Okaloosa County School Board — Regular Meeting, May 26, 2020

Tuesday, May 26, 2020 Regular Meeting School District Central Administration Complex Niceville, Florida Training Room 6:00 p.m. Moment of Silence Pledge of Allegiance led by Tim Bryant **************************************************** NOTICE This Board Meeting is being live-streamed for the convenience of the public at http://www.okaloosaschools.com/district/sb/meetings/2020. The public may participate in the Public Comment and/or Public Hearing portions of the meeting by either personal attendance or by calling the School Board Meeting public participation phone line. A separate seating area has been set aside for the press and public who are in attendance at the meeting in accordance with social distancing guidelines as provided by the Centers for Disease Control and Prevention (CDC). If calling into the meeting, you should call (850) 833-3100. The phone lines will be operational beginning at 6:00 p.m. on the night of the Board Meeting, and callers will be transferred into the Board Meeting during the Public Comment portion and/or Public Hearing portion of the meeting only, in the order in which calls are received. If you are calling into the meeting to make public comment, please be patient as there may be a wait time while being transferred into the meeting. **************************************************** 1. Opening of Meeting Subject : 1.1 Call to Order by the Chairman Meeting : May 26, 2020 - Regular Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : May 26, 2020 - Regular Meeting Type : Action Recommended Action : Motion to approve the Agenda Motion & Voting Motion to approve the Agenda Motion by Dewey Destin, second by Lamar White. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 3. Recognitions Subject : 3.1 Recognition of Peggy Gorday Bruner Award Finalists and Announcement of the Recipient, presented by the Superintendent Meeting : May 26, 2020 - Regular Meeting Type : Recognition Public Content The Peggy Gorday Bruner Award is presented to the most outstanding academic scholar among all of the county's graduating classes. Each high school has submitted their senior student nomination for this prestigious award which conveys their outstanding abilities and is a distinguished honor of which they should be proud. One senior student will be selected countywide from the school nominations. The recipient of this award has been selected by the Okaloosa County School Board. Peggy Bruner taught first grade in the Okaloosa County school system for 25 years and was married to Okaloosa County school superintendent, Max Bruner, who held that office from 1964 until 1984. Okaloosa County and Fort Walton Beach was a much smaller community back then and Peggy Bruner actually taught many of the kids coming through school in the south end of our county. Both Peggy and Max Bruner were passionate about public education and believed that it was the key to achieving the modern American dream. She was dedicated to striving for excellence in all facets of childhood development. She would be deeply gratified to know that our County’s highest award for educational achievement and excellence is named after her. The students nominated for the 2020 School Year are: Josie Mason - Baker School Corey Chung - Choctawhatchee High School Emily Ammons - Crestview High School Fiona Brown - Fort Walton Beach High School Jessa L'Homme - Laurel Hill School Sara Strunk - Niceville High School 6. Public Comment Subject : 6.1 Members of the public desiring to address the School Board - Form MIS 5241 Public Input and/or Discussion of Agenda Items Meeting : May 26, 2020 - Regular Meeting Type : Information 7. Committee and Staff Reports (Workshop Only) Subject : 7.1 In-County Travel paid for the period of April 24 - May 7, 2020, presented by Rita R. Scallan, Chief Financial Officer Meeting : May 26, 2020 - Regular Meeting Type : Report Public Content In-County Travel paid for the period of April 24 – May 7, 2020, presented by Rita R. Scallan, Chief Financial Officer File Attachments In-County Travel Apr 24 - May 7.pdf (123 KB) 8. Consent Agenda Subject : 8.1 Approval of the Consent Agenda Meeting : May 26, 2020 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.2 Approval of the Minutes of the Workshop Meeting of May 7, 2020; Minutes of Regular Meeting of May 11, 2020, recommended by the Superintendent for approval. Meeting : May 26, 2020 - Regular Meeting Type : Action (Consent) Preferred Date : May 26, 2020 Absolute Date : May 26, 2020 Recommended Action : Motion to approve the Minutes of the Workshop Meeting of May 7, 2020; Minutes of Regular Meeting of May 11, 2020. File Attachments 5-7-2020 Workshop - DRAFT.pdf (227 KB) 5-11-2020 Meeting - DRAFT.pdf (236 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.3 Appropriation of District 1 School Board Member Capital Outlay Funds to Shalimar Elementary School for a sound system in the amount of $5,000, presented by Lamar White and recommended by the Superintendent for approval Meeting : May 26, 2020 - Regular Meeting Type : Action (Consent) Preferred Date : May 26, 2020 Absolute Date : May 26, 2020 Dollar Amount : $5,000.00 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds and School Discretionary Project Recommended Action : Motion to approve the appropriation of District 1 School Board Member Capital Outlay Funds to Shalimar Elementary School for a sound system in the amount of $5,000. Public Content District 1 School Board Member Capital Outlay