Okaloosa County School Board — Regular Meeting, March 22, 2021

Monday, March 22, 2021 Regular Meeting School District Central Administration Complex Niceville, Florida Training Room 6:00 p.m. Invocation offered by Rev. Rurel Ausley, Crosspoint, Niceville Pledge of Allegiance led by Linda Evanchyk *************************************************** NOTICE This Board Meeting is being live-streamed for the convenience of the public at http://www.okaloosaschools.com/district/sb/meetings/2021. A separate seating area has been set aside for the press and public who are in attendance at the meeting in accordance with social distancing guidelines as provided by the Centers for Disease Control and Prevention (CDC). *************************************************** 1. Opening of Meeting Subject : 1.1 Call to Order by the Chairman Meeting : Mar 22, 2021 - Regular Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Mar 22, 2021 - Regular Meeting Type : Action Recommended Action : Motion to approve the Agenda as amended: Consent Agenda: Added item 8.19, Appropriation of District 5 School Board Member Capital Outlay Funds to Niceville High School for band instruments in the amount of $24,782.00. Motion & Voting Motion to approve the Agenda as amended: Consent Agenda: Added item 8.19, Appropriation of District 5 School Board Member Capital Outlay Funds to Niceville High School for band instruments in the amount of $24,782.00. Motion by Lamar White, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 3. Recognitions Subject : 3.1 Recognition of Lexi Lucas, Baker School, 2021 Florida High School Athletic Association Division 1A Girls State Champion in the 119 Weightlifting Class, presented by Superintendent Chambers Meeting : Mar 22, 2021 - Regular Meeting Type : Recognition Public Content Baker Junior, Lexi Lucas, competed at the 2021 FHSAA Class 1A Girls Weightlifting State Championship in the 119-Pound weight class on Friday, February 12, at Suwannee High School in Live Oak. Lexi won the State Championship in her weight class lifting a total weight of 285 pounds. Congratulations to Lexi, and her coach, David Oglesby. File Attachments Lexi Lucas - 21 Class 1A Weightlifting.pdf (247 KB) 3. Recognitions Subject : 3.2 Recognition of Trey Wainwright, Niceville High School, named 2020 Florida Mr. Football by the Dairy Farmers, Inc. and the Florida Athletic Coaches Association, presented by Superintendent Chambers Meeting : Mar 22, 2021 - Regular Meeting Type : Recognition Public Content Please visit the link below to learn of Trey's journey that led him to this prestigious recognition. https://youtu.be/1VELyh0AZBs Niceville's quarterback Trey Wainwright was named 2020 Florida Mr. Football as player of the year in all classifications. He is the first player from Northwest Florida to win the overall Mr. Football award. He completed 72% of his passes for 229 yards a game and led the Eagles to an 11-1 record, including their first state semifinal appearance since 2014. The Florida Dairy Farmer's Mr. Football award is an honor given to the top high school football player in the state of Florida. Awarded by Dairy Farmers, Inc. and the Florida Athletic Coaches Association. Trey also received a special visit from Governor Ron DeSantis to present him with the Governor's Sports Award. File Attachments Trey Wainwright - Mr. Football 2021.pdf (248 KB) 3. Recognitions Subject : 3.3 Recognition of Niceville High School Varsity Cheerleaders as the 2020-2021 Florida High School Competitive Cheerleading State Champions in Class 1A Large All-Girl Varsity Division, presented by Superintendent Chambers Meeting : Mar 22, 2021 - Regular Meeting Type : Recognition Public Content Recognition of Niceville High School Varsity Cheerleaders as the 2020-2021 Florida High School Cheerleading State Champions in Class 1A Large All-Girl Varsity Division: Seniors: Addi Grandy Ellie O'Laughlin Elizabeth Runyon Rachel Wandrick Reagan Howell Emma Schroeder Maddie Roberts The remaining members: Hannah Blanton Simone Williams Skylar Samson Nikki Davis Josey Dickerson Kaia Floro Landry Fell Hollyn Cate Henderson Meghan Charlton Harly Sultuska Londyn Williams Alanna Drab Brianna Horne Destyn Neely Brooke Ziemak File Attachments NHS Cheer Res 2021.pdf (268 KB) 6. Public Comment Subject : 6.1 Members of the public desiring to address the School Board - Form MIS 5241 Public Input and/or Discussion of Agenda Items Meeting : Mar 22, 2021 - Regular Meeting Type : Information 7. Committee and Staff Reports (Workshop Only) Subject : 7.1 In-County Travel paid for the period of February 19 - March 3, 2021, presented by Rita R. Scallan, Chief Financial Officer Meeting : Mar 22, 2021 - Regular Meeting Type : Report Public Content In-County Travel paid