Okaloosa County School Board — Regular Meeting, July 10, 2017

Monday, July 10, 2017 Regular Meeting School District Central Administration Complex Niceville, Florida Training Room 6:00 p.m. Moment of Silence Pledge of Allegiance led by Mary Beth Jackson 1. Opening of Meeting Subject : 1.1 Call to Order by the Chairman Meeting : Jul 10, 2017 - Regular Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Jul 10, 2017 - Regular Meeting Type : Action Recommended Action : Motion to approve the Agenda Motion & Voting Motion to approve the Agenda Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 5. Personnel Appointments Subject : 5.1 Appointment of Ms. Julie Dillon to the position of Assistant Principal II, Destin Middle School, recommended by the Superintendent for approval. Meeting : Jul 10, 2017 - Regular Meeting Type : Action Recommended Action : Motion to approve the appointment of Ms. Julie Dillon to the position of Assistant Principal II, Destin Middle School. Motion & Voting Motion to approve the appointment of Ms. Julie Dillon to the position of Assistant Principal II, Destin Middle School, recommended by the Superintendent for approval. Motion by Dewey Destin, second by Rodney Walker. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 6. Committee and Staff Reports (Workshop Only) Subject : 6.1 Out-of-County Travel paid for the period of June 8 - 21, 2017, presented by Rita R. Scallan, Chief Financial Officer Meeting : Jul 10, 2017 - Regular Meeting Type : Report Public Content Out-of-County Travel paid for the period of June 8 - 21, 2017, presented by Rita R. Scallan, Chief Financial Officer File Attachments Out-of-County Travel Jun 8 - 21.pdf (16 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.2 In-County Travel paid for the period of June 8 - 21, 2017, presented by Rita R. Scallan, Chief Financial Officer Meeting : Jul 10, 2017 - Regular Meeting Type : Report Public Content In-County Travel paid for the period of June 8 - 21, 2017, presented by Rita R. Scallan, Chief Financial Officer File Attachments In-County Travel June 8 - 21.pdf (49 KB) 7. Consent Agenda Subject : 7.1 Approval of the Consent Agenda Meeting : Jul 10, 2017 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent, and to move item 7.8 to the Discussion Agenda, per request by Mr. Destin. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent, and to move item 7.8 to the Discussion Agenda, per request by Mr. Destin. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.2 Approval of the Minutes of the Workshop Meeting of June 22, 2017; Minutes of the Regular Meeting of June 26, 2017, recommended by the Superintendent for approval. Meeting : Jul 10, 2017 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the Minutes of the File Attachments 6-22-2017 Workshop DRAFT.pdf (183 KB) 6-26-2017 Meeting DRAFT.pdf (181 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent, and to move item 7.8 to the Discussion Agenda, per request by Mr. Destin. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.3 Budget Amendment #9 - Fiscal Year 2016-2017, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jul 10, 2017 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $42,963,343.38 Budgeted : Yes Budget Source : Various - See Attached Budget Amendment Recommended Action : Motion to approve Budget Amendment #9 - Fiscal Year 2016-2017 Public Content As the fiscal year progresses, we ask the School Board to amend the budget to more accurately reflect estimated revenues and appropriations. The amendments are results of various factors including: increases or decreases in estimated revenues to more accurately reflect revenues, and increases or decreases in appropriations to more accurately reflect estimated expenditures and/or better utilize funds for schools, departments, and projects. These amendments facilitate district operations to occur in a positive manner. On September 12, 2016, the School Board adopted the budget for fiscal year 2016-2017. These amendments properly reflect the estimated revenue and appropriations. The amendments show the estimated revenue and appropriations for each fund and provide a description of the amendments. Required by S.B.E. rule 6A-1.006. New Revenue Appropriated/(Adjusted) During the Month of May 2017: General Fund $ 345,797.85 Debt Service Funds 42,037,933.89 Capital Projects Funds 11,454.09 Other Special Revenue Funds - Federal 271,300.70 Other Special Revenue Funds - Food Service 296,856.85 Total - All Funds $42,963,343.38 File Attachments !BA 09 - May 2017.pdf (1,185 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent, and to move item 7.8 to the Discussion Agenda, per request by Mr. Destin. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.4 Monthly Financial Statement for May 2017, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jul 10, 2017 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve Monthly Financial Statement for May 2017 Public Content The financial statement for the month ending May 31, 2017, is being submitted for use and consideration of the School Board as required by S.B.E. Rule 6A-1.008. File Attachments !Financials May 2017.pdf (650 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent, and to move item 7.8 to the Discussion Agenda, per request by Mr. Destin. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.5 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jul 10, 2017 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 7-10-17.pdf (17 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent, and to move item 7.8 to the Discussion Agenda, per request by Mr. Destin. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.6 School Donations, presented by Rita R. Scallan, Chief Financial Officer and recommended by the Superintendent for approval. Meeting : Jul 10, 2017 - Regular Meeting Type : Action (Consent) Preferred Date : Jul 10, 2017 Absolute Date : Jul 10, 2017 Fiscal Impact : Yes Dollar Amount : $7,650.00 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments Donations 2017-07-10.pdf (223 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent, and to move item 7.8 to the Discussion Agenda, per request by Mr. Destin. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.7 Authorization to advertise the proposed Preliminary and Tentative Budget and Millage Rate for fiscal year 2017-2018, presented by Rita Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jul 10, 2017 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to authorize advertisement of the proposed Preliminary and Tentative Budget and Millage Rate for fiscal year 2017-2018. Public Content The District is required by law to advertise in a newspaper of general paid circulation in the county or in a geographically limited insert of such newspaper, notice of its intent to tentatively adopt a millage rate and budget. The size, format, and placement of the advertisements are specified in the Truth-In-Millage (TRIM) guidelines and must not be modified. The advertisements will be in the Northwest Florida Daily News on July 28, 2017. A public hearing to tentatively adopt a millage rate and budget must be held not less than 2 days or more than 5 days after the day that the advertisement is first published. Accordingly, the public hearing to tentatively adopt the millage rate and the budget is scheduled for Tuesday, August 1, 2017, beginning at 6:15 p.m. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent, and to move item 7.8 to the Discussion Agenda, per request by Mr. Destin. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.8 Moved to Discussion Agenda 8.1 - RFP 17-04 Benefits Brokerage & Consulting Services,  presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jul 10, 2017 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the evaluation committee's ranking of FBMC Benefits Management as the highest ranked respondent of RFP 17-04 Employee Benefits Brokerage & Consulting Services. Public Content Request approval of the evaluation committee's ranking of FBMC Benefits Management as the highest ranked respondent for RFP 17-04 Employee Benefits Brokerage & Consulting Services. The committee recommends entering into contract negotiations with FBMC Benefits Management. Copies of the recommendation and the minutes from the evaluation committee meetings are attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668 or Stacie Smith, Assistant Superintendent, Human Resources, Committee Chair at (850) 833-5801. File Attachments RFP17-04 Committee Recommendation.pdf (18 KB) Committee Meeting Minutes - 6-14-17.pdf (32 KB) Committee Meeting Minutes - 6-26-17.pdf (31 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent, and to move item 7.8 to the Discussion Agenda, per request by Mr. Destin. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.9 ITB 17-09 Electrical Equipment for Main Switchboard and Panels, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jul 10, 2017 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the committee's recommendation to not award ITB 17-09 Electrical Equipment for Main Switchboard and Panels. Public Content Request approval of the committee's recommendation to not award ITB 17-09 Electrical Equipment for Main Switchboard and Panels. The ITB was sent to 27 potential bidders and posted publicly on the Florida Purchasing Group Bid System with no response. The Purchasing Department will re-bid and solicit additional bidders. For additional information, please contact Steve Bolton, Director, Facilities Planning and Maintenance Support Services at (850) 689-7159. File Attachments ITB_17-09.pdf (13 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent, and to move item 7.8 to the Discussion Agenda, per request by Mr. Destin. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.10 Amendment to Award of ITB 17-06 Painting Services, Multiple Schools, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jul 10, 2017 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $8,145.00 Budgeted : Yes Budget Source : Internal Funds Recommended Action : Motion to approve the amendment to the award of ITB 17-06 Painting Services- Multiple Schools. Public Content Request approval of the amendment to the award of ITB 17-06 Painting Services-Multiple Schools. The original award was previously School Board approved 6/12/2017. The amendment allows the award of Ruckel Middle School items 1-5, which were previously awarded as 'No Award', in the amount of $8,145.00 to Professional Finishes of NWFL, Inc. This raises the total for Professional Finishes of NWFL, Inc. to $9,055.00 and the overall grand total of the project to $46,729.00. Copies of the amended award are attached. For additional information, please contact Steve Bolton, Director, Facilities and Maintenance Support Services at (850) 689-7159. File Attachments ITB_17-06 Amended Tab.pdf (125 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent, and to move item 7.8 to the Discussion Agenda, per request by Mr. Destin. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.11 Renewal of Tag-On Bid: RFP 71-1-15 Commodity Processing Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jul 10, 2017 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Federal Funds Recommended Action : Motion to approve the renewal of tag-on bid RFP 71-1/15 Commodity Processing Services through Collier County Public Schools. Public Content Request approval to renew tag-on bid RFP 71-1/15 Commodity Processing Services through Collier County Public Schools for the purchase of commodity processing services of foods to be used in breakfast and lunch programs in schools throughout the district. The contract will be used on an as needed basis and offers multiple vendors. The contract is effective through June 30, 2018. Copies of the approved renewal documents are attached. For additional information, please contact Steve Anderson, Program Director, School Food Service at (850) 301-3020. File Attachments RENEWAL RFP 71-1-15.pdf (379 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent, and to move item 7.8 to the Discussion Agenda, per request by Mr. Destin. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.12 Exempted Purchase Over $25,000: Edmentum, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jul 10, 2017 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $16,755.90 Budgeted : Yes Budget Source : General Funds, Project 8105 CSR - Science Initiatives,  Federal Funds, Project DODEA - Science Recommended Action : Motion to approve the purchase from Edmentum in the amount of $16,755.90. Public Content Request approval of the purchase from Edmentum in the amount of $16,755.90. This purchase is exempt under 6A-1.012(11)(b). Funding will be paid from General Funds, Project 8105 CSR - Science Initiatives, Federal Funds, Project DODEA - Science. The contract is effective July 26, 2017 through July 25, 2018 and a copy of the quote is attached. For additional information, please contact Marcus Chambers, Assistant Superintendent, Curriculum at (850) 833-3191. File Attachments EDMENTUM QUOTE.pdf (93 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent, and to move item 7.8 to the Discussion Agenda, per request by Mr. Destin. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.13 Service Agreement #18-18 Kerianne Klug, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jul 10, 2017 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $6,000.00 Budgeted : Yes Budget Source : Internal Funds, General Band Recommended Action : Motion to approve Service Agreement #18-18 for Kerianne Klug in the amount of $6,000. Public Content Request approval of Service Agreement #18-18 for Kerianne Klug, on behalf of Fort Walton Beach High School, to provide Color Guard Instruction. The Provider will be paid $500.00 per month for up to twelve (12) months, for a total contract amount not to exceed $6,000.00. Funds will be paid from Internal Funds, General Band. The contract is effective July 11, 2017 through June 30, 2018 and a copy of the agreement is attached. For additional information, please contact Randy Folsom, Band Director, Fort Walton Beach High School at (850) 833-3300. File Attachments FWB HIGH SA# 18-18 KERIANNE KLUG.pdf (100 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent, and to move item 7.8 to the Discussion Agenda, per request by Mr. Destin. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.14 Service Agreement #18-19 Jamie Fields, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jul 10, 2017 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $12,000.00 Budgeted : Yes Budget Source : Internal Funds, General Band Recommended Action : Motion to approve Service Agreement #18-19 Jamie Fields in the amount of $12,000. Public Content Request approval of Service Agreement #18-19 for Jamie Fields, on behalf of Fort Walton Beach High School, to provide Color Guard Instruction. The Provider will be paid $1,000.00 per month for up to twelve (12) months, for a total contract amount not to exceed $12,000.00. Funds will be paid from Internal Funds, General Band. The contract is effective July 11, 2017 through June 30, 2018 and a copy of the agreement is attached. For additional information, please contact Randy Folsom, Band Director, Fort Walton Beach High School at (850) 833-3300. File Attachments FWB HIGH SA# 18-19 JAMIE FIELDS.pdf (100 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent, and to move item 7.8 to the Discussion Agenda, per request by Mr. Destin. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.15 Service Agreement #18-20 Art Monet, Inc.,  presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jul 10, 2017 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Funds will be paid by individual participating schools Recommended Action : Motion to approve Service Agreement #18-20 Art Monet, Inc. Public Content Request approval of Service Agreement #18-20 for Art Monet, Inc. to provide art classes for elementary, middle and high school students and face painting to schools and day care programs. Services are based on fixed prices and will be used on an as needed basis. The provider will be paid $8.25 per student for art classes and/or $3.35 per student for face painting. Funds will be paid by individual participating schools. The contract is effective July 11, 2017 through June 30, 2018 and a copy of the agreement is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments ABRAKADOODLE SA# 18-20 SUPPLEMENTAL ART PROGRAM AND FACE PAINTING.pdf (60 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent, and to move item 7.8 to the Discussion Agenda, per request by Mr. Destin. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.16 Service Agreement #18-21 Career Staff Unlimited, LLC., presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jul 10, 2017 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $531,920.00 Budgeted : Yes Budget Source : General Funds, Projects 5075 IDEA Supplemental Support and 3151 SAI - ESE Extended School Year Recommended Action : Motion to approve Service Agreement #18-21 Career Staff Unlimited, LLC in the amount of $531,920. Public Content Request approval of Service Agreement #18-21 for Career Staff Unlimited, LLC, on behalf of the ESE Department, to provide Speech and Language Therapy. The provider will be paid $61.00 per hour for six (6) Speech and Language Pathologists to work 1,425 hours each for a total of 8,550 hours during the regular school year; and two (2) Speech and Language Pathologists to work 85 hours each for a total of 170 hours during the Extended School Year (ESY), for a total contract amount not to exceed $531,920.00. Funds will be paid from General Funds, Projects 5075 IDEA Supplemental Support and 3151 SAI - ESE Extended School Year. The contract is effective August 1, 2017 through July 31, 2018 and a copy of the agreement is attached. For additional information, please contact Melody Sommer, Program Director, ESE at (850) 833-5899. File Attachments ESE DEPT. SA# 18-21 CAREERSTAFF UNLIMITED, LLC.pdf (100 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent, and to move item 7.8 to the Discussion Agenda, per request by Mr. Destin. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.17 Service Agreement #18-24 Matthew Tenore`, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jul 10, 2017 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $7,750.00 Budgeted : Yes Budget Source : Internal Funds, Band Boosters Recommended Action : Motion to approval Service Agreement #18-24 for Matthew Tenore`in the amount of $7,750. Public Content Request approval of Service Agreement #18-24 for Matthew Tenore`, on behalf of Niceville High School, to provide marching band concepts and leadership training to all band students. The Provider will be paid $31.00 per hour for up to 250 hours, for a total contract amount not to exceed $7,750.00. Funds will be paid from Internal Funds, Band Boosters. The contract is effective July 11, 2017 through August 5, 2017 and a copy of the agreement is attached. For additional information, please contact Dan Wooten, Band Director, Niceville High School at (850) 833-4114. File Attachments NICEVILLE HIGH SA# 18-24 MATTHEW TENORE'.pdf (59 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent, and to move item 7.8 to the Discussion Agenda, per request by Mr. Destin. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.18 Service Agreement #18-25 Julie Henderson, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jul 10, 2017 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $5,400.00 Budgeted : Yes Budget Source : Internal Funds, Indianettes Recommended Action : Motion to approve Service Agreement #18-25 Julie Henderson in the amount of $5,400. Public Content Request approval of Service Agreement #18-25 Julie Henderson, on behalf of Choctawhatchee High School, to provide a Varsity Hip Hop Clinic and Varsity Nationals Hip Hop Choreography. The Provider will be paid $300.00 per dancer for up to thirteen (13) dancers, for a total of $3,900.00. Any additional choreography, clinics, routines, tryouts or judging will be paid based on an hourly rate of $25.00, not to exceed $1,500.00. The total contract amount not to exceed is $5,400.00 and all funds will be paid from Internal Funds, Indianettes. The contract is effective July 11, 2017 through June 30, 2018 and a copy of the agreement is attached. For additional information, please contact Dr. Lee Hale, Principal, Choctawhatchee High School at (850) 833-3614. File Attachments CHOCTAW HIGH SA# 18-25 JULIE HENDERSON.pdf (59 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent, and to move item 7.8 to the Discussion Agenda, per request by Mr. Destin. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.19 Memorandum of Understanding between the School Board of Okaloosa County and Big Brothers Big Sisters of Northwest Florida, presented by Henry Kelley, Program Director, Community Affairs, and recommended by the Superintendent for approval. Meeting : Jul 10, 2017 - Regular Meeting Type : Action (Consent) Preferred Date : Jul 10, 2017 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the Memorandum of Understanding between the School Board of Okaloosa County and Big Brothers Big Sisters of Northwest Florida, effective July 1, 2017 through June 30, 2018. File Attachments BBBS 2017-2018 MOU.pdf (59 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent, and to move item 7.8 to the Discussion Agenda, per request by Mr. Destin. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.20 Cooperative Agreement between School Board of Okaloosa County and Early Learning Coalition of Okaloosa and Walton Counties for child care services provided to the Teenage Parent Program, presented by Teri Schroeder, Program Director, Student Services, and recommended by the Superintendent for approval. Meeting : Jul 10, 2017 - Regular Meeting Type : Action (Consent) Preferred Date : Jul 10, 2017 Absolute Date : Jul 10, 2017 Fiscal Impact : Yes Dollar Amount : $165,000.00 Budgeted : Yes Budget Source : Teenage Parent Program Project Recommended Action : Motion to approve the Cooperative Agreement between the School Board of Okaloosa County and the Early Learning Coalition of Okaloosa and Walton Counties for childcare services provided to the Teenage Parent Program, commencing July 1, 2017 and terminates June 30, 2018. Public Content Early Learning Coalition of Okaloosa and Walton Counties and the School Board of Okaloosa County mutually agree to cooperate in serving the pregnant adolescents and teen parents in the School District. Counseling services to pregnant students and teen parents and child care placement services are provided through this agreement. Term of this contract is July 1, 2017 through June 30, 2018. Total amount should not exceed $165,000.00. Copy of agreement attached. File Attachments 17_18 ELC Contract TAPP.doc (44 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent, and to move item 7.8 to the Discussion Agenda, per request by Mr. Destin. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.21 Cleared certification requirements and issuance of contracts for the 2017-2018 school year, presented by Karen Peek, Program Director, Professional Services, and recommended by the Superintendent for approval. Meeting : Jul 10, 2017 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the Superintendent's recommendation to issue contracts to the attached list of teachers who have cleared certification requirements. Public Content The attached list of teachers have cleared their certification requirements and are eligible to receive their contracts for the 2017-2018 school year. Therefore, it is the recommendation of the Superintendent they receive their contracts. File Attachments CLEARED PROV 7-10-2017.pdf (83 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent, and to move item 7.8 to the Discussion Agenda, per request by Mr. Destin. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.22 Joint Use Agreement between the School Board of Okaloosa County, Florida and the City of Crestview for use of Richbourg Field for Educational and Recreational Programs, presented by Steve Bolton, Director, Facilities Planning and Maintenance, and recommended by the Superintendent for approval. Meeting : Jul 10, 2017 - Regular Meeting Type : Action (Consent) Preferred Date : Jul 10, 2017 Absolute Date : Jul 10, 2017 Recommended Action : Motion to approve the Joint Use Agreement between the School Board and the City of Crestview for use of Richbourg Field. Public Content Approval of the Joint Use Agreement between the School Board and the City of Crestview for the use of School Board owned property on North Street in Crestview, known as Richbourg Field for the purpose of operating joint use educational and recreational facilities. File Attachments Joint Use Agreement Richbourg Field (2017) with Exhibit 'A'.pdf (140 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent, and to move item 7.8 to the Discussion Agenda, per request by Mr. Destin. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.23 Personnel Recommendations, presented by Stacie Smith, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Jul 10, 2017 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve personnel recommendations. Public Content The purpose of this item is to present a list of employees who have been hired or transferred in the instructional and education support positions or hired for substitute positions. File Attachments 6-28 INSTRUCTIONAL.pdf (39 KB) July 10, 2017 Ed Support Board Report.pdf (117 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent, and to move item 7.8 to the Discussion Agenda, per request by Mr. Destin. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.24 Employment Separations, presented by Stacie Smith, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting :  Jul 10, 2017 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve employment seperations. Public Content Attached is a list of employees who resigned/retired from the Okaloosa County School District. File Attachments SEPARATIONSJULY102017.pdf (39 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent, and to move item 7.8 to the Discussion Agenda, per request by Mr. Destin. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.25 Employee Suspensions, presented by Stacie Smith, Assistant Superintendent, Human Resources, and  recommended by the Superintendent for approval. Meeting : Jul 10, 2017 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the suspension of employees. Public Content Suspension of the following employees: EID# 110911 Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent, and to move item 7.8 to the Discussion Agenda, per request by Mr. Destin. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.26 Employee Suspensions, presented by Stacie Smith, Assistant Superintendent,  Human Resources, and recommended by the Superintendent for approval. Meeting : Jul 10, 2017 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the suspension of employees. Public Content Suspension of the following employees: EID# 118427 Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent, and to move item 7.8 to the Discussion Agenda, per request by Mr. Destin. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.27 Leave Without Pay, presented by Stacie Smith,  Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Jul 10, 2017 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve leave without pay. Public Content The purpose of this item is to receive approval for employees who took leave and will not be paid for their leave. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent, and to move item 7.8 to the Discussion Agenda, per request by Mr. Destin. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Discussion Agenda Subject : 8.1 RFP 17-04 Benefits Brokerage & Consulting Services, presented by Vince  Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jul 10, 2017 - Regular Meeting Type : Action Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the evaluation committee's recommendation to enter into contract negotiations with FBMC Benefits Management, the highest ranked respondent of RFP 17-04 Employee Benefits Brokerage & Consulting Services. Public Content Request approval of the evaluation committee's ranking of FBMC Benefits Management as the highest ranked respondent for RFP 17-04 Employee Benefits Brokerage & Consulting Services. The committee recommends entering into contract negotiations with FBMC Benefits Management. Copies of the recommendation and the minutes from the evaluation committee meetings are attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668 or Stacie Smith, Assistant Superintendent, Human Resources, Committee Chair at (850) 833-5801. File Attachments RFP17-04 Committee Recommendation.pdf (18 KB) Committee Meeting Minutes - 6-14-17.pdf (32 KB) Committee Meeting Minutes - 6-26-17.pdf (31 KB) Motion & Voting Motion to approve the evaluation committee's ranking of FBMC Benefits Management as the highest ranked respondent of RFP 17-04 Employee Benefits Brokerage & Consulting Services. Motion by Rodney Walker, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Tim Bryant, Melissa Thrush, Rodney Walker, Lamar White No: Dewey Destin 8. Discussion Agenda Subject : 8.2 Items Moved from the Consent Agenda (if any) Meeting : Jul 10, 2017 - Regular Meeting Type : Action 9. Construction Program/Owner's Representative's Business Subject : 9.1 Program Status Report by the Board's Representative to the Construction Program Meeting : Jul 10, 2017 - Regular Meeting Type : Action, Information 11. Attorney's Business Subject : 11.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : Jul 10, 2017 - Regular Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. 12. Adjournment Subject :  12.1 Adjournment of the meeting by the Chairman Meeting : Jul 10, 2017 - Regular Meeting Type : 13. Superintendent's Business Subject : 13.1 Out-of-State Student Trip Requests approved by the Superintendent Meeting : Jul 10, 2017 - Regular Meeting Type : Information Public Content The attached list of out-of-state student trip requests have been approved by the Superintendent. File Attachments 7-10-2017 Student Trip Requests.pdf (1,679 KB) 13. Superintendent's Business Subject : 13.2 Correspondence, requests and other matters addressed by the Superintendent Meeting : Jul 10, 2017 - Regular Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. 14. Board Members' Announcements/Request for Information Subject : 14.1 Board Members' Announcements/Request for Information Meeting : Jul 10, 2017 - Regular Meeting Type : Action, Information Public Content Board Members may request information or address concerns and other matters. 16. Public Notices Subject : 16.1 Notice of Student Disciplinary Hearing Meeting : Jul 10, 2017 - Regular Meeting Type : Information Public Content NOTICE OF STUDENT DISCIPLINARY HEARING The School Board of Okaloosa County will conduct a Student Disciplinary Hearing on July 6, 2017, beginning at 8:30 a.m. or as soon thereafter as may be heard, in the Training Room at the School District Central Administration Complex, Niceville. In accordance with Florida law, this hearing may be closed to the press and public at the request of the parents of the affected student. 16. Public Notices Subject : 16.2 Notice of Workshop Meeting : Jul 10, 2017 - Regular Meeting Type : Information Public Content NOTICE OF WORKSHOP A Workshop on this Agenda will be held in the Training Room at the School District Central Administration Complex, Niceville, on July 6, 2017, beginning at 9:00 a.m. This meeting will be open to the press and public. 16. Public Notices Subject : 16.3 Public Notice Meeting : Jul 10, 2017 - Regular Meeting Type : Information Public Content PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the School Board at least 48 hours before the meeting by contacting the Superintendent of Schools at (850) 833-3110. Any invocation that may be offered before the official start of the School Board business meeting is and shall be the voluntary offering of a private citizen to and for the benefit of the School Board pursuant to Resolution No. 16-01. The views and beliefs expressed by the Invocation Speaker have not been previously reviewed or approved by the School Board and do not necessarily represent their individual religious beliefs, nor are the views or beliefs expressed intended to express allegiance to or preference for any particular religion, denomination, faith, creed, or belief by the School Board. No person in attendance at this meeting is or shall be required to participate in any invocation and such decision whether or not to participate will have no impact on his or her right to actively participate in the public meeting.