Funds will be appropriated to Shalimar Elementary School for a sound system in the amount of $5,000. The remaining cost in the amount of $2,819.38 will be paid by the school (Discretionary). File Attachments Shalimar ES Sound System - QuoteTSC_Productions_10784.pdf (177 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.4 Appropriation of District 2 School Board Member Capital Outlay Funds to Bruner Middle School for lockers in the amount of $10,693.00, presented by Dewey Destin and recommended by the Superintendent for approval. Meeting : May 26, 2020 - Regular Meeting Type : Action (Consent) Preferred Date : May 26, 2020 Absolute Date : May 26, 2020 Fiscal Impact : Yes Dollar Amount : $10,693.00 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 2 School Board Member Capital Outlay Funds to Bruner Middle School for lockers in the amount of $10,693.00. Public Content District 2 School Board Member Capital Outlay Funds will be appropriated to Bruner Middle School for lockers in the amount of $10,693.00. File Attachments Bruner MS Locker Quote - District 2.pdf (272 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.5 Appropriation of District 3 School Board Member Capital Outlay Funds to Lewis School for hallway flooring in the amount of $6,721.97, presented by Linda Evanchyk and recommended by the Superintendent for approval. Meeting : May 26, 2020 - Regular Meeting Type : Action (Consent) Preferred Date : May 26, 2020 Absolute Date : May 26, 2020 Fiscal Impact : Yes Dollar Amount : $6,721.97 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the Appropriation of District 3 School Board Member Capital Outlay Funds to Lewis School for hallway flooring in the amount of $6,721.97. Public Content District 3 School Board Member Capital Outlay Funds will be appropriated to Lewis School for hallway flooring in the amount of $6,721.97. File Attachments Lewis School Flooring Quote - District 3.pdf (419 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.6 Appropriation of District 4 School Board Member Capital Outlay Funds to Riverside Elementary School for chromebooks in the amount of $8,122.75, presented by Tim Bryant and recommended by the Superintendent for approval. Meeting : May 26, 2020 - Regular Meeting Type : Action (Consent) Preferred Date : May 26, 2020 Absolute Date : May 26, 2020 Fiscal Impact : Yes Dollar Amount : $8,122.75 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 4 School Board Member Capital Outlay Funds to Riverside Elementary School for chromebooks in the amount of $8,122.75. Public Content District 4 School Board Member Capital Outlay Funds will be appropriated to Riverside Elementary School for chromebooks in the amount of $8,122.75. File Attachments Riverside - Chromebooks Quote.pdf (56 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.7 Request to advertise a public hearing for adoption of the 2020-2021 Code of Student Conduct (Elementary and Secondary), presented by Brian Humphrey, Specialist, Athletics and Discipline, and recommended by the Superintendent for approval. Meeting : May 26, 2020 - Regular Meeting Type : Action (Consent) Preferred Date : May 26, 2020 Absolute Date : May 26, 2020 Budgeted : No Recommended Action : Motion to authorize the advertisement of a public hearing for the adoption of the 2020-2021 Code of Student Conduct (Elementary and Secondary). Public Content Request permission to advertise a public hearing to receive public input and consider adoption of the 2020-2021 Code of Student Conduct (Elementary and Secondary). Changes:  Victimization of Students 1006.13(6)F.S.; SB Policy 04-33(B)-(parenthesis 6 was previously parenthesis 5) Superintendent Designees information Please contact Brian Humphrey for questions or additional information, 689-7198 File Attachments 2020-21 Eng. Elem.. Code of St.Con..pdf (111 KB) 2020-21 Eng. Sec. Code of Stu.Con..pdf (151 KB) 2020-21 SP Elem. Code of Conduct.pdf (117 KB) 2020-21 SP Sec. Code of Conduct.pdf (121 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.8 Budget Amendment #8 - Fiscal Year 2019-2020 presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : May 26, 2020 - Regular Meeting Type : Action (Consent) Preferred Date : May 26, 2020 Absolute Date : May 26, 2020 Fiscal Impact : Yes Dollar Amount : ($400,814.51) Budgeted : Yes Budget Source : Various - See Attached Budget Amendment Recommended Action : Motion to approve Budget Amendment #8 - Fiscal Year 2019- 2020 Public Content On September 9, 2019, the School Board adopted the budget for fiscal year 2019-2020. As the fiscal year progresses, we ask the School Board to amend the budget to more accurately reflect estimated revenues and appropriations. The amendments are results of various factors including: increases or decreases in estimated revenues to more accurately reflect revenues, and increases or decreases in appropriations to more accurately reflect estimated expenditures and/or better utilize funds for schools, departments, and projects. These amendments facilitate district operations to occur in a positive manner. These amendments properly reflect the estimated revenue and appropriations. The amendments show the estimated revenue and appropriations for each fund and provide a description of the amendments. Required by S.B.E. rule 6A-1.006. New Revenue Appropriated/(Adjusted) During the Month of April 2020: General Fund $(469,046.04) Debt Service Funds 0.00 Capital Projects Funds 36,928.51 Other Special Revenue Funds - Federal 31,209.00 Other Special Revenue Funds - Food Service 