Okaloosa County School Board — Regular Meeting, August 25, 2014

Monday, August 25, 2014 Regular Meeting School District Administration Building Fort Walton Beach, Florida 6:00 p.m. 1. Opening of Meeting Subject : 1.1 Invocation offered by Cindy Frakes Meeting : Aug 25, 2014 - Regular Meeting Type : Procedural 1. Opening of Meeting Subject : 1.2 Pledge of Allegiance led by Mary Beth Jackson Meeting : Aug 25, 2014 - Regular Meeting Type : Procedural 1. Opening of Meeting Subject : 1.3 Call to Order by the Chairman Meeting : Aug 25, 2014 - Regular Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Aug 25, 2014 - Regular Meeting Type : Action Recommended Action : Motion to approve the Agenda as amended: Deleted - 7.9 Cooperative Agreement between the School Board of Okaloosa County and Okaloosa County Comprehensive Head Start Added - 7.29 Exempted Purchase to 7-Dippity Added - 7.30 Exempted Purchase to Cramer Executive Services Public Content A board member may request an item be removed from the Consent Agenda for more information or moved to the Discussion Agenda to be voted on separately. Following any corrections, additions, or deletions, the Board will approve the Agenda. Motion & Voting Motion to approve the Agenda as amended: Deleted - 7.9 Coopertive Agreement between the School Board of Okaloosa County and Okaloosa County Comprehensive Head Start Added - 7.29 Exempted Purchase to 7-Dippity Added - 7.30 Exempted Purchase to Cramer Executive Services Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 5. Personnel Appointments Subject : 5.1 Transfer of Holly Tew to Assistant Principal II, Riverside Elementary, recommended by the Superintendent for approval. Meeting : Aug 25, 2014 - Regular Meeting Type : Action Recommended Action : Motion to approve the transfer of Holly Tew, Assistant Principal II, Shoal River Middle School, to Assistant Principal II, Riverside Elementary School. Public Content The Superintendent is recommending the transfer of Holly Tew, Assistant Principal II, Shoal River Middle School, to Assistant Principal II of Riverside Elementary. Motion & Voting Motion to approve the transfer of Holly Tew, Assistant Principal II, Shoal River Middle School, to Assistant Principal II, Riverside Elementary School. Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 6. Committee and Staff Reports Subject : 6.1 In-County Travel paid for the period of July 24 - August 6, 2014, presented by Rita R. Scallan, Chief Financial Officer Meeting : Aug 25, 2014 - Regular Meeting Type : Report Public Content In-County Travel paid for the period of July 24 - August 6, 2014, presented by Rita R. Scallan, Chief Financial Officer File Attachments In-County Travel July 24 - Aug 6.pdf (13 KB) 6. Committee and Staff Reports Subject :  6.2 Out-of-County Travel paid for the period of July 24 - August 6, 2014, presented by Rita R. Scallan, Chief Financial Officer Meeting : Aug 25, 2014 - Regular Meeting Type : Report Public Content Out-of-County Travel paid for the period of July 24 - August 6, 2014, presented by Rita R. Scallan, Chief Financial Officer File Attachments Out-of-County Travel July 24 - Aug 6.pdf (17 KB) 7. Consent Agenda Subject : 7.1 Approval of the Minutes of Workshop Meeting of August 7, 2014, and the Minutes of Regular Meeting of August 11, 2014, recommended by the Superintendent for approval. Meeting : Aug 25, 2014 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the Minutes of the Workshop Meeting of August 7, 2014, and the Minutes of the Regular Meeting of August 11, 2014. Public Content The minutes, with any changes recommended by Board Members, must be approved by the Board. File Attachments 8-7-2014 Workshop DRAFT.pdf (172 KB) 8-11-2014 Meeting DRAFT.pdf (166 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.2 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Aug 25, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $20,017.92 Budgeted : Yes Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 8-25-14.pdf (13 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.3 Payroll Warrant Register and Accounts Payable Warrant Register for July 2014, totaling $7,280,661.81; and Bank Transfers for July 2014, totaling $7,095,000.00, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Aug 25, 2014 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $7,280,661.81  and Bank Transfers in the amount of $7,095,000.00. Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register and Accounts Payable Warrant Register for July 2014, totaling $7,280,661.81; and Bank Transfers for July 2014, totaling $7,095,000.00, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments MIS 3478 - Warrant Register - July 2014.pdf (90 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.4 School Donations, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Aug 25, 2014 - Regular Meeting Type : Action (Consent) Preferred Date : Aug 25, 2014 Absolute Date : Aug 25, 2014 Fiscal Impact : Yes Dollar Amount : $155,680.00 Budgeted : No Budget Source : Donation Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments August 25, 2014 - Donations.pdf (13 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.5 Proposed Substitute and Temporary Employees salary schedule for fiscal year 2014-2015, presented by Rita Scallan, Chief Financial Officer and recommended by the Superintendent for approval. Meeting : Aug 25, 2014 - Regular Meeting Type : Action (Consent) Preferred Date : Aug 25, 2014 Absolute Date : Aug 25, 2014 Fiscal Impact : No Budgeted : Yes Budget Source : General Fund Recommended Action : Motion to approve the proposed substitute and temporary employees salary schedule for fiscal year 2014-2015. Public Content This is a correction to the Substitute and Temporary Employees salary schedule for fiscal year 2014-2015, presented to the School Board and approved on July 28, 2014. The attached revised salary schedule denotes the correction in red which relates to the pay rate for extended substitute teachers. The collective bargaining agreement states the "Extended Substitute Teacher" is paid at an hourly rate equivalent to Step 1 of the Instructional Salary Schedule, Bachelors Degree. Inadvertently, the rate was not changed to reflect the instructional salary increase for fiscal year 