and Niceville High School for the 2023- 2024 school year. Public Content Request to adopt the attached course for Choctawhatchee High School, Crestview High School, Fort Walton Beach High School, and Niceville High School for the 2023-2024 school year. Document is attached. For additional information, please contact Denise Berry at 850-833-3193. File Attachments Global Logistics and Supply Chain Tech Course Adoption 23-24.pdf (162 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.30 Okaloosa STEMM Academy Course Adoptions for the 2023-2024 School Year, presented by Denise Berry, Program Director, Curriculum, and recommended by the Superintendent for approval. Meeting : Mar 27, 2023 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to adopt the attached course adoptions for the Okaloosa STEMM Academy for the 2023-2024 School Year. Public Content Request to adopt the attached courses for the Okaloosa STEMM Academy. Document is attached. For additional information, please contact Denise Berry, 850-833-3193. File Attachments MS Cybersecurity Track- STEMM.pdf (157 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.31 Motor Vehicle Lease Agreement for Disaster Transportation Services between The School Board of Okaloosa County, Florida, and Belvedere Commons of Fort Walton Beach, presented by Jay McInnis, Program Director, Transportation and recommended by the Superintendent for approval. Meeting : Mar 27, 2023 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve Motor Vehicle Lease Agreement for Disaster Transportation Services between The School Board of Okaloosa County, Florida, and Belvedere Commons of Fort Walton Beach, effective April 1, 2023 through March 31, 2024. Public Content This agreement is needed in the event of inclement weather or other disaster where Lessee's facilities must be vacated. Lessor shall lease to Lessee one (1) motor vehicle during time of disaster. The vehicle shall be a sixty- five (65) passenger school bus selected by Lessor from its rolling fleet. The effective dates of the agreement will be April 1, 2023 through March 31, 2024. For Further Information please contact Jay McInnis at 833-4162. File Attachments 2023-2024 Belvedere Commons Disaster Transportation Lease.pdf (4,000 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Superintendent's Human Resources Recommendations Subject : 8.1 (Information Only) Employees on Administrative Leave, presented by  Lee Hale, Assistant Superintendent, Human Resources Meeting : Mar 27, 2023 - Workshop Meeting Type : Information Public Content The following employees have been placed on/or removed from Administrative Leave: 117470 108965 For more information, contact Lee Hale at 850-833-5801. 8. Superintendent's Human Resources Recommendations Subject : 8.2 (Information Only) Deferred Retirement Option Program (DROP), presented by Lee Hale, Assistant Superintendent, Human Resources. Meeting : Mar 27, 2023 - Workshop Meeting Type : Information Public Content The purpose of this item is to present a list of employees who have elected to participate in the Deferred Retirement Option Program (DROP). NEW DROP ENTRIES Employee Name EID Position Location DROP Start Date Terri Baum 117121 Certification Analyst Professional Services 6/1/2023 Alan Anderson 104968 Teacher Ruckel MS 7/1/2023 Arlene Pacheco 100666 Teacher Florosa ES 5/1/2023 For more information, contact Lee Hale at 833-5801. 8. Superintendent's Human Resources Recommendations Subject : 8.3 Request to advertise a Public Hearing for adoption of a new job description for Central Office Administrative Assistant/Supervisor, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Mar 27, 2023 - Workshop Meeting Type : Action Preferred Date : Mar 27, 2023 Absolute Date : Mar 27, 2023 Recommended Action : Motion to approve the request to advertise a Public Hearing for adoption of a new job description for Central Office Administrative Assistant/Supervisor. Public Content A Public Hearing will be held to receive public input and consider approval on the new job description for Central Office Administrative Assistant/Supervisor. For additional information, please contact Lee Hale at 850-833-5801. File Attachments Admin Asst _Supervisor - Central Complex.pdf (63 KB) 8. Superintendent's Human Resources Recommendations Subject : 8.4 Request to advertise a Public Hearing for adoption of a new job description for Director, Human Resources, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Mar 