94.02 Total - All Funds $(400,814.51) File Attachments !BA 08 - April 2020.pdf (1,527 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.9 Monthly Financial Statement for April 2020 presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : May 26, 2020 - Regular Meeting Type : Action (Consent) Preferred Date : May 26, 2020 Absolute Date : May 26, 2020 Fiscal Impact : No Recommended Action : Motion to approve Monthly Financial Statement for April 2020 Public Content The financial statement for the month ending April 30, 2020, is being submitted for use and consideration of the School Board as required by S.B.E. Rule 6A-1.008. File Attachments Financials - 2020-04-30.pdf (730 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.10 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval Meeting : May 26, 2020 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 5-26-20.pdf (10 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.11 Payroll Warrant Register and Accounts Payable Warrant Register for April 2020, totaling $24,333,652.24; and Bank Transfers for April 2020, totaling $5,000,000.00, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : May 26, 2020 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $24,333,652.24 and Bank Transfers in the amount of $5,000,000.00. Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register and Accounts Payable Warrant Register for April 2020, totaling $24,333,652.24; and Bank Transfers for April 2020, totaling $5,000,000.00. File Attachments 10 - MIS 3478 - Warrant Register - April 2020.pdf (87 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.12 Tag-On Bid Purchase Over $25,000: Charron Sports Services, Ltd., presented by Vince Windham, Program Director, Purchasing, and  recommended by the Superintendent for approval. Meeting : May 26, 2020 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $29,298.00 Budgeted : Yes Budget Source : Capital Funds, Project 4325 Stadium Repairs -District Wide Recommended Action : Motion to approve the quotes from Charron Sports Services, Ltd. for repair and maintenance of gymnasium bleachers throughout the district for a total amount of $29,298.00. Public Content Request approval of the quotes from Charron Sports Services, Ltd. for repair and maintenance of gymnasium bleachers throughout the district for a total of $29,298.00, based on tag-on bid ITB 17C-65K Palm Beach Schools. Funds will be paid from Capital Funds, Project 4325 Stadium Repairs -District Wide. Copies of the individual quotes are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services at (850) 689-7159. File Attachments BAKER.pdf (800 KB) BRUNER MS.pdf (806 KB) CRESTVIEW HS.pdf (804 KB) CHOCTAW HS.pdf (809 KB) DAVIDSON MS.pdf (804 KB) DESTIN MS.pdf (809 KB) FORT WALTON BEACH HS.pdf (810 KB) LAUREL HILL.pdf (804 KB) LEWIS MS.pdf (802 KB) MEIGS MS.pdf (805 KB) NICEVILLE HS.pdf (805 KB) NORTHWOOD ES.pdf (808 KB) PRYOR MS.pdf (807 KB) RUCKEL MS.pdf (804 KB) SHOAL RIVER MS.pdf (805 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.13 Tag-On Bid Purchase Over $25,000: Apple Inc., presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 26, 2020 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $111,720.00 Budgeted : Yes Budget Source : Federal Funds, Project 0415 Title IV - SS & AEG Recommended Action : Motion to approve the purchase of computer equipment from Apple Inc. in the amount of $111,720.00. Public Content Request approval to purchase computer equipment from Apple Inc. in the amount of $111,720.00. The purchase is made through State of Florida NASPO Participating Addendum Number 43211500-WSCA-15-ACS. Funds will be paid from Federal Funds, Project 0415 Title IV - SS & AEG. A copy of the quote is attached. For additional information, please contact Tami Ellis, Specialist, Curriculum at (850) 833-4122. File Attachments APPLE QUOTE.pdf (10 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.14 Renewal of ITB 17-F-226 Ramp Systems & Stair Systems, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 26, 2020 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Funds, Project 5343 District Wide Ramp Replace Recommended Action : Motion to approve the renewal of ITB 17-F-226 Ramp Systems and Stair Systems through Clay County School District, effective June 1, 2020 through May 31, 2021. Public Content Request renewal of ITB 17-F-226 Ramp Systems and Stair Systems through Clay County School District. The bid is based on fixed prices and will be used on an as needed basis. Funds will be paid from Capital Funds, Project 5343 District Wide Ramp Replace. The contract is effective June 1, 2020 through May 31, 2021. A copy of the renewal documents are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services at (850) 689-7159. File Attachments RENEWAL OF ITB 17-F-226.pdf (9,291 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.15 Renewal of ITB 17-03 Fire Extinguishers and Kitchen Hood Systems Inspection, Maintenance and Repair, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 26, 2020 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Funds, Project 2395 Safety/ADA - District Wide Recommended Action : Motion to approve the renewal of ITB 17-03 Fire Extinguishers and Kitchen Hood Systems Inspection, Maintenance and Repair, effective May 10, 2020 through May 9, 2021. Public Content Request approval to renew ITB 17-03 Fire Extinguishers and Kitchen Hood Systems Inspection, Maintenance and Repair. The award is based on fixed prices and will be used on an as needed basis. The vendor is The