Okaloosa County School Board — Workshop Meeting, July 7, 2016

Thursday, July 7, 2016 Workshop Meeting School District Administration Building Fort Walton Beach, Florida 9:00 a.m. 1. Opening of Meeting Subject : 1.1 Call to Order by the Chairman Meeting : Jul 7, 2016 - Workshop Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Jul 7, 2016 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Agenda 3. Recognitions Subject : 3.1 Recognition of Coach Ernie Martin, Florida Boating Safety Educator of the Year, presented by Captain Tom Shipp and Brian Rehwinkel, on behalf of the Florida Fish & Wildlife Conservation Commission Meeting : Jul 7, 2016 - Workshop Meeting Type : Recognition File Attachments Recognition of Coach Ernie Martin as Boating Educator of the Year.msg (57 KB) 5. Personnel Appointments Subject : 5.1 Appointment of Athletic Director, Fort Walton Beach High School, recommended by the Superintendent for approval. Meeting :  Jul 7, 2016 - Workshop Meeting Type : Action Recommended Action : Motion to approve the appointment of Athletic Director, Fort Walton Beach High School. 5. Personnel Appointments Subject : 5.2 Transfer of Ryan Gore to Assistant Principal I, Choctaw High School, recommended by the Superintendent for approval. Meeting : Jul 7, 2016 - Workshop Meeting Type : Action Recommended Action : Motion to approve the transfer of Ryan Gore, Assistant Principal at Niceville High School to Assistant Principal at Choctaw High School. 6. Committee and Staff Reports (Workshop Only) Subject : 6.1 Out-of-County Travel paid for the period of June 9 - June 22, 2016, presented by Rita R. Scallan, Chief Financial Officer Meeting : Jul 7, 2016 - Workshop Meeting Type : Report Public Content Out-of-County Travel paid for the period of June 9 - June 22, 2016, presented by Rita R. Scallan, Chief Financial Officer File Attachments Out-of-County Travel June 9 - June 22.pdf (15 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.2 In-County Travel paid for the period of June 9 - June 22, 2016, presented by Rita R. Scallan, Chief Financial Officer Meeting : Jul 7, 2016 - Workshop Meeting Type : Report Public Content In-County Travel paid for the period of June 9 - June 22, 2016, presented by Rita R. Scallan, Chief Financial Officer File Attachments In-County Travel June 9-June 22.pdf (27 KB) 7. Consent Agenda Subject : 7.1 Approval of the Consent Agenda Meeting : Jul 7, 2016 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.2 Approval of the Minutes of the Workshop Meeting of June 23, 2016; Minutes of the Regular Meeting of June 27,  2016, recommended by the Superintendent for approval. Meeting : Jul 7, 2016 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Minutes of the Workshop Meeting of June 23, 2016; Minutes of the Regular Meeting of June 27, 2016. File Attachments 6-27-2016 Meeting DRAFT.pdf (177 KB) 6-23-2016 Workshop DRAFT.pdf (171 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.3 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval Meeting : Jul 7, 2016 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 7-11-16 #3.pdf (14 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.4 School Donations, Presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jul 7, 2016 - Workshop Meeting Type : Action (Consent) Preferred Date : Jul 11, 2016 Absolute Date : Jul 11, 2016 Fiscal Impact : Yes Dollar Amount : $4,000.00 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve acceptance of donations Public Content Okaloosa County Schools periodically receive donations over $500.00 from public and private donors, some of whom wish to remain anonymous. These donations are reported to the School Board for approval/ acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and the purpose of the donation. Donations have assisted Okaloosa County students in many programs, both curricular and extra-curricular. File Attachments Donations 2016-07-11.pdf (222 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.5 Request to close the current Kenwood Elementary School Internal Funds checking account at First City Bank and open a new account at BBVA Compass Bank effective July 12, 2016, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jul 7, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve request to close the current Kenwood Elementary School Internal Funds checking account at First City Bank and open a new account at BBVA Compass Bank effective July 12, 2016. Public Content Per School Board Policy 2-8(A), the School Board shall approve all depositories of School Board funds including school internal accounts. Depositories must be banks, savings and loan associations, and credit unions which are authorized to conduct business in Florida pursuant to Chapter 280, Florida Statutes. Kenwood Elementary School is requesting