27, 2023 - Workshop Meeting Type : Action Preferred Date : Mar 27, 2023 Absolute Date : Mar 27, 2023 Recommended Action : Motion to approve the request to advertise a Public Hearing for adoption of a new job description for Director, Human Resources Public Content A Public Hearing will be held to receive public input and consider approval on the new job description for Director of Human Resources. The purpose of this position is to oversee human resources issues to include administering systems and policies designed to attract, retain, train, recognize, and compensate district personnel. For additional information, please contact Lee Hale at 850-833-5801. File Attachments Director - Human Resources.pdf (68 KB) 8. Superintendent's Human Resources Recommendations Subject : 8.5 Request to advertise a Public Hearing for adoption of a new job description for Truancy Official, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Mar 27, 2023 - Workshop Meeting Type : Action Preferred Date : Mar 27, 2023 Absolute Date : Mar 27, 2023 Recommended Action : Motion to approve the request to advertise a Public Hearing for adoption of a new job description for Truancy Official. Public Content A Public Hearing will be held to receive public input and consider approval on the new job description for Truancy Official. The purpose of this position will be to serve as the attendance contact for the Director I Student Services and ensure the effective implementation of attendance policies to include assisting with the facilitation of aid and resources to enable students to enjoy the fullest benefits of the education offered to them. For additional information, please contact Lee Hale at 850-833-5801. File Attachments Truancy Official.pdf (79 KB) 8. Superintendent's Human Resources Recommendations Subject : 8.6 Request to advertise a Public Hearing for adoption of a new job description for SIS/ERP FOCUS Analyst, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Mar 27, 2023 - Workshop Meeting Type : Action Preferred Date : Mar 27, 2023 Absolute Date : Mar 27, 2023 Recommended Action : Motion to approve the request to advertise a Public Hearing for adoption of a new job description for SIS/ERP FOCUS Analyst. Public Content A Public Hearing will be held to receive public input and consider approval on the new job description for SIS/ERP FOCUS Analyst. For additional information, please contact Lee Hale at 850-833-5801. File Attachments SIS ERP FOCUS Analyst.pdf (79 KB) 8. Superintendent's Human Resources Recommendations Subject : 8.7 Employment Separations, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Mar 27, 2023 - Workshop Meeting Type : Action Preferred Date : Mar 27, 2023 Absolute Date : Mar 27, 2023 Recommended Action : Motion to approve employee separations. Public Content Attached is a list of employees who resigned/retired from the Okaloosa County School District. For more information, contact Lee Hale at 850-833-5801. File Attachments March 27, 2023 Separations, Public.pdf (39 KB) 8. Superintendent's Human Resources Recommendations Subject : 8.8 Personnel Recommendations, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Mar 27, 2023 - Workshop Meeting Type : Action Preferred Date : Mar 27, 2023 Absolute Date : Mar 27, 2023 Recommended Action : Motion to approve personnel recommendations. Public Content The purpose of this item is to present a list of employees who have been hired in the instructional and education support positions or hired for substitute positions. For more information, contact Lee Hale at 850-833-5801. File Attachments March 27, 2023 Substitute New Hires.pdf (148 KB) March 27, 2023 Ed Support New Hires.pdf (209 KB) March 27, 2023 Instructional New Hires.pdf (210 KB) 8. Superintendent's Human Resources Recommendations Subject : 8.9 Employee Transfers, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Mar 27, 2023 - Workshop Meeting Type : Action Preferred Date : Mar 27, 2023 Absolute Date : Mar 27, 2023 Recommended Action : Motion to approve employee transfers. Public Content The purpose of this item is to present a list of employees who have been transferred in instructional and education support positions. For more information, contact Lee Hale at 850-833-5801 File Attachments March 27, 2023 Transfers, Public.pdf (79 KB) 8. Superintendent's Human Resources Recommendations Subject : 8.10 Employee Suspension, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Mar 27, 2023 - Workshop Meeting Type : Action Preferred Date : Mar 27, 2023 Absolute Date : Mar 27, 2023 Recommended Action : Motion to approve the suspension of employee without pay. Public Content Suspension of the following employee without pay for a period of 1 day. EID: 123882 For more information, contact Lee Hale at 833-5801. 