Okaloosa County School Board — Regular Meeting, December 9, 2013

Monday, December 9, 2013 Regular Meeting School District Administration Building Fort Walton Beach, Florida 6:00 p.m. 1. Opening of Meeting Subject : 1.1 Invocation offered by Cathy Thigpen Meeting : Dec 9, 2013 - Regular Meeting Type : Procedural 1. Opening of Meeting Subject : 1.2 Pledge of Allegiance led by Melissa Thrush Meeting : Dec 9, 2013 - Regular Meeting Type : Procedural 1. Opening of Meeting Subject : 1.3 Call to Order by the Chairman Meeting : Dec 9, 2013 - Regular Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Dec 9, 2013 - Regular Meeting Type : Action Recommended Action : Motion to approve the Agenda as amended: Added as 7.33, Termination of Employees Deleted - 7.22, GED Pearson Vue Testing Center Contract Added as 7.34, Request to advertise a Public Hearing for the student attendance area rezoning plan in Crestview Public Content A board member may request an item be removed from the Consent Agenda for more information or moved to the Discussion Agenda to be voted on separately. Following any corrections, additions, or deletions, the Board will approve the Agenda. Motion & Voting Motion to approve the Agenda as amended: Added as 7.33, Termination of Employees Deleted - 7.22, GED Pearson Vue Testing Center Contract Added as 7.34, Request to advertise a Public Hearing for the student attendance area rezoning plan in Crestview Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 3. Visitors Subject : 3.1 Recognition of Rick Soria on the Occasion of his Retirement from the Okaloosa County School District, presented by Dewey Destin Meeting : Dec 9, 2013 - Regular Meeting Type : Action, Recognition Recommended Action : Motion to adopt Resolution of Tribute Honoring the Accomplishments of Ricardo V. Soria For His Contributions and Commitment to Public Education. Public Content Mr. Rick Soria will be recognized and congratulated on the occasion of his retirement for his achievements and service as an outstanding educator, leader in classroom innovation, and champion for STEMM education. File Attachments Rick Soria Resolution of Tribute.pdf (441 KB) Motion & Voting Motion to adopt Resolution of Tribute Honoring the Accomplishments of Ricardo V. Soria For His Contributions and Commitment to Public Education. Motion by Dewey Destin, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 3. Visitors Subject : 3.2 Recognition of Choctawhatchee High School student Emma Strom, Winner of the 100-meter Backstroke at the Florida High School State Swimming Championships, presented by Mary Beth Jackson and Cindy Frakes Meeting : Dec 9, 2013 - Regular Meeting Type : Recognition Public Content Recognition of Choctawhatchee High School Student Emma Strom, winner of the 100-meter backstroke at the Florida High School State Swimming Championships. 3. Visitors Subject : 3.3 Recognition of Choctawhatchee High School  Student Emma Strom, Winner of the 100-meter Backstroke at the Florida High School State Swimming Championships, presented by Helen Hunt Rigdon on behalf of Congressman Jeff Miller Meeting : Dec 9, 2013 - Regular Meeting Type : Recognition 5. Committee and Staff Reports (Workshop Only) Subject : 5.1 In-County Travel paid for the period of October 24 - November 13, 2013, presented by Rita R. Scallan, Chief Financial Officer Meeting : Dec 9, 2013 - Regular Meeting Type : Report Public Content In-County Travel paid for the period of October 24 - November 13, 2013, presented by Rita R. Scallan, Chief Financial Officer File Attachments In-County Travel Oct 24 - Nov 13.pdf (19 KB) 5. Committee and Staff Reports (Workshop Only) Subject : 5.2 Out-of-County Travel paid for the period of October 24 - November 13, 2013, presented by Rita R. Scallan, Chief Financial Officer Meeting : Dec 9, 2013 - Regular Meeting Type : Report Public Content Out-of-County Travel paid for the period of October 24 - November 13, 2013, presented by Rita R. Scallan, Chief Financial Officer File Attachments Out-of-County Travel Oct 24 - Nov 13.pdf (16 KB) 5. Committee and Staff Reports (Workshop Only) Subject : 5.3 Presentation on Management of Crestview Area Growth by Ryan Gore, Program Director of Information Systems Meeting : Dec 9, 2013 - Regular Meeting Type : Presentation Public Content The purpose of this item is to present information on enrollment trends in the Okaloosa County School District, as well as present strategies for dealing with growth in specific parts of the county. File Attachments 2010-2014 student population presentation packet.pdf (46 KB) 20131025 11x14 Proposed Walker.pdf (4,448 KB) Crestview Elem Rezone(2).pdf (2,108 KB) Bob Sikes East of Garden City Rd.pdf (4,842 KB) 5. Committee and Staff Reports (Workshop Only) Subject : 5.4 Okaloosa County District School Board Internal Funds Financial Statement and Supplementary Information for Fiscal Year Ended June 30, 2013, presented by Rita R. Scallan, Chief Financial Officer Meeting : Dec 9, 2013 - Regular Meeting Type : Information Public Content Chapter 6A-1.087, State Board of Education - Administrative Rules, requires the School Board to provide for an annual audit of school internal funds and requires that the auditor submit a signed, written report to the School Board which shall include any notations of any failure to comply with the requirements of Florida Statutes, State Board Rules and policies of the School Board, and commentary as to financial management and irregularities. The independent certified public accounting firm of Carr, Riggs & Ingram, L.L.C., performed the audit of the school internal funds. File Attachments Presentation Okaloosa Internal Funds.pdf (1,060 KB) Published Financial Statements.pdf (1,110 KB) CRI Letter to Board.pdf (464 KB) 6. Personnel Appointments Subject : 6.1 Transfer of Dr. Diane Kelley to Principal, Principal Evaluation System and Aspiring Principal Program, recommended by the Superintendent for approval. Meeting : Dec 9, 2013 - Regular Meeting Type : Action Recommended Action : Motion to approve the transfer of Dr. Diane Kelley to Principal of Principal Evaluation System and Aspiring Principal Program. Public Content The Superintendent is recommending the transfer of Dr. Diane Kelley, Principal of Destin Middle School, to Principal of Principal Evaluation System and Aspiring Principal Program. Motion & Voting Motion to approve the transfer of Dr. Diane Kelley to Principal of Principal Evaluation System and Aspiring Principal Program. Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 6. Personnel Appointments Subject : 6.2 Appointment of Principal, Destin Middle School, recommended by the Superintendent for approval. Meeting : Dec 9, 2013 - Regular Meeting Type : Action Recommended Action : Motion to approve the appointment of principal, Destin Middle School. Public Content The Superintendent is recommending the appointment of Principal, Destin Middle School. The effective will be December 10, 2013. Motion & Voting Motion to approve the appointment of Charles Marello to the position of principal, Destin Middle School. Motion by Cindy Frakes, second by Cathy Thigpen. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.1 Approval of the Consent Agenda Meeting : Dec 9, 2013 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda as amended and all of the Consent Agenda  items as recommended by the Superintendent. Public Content Following any corrections, additions, or deletions, the Board will approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent for approval. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.2 Approval of the Minutes of Organizational Meeting of November 7, 2013; Workshop Meeting of November 7, 2013; Regular Meeting of November 12, 2013, recommended by the Superintendent for approval. Meeting : Dec 9, 2013 - Regular Meeting Type : Action (Consent) Recommended Action :  Motion to approve the Minutes of the Organizational Meeting of November 7, 2013; Workshop Meeting of November 7, 2013; Regular Meeting of November 12, 2013, as recommended by the Superintendent for approval. Public Content The minutes, with any changes recommended by Board Members, must be approved by the Board. File Attachments 11-12-2013 Meeting DRAFT.pdf (198 KB) 11-7-2013 Workshop DRAFT.pdf (174 KB) 11-7-2013 Organizational Meeting DRAFT.pdf (135 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.3 Appropriation of District 1 School Board Member Capital  Outlay Funds to Meigs Middle School for security camera system upgrade in the amount of $13,290.00, presented by Cindy Frakes and recommended by the Superintendent for approval. Meeting : Dec 9, 2013 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $13,290.00 Budgeted : Yes Budget Source : Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 1 School Board Member Capital Outlay Funds to Meigs Middle School for security camera system upgrade in the amount of $13,290.00. Public Content District 1 School Board Member Capital Outlay Funds will be appropriated to Meigs Middle School for security camera system upgrade in the amount of $13,290.00. File Attachments SecurityQuote-Meigs.pdf (25 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.4 Appropriation of District 3 School Board Member Capital Outlay Funds to Mary Esther Elementary School for a canopy to portables in the amount of $3,673.00, presented by Rodney Walker and recommended by the Superintendent for approval. Meeting : Dec 9, 2013 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $3,673.00 Budgeted : Yes Budget Source : Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 3 School Board Member Capital Outlay Funds to Mary Esther Elementary School for a canopy to portables in the amount of $3,673.00. Public Content District 3 School Board Member Capital Outlay Funds will be appropriated to Mary Esther Elementary School for a canopy to portables in the amount of $3,673.00. File Attachments Canopy Quote-Mary Esther ES.pdf (14 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.5 Appropriation of District 3 School Board Member Capital Outlay Funds to Silver Sands School for a security gate in the amount of $1,489.00, presented by Rodney Walker and recommended by the Superintendent for approval. Meeting : Dec 9, 2013 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $1,489.00 Budgeted : Yes Budget Source : Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 3 School Board Member Capital Outlay Funds to Silver Sands School for a security gate in the amount of $1,489.00. Public Content District 3 School Board Member Capital Outlay Funds will be appropriated to Silver Sands School for a security gate in the amount of $1,489.00. File Attachments Security Gate-Silver Sands.pdf (465 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.6 Appropriation of District 4 School Board Member Capital Outlay Funds to Northwood Elementary School for mimio view document cameras in the  amount of $8,318.10, presented by Cathy Thigpen and recommended by the Superintendent for approval. Meeting : Dec 9, 2013 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $8,318.10 Budgeted : Yes Budget Source : Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 4 School Board Member Capital Outlay Funds to Northwood Elementary School for mimio view document cameras in the amount of $8,318.10. Public Content District 4 School Board Member Capital Outlay Funds will be appropriated to Northwood Elementary School for mimio view document cameras in the amount of $8,318.10. File Attachments Northwood Quote.pdf (199 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.7 Appropriation of District 4 School Board Member Capital Outlay Funds to Laurel Hill School to repair and upgrade video surveillance equipment and to purchase iPads and classroom computers in the amount of $8,500.00, presented by Cathy Thigpen and recommended by the Superintendent for approval. Meeting : Dec 9, 2013 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $8,500.00 Budgeted : Yes Budget Source : Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 4 School Board Member Capital Outlay Funds to Laurel Hill School to repair and upgrade video surveillance equipment and to purchase iPads and classroom computers. Public Content District 4 School Board Member Capital Outlay Funds will appropriate $8,500.00 to Laurel Hill School to supplement the insurance coverage to restore 5 unusable cameras, update 2 recording devices, and improve the video screens. The security system was recently struck by lightning. Surplus money from the surveillance system project will be utilized for continuation of the iPad regeneration and refresh. Student classroom computers will be considered to reduce the student-computer ratio. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.8 Appropriation of District 4 School Board Member Capital Outlay Funds to Davidson Middle School for expansion of the security camera system in the amount of $8,500.00, presented by Cathy Thigpen and recommended by the Superintendent for approval. Meeting : Dec 9, 2013 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $8,500.00 Budgeted : Yes Budget Source : Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 4 School Board Member Capital Outlay Funds to Davidson Middle School for expansion of the security camera system in the amount of $8,500.00. Public Content District 4 School Board Member Capital Outlay Funds will be appropriated to Davidson Middle School for the expansion of the security camera system in the amount of $8,500.00. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.9 Appropriation of District 4 School Board Member Capital Outlay Funds to Southside Center for technology equipment in the amount of $8500.00, presented by Cathy Thigpen and recommended by  the Superintendent for approval. Meeting : Dec 9, 2013 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $8,500.00 Budgeted : Yes Budget Source : Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 4 School Board Member Capital Outlay Funds to Southside Center for technology equipment in the amount of $8500.00. Public Content District 4 School Board Member Capital Outlay Funds will be appropriated to Southside Center for technology equipment in the amount of $8500.00. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.10 Budget Amendment #2 - Fiscal Year 2013-2014 presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Dec 9, 2013 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $351,489.74 Budgeted : Yes Budget Source : Various - See Attached Budget Amendment Recommended Action : Motion to approve Budget Amendment #2 - Fiscal Year 2013-2014 Public Content On September 9, 2013, the School Board adopted the budget for fiscal year 2013-2014. As the fiscal year progresses, we ask the School Board to amend the budget to more accurately reflect estimated revenues and appropriations. The amendments are results of various factors including: increases or decreases in estimated revenues to more accurately reflect revenues; and increases or decreases in appropriations to more accurately reflect estimated expenditures and/or better utilize funds for schools, departments, and projects. These amendments facilitate district operations to occur in a positive manner. These amendments properly reflect the estimated revenue and appropriations. The amendments show the estimated revenue and appropriations for each fund and provide a description of the amendments. Required by S.B.E. rule 6A-1.006. New Revenue Appropriated During the Month of October 2013:  General Fund $ 64,762.47 Debt Service Funds 0.12 Capital Projects Funds 53,167.32 Other Special Revenue Funds - Federal 222,325.06 Other Special Revenue Funds - Food Service 11,234.77 Total - All Funds $351,489.74 File Attachments !B-A 2 Oct 2013.pdf (1,173 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.11 Monthly Financial Statement for October 2013 presented by Rita R. Scallan, Chief Financial Officer, and  recommended by the Superintendent for approval. Meeting : Dec 9, 2013 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve Monthly Financial Statement for October 2013 Public Content The financial statement for the month ending October 31, 2013, is being submitted for use and consideration of the School Board as required by S.B.E. Rule 6A-1.008. File Attachments Financials Oct 2013.pdf (549 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.12 Invoices to be approved for payment, presented by  Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Dec 9, 2013 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by the SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 12-9-13.pdf (14 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.13 Payroll Warrant Register for October 2013, and Accounts Payable Warrant Register for November 2013, totaling $20,864,940.31; and Bank Transfers for November 2013, totaling $13,310,000.00, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Dec 9, 2013 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $20,864,940.31 and Bank Transfers in the amount of $13,310,000.00. Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register for October 2013, and Accounts Payable Warrant Register for November 2013, totaling $20,864,940.31; and Bank Transfers for November 2013, totaling $13,310,000.00, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments MIS 3478 - Warrant Register - Nov 2013.pdf (90 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.14 School Donations, presented by Rita R. Scallan, Chief Financial Officer and recommended by the Superintendent for approval. Meeting : Dec 9, 2013 - Regular Meeting Type : Action (Consent) Preferred Date : Dec 09, 2013 Absolute Date : Dec 09, 2013 Fiscal Impact : Yes Dollar Amount : $6,490.02 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments December 9, 2013 - Donations.pdf (10 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.15 School Readiness Provider Application, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Dec 9, 2013 - Regular Meeting Type : Action (Consent) Preferred Date : Dec 09, 2013 Absolute Date : Dec 09, 2013 Fiscal Impact : Yes Budgeted : No Recommended Action : Motion to approve the School Readiness Provider Application for services beginning January 1, 2014 through December 31, 2014. Public Content Mandated by Florida law, providers of services for children in programs receiving subsidized child care funding must annually complete the School Readiness Provider