permission to close their current Internal Funds checking account at First City Bank and open a new account at BBVA Compass Bank. First City Bank is closing its Racetrack Road branch. Rather than driving much further to the bank, the school would like to open an account at BBVA Compass Bank which has a branch on Racetrack Road. Statutory Authority: Section 230.22(2), Florida Statutes File Attachments KenwoodES-BankChange-Agenda 2016-07-11.pdf (234 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.6 Renewal of RFP 15-03 C- Print Captioning Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jul 7, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Federal Funds, Project 7475 IDEA - Part B Recommended Action : Motion to approve the renewal of RFP 15-03 C-Print Captioning Services. Public Content Request approval to renew RFP 15-03 C-Print Captioning Services, based on original pricing, terms and conditions for an estimated 1,425 hours. Services will accommodate one (1) student in the Niceville, FL area. Funds will be paid from Federal Funds, Project 7475 IDEA - Part B. The contract renewal term is effective August 10, 2016 through August 9, 2017. Copies of the original award tabulation and renewal confirmation are attached. For additional information, please contact Melody Sommer, Program Director, ESE at (850) 833-3164. File Attachments RENEWAL FOR RFP 15-03.pdf (174 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.7 Renewal of Tag-On Bid: RFP 71-1/15R Commodity Processing Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jul 7, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Federal Funds Recommended Action : Motion to approve the renewal of Tag-On Bid RFP 71-1/15R Commodity Processing Services through Collier County Public Schools Public Content Request approval to renew Tag-On Bid RFP 71-1/15R Commodity Processing Services through Collier County Public Schools to process bulk food products through multiple vendors on an as needed basis. Funding will be paid from Federal Funds. The contract is effective through June 30, 2017 and copies of the approved documents are attached. For additional information, please contact Rick Norris, Specialist, School Food Service at (850) 301-3020. File Attachments RENEWAL OF RFP 71-1-15R.pdf (306 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.8 Tag-On Bid: RFP 161202 Food Processing USDA Commodities, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jul 7, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Federal Funds Recommended Action : Motion to approve tagging on with The School Board of Escambia County on RFP 161202 Food Processing: USDA Commodities. Public Content Request approval to tag-on with RFP 161202 Food Processing: USDA Commodities through The School Board of Escambia County to provide commodity processing of bulk food items. The bid was awarded to multiple vendors and will be used on an as needed basis. The contract is effective August 1, 2016 through June 30, 2017. A copy of the award tabulation is attached. For additional information, please contact Rick Norris, Specialist, School Food Service at (850) 301-3020. File Attachments AWARD TAB FOR RFP 161202.pdf (1,421 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.9 Tag-On Bid: Annual Contract Agreement for Indefinite Quantity Environmental Contracting Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jul 7, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Captial Funds, Project 2313, Environmental/IAQ/T & B- District Wide Recommended Action : Motion to approve tagging on with The School Board of Escambia County's Annual Agreement for Indefinite Quantity Environmental Contracting Services. Public Content Request approval to tag on with The School Board of Escambia County's Annual Agreement for Indefinite Quantity Environmental Contracting Services. This is a fixed price agreement with multiple vendors to provide services including water damage remediation, asbestos abatement, lead abatement, fire and smoke restoration, and hazardous materials remediation, on an as needed basis. Funding will be paid from Capital Funds, Project 2313 Environmental/IAQ/T & B-District Wide. The contract is effective until June 24, 2017 and copies of the approved documents are attached. For additional information, please contact Steve Bolton, Director, Facilities Planning and Maintenance Support Services at (850) 689-7159. File Attachments RENEWAL OF TAG-ON BID-ANNUAL CONTRACT FOR INDEFINITE QUANTITY ENVIRO.pdf (878 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.10 Service Agreement #17-14 Career Staff Unlimited, LLC., presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jul 7, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $88,450.00 Budgeted : Yes Budget Source : General Funds, Project 3008 