8. Superintendent's Human Resources Recommendations Subject : 8.11 Reinstatement/Reimbursement of sick leave due to line-of duty illness/injury/medical examination, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Mar 27, 2023 - Workshop Meeting Type : Action Preferred Date : Mar 27, 2023 Absolute Date : Mar 27, 2023 Recommended Action : Motion to Approve Reinstatement/Reimbursement of sick  leave due to line-of duty illness/injury/medical examination. Public Content The purpose of this item for approval is to reinstate/reimburse sick leave to employees who became ill or injured while at work while on duty. Name School Hours Kayla Cook Stemm Academy 5.50 Kelly Humphrey Niceville High School 7.50 Rhonda Colameta Transportation Central 3.75 Sara Shipley Wright Elementary 32.00 Sharee Bell Transportation North 53.75 Tacara Hunt Edwins Elementary 30.00 Tamara Rosalez Riverside 18.75 Yasmin Wisneski Transportation Central 34.00 For more information, contact Lee Hale at 850-833-5801 8. Superintendent's Human Resources Recommendations Subject : 8.12 Leave Without Pay, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Mar 27, 2023 - Workshop Meeting Type : Action Preferred Date : Mar 27, 2023 Absolute Date : Mar 27, 2023 Recommended Action : Motion to approve leave without pay. Public Content The purpose of this item is to receive approval for employees who took leave and will not be paid for their leave. For more information, contact Lee Hale at 850-833-5801. 10. Construction Program/Owner's Representative's Business Subject : 10.1 Program Status Report by the Board's Representative to the  Construction Program Meeting : Mar 27, 2023 - Workshop Meeting Type : Action, Information 10. Construction Program/Owner's Representative's Business Subject : 10.2 Program #6, Task Order #21, GMP for Longwood Elementary School Classroom Renovation, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : Mar 27, 2023 - Workshop Meeting Type : Action Preferred Date : Mar 27, 2023 Absolute Date : Mar 27, 2023 Fiscal Impact : Yes Dollar Amount : $4,813,035.00 Budget Source : 3911 - Other Capital - Capital Sales Tax Recommended Action : Motion to approve Program #6, Task Order #21 - Guaranteed Maximum Price (GMP) & Furniture, Fixtures, & Equipment (FF&E) for Classroom Renovation at Longwood Elementary School, in the amount of $4,985,697.00. Approval of this GMP is subject to the receipt of validation report from Faithful + Gould. Public Content Approval is requested of the GMP for Program #6, Task Order #21, Longwood Elementary School Classroom Renovation. Longwood Elementary School Classroom Renovation - This project consists of the demolition and reconstruction of the open classroom areas. Work will require removal of existing ceiling, flooring and casework, including plumbing fixtures, that currently make up the classroom spaces. New fixed, full height insulated walls constructed of metal studs and gypsum board wall covering will be installed to establish separate classroom areas. New flooring, casework and plumbing fixtures will be provided. New fire alarm devices, as well as data and power outlets in the new walls will be provided. New outside air ductwork and grilles will be installed in each new room. Classrooms will receive new furniture that creates efficient use of the new spaces, to include IT and AV systems. Abatement will occur prior to demolition at the existing sink areas where there is ACM in the existing flooring and mastic. The Total Cost of Work for Task Order #21 is recapped below: Jacobs/Titan Guaranteed Maximum Price (GMP) $2,835,697.00 Pre-GMP Phase Services - Previously Authorized 500,000.00 Furniture, Fixtures & Equipment (FF&E) Allowance 1,650,000.00 Total Cost of Work $4,985,697.00 Please contact Dr. Bill Smith for additional information, 689-7158. File Attachments TO#21 Comparison Spreadsheet v1.pdf (33 KB) F+G Validation Letter TO 21.pdf (499 KB) Cost Comparison Matrix TO 21.pdf (435 KB) TO21 GMP Longwood Classroom Renovations Ver 2.0.pdf (212 KB) 11. Attorney's Business Subject : 11.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : Mar 27, 2023 - Workshop Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. 