2014-2015. File Attachments Subs Temps Salary Schedule FY 2014-2015 Final - Revised 2014-08-18.pdf (72 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.6 Agreements between the School Board of Okaloosa County and School-to-Work program providers to provide career experience opportunities to eligible students, submitted by Melody Sommer, Program Director, Exceptional Student Education, and recommended by the Superintendent for approval. Meeting : Aug 25, 2014 - Regular Meeting Type : Action (Consent) Preferred Date : Aug 26, 2014 Absolute Date : Aug 26, 2014 Fiscal Impact : No Budgeted : No Budget Source : N/A Recommended Action : Motion to approve the Agreements between The School Board of Okaloosa County and the following School-to-Work program providers: The Flower Basket, Goodwill Industries, Robert L. F. Sikes Library, Shalimar Pointe Country Club, Subway (Ferdon Blvd., Crestview), Subway (at Walmart, Crestview), Uncle Bill's Family Restaurant, and Walmart #944 (Crestview). Public Content The School-to-Work Program provides eligible students with career experience opportunities. File Attachments Crestview Library exec contract - Richbourg - 2015.pdf (112 KB) Shalimar Pointe - Richbourg - 2015.pdf (454 KB) Uncle Bill's Restaurant exec contract - Richbourg -2015.pdf (102 KB) Subway Ferdon - Richbourg - exec contract 2015.pdf (105 KB) Walmart exec contract - Richbourg - 2015.pdf (420 KB) Goodwill exec contract - Richbourg - 2015.pdf (130 KB) Subway at Walmart exec contract - Richbourg - 2015.pdf (105 KB) The Flower Basket exec contract - Richbourg - 2015.pdf (111 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.7 Agreements between the School Board of Okaloosa County and School-to-Work program providers to provide career experience opportunities to eligible students, submitted by Melody Sommer, Program Director, Exceptional Student Education, and recommended by the Superintendent for approval. Meeting : Aug 25, 2014 - Regular Meeting Type : Action (Consent) Preferred Date : Aug 25, 2014 Absolute Date : Aug 25, 2014 Fiscal Impact : No Budgeted : No Budget Source : N/A Recommended Action : Motion to approve Agreements between the School Board of Okaloosa County and the following School-to-Work program providers: Calvary Chapel, Cinco Baptist School, Golden Corral (Fort Walton Beach),  Jackie's Beauty Salon, Little Caesar's (Mary Esther Blvd, Fort Walton Beach), Ruby Tuesday (Fort Walton Beach), Salvation Army (Fort Walton Beach), Subway (Beal Pkwy, Fort Walton Beach), Target (Mary Esther), and Walgreens (Mary Esther). Public Content The School-to-Work program provides valuable career experience opportunities to eligible students with disabilities. File Attachments Target STW Contract 2014-2015.pdf (59 KB) Walgreens STW Contract 2014-2015.pdf (60 KB) Cinco Baptist School STW Contract 2014-2015.pdf (61 KB) Salvation Army STW Contract 2014-2015.pdf (58 KB) Calvary Chapel STW Agreement 2014-15.pdf (106 KB) Golden Corral STW Contract 2014-2015.pdf (59 KB) Jackie's Beauty Salon STW Contract 2014-2015.pdf (61 KB) Subway STW Contract 2014-2015.pdf (59 KB) Ruby Tuesday STW Contract 2014-2015.pdf (61 KB) Little Caesar's STW Contract 2014-2015.pdf (60 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.8 Interagency Agreement between the School Board of Okaloosa County and Big Brothers Big Sisters of Northwest Florida, presented by Kaye McKinley, Deputy Superintendent, and recommended by the Superintendent for approval. Meeting : Aug 25, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the Interagency Agreement between the School Board of Okaloosa County and Big Brothers Big Sisters of Northwest Florida, effective July 1, 2014 through June 30, 2015. Public Content The attached 2014/2015 Interagency Agreement is being submitted by Big Brothers Big Sisters for Board approval. For the past two years, BBBS has recruited and trained school-based mentors for Edwins Elementary School. BBBS would like to continue working with Edwins Elementary and to add a second school to the agreement, Wright Elementary School. File Attachments OK MOU 2014 2015.pdf (741 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.9 Deleted - Cooperative Agreement between the School Board of Okaloosa County and Okaloosa County Comprehensive Head Start, presented by Sandy Arteaga, Title I Specialist, and recommended by the Superintendent for approval. Meeting : Aug 25, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve the Cooperative Agreement between the School Board of Okaloosa County and Okaloosa County Comprehensive Head Start, effective September 1, 2014 through August 31, 2015. Public Content Annual renewal of the Cooperative Agreement between the School Board of Okaloosa County and Okaloosa County Comprehensive Head Start to provide speech, language therapy, educational, and related services to eligible prekindergarten children ages 3-5 who are enrolled in the Head Start program. File Attachments 2014-2015 Cooperative Agreement with OCSD and Okaloosa Head Start.pdf (215 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.10 Tag-On Bid: RTSX-120006-DS Diesel Fuel Treatments, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 25, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds Recommended Action : Motion to approve tagging on with City of Gainesville on bid # RTSX-120006-DS Diesel Fuel Treatments to purchase fuel additive for our District school bus fleet. Purchases will be made on an as needed basis by the Transportation Department using general funds. The vendor is HydroTex Partners and contract is effective through September 30, 2016. Public Content Request approval to tag on with City of Gainesville on bid # RTSX-120006- DS Diesel Fuel Treatments to purchase fuel additive for our District school bus fleet. Purchases will be made on an as needed basis by the Transportation Department using general funds. The vendor is HydroTex Partners and contract is effective through September 30, 2016. For additional information, please contact Jay McInnis, Program Director, Transportation at (850) 689-7301. File Attachments TAG-ON BID-RTSX-120006-DS-DIESEL FUEL TREATMENT.pdf (116 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.11 Renewal of RFB 12-B01 Petroleum Products & Antifreeze, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 25, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds Recommended Action : Motion to approve the renewal of RFB 12-B01 Petroleum Products & Antifreeze to purchase petroleum products, based on fixed pricing and purchased on an as need basis by the Transportation Department. Contract will be effective August 26, 2014 through August 25, 2015. A copy of the contract is attached. Public Content Request approval to renew RFB 12-B01 Petroleum Products & Antifreeze to purchase petroleum products, based on fixed pricing and purchased on an as need basis by the Transportation Department. Contract will be effective August 26, 2014 through August 25, 2015. A copy of the contract is attached. For additional information, please contact Jay McInnis, Program Director, Transportation at (850) 689-7301. File Attachments RENEWAL RFB 12-B01.pdf (169 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.12 No Award for RFP 15-02 Cued Speech Transliterating Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 25, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve no award of RFP 15-02 Cued Speech  Transliterating Services due to there being no proposals received. The District will purse direct negotiations under Florida Statute 6A-1.012(12). A copy of the Evaluation/Award Recommendation is attached. Public Content Motion to approve no award of RFP 15-02 Cued Speech Transliterating Services due to there being no proposals received. The District will purse direct negotiations under Florida Statute 6A-1.012(12). A copy of the Evaluation/Award Recommendation is attached. For additional information, please contact Melody Sommer, Program Director, ESE at (850) 833-5899. File Attachments RFP 15-02_TAB.pdf (10 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.13 Service Agreement #15-41 Juli Kim Dixon, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 25, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $6,000.00 Budgeted : Yes Budget Source : Special Revenue, Project 5401, Title 1 - Part A Recommended Action : Motion to approve Service Agreement #15-41 between Juli Kim Dixon and the School Board of Okaloosa County, on behalf of Title 1/Curriculum and Instruction. The Provider will provide the following services: 1) Technical assistance during the planning period; 2) Conduct three to five (3-5) 'Engagement and Effective Questioning' training for two (2) groups of no more than fifty (50) per group and provide the training materials; 3) Conduct a 1.5 hour general session for one (1) group of Secondary Math Educators. The Provider will be paid $3,000.00 per day for up to two (2) days of training, for a total contract amount not to exceed $6,000.00. Funding will be paid by Title 1 from Special Reserve, Project 5401, Title 1 - Part A. The contract dates are September 18, 2014 and September 19, 2014. A  copy of the agreement is attached. Public Content Request approval of Service Agreement #15-41 between Juli Kim Dixon and the School Board of Okaloosa County, on behalf of Title 1/Curriculum and Instruction. The Provider will provide the following services: 1) Technical assistance during the planning period; 2) Conduct three to five (3-5) 'Engagement and Effective Questioning' training for two (2) groups of no more than fifty (50) per group and provide the training materials; 3) Conduct a 1.5 hour general session for one (1) group of Secondary Math Educators. The Provider will be paid $3,000.00 per day for up to two (2) days of training, for a total contract amount not to exceed $6,000.00. Funding will be paid by Title 1 from Special Reserve, Project 5401, Title 1 - Part A. The contract dates are September 18, 2014 and September 19, 2014. A copy of the agreement is attached. For additional information, please contact Debbie Davis, Specialist, Curriculum and Instruction at (850) 833-3386. File Attachments SA# 15-41.pdf (42 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.14 Service Agreement #15-45 Pat Ell, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 25, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $3,000.00 Budgeted : Yes Budget Source : Special Revenue, Project 5412, Title X - Homeless Children Recommended Action : Motion to approve Service Agreement #15-45 between Pat Ell and the School Board of Okaloosa County, on behalf of the Title X Department. The provider will collaborate with local agencies that serve the homeless student population to coordinate holiday and summer camps; identify students in transition and provide families with referrals. Provide education and training programs for parents regarding their rights under the McKinney-Vento Act and other resources. Provide families with support and assistance, as well as working with guidance personnel and the Title X Tutoring Program. The Provider will be paid $16.00 per hour for up to  187.50 hours, for a total contract amount not to exceed $3,000. The agreement is effective August 26, 2014 through June 30, 2015. Funds will be paid from Special Revenue, Project 5412, Title X - Homeless Children. A copy of the agreement is attached. Public Content Motion to approve Service Agreement #15-45 between Pat Ell and the School Board of Okaloosa County, on behalf of the Title X Department. The provider will collaborate with local agencies that serve the homeless student population to coordinate holiday and summer camps; identify students in transition and provide families with referrals. Provide education and training programs for parents regarding their rights under the McKinney-Vento Act and other resources. Provide families with support and assistance, as well as working with guidance personnel and the Title X Tutoring Program. The Provider will be paid $16.00 per hour for up to 187.50 hours, for a total contract amount not to exceed $3,000. The agreement is effective August 26, 2014 through June 30, 2015. Funds will be paid from Special Revenue, Project 5412, Title X - Homeless Children. A copy of the agreement is attached. For more information, please contact Dr. Cheryl Seals, Specialist, Curriculum at (850) 833-3193. File Attachments TITLE X SA# 15-45 PAT ELL.pdf (45 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.15 Service Agreement #15-46 Pitsco