for the period of February 19 – March 3, 2021. File Attachments In-County Travel Feb 19 - Mar 3.pdf (10 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.2 Okaloosa County District School Board, Audited Financial Statements for Fiscal Year Ended June 30, 2020, presented by Rita R. Scallan, Chief Financial Officer Meeting : Mar 22, 2021 - Regular Meeting Type : Information Public Content The auditing firm of Carr, Riggs & Ingram has issued the Okaloosa County District School Board, Audited Financial Statements for Fiscal Year Ended June 30, 2020. The report is presented to the School Board as an information item only, which does not require a vote, however the presentation of the report is filed as a part of the public records of the Board and reflects this fact in the minutes of the School Board. The Independent Certified Public Accounting Firm of Carr, Riggs & Ingram, L.L.C., performed the Financial Statement audit. File Attachments Okaloosa School District Published Audit Report.pdf (825 KB) Representation Letter 03.09.21.pdf (172 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.3 Safe Schools Update, presented by Danny Dean, Specialist, Safe Schools Meeting : Mar 22, 2021 - Regular Meeting Type : Information 8. Consent Agenda Subject : 8.1 Approval of the Consent Agenda Meeting : Mar 22, 2021 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Diane Kelley, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.2 Approval of the Minutes of the Workshop Meeting of March 4, 2021; Minutes of Regular Meeting of March 8, 2021, recommended by the Superintendent for approval. Meeting : Mar 22, 2021 - Regular Meeting Type : Action (Consent) Preferred Date : Mar 22, 2021 Absolute Date : Mar 22, 2021 Recommended Action : Motion to approve the Minutes of the Workshop Meeting of March 4, 2021; Minutes of Regular Meeting of March 8, 2021. File Attachments 3-4-2021 Workshop - DRAFT.pdf (232 KB) 3-8-2021 Meeting Minutes - DRAFT.pdf (243 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Diane Kelley, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.3 Re-appropriation of District 1 School Board Member Capital Outlay Funds allocated to Meigs Middle School in Project 2364 in the amount of $212.18 to a new project to be used toward the purchase of a projector and mount, presented by Lamar White and recommended by the Superintendent for approval. Meeting : Mar 22, 2021 - Regular Meeting Type : Action (Consent) Preferred Date : Mar 22, 2021 Absolute Date : Mar 22, 2021 Fiscal Impact : Yes Dollar Amount : $212.18 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve re-appropriation of District 1 School Board Member Capital Outlay Funds allocated to Meigs Middle School from Project 2364 in the amount of $212.18 to a new project (4301) to be used toward the purchase of a projector and mount. Public Content District 1 School Board Member Capital Outlay Funds will be re-appropriated to Meigs Middle School from Project 2364 in the amount of $212.18, to a new project (4301) to be used toward the purchase of a projector and mount. Meigs Middle School has requested that residual capital outlay funds in Project 2364 previously appropriated by District 1 School Board Member be re-appropriated to a new project, 4301, to fund a projector and mount, in the amount of 212.18. File Attachments Meigs Projector Mount - VANKYO Universal Mini Ceiling Projector Mount, A....pdf (300 KB) Meigs MS - projector quote.PDF (89 KB) Meigs MS request to use residual CO funds.pdf (45 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Diane Kelley, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.4 Request to advertise a Public Hearing for adoption of a new job description for Program Director, Data Scientist, Curriculum and Instruction, presented by Lee Hale, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Mar 22, 2021 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the request to advertise a Public Hearing for adoption of a new job description for Program Director, Data Scientist, Curriculum and Instruction. Public Content A Public Hearing will be advertised to receive public input and consider approval on the new job description for Program Director Data Scientist. The purpose of this position is to provide leadership in developing, achieving, implementing and enhancing the educational objectives of the district's instructional and information services programs for efficiency and maximum effectiveness to students, teachers, and administrators. For additional information, please contact Lee Hale at 850-833-5801. File Attachments Program Director - Data Scientist.pdf (79 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Diane Kelley, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.5 Naming of