Hiller Companies. Funds will be paid from Capital Funds, Project 2395 Safety/ADA - District Wide. The contract is effective May 10, 2020 through May 9, 2021. Copies of the vendor renewal confirmation and original award tabulation are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services at (850) 689-7159. File Attachments RENEWAL OF ITB 17-03.pdf (143 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.16 Renewal of ITQ 2540-MST Locker Purchase and Service, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 26, 2020 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Various Recommended Action : Motion to renew Tag-On Bid ITQ 2540-MST Locker Purchase and Service through Hillsborough County Schools, effective through May 6, 2021. Public Content Request renewal of Tag-On Bid ITQ 2540-MST Locker Purchase and Service through Hillsborough County Schools. The contract is based on fixed prices and will be used on an as needed basis. The awarded vendor is PHP Locker Company. Funding will vary. The contract is effective through May 6, 2021. Copies of the renewal documents are attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments RENEWAL OF ITQ 2540-MST.pdf (1,235 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.17 Renewal of Tag-On Bid ITB 17C-65K Term Contract to Repair, Motorize and Refurbish Bleachers and Basketball Backstops, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 26, 2020 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Funds, Project 2310 District Wide - Minor Repair & Maintenance Recommended Action : Motion to approve renewing Tag-On Bid ITB 17C-65K Term Contract to Repair, Motorize and Refurbish Bleachers and Basketball Backstops through Palm Beach County School  District, effective through May 10, 2021. Public Content Request approval to renew Tag-On Bid ITB 17C-65K Term Contract to Repair, Motorize and Refurbish Bleachers and Basketball Backstops through Palm Beach County School District. The bid, based on fixed prices, will be used on an as needed basis. Funding will be paid from Capital Funds, Project 2310 District Wide - Minor Repair & Maintenance. The contract is effective through May 10, 2021. Copies of the renewal documents are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services at (850) 689-7159. File Attachments RENEWAL OF ITB 17C-65K.pdf (1,170 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.18 Extension of Contract: Jackson Therapy Partners, LLC and CareerStaff Unlimited, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 26, 2020 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds, Project 0023 - Itinerant - Speech Recommended Action : Motion to extend the contract with Jackson Therapy Partners, LLC and CareerStaff Unlimited from May 30, 2020 to June 30, 2020. Public Content Request approval to extend the contract with Jackson Therapy Partners, LLC and CareerStaff Unlimited from May 30, 2020 to June 30, 2020 to provide Speech Language Pathologist Services based on pricing, terms and conditions of the Escambia County School District Bid RFP 190806. Funds will be paid from General Funds, Project 0023 Itinerant -Speech. A copy of the previously approved documents are attached. For additional information, please contact Heather Willis-Doxsee, Director, ESE at (850) 833-3106 File Attachments JACKSON THERAPY.pdf (64 KB) CAREERSTAFF UNLIMITED.pdf (242 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.19 Extension of Contract: Invo Healthcare , presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent of approval. Meeting : May 26, 2020 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds, Project 0023 Itinerant - Speech Recommended Action : Motion to extend the contract with Invo Healthcare Associates, from May 30, 2020 to June 30, 2020. Public Content Request approval to extend the contract with Invo Healthcare Associates from May 30, 2020 to June 30, 2020 to provide Speech Language Pathologist Services based on the pricing, terms and conditions of the Santa Rosa County RFP 16-04. Funds will be paid from General Funds, Project 0023 Itinerant - Speech. A copy of the previously approved documents are attached. For additional information, please contact Heather Willis-Doxsee, Director, ESE at (850) 833-3106. File Attachments INVO HEALTHCARE.pdf (58 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.20 Extension of Contracts: CareerStaff Unlimited, Innovative Employee Solutions, Inc./Princeton Staffing Solutions, and Sunbelt Staffing, presented by Vince  Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 26, 2020 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds, Project 0023 Itinerant - Speech Recommended Action : Motion to extend the contracts with CareerStaff Unlimited, Innovative Employee Solutions, Inc./Princeton Staffing Solutions, and Sunbelt Staffing from May 30, 2020 to June 30, 2020. Public Content Request approval to extend the contract with CareerStaff Unlimited, Innovative Employee Solutions, Inc./Princeton Staffing Solutions, and Sunbelt Staffing from May 30, 2020 to June 30, 2020. CareerStaff Unlimited and Innovative Employee Solutions, Inc./Princeton Staffing Solutions will provide Speech Language Pathologist Services and Sunbelt Staffing will provide Teletherapy Speech Language Pathologist Services, all based on original approved pricing. These services are exempt through 6A-1.012(11)(a). Funds will be paid from General Funds, Project 0023 Itinerant - Speech. Copies of previously approved documents are attached. For additional information, please contact