School Instruction Contracts- District Fund Recommended Action : Motion to approve Service Agreement #17-14 between The School Board of Okaloosa County, FL and Career Staff Unlimited, LLC, on behalf of  the ESE Department in the amount of $88,450. Public Content Request approval of Service Agreement #17-14 between The School Board of Okaloosa County, FL and Career Staff Unlimited, LLC, on behalf of the ESE Department in the amount of $88,450 to provide Speech and Language Therapy to individual students and small groups. The Provider will be paid $61.00 per hour for up to 1450 hours, for a total contract amount not to exceed $88,450.00. Funds will be paid from General Funds, Project 3008 School Instruction Contracts-District Fund. The contract is effective August 5, 2016 through June 2, 2017 and a copy of the agreement is attached. For additional information, please contact Melody Sommer, Program Director, ESE at (850) 833-5899. File Attachments SA# 17-14.pdf (54 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.11 Service Agreement #17-16 Nokuse Education, Inc., presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jul 7, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $43,600.00 Budgeted : Yes Budget Source :  Special Revenue, Project 5488 DoDEA - Science Recommended Action : Motion to approve Service Agreement #17-16 between The School Board of Okaloosa County, FL and Nokuse Education, Inc. in the amount of $43,600. Public Content Request approval of Service Agreement #17-16 between The School Board of Okaloosa County, FL and Nokuse Education, Inc. to provide fourth and seventh grade students who are part of the Okaloosa SCIENCE Initiative a two (2) day STEM based educational program at the E.O. Wilson Biophilia Center. The Provider will be paid on an invoice basis. Invoices for services shall be submitted by the 20th per month, for a contract amount not to exceed $43,600. Funding will be paid from Special Revenue, Project 5488 DoDEA - Science. The contract is effective July 12, 2016 through June 30, 2017 and a copy is attached. For additional information, please contact Marcus Chambers, Assistant Superintendent of Curriculum & Instruction at (850) 833-3191. File Attachments SA# 17-16.pdf (52 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.12 Service Agreement #17-18 Speech and Language Pathology of De Americas, Inc., presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting :  Jul 7, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $87,000.00 Budgeted : Yes Budget Source : General Funds, Project 3008 School Instruction Contracts- District Fund Recommended Action : Motion to approve Service Agreement #17-18 between The School Board of Okaloosa County, FL and Speech and Language Pathology of De Americas, Inc., on behalf of the ESE Department in the amount of $87,000. Public Content Request approval of Service Agreement #17-18 between The School Board of Okaloosa County, FL and Speech and Language Pathology of De Americas, Inc., on behalf of the ESE Department to provide speech and language therapy to individual students and small groups. The Provider will be paid $60.00 per hour for up to 1,450 hours, for a total contract amount not to exceed $87,000.00. Funds will be paid from General Funds, Project 3008 School Instruction Contracts-District Fund. The contract is effective August 5, 2016 through June 2, 2017 and a copy of the agreement is attached. For additional information, please contact Melody Sommer, Program Director, ESE at (850) 833-5899. File Attachments SA# 17-18.pdf (56 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.13 Service Agreement #17-15 Northwest Florida State College, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jul 7, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $35,469.37 Budgeted : Yes Budget Source : Special Revenue, Project 5488 DoDEA - Science Recommended Action : Motion to approve Service Agreement #17-15 between The School Board of Okaloosa County, FL and Northwest Florida State College in the amount of $35,469.37. Public Content Request approval of Service Agreement #17-15 between The School Board of Okaloosa County, FL and Northwest Florida State College to provide 6th grade students with a Dunes in schools (DIS) Middle School Science Program, which will be led by the Choctawhatchee Basin Alliance (CBA) of Northwest Florida State College. The Provider will be paid on an invoice basis and shall submit an invoice for services rendered by the 20th per month, for a total contract amount not to exceed $35,469.37. Funds will be paid from Special Revenue, Project 5488 DoDEA - Science. The contract is effective July 12, 2016 through June 30, 2017 and a copy of the agreement is attached. For additional information, please contact Marcus Chambers, Assistant