Application. Annually, The School Board of Okaloosa County, Florida receives funding from the Early Learning Coalition of Okaloosa-Walton Counties for the following eight (8) elementary schools: Antioch Elementary School, Bluewater Elementary School, Bob Sikes Elementary School, Edge Elementary School, Northwood Elementary School, Plew Elementary School, Riverside Elementary School and Wright Elementary School. The Early Learning Coalition of Okaloosa and Walton Counties has developed the statewide School Readiness Provider Application. The School Board of Okaloosa County, Florida, will begin the new contract year, January 1, 2014 through December 31, 2014, using this agreement. File Attachments 2014 School Readiness Provider Application.pdf (1,365 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.16 Agreement between the School Board of Okaloosa County and School-to-Work program providers to provide career experience opportunities to eligible students, presented by Melody Sommer, Program Director, Exceptional Student Education, and recommended by the Superintendent for approval Meeting : Dec 9, 2013 - Regular Meeting Type : Action (Consent) Preferred Date : Dec 09, 2013 Absolute Date : Dec 09, 2013 Budgeted : No Budget Source : N/A Recommended Action : Board approval Public Content The School-to-Work program through Exceptional Student Education provides career experience opportunities for eligible students. File Attachments Goodwill Industries.pdf (437 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.17 School Affiliation Agreement Addendum between the School Board of Okaloosa County and Okaloosa Hospital, Inc., d/b/a Twin Cities Hospital, presented by Sarah Meyers, Practical Nursing Program Director at CHOICE Technical Center, and recommended by the Superintendent for approval. Meeting : Dec 9, 2013 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the School Affiliation Agreement Addendum between the School Board of Okaloosa County and Okaloosa Hospital, Inc., d/b/a Twin Cities Hospital. Public Content The Board entered into an agreement with Twin Cities Hospital for the CHOICE Technical Center Nursing Program students to gain clinical experience in the hospital setting. The hospital has has revised its policy regarding substance abuse in the workplace. In order to bring the current agreement into compliance with the new policy, the Board is requested to approve the School Affiliation Agreement Addendum. For additional information please contact Sarah Meyer, Nursing Program Director, or Al Gardner, Director of CHOICE High School and Technical Center, at 833-3500. File Attachments Twin Cities Hospital Letter.pdf (220 KB) School Affiliation Agreement Addendum-Twin Cities Hospital.pdf (435 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.18 Cooperative Agreement between the School Board of Okaloosa County and Okaloosa County Head Start, presented by Joan Pickard, Title I Specialist, and recommended by the Superintendent for approval. Meeting : Dec 9, 2013 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve the Cooperative Agreement between the School Board of Okaloosa County and Okaloosa County Head Start. Public Content This agreement is to meet Title I requirements in section 1120 B(b) of the Elementary and Secondary Education Act Legislation. The agreement provides coordination and communication about incoming Head Start students to OCSD Kindergarten and the students' parents and Head Start teachers. File Attachments Head Start Agreement.pdf (133 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.19 Master Services Agreement between the School Board of Okaloosa County and ClarusTec, Inc., for programming services to assist in the development of a local instructional improvement system, presented by Vince Windham, Program Director, Purchasing,  and recommended by the Superintendent for approval. Meeting : Dec 9, 2013 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Federal Funds, Project 4471, RTTT Y4Q1 Recommended Action : Motion to approve Master Services Agreement between ClarusTec, Inc. and The School Board of Okaloosa County, FL. The Agreement is in response to RFP 14-06 Programming Services to Assist in Development of a Local Instructional Improvement System, which was School Board approved on October 28, 2013. The committee recommended negotiations with ClarusTec, Inc. The Agreement is effective December 10, 2013 through May 31, 2014. Public Content Request approval of Master Services Agreement between ClarusTec, Inc. and The School Board of Okaloosa County, FL. The Agreement is in response to RFP 14-06 Programming Services to Assist in Development of a Local Instructional Improvement System, which was School Board approved on October 28, 2013. The RFP committee recommended negotiations with ClarusTec, Inc. The agreement is effective December 10, 2013 through May 31, 2014. A copy of the agreement is attached. For additional information, please contact Eric Mitchell, Director, MIS and Instructional Technology at (850) 689-7184. File Attachments ClarusTec Master Services Agreement.pdf (2,793 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.20 Exempted Purchase 6 A 1.012(11)(b): Teaching Learning Solutions, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Dec 9, 2013 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $18,500.00 Budgeted : Yes Budget Source : Federal Funds, Project 4478, RTTT - Dist Eval Sys Mont Recommended Action : Motion to approve the exempted purchase of Teaching Learning Solutions in the amount of $18,500, to provide training and calibrating of new  administrators on the evaluation instrument. Funding will be paid from Federal, Project 4478, RTTT- Dist Eval Sys Mont. The term of the agreement is December 10, 2013 through January 31, 2014. Public Content Request approval for the exempted purchase of Teaching Learning Solutions in the amount of $18,500, to provide training and calibrating of new administrators on the evaluation instrument. Funding will be paid from Federal Funds, Project 4478, RTTT-Dist Eval Sys Mont. The term of the agreement is December 10, 2013 through January 31, 2014. A