Okaloosa County School Board — Regular Meeting, February 23, 2015

Monday, February 23, 2015 Regular Meeting School District Administration Building Fort Walton Beach, Florida 6:00 p.m. 1. Opening of Meeting Subject : 1.1 Invocation offered by Mary Beth Jackson Meeting : Feb 23, 2015 - Regular Meeting Type : Procedural 1. Opening of Meeting Subject : 1.2 Pledge of Allegiance led by Cathy Thigpen Meeting : Feb 23, 2015 - Regular Meeting Type : Procedural 1. Opening of Meeting Subject : 1.3 Call to Order by the Chairman Meeting : Feb 23, 2015 - Regular Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Feb 23, 2015 - Regular Meeting Type : Action Recommended Action : Motion to approve the Agenda as amended: Consent item 7.13 Tag-on Bud Purchases over $25,000.00: International Restaurant Distributors, was deleted; Consent item 7.17 Agreement for Services between the School Board of Okaloosa County and the Northwest Florida Manufacturers Council was deleted. Public Content A board member may request an item be removed from the Consent Agenda for more information or moved to the Discussion Agenda to be voted on separately. Following any corrections, additions, or deletions, the Board will approve the Agenda. Motion & Voting Motion to approve the Agenda as amended: Consent item 7.13 Tag-on Bud Purchases over $25,000.00: International Restaurant Distributors, was deleted; Consent item 7.17 Agreement for Services between the School Board of Okaloosa County and the Northwest Florida Manufacturers Council was deleted. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 3. Visitors Subject : 3.1 Recognition of the CHOICE High School and Technical Center IT Team, Winners of the 2015 Celebrate Literacy Week Florida, PSA Contest, presented by the Superintendent Meeting : Feb 23, 2015 - Regular Meeting Type : Recognition Public Content The CHOICE High School and Technical Center IT Team returned as winners of the 2015 Celebrate Literacy Week Florida, PSA Contest. Mr. Ivan McMillin along with two of his students, Takoda Bond and Deondre Cantrell, were awarded first place in the state in the high school division of the Celebrate Literacy Week PSA Contest. He along with his students created a video “I can be” http://youtu.be/l2VB5YAjPm8. It portrays what a student can become along with his ability and motivation of reading. His department will be the recipient of $1,000, from the State of Florida. These funds will be used to help motivate and enhance students in reading and literacy. 4. Public Discussion (Workshop Only) Subject : 4.1 Terrance J. Shoemaker - The Florida Education Stakeholders Empowerment Act Meeting : Feb 23, 2015 - Regular Meeting Type : Information File Attachments Shoemaker Request.pdf (246 KB) 5. Personnel Appointments Subject : 5.1 Appointment of Athletic Director, Fort Walton Beach High School, recommended by the Superintendent for approval. Meeting : Feb 23, 2015 - Regular Meeting Type : Action Recommended Action : Motion to approve the appointment of Athletic Director, Fort Walton Beach High School. Motion & Voting Motion to approve the appointment of Tommy Johnson, Athletic Director, Fort Walton Beach High School. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 6. Committee and Staff Reports (Workshop Only) Subject : 6.1 In-County Travel paid for the period of January 22 - February 4, 2015, presented by Rita R. Scallan, Chief Financial Officer Meeting : Feb 23, 2015 - Regular Meeting Type : Report Public Content In-County Travel paid for the period of January 22 - February 4, 2015, presented by Rita R. Scallan, Chief Financial Officer File Attachments In-County Travel Jan 22 - Feb 4.pdf (18 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.2 Out-of-County Travel paid for the period of January 22 - February 4, 2015, presented by Rita R. Scallan, Chief Financial Officer Meeting : Feb 23, 2015 - Regular Meeting Type : Report Public Content Out-of-County Travel paid for the period of January 22 - February 4, 2015, presented by Rita R. Scallan, Chief Financial Officer File Attachments Out-of-County Travel Jan 22 - Feb 4.pdf (24 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.3 Florida Standards Assessment (FSA) Update, presented by Marcus Chambers, Assistant Superintendent of Curriculum and Instruction. Meeting : Feb 23, 2015 - Regular Meeting Type : Information Public Content Mr. Chambers will update the Board Members on the Florida Standards Assessment to include information on the testing of the Sunshine State Standards in Science, Civics EOC, Biology EOC, and US History EOC. File Attachments dps-2014-81b.pdf (83 KB) FSA Update.pptx (5,019 KB) FSAELAMathFS2014-15.pdf (166 KB) FSAEOCFS2014-15.pdf (123 KB) Spr2015TestTimes_11-18-14.pdf (112 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.4 Proposed Professional Development Model for the 2015-2016 School Year, presented by Marcus Chambers, Assistant Superintendent of Curriculum and Instruction. Meeting : Feb 23, 2015 - Regular Meeting Type : Information Public Content Mr. Chambers will present the Board Members with the Proposed 2015-2016 Professional Development Model. File Attachments Update PD Model and FSA.pptx (5,019 KB) 7. Consent Agenda Subject : 7.1 Approval of the Consent Agenda Meeting : Feb 23, 2015 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Public Content Following any corrections, additions, or deletions, the Board will approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent for approval. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Rodney Walker. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.2 Approval of the Minutes of Workshop Meeting of February 5, 2015; and Minutes of Regular Meeting of February 9, 2015, recommended by the Superintendent for approval. Meeting : Feb 23, 2015 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the Minutes of the Workshop Meeting of February 5, 2015; and Minutes of Regular Meeting of February 9, 2015. Public Content The minutes of Board meetings must be approved by the Board. File Attachments 2-9-2015 Meeting DRAFT.pdf (164 KB) 2-5-2015 Workshop DRAFT.pdf (172 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Rodney Walker. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.3 Appropriation of District 3 School Board Member Capital Outlay Funds to CHOICE High School & Technical Center for drainage repair and sidewalks in the amount of $12,959.20, presented by Rodney Walker and recommended by the Superintendent for approval. Meeting : Feb 23, 2015 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $12,959.20 Budgeted : Yes Budget Source : Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 3 School Board Member Capital Outlay Funds to CHOICE High School & Technical Center for drainage repair and sidewalks in the amount of $12,959.20. Public Content District 3 School Board Member Capital Outlay Funds will be appropriated to CHOICE High School and Technical Center for drainage repair work and sidewalks in the amount of $12,959.20. File Attachments Drainage Repair & Sidewalks Quote-CHOICE HS.pdf (20 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Rodney Walker. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.4 Monthly Financial Statement for January 2015, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Feb 23, 2015 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve Monthly Financial Statement for January 2015. Public Content The financial statement for the month ending January 31, 2015, is being submitted for use and consideration of the School Board as required by S.B.E. Rule 6A-1.008. File Attachments !Financials Jan 2015.pdf (554 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Rodney Walker. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.5 Budget Amendment #5 - Fiscal Year 2014-2015, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Feb 23, 2015 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : ($5,231,568.58) Budgeted : Yes Budget Source : Various - See Attached Budget Amendment Recommended Action : Motion to approve Budget Amendment #5 - Fiscal Year 2014-2015. Public Content On September 8, 2014, the School Board adopted the budget for fiscal year 2014-2015. As the fiscal year progresses, we ask the School Board to amend the budget to more accurately reflect estimated revenues and appropriations. The amendments are results of various factors including: increases or decreases in estimated revenues to more accurately reflect revenues; and increases or decreases in appropriations to more accurately reflect estimated expenditures and/or better utilize funds for schools, departments, and projects. These amendments facilitate district operations to occur in a positive manner. These amendments properly reflect the estimated revenue and appropriations. The amendments show the estimated revenue and appropriations for each fund and provide a description of the amendments. Required by S.B.E. rule 6A-1.006. New Revenue Appropriated During the Month of January 2015: General Fund $-5,259,832.14 Debt Service Funds 0.65 Capital Projects Funds 10,397.61 Other Special Revenue Funds - Federal 14,189.00 Other Special Revenue Funds - Food Service 3,676.30 Total - All Funds $-5,231,568.58 File Attachments !B-A 5 - Jan 2015.pdf (937 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Rodney Walker. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.6 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Feb 23, 2015 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 2-23-15.pdf (10 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Rodney Walker. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.7 School Donations, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Feb 23, 2015 - Regular Meeting Type : Action (Consent) Preferred Date : Feb 23, 2015 Absolute Date : Feb 23, 2015 Fiscal Impact : Yes Dollar Amount : $26,393.08 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments Donations - February 26, 2015.pdf (12 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Rodney Walker. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.8 Payroll Warrant Register and Accounts Payable Warrant Register for January 2015, totaling $16,018,636.19 and Bank Transfers for January 2015, totaling $30,190,000.00, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Feb 23, 2015 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $16,018,636.19  and Bank Transfers in the amount of $30,190,000.00. Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register and Accounts Payable Warrant Register for January 2015, totaling $16,018,636.19; and Bank Transfers for January 2015, totaling $30,190,000.00, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments MIS 3478 - Warrant Register - January 2015.pdf (90 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Rodney Walker. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.9 Authorization to appropriate Federal Impact Aid Funds and make a payment in the amount of $92,766.00 to Charter Schools and AMIKids - Emerald Coast, presented by Rita R. Scallan, Chief Financial Officer, and  recommended by the Superintendent for approval. Meeting : Feb 23, 2015 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $92,766.00 Budgeted : No Budget Source : Federal Impact Aid Funds Recommended Action : Motion to approve appropriation of Federal Impact Aid Funds and make a payment in the amount of $92,766.00 to Charter Schools and AMIKids - Emerald Coast. Public Content The District received its first Voucher for Impact Aid Section 8003 Payments dated February 3, 2015, in the amount of $3,115,935.12 for the 2015 Claiming Year (Claim Filed January 2014). The charter schools have made a request to receive Federal Impact Aid Funds for eligible students attending charter schools during the 2015 claiming year. The calculation for the 2015 claiming year is based on the number of eligible student cards submitted during the 2013-2014 school year. The payments to these schools are as follows: • Okaloosa Academy - $4,271.00 • NWFSC Collegiate High School - $16,074.00 • Liza Jackson Preparatory School - $72,421.00 • AMIKids - Emerald Coast - $0.00 File Attachments Agenda - Fed Impact Aid 2015 Pmt 1 02232015.pdf (192 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Rodney Walker. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.10 Renewal of Motor Vehicle Lease for Disaster Transportation Services between the School Board of Okaloosa County and the Okaloosa County Board of County Commissioners, presented by Jay McInnis, Program Director, Transportation, and recommended by the Superintendent for approval. Meeting : Feb 23, 2015 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve the renewal of the Motor Vehicle Lease for Disaster Transportation Services between the School Board of Okaloosa County and the Okaloosa County Board of County Commissioners, effective July 1, 2015 through June 30, 2016. Public Content This is a renewal of the Motor Vehicle Lease for Disaster Transportation Services with the Okaloosa County Board of County Commissioners under the terms and conditions of the current contract. The effective dates of the renewal will be July 1, 2015 through June 30, 2016. File Attachments Bus Lease Renewal-Okaloosa BCC.pdf (1,567 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Rodney Walker. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.11 Renewal of RFB 13-B03 Fuels: Gasoline & Diesel, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 23, 2015 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds Recommended Action : Motion to approve the renewal of RFB 13-B03 Fuels: Gasoline & Diesel, based on fixed pricing. The vendor is Mansfield Oil, and the contract is effective March 12, 2015 through March 11, 2016. Public Content Request approval to renew RFB 13-B03 Fuels: Gasoline & Diesel, based on fixed pricing. The vendor is Mansfield Oil, and the contract is effective March 12, 2015 through March 11, 2016. Funds will be paid from general funds by the Purchasing Department . Copies of the renewal confirmation and the original award tabulation are attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments MANSFIELD OIL.pdf (96 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Rodney Walker. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.12 Tag-On Bid: MBU-515-13 USDA Commodity Processing, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 23, 2015 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : State of Florida Commodity Allocation Recommended Action : Motion to approve tagging on with Baltimore County Public Schools on bid #NBU-515-13 USDA Commodity Processing for the processing of bulk USDA commodity foods. Public Content Request approval to tag on with Baltimore County Public Schools on bid #NBU-515-13 USDA Commodity Processing for the processing of bulk USDA commodity foods, based on fixed pricing from multiple vendors. Funding will be deducted from School Food Service's State of Florida Commodity Allocations Account. The contract expires June 30, 2017. For additional information, please contact Richard D. Norris, Specialist, School Food Service at (850) 301-3020. File Attachments COMMODITY PROCESSING.pdf (95 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Rodney Walker. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.13 Deleted - Tag-On Bid Purchases Over $25,000: International Restaurant Distributors, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 23, 2015 - Regular Meeting Type : Action Fiscal Impact : Yes Dollar Amount : $140,492.04 Budgeted : Yes Budget Source : Federal Funds, Project 3510 Sodexo Exclusions Recommended Action : Motion to approve the purchase of kitchen equipment from International Restaurant Distributors in the amount of $140,492.04 for various schools, through previously approved tag-on bids. Public Content Request approval of the purchase of kitchen equipment from International Restaurant Distributors in the amount of $140,492.04 for various schools. Purchases will be made through previously approved tag-on bids #1415-2 Catalog Discount Bid/School Board of Desoto County, School Board approved 10/27/14, and #14-B-084-LH Cafeteria Smallwares Catalog Discount Bid/School Board of Osceola County, School Board approved 5/12/14, per School Board Policy 2-17 (A) (7) (a). Funding will be paid from Federal Funds, Project 3510 Sodexo Exclusions. Copies of the quotes per school are attached. For additional information, please contact Richard D. Norris, Specialist, School Food Service at (850) 301-3020. File Attachments TAG-ON BID PURCHASE-IRD.pdf (203 KB) 7. Consent Agenda Subject : 7.14 Multi-Year Purchase Agreement: MobyMax, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 23, 2015 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $198.00 Budgeted : Yes Budget Source : General Funds Recommended Action : Motion to approve Elliott Point Elementary School's purchase of a two-year Teacher Pro license through MobyMax, which is an unlimited software license that comes with two free tablets. Public Content Request approval of Elliott Point Elementary School's purchase of a two-year Teacher Pro license through MobyMax, which is an unlimited software license that comes with two free tablets. This is a multi-year agreement which requires initial School Board approval per School Board Policy 2-17 (A) 4. Funds will be paid from general funds. For additional information, please contact Janet Norris, Principal, Elliott Point Elementary at (850) 833-3355. File Attachments MOBYMAX.pdf (79 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Rodney Walker. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.15 Annual Agreement for Charter Bus Services-Broker: Sunshine Express Tours, Inc, presented by Vince Windham, Program Director, Purchasing,  and recommended by the Superintendent for approval. Meeting : Feb 23, 2015 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Varies Recommended Action : Motion to approve the Annual Charter Bus Agreement for Broker Services from Sunshine Express Tours, Inc. for district-wide use on an as needed basis. Public Content Request approval of the Annual Charter Bus Agreement for Broker Services between The School Board of Okaloosa County, FL and Sunshine Express Tours, Inc. Services will be used on an as needed basis by all schools, PTO, athletic boosters, band boosters, and other support organizations. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments SUNSHINE EXPRESS.pdf (309 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Rodney Walker. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.16 Annual Agreement for Charter Bus Services: Colonial Trailways, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 23, 2015 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Varies Recommended Action : Motion to approve the Annual Agreement for Charter Bus Services from Colonial Trailways for district-wide use on an as needed basis. Public Content Request approval of the Annual Agreement for Charter Bus Services between The School Board of Okaloosa County, FL and Colonial Trailways. Services will be used on an as needed basis by all schools, PTO, athletic boosters, band boosters, and other support organizations. Agreement expires June 30, 2015. A copy of the agreement is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments COLONIAL TRAILWAYS.pdf (172 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Rodney Walker. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.17 Deleted - Agreement for Services between the School Board of Okaloosa County and the Northwest Florida Manufacturers Council, presented by Patti Bonezzi, Program Director, Career Technical Education, and recommended by the Superintendent for approval. Meeting : Feb 23, 2015 - Regular Meeting Type : Action Preferred Date : Feb 24, 2015 Absolute Date : Feb 27, 2015 Fiscal Impact : Yes Dollar Amount : $276,699.93 Budgeted : Yes Budget Source : Florida Legislature Appropriation Recommended Action : Motion to approve the Agreement for Services between the School Board of Okaloosa County and the Northwest Florida Manufacturers Council. Public Content The purpose of the Northwest Florida Manufacturing Council is to provide a skilled workforce for the manufacturing corridor that is being built from Mobile to Jacksonville as well as to support the current manufacturing companies currently in our county. To achieve that goal we request the approval of the agreement between Okaloosa County School District and the Northwest Florida Manufacturers Council. This agreement covers the criteria for initiating a middle school and high school program to certify students in SolidWorks and Manufacturing Skill Standards Council - Certified Production Technician (MSSC-CPT). The funding is being provided through an appropriation from the Florida Legislature under the supervision of the University of West Florida. The requirements to be met are fully addressed as well as curriculum and equipment that will be standardized amongst our five regional counties. File Attachments NWFSC - OCSD Deliverable 2.pdf (108 KB) Northwest Florida Manufacturing Agreement.pdf (251 KB) 7. Consent Agenda Subject : 7.18 School Volunteer Lists, presented by Henry Kelley, Program Director of Community Affairs, and recommended by the Superintendent for approval. Meeting : Feb 23, 2015 - Regular Meeting Type : Action (Consent) Preferred Date : Feb 23, 2015 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve school volunteer approval requests. Public Content Attached are School Volunteer Approval Requests from various schools for School Board approval. A sexual offender and predator screening has been conducted through the Florida Department of Law Enforcement on each name. File Attachments Volunteer Requests for 2-23-15.pdf (1,896 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Rodney Walker. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.19 Attendance Waiver List, presented by Nick Kootsouradis, Assistant Superintendent of Operations, and recommended by the Superintendent for approval. Meeting : Feb 23, 2015 - Regular Meeting Type : Action (Consent) Preferred Date : Feb 23, 2015 Absolute Date : Feb 23, 2015 Recommended Action : Motion to approve Attendance Waivers as presented. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Rodney Walker. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.20 Personnel recommendations, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Feb 23, 2015 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve personnel recommendations. Public Content The purpose of this item is to present a list of employees who have been hired or transferred in the instructional and educational support positions or hired for substitute positions. File Attachments February 23, 2015 Instructional Board Report.pdf (41 KB) February 23, 2015 Ed Support Board Report.pdf (43 KB) Substitute New Hires Board Report 02-23-2015.pdf (35 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Rodney Walker. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.21 Employment Separations, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Feb 23, 2015 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve employment seperations. Public Content Attached is a list of employees who resigned/retired from the Okaloosa County School District. File Attachments SeparationsFebruary23rd2015.pdf (46 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Rodney Walker. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.22 Leave Without Pay, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Feb 23, 2015 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve leave without pay. Public Content The purpose of this item is to receive approval for employees who took leave and will not be paid for their leave. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Rodney Walker. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.23 Reinstatement/ Reimbursement of sick leave due to line-of duty illness/ injury/medical examination, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Feb 23, 2015 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the reinstatement/reimbursement of sick leave due to line-of-  duty illness/injury/medical examination. Public Content The purpose of this item for approval is to reinstate/reimburse sick leave to employees who became ill or injured while at work while on duty. Leonard Smith, Walker Elementary, 67.50 hours Brenda Sanders, Transportation, 45.25 hours Kathryn Dewalt, Food Service, 4.00 hours Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Rodney Walker. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.24 Suspension of Employees, presented by  Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Feb 23, 2015 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the suspension of employee #101594 and employee #102636. Public Content Suspension of employees, EID#101594 and EID#101636 Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Rodney Walker. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.25 SS Solutions, Inc., Purchase Order for Services, presented by Rita Scallan, Chief Financial Officer, and  recommended by the Superintendent for approval. Meeting : Feb 23, 2015 - Regular Meeting Type : Action (Consent) Preferred Date : Feb 23, 2015 Absolute Date : Feb 23, 2015 Fiscal Impact : Yes Dollar Amount : $30,946.12 Budgeted : Yes Budget Source : General Fund Recommended Action : Motion to approve the SS Solutions, Inc., purchase order for delivery of services to Fort Walton Beach High School beginning on March 2, 2015 and ending on June 30, 2015. The total estimated cost of the contract is $30,946.12. Public Content The Performance Responsibilities for the Assistant Principal I position are as follows: 1. Assist in providing instructional leadership and supervision for the school. 2. Provides leadership in implementing the Code of Ethics and Principles of Professional Conduct. 3. Assists teachers in identifying academic needs of students and determining school goals for improvement. 4. Assists the principal in employing and evaluating staff in accordance with School Board policy and Procedures. 5. Supervises the implementation of the school’s instructional program and extracurricular activities. 6. Develops the master schedule. 7. Coordinates staff development activities and technology training based on identified needs. 8. Assures accurate manual and automated data regarding students and staff. 9. Supervises the inventory and distribution of textbooks, supplies, equipment and materials. 10. Administers district and school disciplinary policies and procedures to ensure a safe and orderly environment. 11. Assists in the supervision of services provided by the school such as transportation, food service, custodial, use of the physical plant and grounds. 12. Transports students in private vehicles as approved or directed by the principal. 13. Serves as principal when designated in the absence of the principal. 14. Performs other such duties as may be assigned by the Supervisor, Superintendent, or the Board. The agreement will begin on March 2, 2015 and end on June 30, 2015 for a total cost of $30,946.12, however the District will not incur an additional cost because the funding will be offset by not filling the 12-Month Assistant Principal I position for the remainder of fiscal year 2014-2015. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Rodney Walker. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 8. Discussion Agenda Subject : 8.1 Items Moved from the Consent Agenda (if any) Meeting : Feb 23, 2015 - Regular Meeting Type : Action 12. Attorney's Business Subject : 12.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : Feb 23, 2015 - Regular Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. 13. Superintendent's Business Subject : 13.1 Correspondence, requests and other matters addressed by the Superintendent Meeting : Feb 23, 2015 - Regular Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. 13. Superintendent's Business Subject : 13.2 Out-of-state student trip requests, submitted by the Superintendent. Meeting : Feb 23, 2015 - Regular Meeting Type : Information Public Content Out-of-state student trip requests approved by the Superintendent. File Attachments 2.23.15 Board Mtg.pdf (149 KB) 14. Board Members' Announcements/Request for Information Subject : 14.1 Board Members' Announcements/Request for Information Meeting : Feb 23, 2015 - Regular Meeting Type : Action, Information Public Content Board Members may request information or address concerns and other matters. 15. Adjournment Subject : 15.1 Adjournment of the meeting by the Chairman Meeting : Feb 23, 2015 - Regular Meeting Type : 16. Public Notices Subject : 16.1 Notice of Workshop Meeting : Feb 23, 2015 - Regular Meeting Type : Information Public Content NOTICE OF WORKSHOP A Workshop on this Agenda will be held in the School District Administration Building, Fort Walton Beach, on February 19, 2015, beginning at 9:00 a.m. This meeting will be open to the press and public. 16. Public Notices Subject : 16.2 Public Notice Meeting : Feb 23, 2015 - Regular Meeting Type : Information Public Content PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School board for the introduction or admission of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the School Board at least 48 hours before the meeting by contacting the Superintendent of Schools at the School District Administration Building at (850) 833-3110.