Schools, Buildings and Other Facilities, Revised Guidelines and Procedures, presented by C. Jeffrey McInnis, School Board Attorney, and recommended by the Superintendent for approval. Meeting : Mar 22, 2021 - Regular Meeting Type : Action (Consent) Preferred Date : Mar 22, 2021 Absolute Date : Mar 22, 2021 Fiscal Impact : No Recommended Action : Motion to approve Naming of Schools, Buildings and Other Facilities Revised Guidelines and Procedures in accordance to School Board Policy 11-24. Public Content Request for approval of proposed revisions to the guidelines and procedures to the Naming of Schools, Buildings, and Other Facilities, in accordance to School Board Policy 11-24. File Attachments Naming Facilities Guidelines & Procedures - redline 3-2021.pdf (220 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Diane Kelley, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.6 Budget Amendment #6 - Fiscal Year 2020-2021, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Mar 22, 2021 - Regular Meeting Type : Action (Consent) Preferred Date : Mar 22, 2021 Absolute Date : Mar 22, 2021 Fiscal Impact : Yes Dollar Amount : ($3,686,184.66) Budgeted : Yes Budget Source : Various - See Attached Budget Amendment Recommended Action : Motion to approve Budget Amendment #6 - Fiscal Year 2020- 2021 Public Content On September 21, 2020, the School Board adopted the budget for fiscal year 2020-2021. As the fiscal year progresses, we ask the School Board to amend the budget to more accurately reflect estimated revenues and appropriations. The amendments are results of various factors including: increases or decreases in estimated revenues to more accurately reflect revenues, and increases or decreases in appropriations to more accurately reflect estimated expenditures and/or better utilize funds for schools, departments, and projects. These amendments facilitate district operations to occur in a positive manner. These amendments properly reflect the estimated revenue and appropriations. The amendments show the estimated revenue and appropriations for each fund and provide a description of the amendments. Required by S.B.E. rule 6A-1.006. New Revenue Appropriated/(Adjusted) During the Month of February 2021: General Fund $(4,209,278.44) Debt Service Funds 0.00 Capital Project Funds 473,526.49 Other Special Revenue Funds - Federal 47,252.12 Other Special Revenue Funds - Food Service 2,315.17 Total - All Funds $(3,686,184.66) File Attachments !BA 06 - Feb 2021.pdf (1,419 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Diane Kelley, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.7 Monthly Financial Statement for February 2021, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Mar 22, 2021 - Regular Meeting Type : Action (Consent) Preferred Date : Mar 22, 2021 Absolute Date : Mar 22, 2021 Fiscal Impact : No Recommended Action : Motion to approve Monthly Financial Statement for February 2021 Public Content The financial statement for the month ending February 28, 2021, is being submitted for use and consideration of the School Board as required by S.B.E. Rule 6A-1.008. File Attachments !Financials - 2021-02-28.pdf (727 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Diane Kelley, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.8 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Mar 22, 2021 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 3.22.21.pdf (10 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Diane Kelley, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.9 School Donations, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Mar 22, 2021 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $23,900.00 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve Schools Donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments Donations-2021-03-22.pdf (432 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Diane Kelley, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.10 Payroll Warrant Register and Accounts Payable Warrant Register for February 2021, totaling $26,631,271.66; and Bank Transfers for February 2021, totaling $125,000.00, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Mar 22, 2021 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $26,631,271.66 and Bank Transfers in the amount of $125,000.00. Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register and Accounts Payable Warrant Register for February 2021, totaling $26,631,271.66; and Bank Transfers for February 2021, totaling $125,000.00. File Attachments 08 - MIS 3478 - Warrant Register - February 2021.pdf (135 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Diane Kelley, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.11 Sole Source Purchase Over $25,000: Manufacturing Solutions Industries, Inc., presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Mar 22, 2021 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $65,720.00 Budgeted : Yes Budget Source : General Funds, Project 6110 Adult Education Tuition Recommended Action : Request approval to purchase equipment for Okaloosa Technical College from Manufacturing Solutions Industries, Inc. in the amount of $65,720.00. Public Content Request approval to purchase equipment for Okaloosa Technical College from Manufacturing Solutions Industries, Inc. in the amount of $65,720.00. This is a sole source purchase per 6A-1.012(12)(d). Funding will be paid from General Funds, Project 6110 Adult Education Tuition. Copies of the quote and sole source documentation are attached. Please contact Kelly Hayes, Principal, Okaloosa Technical College, at (850) 833-3500. File Attachments MSI QUOTE.pdf (124 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Diane Kelley, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.12 Request To Increase Purchase Order 21002643 to The Flooring Authority, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Mar 22, 2021 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $6,000.00 Budgeted : Yes Budget Source : Capital Funds, Project 6342 School Equipment/Repair Recommended Action : Motion to approve increasing Purchase Order 21002643 issued to The Flooring Authority an additional $6,000 for additional services required. Public Content Request approval to increase Purchase Order 21002643 issued to The Flooring Authority an additional $6,000. The fee covers the costs of additional product and services required due to the results of the Moisture Mitigation Test performed by the Vendor per bid specifications. Additional funds will be temporarily paid from Capital Funds, Project 6342 School Equipment/Repair until insurance proceeds are received. Change order documents are attached. Original purchase was approved by the School Board on February 8, 2021. Copies of the approved documents are attached. For additional information, please contact Vince Windham, Program Director, Purchasing, at (850) 833-7668. File Attachments ITB 21-07 CHANGE ORDER FOR.pdf (158 KB) ITB 21-07 AWARD TABULATION.PDF (144 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Diane Kelley, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.13 Request for Price Increase of ITB 18-07 Custodial Equipment and Repair Services-District Wide, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Mar 22, 2021 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds, Project 2011 Custodial Services Recommended Action : Motion to approve the vendor's request for a price increase for ITB 18-07 Custodial Equipment and Repair Services-District Wide, effective March 23, 2021. Public Content Request approval of the vendor's request for a price increase for ITB 18-07 Custodial Equipment and Repair Services-District Wide. The price increase is allowable based on contract terms and is due to an increase by the manufacturer. The price increase will be effective March 23, 2021. The contract is used on an as needed basis. Funds will be paid from General Funds, Project 2011 Custodial Services. Copies of the vendor's request, acceptance of price increase and revised award tabulation are attached. For additional information, please contact Bill Smith, Program Director, Custodial Services, at (850) 689-7890. File Attachments PRICE INCREASE FOR ITB 18-07.pdf (255 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Diane Kelley, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.14 ITB 21-09 Band Instruments- Crestview High School, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Mar 22, 2021 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $26,701.00 Budgeted : Yes Budget Source : General Funds, Project 4005 Band Program Recommended Action : Motion to approve the committee's recommendation to award ITB 21-09 Band Instruments-Crestview High School to Playground Music Center, in the amount of $26,701.00. Public Content Request approval of the committee's recommendation to award ITB 21-09 Band Instruments-Crestview High School to Playground Music Center in the amount of $26,701.00. Funds will be paid from General Funds, Project 4005 Band Program. Copies of the award tabulation and bid solicitation are attached. For additional information, please contact Jody Dunn, Band Director, Crestview HS, at (850) 689-7177. File Attachments ITB 21-09 AWARD TABULATION.pdf (133 KB) ITB 21-09.pdf (1,205 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Diane Kelley, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.15 ITB 21-10 Band Instruments- Niceville High School, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Mar 22, 2021 