Education, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 25, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $2,593.00 Budgeted : Yes Budget Source : Special Revenue, Project 5422, Carl Perkins - Secondary Educ Recommended Action : Motion to approve Service Agreement #15-46 between Pitsco Education and the School Board of Okaloosa County, on behalf of Choice/ Career & Technical Education Department. The provider will provide an instructor to facilitate training for four (4) STEM Middle School Instructors regarding modules purchased for the following schools: 1) Davidson Middle School  2) Meigs Middle School 3) Ruckel Middle School 4) Shoal River Middle School The Provider will be paid a total amount not to exceed $2,593.00 for one (1) session. Funds will be paid from Special Revenue, Project 5422, Carl Perkins - Secondary Educ. The agreement is effective August 26, 2014 through May 31, 2015. A copy of the agreement is attached. Public Content Motion to approve Service Agreement #15-46 between Pitsco Education and the School Board of Okaloosa County, on behalf of Choice/Career & Technical Education Department. The provider will provide an instructor to facilitate training for four (4) STEM Middle School Instructors regarding modules purchased for the following schools: 1) Davidson Middle School 2) Meigs Middle School 3) Ruckel Middle School 4) Shoal River Middle School The Provider will be paid a total amount not to exceed $2,593.00 for one (1) session. Funds will be paid from Special Revenue, Project 5422, Carl Perkins - Secondary Educ. The agreement is effective August 26, 2014 through May 31, 2015. A copy of the agreement is attached. For more information, please contact Patti Bonezzi, Program Director, Choice at (850) 833-5852. File Attachments CHOICE-CAREER & TECH EDUC. DEPT. SA# 15-46 PITSCO EDUCATION.pdf (46 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.16 Service Agreement #15-47 Northwest Florida State College-Americorps Program, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 25, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $37,500.00 Budgeted : Yes Budget Source : Varies by participating school Recommended Action : Motion to approve Service Agreement #15-47 between Northwest Florida State College-Americorps Program and The School Board of Okaloosa County, on behalf of participating Okaloosa County elementary schools. Provider and partnering agency Choctawhatchee Basin Alliance to provide an eight (8) month environmental STEM curriculum "Grasses in Classes" with contracted  elementary schools in either 3rd or 5th grades once a month to include supplemental or enrichment activities and nursery maintenance at each site school. Provider will be paid $2,500.00 per contracted school for up to fifteen (15) schools, for a total contract amount not to exceed $37,500.00. Funds will be paid by each participating school. A copy of the agreement is attached. Public Content Motion to approve Service Agreement #15-47 between Northwest Florida State College-Americorps Program and The School Board of Okaloosa County, on behalf of participating Okaloosa County elementary schools. Provider and partnering agency Choctawhatchee Basin Alliance to provide an eight (8) month environmental STEM curriculum "Grasses in Classes" with contracted elementary schools in either 3rd or 5th grades once a month to include supplemental or enrichment activities and nursery maintenance at each site school. Provider will be paid $2,500.00 per contracted school for up to fifteen (15) schools, for a total contract amount not to exceed $37,500.00. Funds will be paid by each participating school. A copy of the agreement is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments CURRICULUM SA# 15-47 NWFSC - AMERICORPS GRASSES IN CLASSES.pdf (123 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.17 School Food Service updated A La Carte Pricing for Elementary and Secondary Schools for 2014-2015 School Year, presented by Richard Norris, Specialist for Food Services, and recommended by the Superintendent for aprroval. Meeting : Aug 25, 2014 - Regular Meeting Type : Action (Consent) Preferred Date : Aug 25, 2014 Absolute Date : Aug 25, 2014 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the School Food Service updated A La Carte pricing for elementary and secondary schools for 2014-2015. Public Content Attached is updated pricing lists for elementary and secondary schools for the 2014-2015 school year. Prices will be the same for all schools in the district. File Attachments Okaloosa County Elementary Ala Carte Menu (2).pdf (91 KB) Okaloosa County Schools Ala Carte Price List (2).pdf (113 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.18 Personnel recommendations, presented by Stacie Smith, Specialist for Human Resources, and recommended by the Superintendent for approval. Meeting : Aug 25, 2014 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve personnel recommendations. Public Content The purpose of this item is to present a list of employees who have been hired or transferred in the instructional and educational support positions or hired for substitute positions. File Attachments August 25, 2014 Ed Support Board Report (2).pdf (54 KB) Substitute New Hires Board Report 08-25-2014.pdf (36 KB) August 25, 2014 Instructional Board Report (2).pdf (61 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.19 Employment Separations, presented by Stacie Smith, Specialist for Human Resources, and recommended by the Superintendent for approval. Meeting :  Aug 25, 2014 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve employment separations. Public Content Attached is a list of employees who resigned/retired from the Okaloosa County School District. File Attachments SeparationsAugust25th,2014.pdf (105 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.20 Leave Without Pay, presented by Stacie Smith, Specialist for Human Resources, and recommended  by the Superintendent for approval. Meeting : Aug 25, 2014 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve leave without pay. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.21 Cleared certification requirements and issuance of contracts for the 2014-2015 school year, presented by Karen Peek, Program Director of Teacher Evaluation/ Certification, and recommended by the Superintendent for approval. Meeting : Aug 25, 2014 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the Superintendent's recommendation to issue contracts to the attached list of teachers who have cleared certification requirements. Public Content The attached list of teachers have cleared their certification requirements and are eligible to receive their contracts for the 2014-2015 school year. Therefore, it is the recommendation of the Superintendent they receive their contracts. File Attachments CLEARED PROV 08-25-14.pdf (73 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.22 2015 Insurance Renewals - Group Life, Long- Term Disability, Dental and  Health, presented by Jim Palmer, Program Director, Risk Management, and recommended by the Superintendent for approval. Meeting : Aug 25, 2014 - Regular Meeting Type : Action (Consent) Preferred Date : Aug 25, 2014 Absolute Date : Aug 25, 2014 Fiscal Impact : Yes Dollar Amount : $860,430.83 Budgeted : Yes Budget Source : General Fund Recommended Action : Motion to approve the renewal of group insurance contracts for employee benefits program for 2014-2015: Life, Long-Term Disability, Dental and Health. File Attachments 2015 Renewal Offer - Florida Blue.PDF (2,024 KB) Calendary Year 2015.pdf (96 KB) Employee Benefit Renewal 2015.pdf (154 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.23 Okaloosa County School District Master In-Service Plan 2014-2015, presented by Denise McLaughlin, Professional Development Specialist, and recommended by the Superintendent for approval. Meeting : Aug 25, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve the Okaloosa County School District Master In-Service Plan 2014-2015. Public Content Okaloosa County Master In-Service Plan for the 2014-2015 school year. File Attachments OKALOOSA Master In-Service Plan 2014.pdf (828 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.24 Okaloosa Principal Leadership Assessment (Principal Evaluation Tool) 2014, presented by Dr. Diane Kelley, Principal Evaluation and Recruitment, and recommended by the Superintendent for approval. Meeting : Aug 25, 2014 - Regular Meeting Type : Action (Consent) Preferred Date : Aug 25, 2014 Absolute Date : Sep 08, 2014 Fiscal Impact : No Budgeted : No Budget Source : N/A Recommended Action : Motion to approve the Okaloosa Principal Leadership Assessment 2014. Public Content OCSD principals are evaluated yearly, as are our teachers and district leaders. Yearly, the evaluation tools are reviewed and revised as needed. This year the evaluation instrument for principals underwent a thorough review of each indicator, as well as the combining of indicators, to eliminate redundancy and to provide for a more stream-lined process while maintaining compliance with all Race to the Top requirements. Our principal evaluation instrument is called the Okaloosa Principal Leadership Assessment (OPLA). After approval, I will make sure that the revised version of our principal evaluation plan (OPLA) is sent in to the appropriate FLDOE contacts. File Attachments Okaloosa Principal Leadership Assessment 2014.pdf (3,285 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.25 Kindergarten Report Card for 2014-2015, presented by Marti Gardner, Director of Elementary Education, and recommended by the Superintendent for approval. Meeting : Aug 25, 2014 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the Kindergarten Report Card for 2014-2015. Public Content Rather than a typical report card, Okaloosa County Kindergarten teachers use an age-appropriate comprehensive reporting system. The system includes a quarterly assessment checklist that is fully aligned to the Florida State Standards. In addition to the quarterly checklists, the system includes a Teacher Guide providing explicit directions for administering each assessment element, a Parent Guide, a mid-quarter parent progress report, and an appendix. The appendix, which was developed by a group of Kindergarten teachers, includes all resources required to administer the assessment system. Prior to the end of the 2014 school year, all Kindergarten teachers were provided the opportunity to submit feedback concerning both the Kindergarten Report Card and Curriculum Guides. Initial revisions were then made to the report card based on teacher feedback. A group of Kindergarten teachers received the initial revisions via email. This group then met and collaborated with District Instructional Coaches on Monday, August 11, 2014 to provide additional feedback and approve the final revisions. The assessment system is completed online; MIS has developed a program that calculates each individual skill score once the teacher has entered the raw score. A Kindergarten representative per school is trained to serve as a resource in communicating the annual revisions. Upon approval by the School Board, the Parent Guide will be available on the OCSD website. File Attachments 2014-15 K Report Card PDF.zip (7,305 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.26 Title I School Improvement Initiative 1003(a) Grant Application for 2014-2015, presented by Sandy Arteaga, Title I Specialist, and recommended by the Superintendent for approval. Meeting : Aug 25, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $110,393.00 Budgeted : Yes Budget Source : Title I 1003(a) School Improvement Grant Recommended Action : Motion to approve the Title I School Improvement Initiative 1003(a) Grant Application for 2014-2015 in the amount of $110,393.00. Public Content Title I 1003 (a) Grant allocated to Okaloosa County for school improvement in the amount of $110,393. School of focus must be school receiving a grade of "C" or "D". Funds will focus on extending or supplementing remediation programs, professional development of teachers, software programs and technology. File Attachments 14-15 SIG 1003 Grant Budget 8-13-14 FINAL.pdf (69 KB) TITLE I 1003A GRANT APP 14-15.pdf (300 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.27 Inter-Institutional Early College/Dual Enrollment Articulation Agreement between the School Board of Okaloosa County and Northwest Florida State College, presented by Steve Horton, Director of Secondary Education, and recommended by the