Heather Willis-Doxsee, Director, ESE at (850) 833-3106 File Attachments CAREERSTAFF.pdf (28 KB) INNOVATIVE-PRINCETON.pdf (31 KB) SUNBELT.pdf (695 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.21 Charter Bus Agreement for Phoenix Bus, Inc., presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 26, 2020 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Funding will vary and be paid by individual schools as needed Recommended Action : Motion to approve the Charter Bus Agreement with Phoenix Bus, Inc. Public Content Request approval of the Charter Bus Agreement between The School Board of Okaloosa County, FL and Phoenix Bus, Inc for transportation service needs on an as needed basis for extracurricular activities. Funding will vary and be paid by individual schools as needed. A copy of the agreement is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments CHARTER BUS AGREEMENT-PHOENIX BUS INC..pdf (4,109 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.22 Extension of Agreement for Employee Benefits Brokerage Services with FBMC Benefits Management, Inc., presented by Russ Frakes, Risk Management Specialist, and recommended by the Superintendent for approval. Meeting : May 26, 2020 - Regular Meeting Type : Action (Consent) Preferred Date : May 26, 2020 Fiscal Impact : Yes Dollar Amount : $175,000.00 Budgeted : Yes Recommended Action : Motion to approve Extension of the Agreement for Employee Benefit Brokerage Services with FBMC Benefits Management, Inc. Public Content The Benefits Oversight Group has considered and voted to approve a one-year extension of the Agreement for Employee Benefits Brokerage Services with FBMC Benefits Management, Inc. Attachments include: Okaloosa-FBMC; Second Contract Modification - the proposed extension Agreement for Brokerage Services - the original Agreement included for reference only For additional information, please contact Russ Frakes at 833-5823. File Attachments Okaloosa-FBMC; Second Contract Modification - 20200429.pdf (16 KB) Agreement for Brokerage Services - FBMC.pdf (318 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.23 Joint Use Agreement between The School Board of Okaloosa County, Florida and Destin Water Users, presented by Dr. Bill Smith, Program Director, Facilities Planningand recommended by the Superintendent for approval. Meeting : May 26, 2020 - Regular Meeting Type : Action (Consent) Preferred Date : May 26, 2020 Absolute Date : May 26, 2020 Recommended Action : Motion to approve the Joint Use Reclaimed Water Agreement between The School Board of Okaloosa County, Florida and Destin Water Users. Public Content Motion to approve the Joint Use Reclaimed Water Agreement between The School Board of Okaloosa County and Destin Water Users for the new public-access reclaimed water irrigation system on a portion of the Destin Elementary School campus used by the City of Destin. Please contact Dr. Bill Smith for additional information, 689-7158. File Attachments DWU OCSD final Joint Use Agreement 05.12.20.pdf (2,095 KB) Verbage.pdf (37 KB) Memorandum of Understanding.pdf (32 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.24 Sale and Disposal of Surplus Property, presented by Steve Bolton, Program Director, Maintenance, and recommended by the Superintendent for approval. Meeting : May 26, 2020 - Regular Meeting Type : Action (Consent) Preferred Date : May 26, 2020 Absolute Date : May 26, 2020 Recommended Action : Motion to approve the sale and disposal of the property listed on the attached surplus lists dated May 26, 2020. Public Content Approval is requested for the sale and disposal of the property described on the attached list dated May 26, 2020. These items will be sold through the Board approved On-line Auction Program. Please contact Steve Bolton for additional information, 689-7159. File Attachments Surplus Property list for May 26, 2020 Board Meeting.xlsx.pdf (401 KB) Surplus Property Food Services list for May 26, 2020 Board Meeting.pdf (394 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.25 Cooperative Agreement between Florida Diagnostic Learning Resource System (FDLRS) FDOE Discretionary Project and Escambia, Santa Rosa, and Okaloosa Counties, submitted by Amy Bowles, Program Director, Exceptional Student Education, and recommended by the Superintendent for approval. Meeting : May 26, 2020 - Regular Meeting Type : Action (Consent) Preferred Date : May 26, 2020 Absolute Date : May 26, 2020 Fiscal Impact : Yes Budgeted : Yes Budget Source : FDOE Discretionary Project (Escambia County is the fiscal agent) Recommended Action : Motion to approve the Cooperative Agreement between Florida Diagnostic Learning Resource System (FDLRS) FDOE Discretionary Project and Escambia, Santa Rosa, and Okaloosa Counties. Public Content FDLRS Emerald Coast Associate Center is a state funded project which provides diagnostic and learning resources for exceptional students, assists in educational evaluations, and facilitates the provision of instruction and services to exceptional students and their families. These funds benefit Escambia, Santa Rosa, and Okaloosa Counties. The four functions of FDLRS are: Child Find, Human Resource Development, Parent Services and Assistive Technology. The total dollar amount reflects services provided across all three districts. For additional information, please contact Amy Bowles, 833-3164. File Attachments FY 21 CA (3).pdf (23,858 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.26 Summer Voluntary Pre- Kindergarten Program (VPK) for 