Superintendent of Curriculum & Instruction at (850) 833-3191. File Attachments SA# 17-15.pdf (56 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.14 Service Agreement #17-19 Christie Woodard, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jul 7, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $12,000.00 Budgeted : Yes Budget Source : Internal Funds, Band Boosters Recommended Action : Motion to approve Service Agreement #17-19 between The School Board of Okaloosa County, FL and Christie Woodward in the amount of $12,000, on behalf of Niceville High School. Public Content Request approval of Service Agreement #17-19 between The School Board of Okaloosa County, FL and Christie Woodward, on behalf of Niceville High School to provide Choreography Design/Instruction for the Eagle Pride Fall Color Guard. The Provider will be paid $6,000.00 for Choreography Design/ Instruction ($3,000.00 to be paid at the end of August 2016 and the balance of $3,000.00 to be paid upon completion for Choreography Design/ Instruction). The Provider will be paid $35.00 per hour for rehearsals and performances, not to exceed $6,000.00, for a total contract amount not to exceed $12,000.00. Funds will be paid from Internal Funds, Band Boosters. The contract is effective July 12, 2016 through May 30, 2017 and a copy of the agreement is attached. For additional information , please contact Dan Wooten, Band Director, Niceville High School at (850) 833-4114. File Attachments HIGH SA#17-19.pdf (1,005 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.15 Exempted Purchase- Multi-Year: MobyMax, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jul 7, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $2,796.00 Budgeted : Yes Budget Source : General Funds Recommended Action : Motion to approve the multi- year purchase from MobyMax in the amount of $2,796 for the purchase of site licenses for Destin Elementary. Public Content Request approval to purchase a multi-year subscription for site licenses from MobyMax for Destin Elementary in the amount of $2,796.00. A $699.00 discount, equal to a one (1) year subscription, will be received with the purchase of a five (5) year paid in full subscription. Funding will be paid from FY17 General Funds. The purchase is exempt under 6A-1.012(11)(b). The contract is effective August 1, 2016 through July 31, 2021 and a copy of the quote is attached. For additional information, please contact Al Gardner, Principal, Destin Elementary School at (850) 833-4360. File Attachments MOBYMAX.pdf (65 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.16 Provider Managed Auction Services Agreement between the School Board of Okaloosa County and Bidilla, Inc. FL AB3574 to provide on- line auction services for surplus property, presented by Steve Bolton, Director, Facilities Planning and Maintenance, and recommended by the Superintendent for approval. Meeting : Jul 7, 2016 - Workshop Meeting Type : Action (Consent) Preferred Date : Jul 11, 2016 Recommended Action : Motion to approve the Provider Managed Auction Services Agreement between the School Board of Okaloosa County and Bidilla, Inc. FL AB3574, to provide on-line auction services for surplus property. Public Content Approval is requested to contract with Bidilla, Inc. to provide online auction services for surplus property. Bidilla, Inc. FL AB3574 was formerly operating as Aaron Joseph & Company, LLC d/b/a Global Auction Services, FL AB3255. The School District and Global Auction Services currently have an agreement dated July 14, 2014, which renewed July, 2015 and is due for renewal on July 14, 2016. This agreement would replace the current agreement. File Attachments Bidilla Inc Auction Services Agreement - July 1 2016.pdf (330 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.17 School Affiliation Agreement between the School Board of Okaloosa County and North Okaloosa Medical Center for the Practical Nursing Program at Okaloosa Technical Center and CHOICE High School, presented by Sarah Myers, RN, Nursing Program Director, and recommended by the Superintendent for approval. Meeting : Jul 7, 2016 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the School Affiliation Agreement between the School Board of Okaloosa County and North Okaloosa Medical Center for the Practical Nursing Program at Okaloosa Technical Center and CHOICE High School, commencing August 1, 2016 and ending July 1, 2019. Public Content The School Affiliation Agreement between the School Board of Okaloosa County and North Okaloosa Medical Center is to provide clinical learning experience for students enrolled in the LPN program at Okaloosa Technical College and CHOICE High School for the 2016-2017 school year. File Attachments NOMC Student Affiliation Agreement OTC CHOICE.pdf (940 