Superintendent for approval. Meeting : Aug 25, 2014 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the Inter- Institutional Early College/ Dual Enrollment Articulation Agreement between the School Board of Okaloosa County and Northwest Florida State College. Public Content This Early College/Dual Enrollment Articulation Agreement between the School Board of Okaloosa County and Northwest Florida State College is in effect from August 26, 2014 to July 31, 2015. Early college/dual enrollment is one of the articulated acceleration mechanisms defined in Florida Statutes. The mission of dual enrollment, as specified by the Legislature, is three-fold: • to shorten the time necessary for a student to complete the requirements of a postsecondary degree and high school diploma • to broaden the scope of curricular options available to students, or • to increase the depth of study available for a particular subject. A District Articulation Committee will review this Agreement each year. Composition of the District Articulation Committee shall conform to Florida rule and law. Voting members shall be appointed by the appropriate superintendent or institutional president and shall represent Northwest Florida State College, Okaloosa County School Board, and Walton County School Board. Guests and additional non-voting members may also attend and participate in the meetings. This agreement may be amended or renewed from year-to-year by mutual agreement of the President of Northwest Florida State College and the Okaloosa County School Board. File Attachments 2014-2015 Okaloosa NWFSC Articulation Agreement 7 29 2015 (2a).pdf (138 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.28 Attendance Waiver List, presented by Nick Kootsouradis, Assistant Superintendent for Operations, and recommended by the Superintendent for approval. Meeting : Aug 25, 2014 - Regular Meeting Type : Action (Consent) Preferred Date : Aug 25, 2014 Absolute Date : Aug 25, 2014 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve Attendance Waivers as presented. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.29 Exempted Purchase: 7- Dippity, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 25, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $305,912.00 Budgeted : Yes Budget Source : Okaloosa Science, DoDEA Grant, Project 5488 Recommended Action : Motion to approve purchase from 7-Dippity in the amount of $305,912.00 for implementation oversight including subcontracting with project partners to ensure grant deliverables are met and data collection for periodic evaluation and adjustment of curriculum per grant specifications. Grant application was Board approved on May 28, 2013. This purchase is exempt under 6A-1.012(11)(a). A copy of the grant application is attached (see Sections E and F). Public Content Request approval of purchase from 7-Dippity in the amount of $305,912.00 for implementation oversight including subcontracting with project partners to ensure grant deliverables are met and data collection for periodic evaluation and adjustment of curriculum per grant specifications. Grant application was Board approved on May 28, 2013. This purchase is exempt under 6A-1.012(11)(a). A copy of the grant application is attached (see Sections E and F). For additional information, please contact Kaye McKinley, Deputy Superintendent, at 850-833-5888. File Attachments DODEA 2013 Grant narrative (MASTER)(5)(no spaces).pdf (107 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.30 Exempted Purchase: Cramer Executive Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 25, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $25,000.00 Budgeted : Yes Budget Source : Okaloosa Science, DoDEA Grant, Project 5488 Recommended Action : Motion to approve purchase from Cramer Executive Services, in the amount of $25,000.00 to conduct third party evaluation services of the Okaloosa Science Project. This purchase is exempt under 6A-1.012(11)(a). A copy of the grant application is attached (see Sections E and F). Public Content Request approval of purchase from Cramer Executive Services, in the amount of $25,000.00 to conduct third party evaluation services of the Okaloosa Science Project. This purchase is exempt under 6A-1.012(11)(a). A copy of the grant application is attached (see Sections E and F). For additional information, please contact Kaye McKinley, Deputy Superintendent, 850-833-5888. File Attachments DODEA 2013 Grant narrative (MASTER)(5)(no spaces).pdf (107 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.31 Approval of the Consent Agenda Meeting : Aug 25, 2014 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Public Content Following any corrections, additions, or deletions, the Board will approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent for approval. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 8. Discussion Agenda Subject : 8.1 Resolution 14-05 authorizing a Real Estate Exchange Agreement between The School Board of Okaloosa County and Okaloosa Academy, Inc., presented by Dr. Bill Smith, Director of Facilities, and recommended by the Superintendent for approval. Meeting : Aug 25, 2014 - Regular Meeting Type : Action Preferred Date : Aug 25, 2014 Absolute Date : Aug 25, 2014 Recommended Action : Motion to approve Resolution 14-05 and the Real Estate Exchange Agreement between the School Board of Okaloosa County and Okaloosa Academy, Inc., authorizing the exchange of an 8 acre parcel of the W. E. Combs Campus owned by the Okaloosa County School Board located at 720 Lovejoy Road, Fort Walton Beach, and the parcel of real property, including eleven (11) portables, owned by Okaloosa Academy located  at 2053 S. Ferdon Boulevard in Crestview. Public Content The School Board of Okaloosa County and Okaloosa Academy, Inc., would like to exchange properties in accordance with the terms and conditions of the Real Estate Exchange Agreement attached. The Academy property is located at 2053 S. Ferdon Boulevard in Crestview, and includes eleven (11) portables. The School Board's improved real property is located at 720 Lovejoy Road, Fort Walton Beach, and contains approximately eight (8) acres. School Board Resolution 14-02 declared on July 14, 2014, that the eight (8) acres of improved real property at the W. E. Combs Campus is no longer necessary for educational or ancillary purposes. The purpose of the proposed property exchange will be to facilitate Okaloosa Academy consolidating both its North and South County Charter School locations into one permanent facility. File Attachments Combs Property & Oka Academy Prop aerials & appraisals.pdf (870 KB) Resolution 14-05 with Exchange Agreement.pdf (84 KB) Motion & Voting 8. Discussion Agenda Subject : 8.2 Items Moved from the Consent Agenda (if any) Meeting : Aug 25, 2014 - Regular Meeting Type : Action 12. Attorney's Business Subject : 12.