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $24,782.00 Budgeted : Yes Budget Source : Board Member Funding Pending Approval Recommended Action : Motion to approve the committee's recommendation to award ITB 21-10 Band Instruments-Niceville High  School to Playground Music Center, in the amount of $24,782.00. Public Content Motion to approve the committee's recommendation to award ITB 21-10 Band Instruments - Niceville High School to Playground Music Center in the amount of $24,782.00. Funds will be paid from Board Member Funding Pending Approval. Copies of the award tabulation and bid solicitation documents are attached. For additional information, please contact Dan Wooten, Band Director, Niceville HS, at (850) 833-4114. File Attachments ITB 21-10 AWARD TABULATION.pdf (128 KB) ITB 21-10.pdf (1,114 KB) ITB 21-10 ADDENDUM #1.pdf (858 KB) ITB 21-10 ADDENDUM #2.pdf (851 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Diane Kelley, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.16 Tag-On Bid Purchase Over $25,000: Trane, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Mar 22, 2021 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $95,583.00 Budgeted : Yes Budget Source : Capital Funds, Project 0319 District Wide - HVAC Replacement Recommended Action : Motion to approve the purchase of HVAC equipment and services from Trane for Edge Elementary School in the amount of $95,583.00. Public Content Request approval to purchase HVAC equipment and services from Trane for Edge Elementary School in the amount of $95,583.00. The purchase will be made through OMNIA/USC National Contract 15-JLP-023. Funds will be paid from Capital Funds, Project 0319 District Wide - HVAC Replacement. A copy of the quote is attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments TRANE QUOTE-EDGE ES.pdf (398 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Diane Kelley, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.17 Multi-Year Purchase: KUTA Software, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Mar 22, 2021 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $832.00 Budgeted : Yes Budget Source : General Funds, Project 2154 Advanced Placement Recommended Action : Motion to approve the multi-year purchase from KUTA software in the amount of $832.00, effective March 10, 2021 through March 9, 2024. Public Content Request approval of the multi-year purchase from KUTA software in the amount of $832.00 for Fort Walton Beach HS. Funds will be paid from General Funds, Project 2154 Advanced Placement. Effective March 10, 2021 through March 9, 2024. A copy of the quote is attached. For additional information, please contact John Spolski, Principal, Fort Walton Beach HS, at (850) 833-3300. File Attachments RENEWAL OF MULTI-YEAR PURCHASE-KUTA.pdf (284 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Diane Kelley, second by Linda Evanchyk. Final Resolution: Motion Carries  Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.18 Course Adoption for the 2020 -2021 School Year, presented by Denise Berry, Curriculum Specialist, and recommended by the Superintendent for approval. Meeting : Mar 22, 2021 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to adopt the Choctawhatchee High School's course adoptions for the 2020-2021 School Year. Public Content Request to adopt the attached courses. Document is attached. For additional information, please contact Denise Berry, 833-3193. File Attachments Course Adoption Request Choctaw 2020.2021.pdf (420 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Diane Kelley, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.19 Appropriation of District 5 School Board Member Capital Outlay Funds to Niceville High School for band instruments in the amount of $24,782.00, presented by Diane Kelley and recommended by the Superintendent for approval. Meeting : Mar 22, 2021 - Regular Meeting Type : Action (Consent) Preferred Date : Mar 22, 2021 Absolute Date : Mar 22, 2021 Fiscal Impact : Yes Dollar Amount : $24,782.00 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve appropriation of District 5 School Board Member Capital Outlay Funds to Niceville High School for band instruments in the amount of $24,782.00. Public Content District 5 School Board Member Capital Outlay Funds will be appropriated to Niceville High School for band instruments in the amount of $24,782.00. File Attachments NHS - band instruments.pdf (128 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Diane Kelley, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.1 Employees on Administrative Leave, presented by Lee Hale, Assistant Superintendent, Human Resources Meeting : Mar 22, 2021 - Regular Meeting Type : Information Public Content The following employees have been placed on/or removed from Administrative Leave: None to report at this time For more information, contact Lee Hale at 850-833-5801. 