2020, presented by Debra Haan, Principal, and recommended by the Superintendent for approval, contingent upon further authorization from the State of Florida, and subject to CDC guidelines.. Meeting : May 26, 2020 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $25,056.00 Budgeted : No Budget Source : State Voluntary Pre-K Funds Recommended Action : Motion to approve the Summer Voluntary Pre-Kindergarten Program for 2020, contingent upon further authorization from the State of Florida, and subject to CDC guidelines. Public Content The Superintendent recommends contingent upon further authorization from the State of Florida, and subject to CDC guidelines, the Okaloosa County School District offer the Summer VPK Program in 2020. The budget has been based on a probable enrollment of 12 students. The information attached provides an overview of the program to include location and dates. Staff training will be provided prior to the program's start. The attachment includes the Summer VPK informational flyer, estimated revenue, budget, Memorandum of Agreement with OCEA, and Memorandum of Agreement with OESP. Please contact Debra Haan for additional information at 689-7211. File Attachments 2020 Summer Voluntary Pre-Kindergarten Program.VPK.pdf (10,483 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.27 Articulation Agreement between School Board of Okaloosa County and University of Northwestern Ohio to provide college credit for CTE- Automotive Maintenance and Light Repair courses taken in high school, presented by April Branscome, CTE Program Director, and recommended by the Superintendent for approval. Meeting : May 26, 2020 - Regular Meeting Type : Action (Consent) Preferred Date : May 26, 2020 Absolute Date : May 26, 2020 Fiscal Impact : No Budgeted : No Budget Source : N/A Recommended Action : Motion to approve the Articulation Agreement between the School Board of Okaloosa county and University of Northwestern Ohio provide college credit for CTE-Automotive Maintenance and Light Repair courses taken in high school. Public Content Students will have the opportunity to receive credits beginning the summer of 2020. The University of Northwestern Ohio provides course work in technical areas and allows students to pursue their technical career along with a college degree. The Agreement will be reevaluated every five years to assure all students are getting and have the necessary information to have credit granted to them. File Attachments UNOH-Automotive.pdf (3,240 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.1 Employees on Administrative Leave, presented by Lee Hale, Assistant Superintendent, Human Resources Meeting : May 26, 2020 - Regular Meeting Type : Information Public Content The following employees have been placed on/or removed from Administrative Leave: 123242 121861 For more information, contact Lee Hale at 850-833-5801. 9. Superintendent's Human Resources Recommendations Subject : 9.2 Extended DROP, Presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : May 26, 2020 - Regular Meeting Type : Action Recommended Action : Motion to approve extended DROP participation for eligible employees  for the remainder of the school year in which their DROP terminates. Public Content Section 121.091 of the Florida Statutes allows eligible individuals to extend participation in DROP beyond 60 months. This action is intended to promote school and classroom continuity for students, permitting individuals who are employed in an instructional or administrative position and scheduled to terminate original DROP participation during the school year, to extend participation in DROP through the end of the school year in which the termination occurs. These employees should complete, sign and submit the Request for DROP Employment form and the FRS DP- EXT Form. File Attachments MIS 5363-DROP 030320 REVISED FINALc.pdf (427 KB) Motion & Voting Motion to approve extended DROP participation for eligible employees for the remainder of the school year in which their DROP terminates. Motion by Dewey Destin, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.3 Instructional and Educational Support Personnel Recommendations for the 2020-2021 school year, presented by Lee Hale, Assistant Superintendent, Human Resources and recommended by the Superintendent for approval. Meeting : May 26, 2020 - Regular Meeting Type : Action Preferred Date : May 26, 2020 Absolute Date : May 26, 2020 Recommended Action : Motion to approve the Instructional and Educational Support Personnel Recommendations for the 2020-2021 school year. Public Content Instructional and Educational Support Personnel Recommendations for the 2020-2021 school year. Please contact Lee Hale for additional information, 833-5801. File Attachments Recommendation Board Report - Revised Ed Support.pdf (54 KB) Recommendation Board Report Instructional 2.pdf (285 KB) Motion & Voting Motion to approve the Instructional and Educational Support Personnel Recommendations for the 2020-2021 school year. Motion by Dewey Destin, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.4 Employment Separations, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : May 26, 2020 - Regular Meeting Type : Action Preferred Date : May 26, 2020 Absolute Date : May 26, 2020 Recommended Action : Motion to approve employee separations. Public Content Attached is a list of employees who resigned/retired from the Okaloosa County School District. For more information, contact Lee Hale at 850-833-5801. File Attachments May 26, 2020 Separations