12. Superintendent's Business Subject : 12.1 Out-of-State Student Trip Requests approved by the Superintendent. Meeting : Mar 27, 2023 - Workshop Meeting Type : Information Public Content An updated list of out-of-state student trip requests approved by the Superintendent will be provided to the School Board Members at the Workshop, and again at the Regular Meeting, to insure they receive the most current information. File Attachments Out of State Trip Requests 3-27-23.pdf (108 KB) 12. Superintendent's Business Subject : 12.2 Correspondence, requests and other matters addressed by the Superintendent Meeting : Mar 27, 2023 - Workshop Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. 13. Board Members' Announcements/Request for Information Subject : 13.1 Board Members' Announcements/Request for Information Meeting : Mar 27, 2023 - Workshop Meeting Type : Action, Information Public Content Board Members may request information or address concerns and other matters. 14. Public Comment - General Public Comments (Yellow Card) Subject : 14.1 Members of the public desiring to address the School Board with general comments - Form MIS 6120 General Public Comments (Yellow Card) Meeting : Mar 27, 2023 - Workshop Meeting Type : Information 15. Public Hearing Subject : 15.1 Public Hearing for adoption of revised School Board Policy 04-22 School Health Services/Student Illness, presented by Teri Schroder, Program Director, Student Services, and recommended by the Superintendent for approval. Meeting : Mar 27, 2023 - Workshop Meeting Type : Action Recommended Action : Motion to adopt revised School Board Policy 04-22 School Health Services/Student Illness. Public Content A Public Hearing will be held to receive public input and consider approval on the proposed amendments to School Board Policy 04-22 School Health Services/Student Illness. The proposed amendments to the policy will address the notification of parents/guardians in the event of a student becoming seriously ill at school and procedures relating to 911 emergency calls in those situations. The recommended changes are attached. For more information, please contact Teri Schroeder, Program Director, Student Services, (850) 833-3108. File Attachments 04-22 School Health Services - School Health Services - Student Illness - REDLINE 2-2-2023.pdf (64 KB) 15. Public Hearing Subject : 15.2 Public Hearing for adoption of revised School Board Policy 04-24 Student Injuries, presented Teri Schroeder, Program Director, Student Services, and recommended by the Superintendent for approval. Meeting : Mar 27, 2023 - Workshop Meeting Type : Action Recommended Action : Motion to adopt revised School Board Policy 04-24 Student Injuries. Public Content A Public Hearing will be held to receive public input and consider approval on the proposed amendments to School Board Policy 04-24 Student Injuries. The proposed amendments to the policy will provide further guidance to school district employees regarding 911 emergency calls in cases of student injuries or serious health conditions. The recommended changes are attached. For more information, please contact Teri Schroeder, Program Director, Student Services, (850) 833-3108. File Attachments 04-24 Student Injuries - REDLINE 2-2-2023.pdf (61 KB) 15. Public Hearing Subject : 15.3 Public Hearing for adoption of revised School Board Policy 04-25 Administering Medicines to Students, presented Teri Schroeder, Program Director, Student Services, and  recommended by the Superintendent for approval. Meeting : Mar 27, 2023 - Workshop Meeting Type : Action Recommended Action : Motion to adopt revised School Board Policy 04-25 Administering Medicines to Students. Public Content A Public Hearing will be held to receive public input and consider approval on the proposed amendments to School Board Policy 04-25 Administering Medicines to Students. The proposed amendments will update policy provisions consistent with statutory requirements; provide additional requirements for the safe storage, accounting and security for medications brought to schools; provide additional restrictions on the administration of certain medications to students; provide directives regarding certain 911 calls; and expand the policy to cover medication administration on field trips. The recommended changes are attached. For more information, please contact Teri Schroeder, Program Director, Student