9. Superintendent's Human Resources Recommendations Subject : 9.2 Deferred Retirement Option Program (DROP), presented by Lee Hale, Assistant Superintendent, Human Resources Meeting : Mar 22, 2021 - Regular Meeting Type : Information Public Content The purpose of this item is to present a list of employees who have elected to participate in the Deferred Retirement Option Program (DROP). DROP Start Employee Name EID Position Location Date Perry, Julie 109068 Director Budgeting 7/1/2021 Eliason, Susanne 107879 Teacher Antioch ES 5/1/2021 Moore, Regena 107193 Teacher Walker ES 7/1/2021 Gray, Audrey 108548 Lunchroom staff Niceville HS 6/1/2021 Gray, Audrey 108548 Custodian, Hourly Edge ES 6/1/2021 Wilson, Jonna 115999 Teacher Wright ES 3/1/2021 Henderson, Gail (Debra) 106222 Teacher Wright ES 3/1/2021 For more information, contact Lee Hale at 850-833-5801 9. Superintendent's Human Resources Recommendations Subject : 9.3 Out-of-Field Report for the 2020- 2021 school year, presented by Karen Peek, Program Director, Professional Services and recommended by the Superintendent for approval. Meeting : Mar 22, 2021 - Regular Meeting Type : Action Recommended Action : Motion to approve the Out-of-Field Report for the 2020-2021 school year. Public Content Teachers who are not teaching in their area of certification are considered out-of-field. The attached list of teachers are those teachers who are currently not teaching in their certified area. In order to meet State reporting timelines and hire additional teachers as needed, this report will be a fluid document. Please contact Karen Peek for additional information, 833-5857. File Attachments Subject Out-of Field Board Report for 03-22-2021 Board Mtg - Final.pdf (729 KB) ESOL Out-of Field Board Report for 03-22-2021 Board Mtg - Final.pdf (736 KB) Reading Out-of Field Board Report for 03-22-2021 Board Mtg - Final.pdf (822 KB) Motion & Voting Motion to approve the Out-of-Field Report for the 2020-2021 school year. Motion by Lamar White, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.4 Employment Separations, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Mar 22, 2021 - Regular Meeting Type : Action Preferred Date : Mar 22, 2021 Absolute Date : Mar 22, 2021 Recommended Action : Motion to approve employee separations. Public Content Attached is a list of employees who resigned/retired from the Okaloosa County School District. For more information, contact Lee Hale at 850-833-5801. File Attachments March 22, 2021 Separations Board Report, Public.pdf (39 KB) Motion & Voting Motion to approve employee separations. Motion by Diane Kelley, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.5 Personnel Recommendations, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Mar 22, 2021 - Regular Meeting Type : Action Preferred Date : Mar 22, 2021 Absolute Date : Mar 22, 2021 Recommended Action : Motion to approve personnel recommendations. Public Content The purpose of this item is to present a list of employees who have been hired in the instructional and education support positions or hired for substitute positions. For more information, contact Lee Hale at 850-833-5801. File Attachments March 22, 2021 Instructional New Hire Board Report.pdf (205 KB) March 22, 2021 Support Personnel New Hire Board Report.pdf (209 KB) March 22, 2021 Substitute New Hire Board Report.pdf (100 KB) Motion & Voting Motion to approve personnel recommendations. Motion by Linda Evanchyk, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.6 Employee Transfers, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Mar 22, 2021 - Regular Meeting Type : Action Preferred Date : Mar 22, 2021 Absolute Date : Mar 22, 2021 Recommended Action : Motion to approve employee transfers. Public Content The purpose of this item is to present a list of employees who have been transferred in instructional and education support positions. For more information, contact Lee Hale at 850-833-5801. File Attachments March 22, 2021 Transfer Board Report.pdf (223 KB) Motion & Voting Motion to approve employee transfers. Motion by Lamar White, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.7 Reinstatement/Reimbursement of sick leave due to line-of duty illness/injury/medical examination, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Mar 22, 2021 - Regular Meeting Type : Action Preferred Date : Mar 22, 2021 Absolute Date : Mar 22, 2021 Recommended Action : Motion to Approve Reinstatement/Reimbursement of sick leave due to line-of duty illness/injury/medical examination. Public Content The purpose of this item for approval is to reinstate/reimburse sick leave to