Board Report, Public.pdf (40 KB) Motion & Voting Motion to approve employee separations. Motion by Linda Evanchyk, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.5 Personnel Recommendations, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : May 26, 2020 - Regular Meeting Type : Action Preferred Date : May 26, 2020 Absolute Date : May 26, 2020 Recommended Action : Motion to approve personnel recommendations. Public Content The purpose of this item is to present a list of employees who have been hired in the instructional and education support positions or hired for substitute positions. For more information, contact Lee Hale at 850-833-5801. File Attachments May 26, 2020 Support Personnel New Hire Board Report.pdf (202 KB) Motion & Voting Motion to approve personnel recommendations. Motion by Dewey Destin, second by Lamar White. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.6 Reinstatement/Reimbursement of sick leave due to line-of duty illness/injury/medical examination, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : May 26, 2020 - Regular Meeting Type : Action Preferred Date : May 26, 2020 Absolute Date : May 26, 2020 Recommended Action : Motion to Approve Reinstatement/Reimbursement of sick leave due to line-of duty illness/injury/medical examination. Public Content The purpose of this item for approval is to reinstate/reimburse sick leave to employees who became ill or injured while at work while on duty. Holit Barnett, Maintenance, 11hrs Scott Webb, Maintenance, 37.5hrs For more information, contact Lee Hale at 850-833-5801. Motion & Voting Motion to Approve Reinstatement/Reimbursement of sick leave due to line-of duty illness/injury/medical examination. Motion by Diane Kelley, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.7 Employee Suspension, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : May 26, 2020 - Regular Meeting Type : Action Preferred Date : May 26, 2020 Absolute Date : May 26, 2020 Recommended Action : Motion to approve the suspension of employee without pay. Public Content Suspension of the following employee without pay: EID# 121861 For more information, contact Lee Hale at 833-5801. Motion & Voting Motion to approve the suspension of employee without pay. Motion by Dewey Destin, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.8 Leave Without Pay, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : May 26, 2020 - Regular Meeting Type : Action Preferred Date : May 26, 2020 Absolute Date : May 26, 2020 Recommended Action : Motion to approve leave without pay. Public Content The purpose of this item is to receive approval for employees who took leave and will not be paid for their leave. For more information, contact Lee Hale at 850-833-5801. Motion & Voting Motion to approve leave without pay. Motion by Diane Kelley, second by Lamar White. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 10. Discussion Agenda Subject : 10.1 Items Moved from the Consent Agenda (if any) Meeting : May 26, 2020 - Regular Meeting Type : Action 11. Construction Program/Owner's Representative's Business Subject : 11.1 Program Status Report by the Board's Representative to the Construction Program Meeting : May 26, 2020 - Regular Meeting Type : Action, Information 11. Construction Program/Owner's Representative's Business Subject : 11.2 TPM Program #6, Task Order #8 - GMP Kenwood Elementary School Kitchen/Dining Roof Replacement, presented by Dr. Bill Smith, Program  Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : May 26, 2020 - Regular Meeting Type : Action Preferred Date : May 26, 2020 Absolute Date : May 26, 2020 Recommended Action : Motion to approve TPM Program #6, Task Order #8 - GMP Kenwood Elementary School Kitchen/Dining Roof Replacement in an amount not to exceed $295,182.00. Approval of this GMP is subject to the receipt of the validation report from Faithful & Gould. Public Content Kitchen/Cafeteria Building – This project consists of the tear-off and replacement of the existing shingle roof at the Kenwood Elementary Kitchen and Dining Room Pod. The existing roof and saturated/rotted wood decking and sheathing will be replaced with new shingles over a self-adhered ice and water shield barrier over new decking and sheathing as required. Crickets will be constructed to improve drainage flow and new gutters and downspouts will be installed at the perimeter. Existing roof exhaust fans will be removed, curbs extended and exhaust fans will be installed on new, extended curbs in their current locations. The Total Cost of Work for Task Order #8 is recapped below: Jacobs/Titan Guaranteed Maximum Price (GMP) $263,682.00 Pre-GMP Phase Services - Previously Authorized 31,500.00 Total Cost of Work $295,182.00 Please contact Dr. Bill Smith for additional information, 689-7158. File Attachments Copy of OCSD TPM TO#8 Kenwood Roof Comparison Spreadsheet 5-14-20.pdf (24 KB) Notice to Proceed Task Order #8 - Pre-GMP.pdf (381 KB) F & G Validation.pdf (251 KB) Notice to Proceed - Program #6, Task Order #8 - GMP.pdf (312 KB) GMP fully executed Prog#6, TO#8 Kenwood ES roof replacement.pdf (196 KB) Motion & Voting Motion to approve TPM Program #6, Task Order #8 - GMP Kenwood Elementary School Kitchen/Dining Roof Replacement in an amount not to exceed $295,182.00. Approval of this GMP is subject to the receipt of the validation report from Faithful & Gould. Motion by Dewey Destin, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 13. Attorney's Business Subject : 13.