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.18 School Affiliation Agreement between Okaloosa Hospital, Inc. d/b/a Twin Cities Hospital and the School Board of Okaloosa County for the Practical Nursing Program at Okaloosa Technical College and CHOICE High School, presented by Sarah Myers, RN, Nursing Program Director, and recommended by the Superintendent for approval. Meeting : Jul 7, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve the School Affiliation agreement between Okaloosa Hospital, Inc. d/b/a Twin Cities Hospital and the School Board of Okaloosa County for the Practical Nursing Program at Okaloosa  Technical College and CHOICE High School, commencing August 1, 2016 and ending August 1, 2019. Public Content The School Affiliation Agreement is a 3-year agreement between the School Board of Okaloosa County and Twin Cities Hospital is to provide clinical learning experience for students enrolled in the LPN program at Okaloosa Technical College and CHOICE High School, beginning August 1, 2016 and ending August 1, 2019. File Attachments School Affiliation Agreement w Twin Cities Hospital.pdf (1,075 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.19 Contract between the School Board of Okaloosa County and Northwest Florida Ballet, Inc., for the Northwest Florida Ballet Academie for the 2016-2017 school year, presented by Jeff Palmer, Elementary Curriculum Director, and recommended by the Superintendent for approval. Meeting : Jul 7, 2016 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Contract between the School Board of Okaloosa County and Northwest Florida Ballet, Inc., for the Northwest Florida Ballet Academie for the 2016-2017 school year. Public Content This is a renewal contract for the Northwest Florida Ballet Academie, effective July 1, 2016 - June 30, 2017. File Attachments NWF BALLET 2016-2017.pdf (105 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.20 Memorandum of Understanding between Okaloosa County School Board and Children's Volunteer Health Network, presented by Teri Schroeder, Program Director, Student Intervention Services, and recommended by Superintendent for approval. Meeting : Jul 7, 2016 - Workshop Meeting Type : Action (Consent) Preferred Date : Jul 11, 2016 Absolute Date : Jul 11, 2016 Fiscal Impact : No Recommended Action : Motion to approve Memorandum of Understanding between Okaloosa County School Board and Children's Volunteer Health Network. Public Content The Children's Volunteer Health Network, Inc. a Florida non-profit organization, desires to coordinate with OCSB for the purpose of providing said dental services to the children attending the OCS system. The children must qualify and/or be enrolled in the free and/or reduced lunch program; this may include 1st through 5th-grade students that attend Okaloosa County Elementary Schools. File Attachments Okaloosa County School District MOU 2016-2017 CVHN Mobile Dental Clinic (4).pdf (167 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.21 Cooperative Agreement between the School Board of Okaloosa County and Children's Home Society of Florida to provide mental health counseling programs, presented by Teri Schroeder, Program Director, Student Intervention Services, and recommended by the Superintendent for approval. Meeting : Jul 7, 2016 - Workshop Meeting Type : Action (Consent) Preferred Date : Jul 11, 2016 Absolute Date : Jul 11, 2016 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve Cooperative Agreement between the School Board of Okaloosa County and Children's Home Society of  Florida, to provide mental health counseling programs, effective August 1, 2016 through July 31, 2017. Public Content Children's Home Society will provide Mental Health Counselors to provide Mental Health Counseling and therapy to School District students at specific schools after obtaining consent from parents. File Attachments Final Okaloosa Co Sch Board and CHS MOU SY 16-17 (3).pdf (104 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.22 Kindergarten Kickstart Program, Wright Elementary, presented by Dr. Sandy Arteaga, Title I/X Specialist and recommended by the Superintendent for approval. Meeting : Jul 7, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $4,076.00 Budget Source : Wright Elementary Title I Funds Public Content Okaloosa Kindergarten Kickstart is a pilot program being implemented at a Title I School, Wright Elementary. Only Kindergarten students who are zoned for Wright Elementary and plan to attend this school for the 2016-2017 school year may attend. Participation by students is voluntary. Participation by teachers is optional. The program is funded from Wright Elementary School Title I funds. This experience will provide children an opportunity to get to know Wright’s Kindergarten teachers, procedures, and