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : Aug 25, 2014 - Regular Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. 13. Superintendent's Business Subject : 13.1 Out-of-State Student Trip Requests, presented by Kaye McKinley, Deputy Superintendent, and approved by the Superintendent. Meeting : Aug 25, 2014 - Regular Meeting Type : Information Public Content Attached is a list of out-of-state student trip requests approved by the Superintendent. File Attachments 8 25 14.pdf (28 KB) 13. Superintendent's Business Subject : 13.2 Correspondence, requests and other matters addressed by the Superintendent Meeting : Aug 25, 2014 - Regular Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. 14. Board Members' Announcements/Request for Information Subject : 14.1 Board Members' Announcements/Request for Information Meeting : Aug 25, 2014 - Regular Meeting Type : Action, Information Public Content Board Members may request information or address concerns and other matters. 15. Public Hearing - 6:15 p.m. Subject : 15.1 Public Hearing for revision of School Board Policy 4-43 Prohibition of Bullying and Harassment, presented by Andy Johnson, Specialist, Student Intervention Services, and recommended by the Superintendent for approval. Meeting : Aug 25, 2014 - Regular Meeting Type : Action Recommended Action : Motion to approve revised School Board Policy 4-43 Prohibition of Bullying and Harassment. Public Content The Board will receive public comment and consider approval of revisions to School Board Policy 4-43 Prohibition of Bullying and Harassment. The Department of Education, Office of Safe Schools, conducted a routine review of Policy 4-43 and found it to be in compliance; however, recommended that language directly from state statute be included in the policy. In accordance with the recommendation, the state statutory definition of cyberbullying [Section (A)(4)] and the state statutory language regarding the investigation of reported incidents of alleged bullying or harassment on a school bus or at a school bus stop [Section (F)] has been included in the policy. File Attachments 4-43 Prohibition of Bullying and Harassment Redlined 2014.pdf (195 KB) Motion & Voting Motion to approve revised School Board Policy 4-43 Prohibition of Bullying and Harassment. Motion by Melissa Thrush, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 15. Public Hearing - 6:15 p.m. Subject : 15.2 Public Hearing for adoption of a new job description, Assistant Superintendent for ESE and Special Programs, presented by Stacie Smith, Specialist for Human Resources, and recommended by the Superintendent for approval. Meeting : Aug 25, 2014 - Regular Meeting Type : Action Recommended Action : Motion to approve the job description for Assistant Superintendent for ESE and Special Programs. Public Content The Board will receive public input and consider approval of a new job description, Assistant Superintendent for ESE and Special Programs. File Attachments Assistant Superintendent of ESE and Special Programs Rev 3.pdf (23 KB) Motion & Voting Motion to approve the job description for Assistant Superintendent for ESE and Special Programs. Motion by Cathy Thigpen, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 15. Public Hearing - 6:15 p.m. Subject : 15.3 Public Hearing for adoption of a new job description, Assistant Superintendent of MIS, presented by Stacie Smith, Specialist for Human Resources, and recommended by the Superintendent for approval. Meeting : Aug 25, 2014 - Regular Meeting Type : Action Recommended Action : Motion to approve the job description for Assistant Superintendent of MIS. Public Content The Board will receive public comment and consider approval of the new job description, Assistant Superintendent of MIS. File Attachments Assistant Superintendent of MIS Rev 3.pdf (35 KB) Motion & Voting Motion to approve the job description for Assistant Superintendent of MIS. Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 15. Public Hearing - 6:15 p.m. Subject : 15.4 Public Hearing for adoption of a new job description, Assistant Superintendent of Human Resources, presented by Stacie Smith, Specialist for Human Resources, and recommended by the Superintendent for approval. Meeting : Aug 25, 2014 - Regular Meeting Type : Action Recommended Action : Motion to approve the job description for Assistant Superintendent of Human Resources. Public Content The Board will receive public comment and consider approval of a new job description, Assistant Superintendent of Human Resources. File Attachments Assistant Superintendent of Human Resources Rev 2.pdf (28 KB) Motion & Voting Motion to approve the job description for Assistant Superintendent of Human Resources. Motion by Melissa Thrush, second by Cathy Thigpen. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 15. Public Hearing - 6:15 p.m. Subject : 15.5 Public Hearing for adoption of a new job description, Specialist, Training and Development, presented by Stacie Smith, Specialist for Human Resources, and recommended by the Superintendent for approval. Meeting : Aug 25, 2014 - Regular Meeting Type : Action Recommended Action : Motion to approve the job description for Specialist, Training and Development. Public Content The Board will receive public comment and consider approval of a new job description, Specialist, Training and Development. File Attachments Specialist - Training and Development-Rev 2.pdf (21 KB) Motion & Voting Motion to approve the job description for Specialist, Training and Development. Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 15. Public Hearing - 6:15 p.m. Subject : 15.6 Public Hearing for adoption of a new job description, Administrative Assistant II, presented by Stacie Smith, Specialist for Human Resources, and recommended by the Superintendent for approval. Meeting : Aug 25, 2014 - Regular Meeting Type : Action Recommended Action : Motion to approve the job description for Administrative Assistant II. Public Content The Board will receive public comment and consider approval of a new job description, Administrative Assistant II. File Attachments Administrative Assistant II Rev 4.pdf (19 KB) Motion & Voting Motion to approve the job description for Administrative Assistant II. Motion by Cathy Thigpen, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 15. Public Hearing - 6:15 p.m. Subject : 15.7 Public Hearing for adoption of a new job description, Site Based Technician II, presented by Stacie Smith, Specialist for Human Resources, and recommended by the Superintendent for approval. Meeting : Aug 25, 2014 - Regular Meeting Type : Action Recommended Action : Motion to approve the job description for Site Based Technician II. Public Content The Board will receive public comment and consider approval of a new job description, Site Based Technician II. File Attachments Site Based Technician II-Rev.pdf (14 KB) Motion & Voting Motion to approve the job description for Site Based Technician II. Motion by Cathy Thigpen, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 15. Public Hearing - 6:15 p.m. Subject : 15.8 Public Hearing for approval of the Real Estate Exchange Agreement between the School Board of Okaloosa County and Okaloosa  Academy, Incorporated, presented by Dr. Bill Smith, Director of Facilities, and recommended by the Superintendent for approval. Meeting : Aug 25, 2014 - Regular Meeting Type : Action Recommended Action : Motion to approve Resolution 14-05 and the Real Estate Exchange Agreement between the School Board of Okaloosa County and Okaloosa Academy, Incorporated, for real property owned by the School Board, located at 720 Lovejoy Road, Fort Walton Beach, Florida, and real property owned by Okaloosa Academy, located at 2053 S. Ferdon Boulevard, Crestview, Florida. Public Content The Board will receive public comment and consider approval of a Real Estate Exchange Agreement for real property owned by the School Board of Okaloosa County located at 720 Lovejoy Road, Fort Walton Beach, Florida, and real property owned by Okaloosa Academy, Inc., located at 2053 S. Ferdon Boulevard, Crestview, Florida. File Attachments Combs Property & Oka Academy Prop aerials & appraisals.pdf (870 KB) Resolution 14-05 with Exhibits.pdf (1,439 KB) Motion & Voting Motion to approve Resolution 14-05 and the Real Estate Exchange Agreement between the School Board of Okaloosa County and Okaloosa Academy, Incorporated, for real property owned by the School Board, located at 720 Lovejoy Road, Fort Walton Beach, Florida, and real property owned by Okaloosa Academy, located at 2053 S. Ferdon Boulevard, Crestview, Florida. Motion by Cindy Frakes, second by Cathy Thigpen. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 15. Public Hearing - 6:15 p.m. Subject : 15.9 Public Hearing to receive public input on the School District's Five-Year Capital Outlay Plan, presented by Rita Scallan, Chief Financial Officer Meeting : Aug 25, 2014 - Regular Meeting Type : Action Preferred Date : Aug 25, 2014 Absolute Date : Aug 25, 2014 Fiscal Impact : Yes Dollar Amount : $22,926,822.00 Budgeted : Yes Budget Source : Local & State Funding Recommended Action : No action required. To receive public comment only. Public Content In accordance with Florida Statutes 1013.35, the District has prepared the proposed Capital Outlay Five-Year Work Plan for fiscal years 2014-2015 through 2018-2019. The Five-Year Plan reflects the estimated new revenue and corresponding new project appropriations. Also, the Plan reflects the carryover funds from fiscal year 2013-2014 and the corresponding existing appropriation for those funds. A public hearing will be held on August 25, 2014, to receive input from the public regarding the Capital Outlay Five-Year Work Plan. Copies of the plan will be distributed to the School Board and public prior to the August 25, 2014 School Board Meeting. File Attachments 5 Year Capital Outlay Plan FY 2014-2015 PDF dated 8-25-2014.pdf (1,005 KB) 16. Adjournment Subject : 16.1 Adjournment of the meeting by the Chairman Meeting : Aug 25, 2014 - Regular Meeting Type : Procedural 17. Public Notices Subject : 17.1 Notice of Public Hearing Meeting : Aug 25, 2014 - Regular Meeting Type : Information Public Content NOTICE OF PUBLIC HEARING Notice is hereby given that the School Board of Okaloosa County will conduct a Public Hearing on August 25, 2014, beginning at 6:15 p.m. or as soon thereafter as may be heard, in the School District Administration Building, Fort Walton Beach. The purpose of the Hearing is to receive public input and consider approval of: 1. Revised School Board Policy 4-43 Prohibition of Bullying and Harassment 2. New Job Description - Assistant Superintendent of ESE and Special Programs 3. New Job Description - Assistant Superintendent of MIS 4. New Job Description - Assistant Superintendent of Human Resources 5. New Job Description - Specialist, Training and Development 6. New Job Description - Administrative Assistant II 7. New Job Description - Site Based Technician II 8. Real Estate Exchange Agreement between the School Board of Okaloosa County and Okaloosa Academy, Inc. 9. School District Five-Year Capital Outlay Plan Any interested party who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered during this meeting, will need a record of proceedings and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. Any person requiring special accommodation at this meeting because of a disability or physical impairment should contact the Superintendent at the School District Administration Building at (850) 833-3110 prior to this meeting. 17. Public Notices Subject : 17.2 Public Notice Meeting : Aug 25, 2014 - Regular Meeting Type : Information Public Content PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the School Board at least 48 hours before the meeting by contacting the Superintendent of Schools at the School District Administration Building at (850) 833-3110.