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : May 26, 2020 - Regular Meeting Type : Action, Information Preferred Date : May 26, 2020 Absolute Date : May 26, 2020 Recommended Action : Motion to approve the relocation of Liza Jackson Preparatory and authorize the Superintendent to provide written notification of the approval of the request to relocate Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. Motion & Voting Motion to approve the relocation of Liza Jackson Preparatory and authorize the Superintendent to provide written notification of the approval of the request to relocate Motion by Dewey Destin, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 14. Superintendent's Business Subject : 14.1 Correspondence, requests and other matters addressed by the Superintendent Meeting : May 26, 2020 - Regular Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. 15. Board Members' Announcements/Request for Information Subject : 15.1 Board Members' Announcements/Request for Information Meeting : May 26, 2020 - Regular Meeting Type : Action, Information Public Content Board Members may request information or address concerns and other matters. 16. Public Comment Subject : 16.1 Members of the public desiring to address the School Board - Form MIS 5241 Public Input and/or Discussion of Agenda Items Meeting : May 26, 2020 - Regular Meeting Type : Information 17. Public Hearing - 6:15 p.m. Subject : 17.1 Public Hearing for adoption of a new Job Description for Behavior Interventionist, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : May 26, 2020 - Regular Meeting Type : Action Preferred Date : May 26, 2020 Absolute Date : May 26, 2020 Fiscal Impact : No Recommended Action : Motion to approve the adoption of new job description for Behavior Interventionist. Public Content A Public Hearing will be held to receive input and consider approval on the proposed new job description for Behavior Interventionist. Please contact Lee Hale for additional information, 833-5865. File Attachments Behavior Interventionist - 5-26-2020.pdf (68 KB) Motion & Voting Motion to approve the adoption of new job description for Behavior Interventionist. Motion by Diane Kelley, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 18. Adjournment Subject : 18.1 Adjournment of the meeting by the Chairman Meeting : May 26, 2020 - Regular Meeting Type : 19. Public Notices Subject : 19.1 Notice of Attorney-Client Session Meeting : May 26, 2020 - Regular Meeting Type : Information Public Content The Okaloosa County School Board will have a Special Meeting for the purpose of conducting a closed attorney-client session to discuss issues relating to pending litigation in Okaloosa County Circuit Court Case Number 2015-CA-801, on Thursday, May 21, at 8:30 a.m. The meeting will be conducted in the Training Room at the School District Central Administration Complex, Niceville, Florida. The attorney- client portion of the meeting will be closed to the press and public pursuant to Florida law. File Attachments Public Notice Special Meeting - Attorney-Client Session - 5-21-2020.pdf (280 KB) 19. Public Notices Subject : 19.2 Notice of Workshop Meeting : May 26, 2020 - Regular Meeting Type : Information Public Content NOTICE OF WORKSHOP A Workshop on this Agenda will be held in the Training Room at the School District Central Administration Complex, Niceville, on May 21, 2020, beginning at 9:00 a.m. This meeting will be open to the press and public. 19. Public Notices Subject : 19.3 Notice of Public Hearing Meeting : May 26, 2020 - Regular Meeting Type : Information Public Content NOTICE OF PUBLIC HEARING Notice is hereby given that the School Board of Okaloosa County will conduct a Public Hearing on May 26, 2020, beginning at 6:15 p.m. or as soon thereafter as may be heard, in the Training Room at the School District Central Administration Complex, Niceville. The purpose of the Hearing is to receive public input and consider approval of the following: New Job Description for Behavior Interventionist Any interested party who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered during this meeting, will need a record of proceedings and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevent evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Any person requiring special accommodation at this meeting because of a disability or physical impairment should contact the Superintendent at (850) 689-7185 prior to this meeting. 19. Public Notices Subject : 19.4 Public Notice Meeting : May 26, 2020 - Regular Meeting Type : Information Public Content PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the School Board at least 48 hours before the meeting by contacting the Superintendent of Schools at (850) 689-7185. Any invocation that may be offered before the official start of the School Board business meeting is and shall be the voluntary offering of a private citizen to and for the benefit of the School Board pursuant to Resolution No. 16-01. The views and beliefs expressed by the Invocation Speaker have not been previously reviewed or approved by the School Board and do not necessarily represent their individual religious beliefs, nor are the views or beliefs expressed intended to express allegiance to or preference for any particular religion, denomination, faith, creed, or belief by the School Board. No person in attendance at this meeting is or shall be required to participate in any invocation and such decision whether or not to participate will have no impact on his or her right to actively participate in the public meeting.