employees who became ill or injured while at work while on duty. Amy Taylor, Silver Sands School, 5.5hrs Lisa Parnell, Longwood Elementary, 45hrs Lisa Parnell, Longwood Elementary, 30hrs Monica Talley, Wright Elementary, 7.5hrs Rosie Price, Baker School, 49hrs Summer Dirisu, Silver Sands School, 15hrs For more information, contact Lee Hale at 850-833-5801. Motion & Voting Motion to Approve Reinstatement/Reimbursement of sick leave due to line-of duty illness/injury/medical examination. Motion by Lamar White, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.8 Leave Without Pay, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Mar 22, 2021 - Regular Meeting Type : Action Preferred Date : Mar 22, 2021 Absolute Date : Mar 22, 2021 Recommended Action : Motion to approve leave without pay. Public Content The purpose of this item is to receive approval for employees who took leave and will not be paid for their leave. For more information, contact Lee Hale at 850-833-5801. Motion & Voting Motion to approve leave without pay. Motion by Lamar White, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 10. Discussion Agenda Subject : 10.1 Items Moved from the Consent Agenda (if any) Meeting : Mar 22, 2021 - Regular Meeting Type : Action 11. Construction Program/Owner's Representative's Business Subject : 11.1 Program Status Report by the Board's Representative to the Construction Program Meeting : Mar 22, 2021 - Regular Meeting Type : Action, Information 11. Construction Program/Owner's Representative's Business Subject : 11.2 Program #6, Task Order #11, GMP District-Wide Sales Tax Roofing Projects, presented by Dr. Bill Smith, Program Director, Facilities Planning and Maintenance, and recommended by the Superintendent for approval. Meeting : Mar 22, 2021 - Regular Meeting Type : Action Preferred Date : Mar 22, 2021 Absolute Date : Mar 22, 2021 Recommended Action : Motion to approve the GMP for Program #6, Task Order #11, District- Wide Sales Tax Roofing Projects in the amount of $5,492,873. Approval of this GMP is subject to receipt of the validation report from Faithful + Gould. Public Content Approval is requested of the GMP for Program #6, Task Order #11, District-Wide Sales Tax Roofing Projects. GMP cost will be $3,676,031. Total project cost (including Pre-GMP) is $5,492,873. Pryor Middle School Gymnasium/Weight Room Building Roof Replacement – This project consists of the removal and replacement of the existing roof system at the Pryor Middle School Gymnasium building. This roof was apparently damaged recently by a storm and a portion blew off exposing the lightweight concrete decking and allowing water to enter a portion of the building. This building consists of high (Gymnasium) and low roof areas over educational and athletic space on the campus and is approximately 260 Squares in size. The existing single ply roof on the entire building will be removed and replaced with the District standard Tremco AlphaGuard Bio product. Numerous rooftop mounted HVAC units must be removed and reinstalled on curbs as well as associated piping and conduit as part of the process. Crestview High School Bldg 8C – Tear off and replacement of approximately 60 SQ of existing roofing (comprised of multiple layers of single ply and polyurethane coating) over metal decking. Roof will be replaced with the District standard TREMCO AlphaGuard Bio product. Crestview High School Gymnasium and Auditorium Roofs – Tear off and replacement of approximately 240 SQ of existing roofing (comprised of multiple layers of single ply and built up) over tectum decking. Roof will be replaced with the District standard TREMCO AlphaGuard Bio product. Edge Elementary 2CR and 4CR Ramps and adjacent canopy connector to main campus - Tear off and replacement of approximately 100 SQ of existing roofing (comprised of multiple layers of foam and built up and single ply) over concrete deck. Roof will be replaced with the District standard TREMCO AlphaGuard Bio product. Canopy section is single ply over plywood decking and will be replaced with the TREMCO product also. Mary Esther Elementary Main Building and Front Canopy - Tear off and replacement of approximately 490 SQ of existing roofing (comprised of a metal roof retrofit and substructure as well as the original ballasted built-up roofing) over concrete decking. Roof will be replaced with the District standard TREMCO AlphaGuard Bio product. Front Canopy is existing ballasted built up over metal deck that will be replaced with the TREMCO product also. The Total Cost of Work for Task Order #11 is recap: Jacobs/Titan Guaranteed Maximum Price (GMP) $ 3,676,031.00 Pre-GMP Phase Services - Previously Authorized 475,000.00 Owner Direct Purchase (ODP) of TREMCO Materials 1,341,842.00 Total