copy of the agreement is attached. For additional information, please contact Karen Peek, Program Director, Teacher Evaluation, Certification, and New Teacher Induction at (850) 833-5857. File Attachments TLS.pdf (65 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.21 Exempted Purchase 6A 1.012(11)(b): My Learning Plan, Inc., presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Dec 9, 2013 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $18,000.00 Budgeted : Yes Budget Source : Federal Funding, Project 4472, Race To The Top Y4Q2 Recommended Action : Motion to approve the My Learning Plan Subscription Agreement to purchase Elevate in the amount of $12,000, which will facilitate the training of evaluators, and other educators, and provide the tools for online evaluator certification and calibration. Addendum to the Agreement in the amount of $6,000 to purchase ETS Classroom Video Library, which works within Elevate. Funding will be Federal, project 4472, Race To The Top Y4Q2. The effective dates for both contracts is December 10, 2013 through December 9, 2014. My Learning Plan has agreed to waive the year 2 subscription fees for Elevate. Public Content Request approval of My Learning Plan Subscription Agreement to purchase Elevate in the amount of $12,000, which will facilitate the training of evaluators, and other educators, and provide the tools for online evaluator certification and calibration. Also, the Addendum to the Agreement in the amount of $6,000 to purchase ETS Classroom Video Library, which works within Elevate. Funding will be Federal, project 4472, Race To The Top Y4Q2. The effective dates for both contracts is December 10, 2013 through December 9, 2014. My Learning Plan has agreed to waive the year 2 subscription fees for Elevate. Copies of the agreements are attached. For additional information, please contact Karen Peek, Program Director, Teacher Evaluation, Certification, and New Teacher Induction at (850) 833-5857. File Attachments MLP-ELEVATE.pdf (326 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.22 Delete - GED Pearson Vue Testing Center Contract between the School Board of Okaloosa County and Pearson Vue, presented by Eric Mitchell, Director of MIS/IT, and recommended by the Superintendent for approval. Meeting : Dec 9, 2013 - Regular Meeting Type : Action (Consent) Preferred Date : Dec 09, 2013 Absolute Date : Dec 09, 2013 Fiscal Impact : No Budgeted : No Budget Source : none Recommended Action : Motion to approve GED Pearson Vue Testing Center Contract between the School Board of Okaloosa County and Pearson Vue. Public Content All GED testing will be administered via computer effective January 2014. FLDOE has contracted with Pearson VUE as the computer-based test administrator and contract is mandatory between Pearson Vue and Okaloosa County School Board. Note: Mr. Jeff McInnis, Attorney for Okaloosa School Board, has the contract and is in the process of reviewing and approving it. File Attachments GED Board Docs 11-19-2013.pdf (8,349 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.23 School Advisory Council Memberships for 2013-2014, presented by Debbie Davis, Curriculum Specialist, and recommended by the Superintendent for approval. Meeting : Dec 9, 2013 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve the School Advisory Council Memberships for 2013-2014. Public Content School Advisory Councils are required to submit their membership annually and have it board approved. File Attachments SAC - South.pdf (5,660 KB) SAC-North.pdf (5,421 KB) SAC-Central.pdf (5,511 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.24 Cleared certification requirements and issuance of contracts for the 2013-2014 school year, presented by Karen Peek, Program Director of Teacher Evaluation/ Certification, and recommended by the Superintendent for approval. Meeting : Dec 9, 2013 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the Superintendent's recommendation to issue contracts to the attached list  of teachers who have cleared certification requirements. Public Content The attached list of teachers have cleared their certification requirements and are eligible to receive their contracts for the 2013-2014 school year. Therefore, it is the recommendation of the Superintendent they receive their contracts. File Attachments CLEARED PROV 12-09-13.pdf (72 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.25 Reinstatement of sick leave due to line-of-duty illness/injurt/medical examination, presented by Michael Foxworthy, Chief Officer for Human Resources,  and recommended by the Superintendent for approval. Meeting : Dec 9, 2013 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the reinstatement of sick leave due to line-of-duty illness/ injury/medical examination. Public Content The purpose of this item is for approval to reinstate sick leave to employees who became ill or injured while at work due to their line-of-duty. Lisa Courtney, Choctawhatchee High School, 75 hours Evelyn Fields, Transportation, 31 hours Trouretha Henry, Walker Elementary, 7.5 hours Karen Loisel, Student Intervention Services, 7.5 hours Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.26 Leave Without Pay, presented by Michael Foxworhty, Chief Officer for Human Resources, and recommended by the Superintendent for approval. Meeting : Dec 9, 2013 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve leave without pay. Public Content The purpose of this item is to receive approval for employees who took leave and will not be paid for their leave. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.27 Employment Separations, presented by Michael Foxworthy, Chief Officer for Human Resources, and recommended by the Superintendent for approval. Meeting : Dec 9, 2013 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the employment separations. Public Content Attached is a list of employees who resigned or retired from the Okaloosa County School District. File Attachments Separations.pdf (35 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.28 Personnel recommendations, presented by Michael Foxworthy, Chief Officer for Human Resources, and recommended by the Superintendent for approval. Meeting : Dec 9, 2013 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve personnel recommendations. Public Content The purpose of this item is to present a list of people who have been hired or transferred in instructional, ed-support and substitute positions. File Attachments December 9 2013 Instructional Board Report.pdf (36 KB) December 9 2013 Ed Support Board Report.pdf (42 KB) Substitute New Hires Board Report 12-09-2013.pdf (37 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.29 Employee Suspensions, presented by Michael Foxworthy, Chief Officer for Human Resources, and recommended by the Superintendent for approval. Meeting : Dec 9, 2013 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the suspenion of employees. Public Content Suspension of employee 102899 Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.30 School Volunteer Lists, presented by Kaye McKinley, Deputy Superintendent, and  recommended by the Superintendent for approval. Meeting : Dec 9, 2013 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve the School Volunteer Lists as presented. Public Content New lists of approved school volunteers by school presented for Board approval. File Attachments Volunteer Requests for 12-9-13.pdf (1,291 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.31 Attendance Waiver List, presented by Nick Kootsouradis, Assistant  Superintendent for Operations, and recommended by the Superintendent for approval. Meeting : Dec 9, 2013 - Regular Meeting Type : Action (Consent) Preferred Date : Dec 09, 2013 Absolute Date : Dec 09, 2013 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve Attendance Waivers as presented. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.32 ITB 14-04 Telecommunication Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Dec 9, 2013 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $229,932.00 Budgeted : Yes Budget Source : General Funds Recommended Action : Motion to approve the committee's award recommendation of ITB 14-04 Telecommunication Services to Century Link in the amount of $229,932.00 to provide high-speed, non-wireless telecommunications connectivity including internet service district wide. The contract will be effective July 1, 2014 through June 30, 2015. Public Content Motion to approve the committee's award recommendation of ITB 14-04 Telecommunication Services to Century Link in the amount of $229,932.00 to provide high-speed, non-wireless telecommunications connectivity including internet service district wide. The contract will be effective July 1, 2014 through June 30, 2015. A copy of the tabulation and recommendation is attached. For additional information, please contact Eric Mitchell, Director, MIS and Instructional Technology at (850) 689-7184. File Attachments ITB14-04_TAB.pdf (814 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.33 Termination of Employees, presented by Michael Foxworthy, Chief Officer for Human Resources, and recommended by the Superintendent for approval. Meeting : Dec 9, 2013 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the termination of employment of the following employees: A. Employee #120415 B. Employee #112907 - Delete from Agenda C. Employee #102079 - Delete from Agenda Public Content The Superintendent is recommending the termination of employment of the following employees: A. Employee #120415 B. Employee #112907 Delete from Agenda C. Employee #102079 Delete from Agenda Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.34 Request to advertise a Public Hearing for the student attendance area rezoning plan for Walker Elementary School and Bob Sikes Elementary School in Crestview, presented by Ryan Gore, Program Director of Information Systems, and recommended by the Superintendent for approval. Meeting : Dec 9, 2013 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to authorize the advertisement of a Public Hearing for the student attendance area rezoning plan for Walker Elementary School and Bob Sikes Elementary School in Crestview. Public Content Due to growth in the Crestview Area, the Superintendent is proposing the realignment of student attendance zones for Walker Elementary Elementary School and Bob Sikes Elementary School. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 8. Discussion Agenda Subject : 8.1 Request the Board rescind the jointly shared student attendance zone between Ruckel Middle School and Destin Middle School beginning in the 2014-2015 school year, presented by Melissa Thrush Meeting : Dec 9, 2013 - Regular Meeting Type : Action Fiscal Impact : Yes Recommended Action : Request the Board begin the process to amend Resolution 10-03 to delete the shared  student attendance zone between Ruckel Middle School and Destin Middle School and to include that zoned area into the Ruckel Middle School attendance zone only. Public Content This dual transportation zone is provided to students living east of the Rocky Bayou Bridge in Niceville/Bluewater Bay to the Walton County line. As of the October FTE count, the OCSD is providing transportation for 39 students on two buses at an annual cost of approximately $1000/student. Please see attached document. The removal of this zone of choice will impact 20 of these 39 students as the other 19 will be attending high school in the fall. Removal of this zone of choice removes the requirement that the OCSD provide transportation for these students, it does not prevent any of the 20 students from continuing to attend Destin Middle School on an attendance waiver. This zone of choice was created during a period of low enrollment at Destin Middle School. Currently Destin Middle School has an enrollment over 650 students. Both Meigs and Pryor Middle Schools have lower enrollment. Cost avoidance from the removal of this zone of choice could be used toward the purchase of additional security cameras on buses or towards the purchase of a new standard bus that is more fuel efficient, air conditioned, and equipped with improved safety features such as seatbelts. We have not purchased a new standard bus since 2008. It is requested