expectations before the other students begin school. Breakfast, lunch, and transportation will be provided. File Attachments Wright summer k letter.pdf (226 KB) Wright Kindergarten Kickstart Approximate Budget 16-17PDF.pdf (178 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.23 Renewal of Project Application for Title I, Part D, Subpart 2: Local Programs for Neglected and Delinquent Youth 2016-2017, presented by Dr. Sandy Arteaga, Title I/ IV/X Specialist, and recommended by the Superintendent for approval. Meeting : Jul 7, 2016 - Workshop Meeting Type : Action (Consent) Preferred Date : Jul 11, 2016 Absolute Date : Jul 11, 2016 Fiscal Impact : Yes Dollar Amount : $180,217.00 Budgeted : Yes Budget Source : Federal Funds-Title I, Part D Recommended Action : Motion to approve the renewal of Project Application for Title I, Part D, Subpart 2: Local Programs for Neglected and Delinquent Youth 2016-2017. Public Content This is a renewal of the Title I, Part D grant for neglected and delinquent youth 2016-2017. This grant addresses the educational programs at the three Department of Juvenile Justice facilities. For additional information please contact Dr. Sandy Arteaga at 301-3008. File Attachments TIPD GRANT 16-17-06292016150255.pdf (957 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.24 Additional Course Adoptions for the 2016-2017 School Year, presented by Sheila Lightbourne, Secondary Director, and recommended by the Superintendent for approval. Meeting : Jul 7, 2016 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the attached course adoptions for the 2016-2017 School Year. Public Content Request to adopt the attached courses. Course titles, course numbers, credit, requested weighting, and rational for course adoption and weighting is attached. File Attachments ESE Access Courses REQUEST FOR COURSE ADOPTION 2016-2017 School Year July 2016.pdf (122 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.25 Personnel recommendations, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Jul 7, 2016 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve personnel recommendations. Public Content The purpose of this item is to present a lost of employees who have been hired or transferred in the instructional and educational support positions or hired for substitute positions. File Attachments July 11, 2016 Ed Support Board Report.pdf (123 KB) July 11, 2016 Instructional Board Report .pdf (52 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.26 Okaloosa County School District 2016-2017 Pupil Progression Plan, presented by Marcus Chambers,  Assistant Superintendent of Curriculum, and recommended by the Superintendent for approval. Meeting : Jul 7, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the Okaloosa County School District 2016-2017 Pupil Progression Plan. Public Content The Pupil Progression Plan has been revised to reflect new polices, procedures and legislation in effect for the 2016-2017 school year. Annually, three committees meet (elementary, middle school and high school); each committee includes administrative, instructional and OCEA representation. Each committee discusses needed changes pertinent to their school level and makes recommendations for revisions. New legislation which impacts pupil progression is also included in the document. Upon approval by the School Board, the PPP will be available on the OCSD website. File Attachments PPP Chart with changes.pdf (109 KB) PPP Presentation to Board.pdf (2,387 KB) Pupil Progression Plan 2016-2017 Final Copy - 7-5-16.pdf (2,771 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.27 Employment Separations, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Jul 7, 2016 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve employment seperations. Public Content Attached is a list of employees who resigned/retired from the Okaloosa County School District. File Attachments SeparationsJuly11th2016.pdf (43 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.28 Employee Suspensions, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Jul 7, 2016 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the suspension of employees. Public Content Suspension of employee EID#113186 Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.29 Reinstatement/ Reimbursement of sick leave due to line-of duty illness/ injury/medical examination, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Jul 7, 2016 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the reinstatement/reimbursement of sick leave due to line-of- duty illness/injury/medical examination. Public Content The purpose of this item for approval is to reinstate/reimburse sick leave to employees who became ill or injured while at work while on duty. Leslie Murphy, Longwood Elementary, 13.25 hours Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.30 Leave Without Pay, presented by Stacie Smith, Assistant Superintendent of Human Resources, and  recommended by the Superintendent for approval. Meeting : Jul 7, 2016 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve leave without pay. Public Content The purpose of this item is to receive approval for employees who took leave and will not be paid for their leave. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Discussion Agenda Subject : 8.1 Items Moved from the Consent Agenda (if any) Meeting : Jul 7, 2016 - Workshop Meeting Type : Action 11. Attorney's Business Subject : 11.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : Jul 7, 2016 - Workshop Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. 12. Superintendent's Business Subject : 12.1 Out-of-State Student Trip Requests approved by the Superintendent Meeting : Jul 7, 2016 - Workshop Meeting Type : Information File Attachments 7-11-2016 Student Trip Requests.pdf (1,735 KB) 12. Superintendent's Business Subject : 12.2 Correspondence, requests and other matters addressed by the Superintendent Meeting : Jul 7, 2016 - Workshop Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. 13. Board Members' Announcements/Request for Information Subject : 13.1 Board Members' Announcements/Request for Information Meeting : Jul 7, 2016 - Workshop Meeting Type : Action, Information Public Content Board Members may request information or address concerns and other matters. 14. Public Hearing Subject : 14.1 Public Hearing for adoption of revised School Board Policy 1-22 Social  Security Numbers, presented by Jeff McInnis, Attorney to the Board, and recommended by the Superintendent for approval. Meeting : Jul 7, 2016 - Workshop Meeting Type : Action Recommended Action : Motion to approve revised School Board Policy 1-22 Social Security Numbers. Public Content A Public Hearing will be held to receive public comment and consider approval of revised School Board Policy 1-22 Social Security Numbers. File Attachments Chapter 1-22.pdf (79 KB) 15. Adjournment Subject : 15.1 Adjournment of the meeting by the Chairman Meeting : Jul 7, 2016 - Workshop Meeting Type : 16. Public Notices Subject : 16.1 Notice of Workshop Meeting : Jul 7, 2016 - Workshop Meeting Type : Information Public Content NOTICE OF WORKSHOP A Workshop on this Agenda will be held in the School District Administration Building, Fort Walton Beach, on July 7, 2016, beginning at 9:00 a.m. This meeting will be open to the press and public. 16. Public Notices Subject : 16.2 Notice of Public Hearing-6:15 p.m. Meeting : Jul 7, 2016 - Workshop Meeting Type : Information Public Content NOTICE OF PUBLIC HEARING Notice is hereby given that the School Board of Okaloosa County will conduct a Public Hearing on July 11, 2016, beginning at 6:15 p.m. or as soon thereafter as may be heard, in the School District Administration Building, Fort Walton Beach. The purpose of the Hearing is to receive public input and consider approval of: • Revised School Board Policy 1-22 Social Security Numbers. Any interested party who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered during this meeting, will need a record of proceedings and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevent evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Any person requiring special accommodation at this meeting because of a disability or physical impairment should contact the Superintendent at the School District Administration Building at (850) 833-3110 prior to this meeting. File Attachments 1-22 Social Security Numbers-REDLINED.pdf (81 KB) 16. Public Notices Subject : 16.3 Public Notice Meeting : Jul 7, 2016 - Workshop Meeting Type : Information Public Content PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the School Board at least 48 hours before the meeting by contacting the Superintendent of Schools at the School District Administration Building at (850) 833-3110. Any invocation that may be offered before the official start of the School Board business meeting is and shall be the voluntary offering of a private citizen to and for the benefit of the School Board pursuant to Resolution No. 16-01. The views and beliefs expressed by the Invocation Speaker have not been previously reviewed or approved by the School Board and do not necessarily represent their individual religious beliefs, nor are the views or beliefs expressed intended to express allegiance to or preference for any particular religion, denomination, faith, creed, or belief by the School Board. No person in attendance at this meeting is or shall be required to participate in any invocation and such decision whether or not to participate will have no impact on his or her right to actively participate in the public meeting.