Cost of Work $ 5,492,873.00 Please contact Bill Smith for additional information, 689-7158. File Attachments Jacobs-Titan Cost Comparison Matrix for TO #11.pdf (25 KB) F+G Validation letter for TO #11.pdf (31 KB) F+G Cost Comparison Matrix for TO #11.pdf (32 KB) fully executed GMP for Prog 6, TO #11.pdf (260 KB) Motion & Voting Motion to approve the GMP for Program #6, Task Order #11, District- Wide Sales Tax Roofing Projects in the amount of $5,492,873. Approval of this GMP is subject to receipt of the validation report from Faithful + Gould. Motion by Lamar White, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 12. Information Technology Seat Management Contract Subject : 12.1 CACI Task Order No.: 2-187 for Edwins Elementary School Locking Hardware, presented by Dustin Keith, Specialist, Seat Management, and recommended by the Superintendent for approval. Meeting : Mar 22, 2021 - Regular Meeting Type : Action Preferred Date : Mar 22, 2021 Absolute Date : Mar 22, 2021 Fiscal Impact : Yes Dollar Amount : $6,808.44 Budgeted : Yes Budget Source : 3711 7400 0684 9025 2395 Recommended Action : Motion to approve CACI Task Order No.: 2-187 for Edwins Elementary School Locking Hardware, in the amount of $6,808.44. Public Content Install access control for the PreKD classroom at Edwins Elementary Locking Hardware, in the amount of $6,808.44. For additional information contact Dustin Keith, 850-689-7151. File Attachments Task Order 2-187.pdf (221 KB) Motion & Voting Motion to approve CACI Task Order No. 2-187 for Edwins Elementary School Locking Hardware, in the amount of $6,808.44. Motion by Diane Kelley, second by Lamar White. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 13. Attorney's Business Subject : 13.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : Mar 22, 2021 - Regular Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. 14. Superintendent's Business Subject : 14.1 Correspondence, requests and other matters addressed by the Superintendent Meeting : Mar 22, 2021 - Regular Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. 15. Board Members' Announcements/Request for Information Subject : 15.1 Board Members' Announcements/Request for Information Meeting : Mar 22, 2021 - Regular Meeting Type : Action, Information Public Content Board Members may request information or address concerns and other matters. 16. Public Comment Subject : 16.1 Members of the public desiring to address the School Board - Form MIS 5241 Public Input and/or Discussion of Agenda Items Meeting : Mar 22, 2021 - Regular Meeting Type : Information 17. Adjournment Subject : 17.1 Adjournment of the meeting by the Chairman Meeting : Mar 22, 2021 - Regular Meeting Type : 18. Public Notices Subject : 18.1 Notice of Student Disciplinary Hearing Meeting : Mar 22, 2021 - Regular Meeting Type : Information Public Content NOTICE OF STUDENT DISCIPLINARY HEARING The School Board of Okaloosa County will conduct a Student Disciplinary Hearing on March 18, 2021, beginning at 8:15 a.m. or as soon thereafter as may be heard, in the Training Room at the School District Central Administration Complex, Niceville. In accordance with Florida law, this hearing may be closed to the press and public at the request of the parents of the affected student. 18. Public Notices Subject : 18.2 Notice of Workshop Meeting : Mar 22, 2021 - Regular Meeting Type : Information Public Content NOTICE OF WORKSHOP A Workshop on this Agenda will be held in the Training Room at the School District Central Administration Complex, Niceville, on March 18, 2021, beginning at 9:00 a.m. This meeting will be open to the press and public. 18. Public Notices Subject : 18.3 Public Notice Meeting : Mar 22, 2021 - Regular Meeting Type : Information Public Content PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the School Board at least 48 hours before the meeting by contacting the Superintendent of Schools at (850) 689-7185. Any invocation that may be offered before the official start of the School Board business meeting is and shall be the voluntary offering of a private citizen to and for the benefit of the School Board pursuant to Resolution No. 16-01. The views and beliefs expressed by the Invocation Speaker have not been previously reviewed or approved by the School Board and do not necessarily represent their individual religious beliefs, nor are the views or beliefs expressed intended to express allegiance to or preference for any particular religion, denomination, faith, creed, or belief by the School Board. No person in attendance at this meeting is or shall be required to participate in any invocation and such decision whether or not to participate will have no impact on his or her right to actively participate in the public meeting.