that the Board begin the process to amend Resolution 10-03 to delete the shared student attendance zone between Ruckel Middle School and Destin Middle School and to include that zoned area into the Ruckel Middle School attendance zone only. File Attachments Destin Middle School from the Bluewater area.pdf (176 KB) Motion & Voting 8. Discussion Agenda Subject : 8.2 Items Moved from the Consent Agenda (if any) Meeting : Dec 9, 2013 - Regular Meeting Type : Action 10. Information Technology Seat Management Contract Subject : 10.1 IT Seat Management Outsourcing Agreement Contract Modification Agreement Charge Order 15 between the School Board of Okaloosa County and L3 National Security Solution, Inc., STRATIS, presented by Eric Mitchell, Director of MIS, Instructional Technology and recommended by the Superintendent for approval. Meeting : Dec 9, 2013 - Regular Meeting Type : Action Preferred Date : Dec 09, 2013 Absolute Date : Dec 09, 2013 Fiscal Impact : Yes Dollar Amount : $450,000.00 Budgeted : Yes Budget Source : Capital Outlay Transfer Recommended Action : Motion to approve IT Seat Management Outsourcing Agreement, Contract Modification Agreement, Charge Order 15 between the School Board of Okaloosa County and L3 National Security Solution, Inc., STRATIS Public Content Seat Management contract ends 12/31/2013. This is a month to month extension while we work on the protest and potentially a new contract. File Attachments Change Order 15 OCSD 1 Month Extension to Contract_V1.pdf (45 KB) Motion & Voting Motion to approve IT Seat Management Outsourcing Agreement, Contract Modification Agreement, Charge Order 15 between the School Board of Okaloosa County and L3 National Security Solution, Inc., STRATIS Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 12. Attorney's Business Subject : 12.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : Dec 9, 2013 - Regular Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. 13. Superintendent's Business Subject : 13.1 Correspondence, requests and other matters addressed by the Superintendent Meeting : Dec 9, 2013 - Regular Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. 13. Superintendent's Business Subject : 13.2 Out-of-State Student Trip Requests, submitted by the Superintendent Meeting : Dec 9, 2013 - Regular Meeting Type : Information Public Content Attached is a list of out of state student trip requests approved by the Superintendent. File Attachments 12.9.2013 Board Meeting.pdf (142 KB) 14. Board Members' Announcements/Request for Information Subject : 14.1 Board Members' Announcements/Request for Information Meeting : Dec 9, 2013 - Regular Meeting Type : Action, Information Public Content Board Members may request information or address concerns and other matters. 15. Public Hearing - 6:15 p.m. Subject : 15.1 Public Hearing for adoption of new job description for Speech and Language Pathologist Assistant, presented by Mike Foxworthy, Chief Officer for Human Resources, and recommended by the Superintendent for approval. Meeting : Dec 9, 2013 - Regular Meeting Type : Action Recommended Action : Motion to adopt the new job description for Speech and Language Pathologist Assistant. Public Content The Board will receive public input and consider adoption of the proposed new job description for Speech and Language Pathologist Assistant. Speech and Language Pathologist Assistants can perform many tasks delegated by speech pathologists, such as assisting in hearing screenings and checking equipment. Speech and Language Pathologist Assistants are permitted to follow documented treatment plans created by licensed pathologist and to informally document a patient's performance. They must work directly under a licensed speech pathologist. Licensed speech pathologists must hold Master's Degrees in Speech Pathology and Speech and Language Pathologist Assistants may hold a Bachelor's degree. Melody Sommer, Program Director of ESE, is requesting the adoption of this job description. This will be an additional position. File Attachments Speech and Language Pathologist Assistant.pdf (146 KB) Motion & Voting Motion to adopt the new job description for Speech and Language Pathologist Assistant. Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 15. Public Hearing - 6:15 p.m. Subject : 15.2 Public Hearing for adoption of new job description for Instructional Coach, presented by Mike Foxworthy, Chief Officer for Human Resources, and recommended by the Superintendent for approval. Meeting : Dec 9, 2013 - Regular Meeting Type : Action Recommended Action : Motion to adopt the new job description for Instructional Coach. Public Content The Board will receive public input and consider adoption of the proposed new job description for Instructional Coach. The purpose of this job description is to rename the current employees with the title TSA in Curriculum and Instruction to a more appropriate job title and job description. Mr. Marcus Chambers, Assistant Superintendent of Curriculum, is requesting the new job description. However, this is not a request for an additional position nor an additional cost to the district. File Attachments Instructional Coach.pdf (129 KB) Motion & Voting Motion to adopt the new job description for Instructional Coach. Motion by Cathy Thigpen, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 15. Public Hearing - 6:15 p.m. Subject : 15.3 Public Hearing for approval of revised job description for Dean of Students, presented by Mike Foxworthy, Chief Officer for Human Resources, and recommended by the Superintendent for approval. Meeting : Dec 9, 2013 - Regular Meeting Type : Action Recommended Action : Motion to adopt the revised job description for Dean of Students. Public Content The Board will receive public input and consider approval of the proposed revised job description for Dean of Students. The change to the job description is listed under the heading Terms of Employment/Length of Employment. It currently reads "Twelve month. Salary is based upon adopted salary schedule for instructional personnel." The change would read "Ten or Twelve month. Salary is based on adopted salary schedule for instructional personnel." The purpose of the request is to change some employees who have the job title of TSA to Dean of Students. This would not create any additional jobs nor cost the District any additional money. File Attachments Dean of Students.pdf (121 KB) Motion & Voting Motion to adopt the revised job description for Dean of Students. Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 15. Public Hearing - 6:15 p.m. Subject : 15.4 Public Hearing for approval of new job description for Electrician 1/ Electrical Inspector, presented by Mike Foxworthy, Chief Officer for Human Resources, and recommended by the Superintendent for approval. Meeting : Dec 9, 2013 - Regular Meeting Type : Action Recommended Action : Motion to adopt the new description for Electrician 1/ Electrical Inspector. Public Content The Board will receive public input and consider approval of the proposed job description for Electrician 1/Electrical Inspector. The purpose of this job description is to begin the process of getting a person qualified to become a Building Official in preparation for a future retirement. This request is not for an additional person, but to add the word "inspector" to the current title of Electrician I. Under the provisions of becoming a building official the job description must have the word "Inspector" added to the job description and work under the supervision of a Building Official for five years in route to becoming a Building Official and pending the certification test. This position will be filled in lieu of a current Electrician I position with no additional cost to the district. Mr. Steve Bolton, Program Director of Maintenance, is requesting the new job description. However, this is not a request for an additional position. File Attachments Electrician 1-Electrical Inspector.pdf (122 KB) Motion & Voting Motion to adopt the new description for Electrician 1/ Electrical Inspector. Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 15. Public Hearing - 6:15 p.m. Subject : 15.5 Public Hearing for approval of revised School Board Policy 1-6 Personal Appearance Before the Board, presented by Jeff McInnis and recommended by the Superintendent for aproval. Meeting : Dec 9, 2013 - Regular Meeting Type : Action Recommended Action : Motion to approve revised School Board Policy 1-6 Personal Appearance Before the Board. Public Content Revisions to this policy are to implement the requirements of 2013 legislation which added Section 286.0114 to Florida law regarding the public's right to participate in governmental agency meetings. The new statute specifically contains a provision that if a Board adopts a policy in compliance with the statute, then that Board is deemed to be acting in accordance with law. File Attachments 1-6 Personal Appearance Before the Board - Redlined.pdf (101 KB) Motion & Voting 16. Adjournment Subject : 16.1 Adjournment of the meeting by the Chairman Meeting : Dec 9, 2013 - Regular Meeting Type : Procedural 17. Public Notices Subject : 17.1 Notice of Workshop Meeting : Dec 9, 2013 - Regular Meeting Type : Information Public Content NOTICE OF WORKSHOP A Workshop on this Agenda will be held in the Fort Walton Beach Administration Building on December 5, 2013, beginning at 9:00 a.m. This meeting will be open to the press and public. 17. Public Notices Subject : 17.2 Public Notice Meeting : Dec 9, 2013 - Regular Meeting Type : Information Public Content PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the School Board at least 48 hours before the meeting by contacting the Superintendent of Schools at the School District Administration Building at (850) 833-3110. 17. Public Notices Subject : 17.3 Notice of Student Disciplinary Hearing - 5:00 p.m. Meeting : Dec 9, 2013 - Regular Meeting Type : Information Public Content NOTICE OF STUDENT DISCIPLINARY HEARING The School Board of Okaloosa County will conduct a Student Disciplinary Hearing on December 9, 2013, beginning at 5:00 p.m. or as soon thereafter as may be heard, in the School District Administration Building, Fort Walton Beach. In accordance with Florida law, this hearing may be closed to the press and public at the request of the parents of the affected student 17. Public Notices Subject : 17.4 Notice of Public Hearing - 6:15 p.m. Meeting : Dec 9, 2013 - Regular Meeting Type : Information Public Content NOTICE OF PUBLIC HEARING Notice is hereby given that the School Board of Okaloosa County will conduct a Public Hearing on December 9, 2013, beginning at 6:15 p.m. or as soon thereafter as may be heard, in the School District Administration Building, Fort Walton Beach. The purpose of the Hearing is to receive public input and consider approval of: 1) New Job Description for Speech and Language Pathologist Assistant 2) New Job Description for Instructional Coach 3) Revised Job Description for Dean of Students 4) New Job Description for Electrician 1/Electrical Inspector 5) Revised School Board Policy 1-6 Personal Appearance Before the Board Any interested party who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered during this meeting, will need a record of proceedings and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. Any person requiring special accommodation at this meeting because of a disability or physical impairment should contact the Superintendent at the School District Administration Building at (850) 833-3110 prior to this meeting. 17. Public Notices Subject : 17.5 Notice of Annual Meeting of the Board of Directors of the Okaloosa School Board Leasing Corporation - 6:30 p.m. Meeting : Dec 9, 2013 - Regular Meeting Type : Information Public Content The members of the School Board of Okaloosa County will convene as the Board of Directors of the Okaloosa School Board Leasing Corporation for the purpose of conducting the annual Board of Directors meeting for the Corporation. This Annual Board Meeting will be held at 6:30 p.m. on Monday, December 9, 2013, in the School District Administration Building, 120 Lowery Place, SE, Fort Walton Beach. File Attachments 12-9-2013 Leasing Corp Meeting Agenda.pdf (6 KB) 12-10-2012 Minutes of Leasing Corp Meeting.pdf (10 KB)