Services, (850) 833-3108. File Attachments 04-25 Administering Medicines to Students - REDLINE 2-2-2023.pdf (100 KB) 15. Public Hearing Subject : 15.4 Public Hearing for adoption of revised School Board Policy 11-20 Tobacco Products on School Board Property, presented Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Mar 27, 2023 - Workshop Meeting Type : Action Recommended Action : Motion to adopt revised School Board Policy 11-20 Tobacco Products, Smoking and Vaping on School Board Property. Public Content A Public Hearing will be held to receive public input and consider approval of the proposed amendments to School Board Policy 11-20 Tobacco Products on School Board Property. The proposed amendments will update the current policy to make revisions consistent with 2022 legislation and to add references to vapor-generating electronic devices and add prohibitions to the use of such devices. The recommended changes are attached. For more information, please contact Lee Hale, Assistant Superintendent, Human Resources, (850) 833-5801. File Attachments 11-20 TOBACCO PRODUCTS ON SCHOOL BOARD PROPERTY - REDLINE 2-2-2023.pdf (63 KB) 16. Adjournment Subject : 16.1 Adjournment of the meeting by the Chairman Meeting : Mar 27, 2023 - Workshop Meeting Type : 17. Public Notices Subject : 17.1 Notice of Student Disciplinary Hearing Meeting : Mar 27, 2023 - Workshop Meeting Type : Information Public Content NOTICE OF STUDENT DISCIPLINARY HEARING The School Board of Okaloosa County will conduct a Student Disciplinary Hearing on March 27, 2023, beginning at 8:30 a.m., or as soon thereafter as may be heard, in the Training Room at the School District Central Administration Complex, Niceville, Florida. In accordance with Florida law, this hearing may be closed to the press and public at the request of the parents of the affected student. 17. Public Notices Subject : 17.2 Notice of Workshop Meeting : Mar 27, 2023 - Workshop Meeting Type : Information Public Content NOTICE OF WORKSHOP A Workshop on this Agenda will be held in the Training Room at the School District Central Administration Complex, Niceville, Florida, on March 27, 2023, beginning at 9:00 a.m. This meeting will be open to the press and public. 17. Public Notices Subject : 17.3 Notice of Public Hearing Meeting : Mar 27, 2023 - Workshop Meeting Type : Information Public Content NOTICE OF PUBLIC HEARING Notice is hereby given that the School Board of Okaloosa County will conduct a Public Hearing on March 27, 2023, beginning at 6:15 p.m. or as soon thereafter as may be heard, in the Training Room at the School District Central Administration Complex, Niceville, Florida. The purpose of the Hearing is to receive public input and consider approval of the following: Revised Policy 04-22 School Health Services/Student Illness Revised Policy 04-24 Student Injuries Revised Policy 04-25 Administering Medicines to Students Revised Policy 11-20 Tobacco Products on School Board Property Any interested party who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered during this meeting, will need a record of proceedings and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Any person requiring special accommodation at this meeting because of a disability or physical impairment should contact the Superintendent at (850) 689-7185 prior to this meeting. 17. Public Notices Subject : 17.4 Public Notice Meeting : Mar 27, 2023 - Workshop Meeting Type : Information Public Content PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the School Board at least 48 hours before the meeting by contacting the Superintendent of Schools at (850) 689-7185. Any invocation that may be offered before the official start of the School Board business meeting is and shall be the voluntary offering of a private citizen to and for the benefit of the School Board pursuant to Resolution No. 16-01. The views and beliefs expressed by the Invocation Speaker have not been previously reviewed or approved by the School Board and do not necessarily represent their individual religious beliefs, nor are the views or beliefs expressed intended to express allegiance to or preference for any particular religion, denomination, faith, creed, or belief by the School Board. No person in attendance at this meeting is or shall be required to participate in any invocation and such decision whether or not to participate will have no impact on his or her right to actively participate in the public meeting.