Okaloosa County School Board — Workshop Meeting, December 8, 2022

Thursday, December 8, 2022 Workshop Meeting School District Central Administration Complex Niceville, Florida Training Room 9:00 a.m. *************************************************** NOTICE: This Board Meeting is being live-streamed for the convenience of the public at the video link above or at https://www.okaloosaschools.com/district/sb/meetings/2022 *************************************************** 1. Opening of Meeting Subject : 1.1 Call to Order by the Chairman Meeting : Dec 8, 2022 - Workshop Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Dec 8, 2022 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Agenda as amended: Consent Agenda: Added item 8.30 Open Valley National Bank account. 6. Public Comment Subject : 6.1 Members of the public desiring to address the School Board - Form MIS 5241 Public Input and/or Discussion of Agenda Items Meeting : Dec 8, 2022 - Workshop Meeting Type : Information 7. Committee and Staff Reports (Workshop Only) Subject : 7.1 In-County Travel paid for November 2022, presented by Julie Perry, Chief Financial Officer Meeting : Dec 8, 2022 - Workshop Meeting Type : Report Public Content In-County Travel paid for November 2022, presented by Julie Perry, Chief Financial Officer File Attachments In-County Travel 12-12-22.pdf (24 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.2 Out-of-County Travel paid for November 2022, presented by Julie Perry, Chief Financial Officer Meeting : Dec 8, 2022 - Workshop Meeting Type : Report Public Content Out-of-County Travel paid for November 2022, presented by Julie Perry, Chief Financial Officer File Attachments Out-of-County Travel 12-12-22.pdf (13 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.3 Risk Management and Insurance Update Report, presented by Russ Frakes, Program Director, Risk Management and Insurance Meeting : Dec 8, 2022 - Workshop Meeting Type : Report Public Content The School Board will be presented with a report updating various topics related the operation of the property and casualty insurance program. For additional information, please contact Russ Frakes at (850) 833-3190. 8. Consent Agenda Subject : 8.1 Approval of the Consent Agenda Meeting : Dec 8, 2022 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.2 Approval of the Minutes of the Student Disciplinary Hearings of November 10, 2022; Minutes of Workshop Meeting of November 10, 2022; Minutes of Regular Meeting of November 14, 2022; Minutes of Organizational Meeting of November 22, 2022, recommended by the Superintendent for approval. Meeting : Dec 8, 2022 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Minutes of the Student Disciplinary Hearings of November 10, 2022; Minutes of Workshop Meeting of November 10, 2022; Minutes of Regular Meeting of November 14, 2022; Minutes of Organizational Meeting of November 22, 2022. File Attachments 11-10-2022 Workshop - DRAFT.pdf (145 KB) 11-14-2022 Meeting - DRAFT.pdf (256 KB) 11-22-2022 Organizational Session - DRAFT.pdf (215 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.3 Appropriation of District 1 School Board Member Capital Outlay Funds to Shoal River Middle School for flooring in the office hallways and  breakroom in the amount of $5,998.50, presented by Lamar White and recommended by the Superintendent for approval. Meeting : Dec 8, 2022 - Workshop Meeting Type : Action (Consent) Preferred Date : Dec 12, 2022 Absolute Date : Dec 12, 2022 Fiscal Impact : Yes Dollar Amount : $5,998.50 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve appropriation of District 1 School Board Member Capital Outlay Funds to Shoal River Middle School for flooring in the office hallways and breakroom in the amount of $5,998.50. Public Content District 1 School Board Member Capital Outlay Funds will be appropriated to Shoal River Middle School for flooring in the office hallways and breakroom in the amount of $5,998.50. File Attachments Hallways & Breakroom.pdf (345 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.4 Appropriation of District 2 School Board Member Capital Outlay Funds to Mary Esther Elementary School for classroom flooring support in the amount of $20,000.00, presented by Marti Gardner and recommended by the Superintendent for approval. Meeting : Dec 8, 2022 - Workshop Meeting Type : Action (Consent)  Preferred Date : Dec 12, 2022 Absolute Date : Dec 12, 2022 Fiscal Impact : Yes Dollar Amount : $20,000.00 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve District 2 School Board Member Capital Outlay Funds to Mary Esther Elementary School for classroom flooring support in the amount of $20,000.00. Public Content District 2 School Board Member Capital Outlay Funds will be appropriated to Mary Esther Elementary School for classroom flooring support in the amount of $20,000.00. The remaining cost in the amount of $35,329.00 will be paid with school funds. File Attachments Classroom Flooring ME.pdf (228 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.5 Appropriation of District 3 School Board Member Capital Outlay Funds to Shoal River Middle School for entryway flooring in the amount of $4,070.80, presented by Linda Evanchyk and recommended by the Superintendent for approval. Meeting : Dec 8, 2022 - Workshop Meeting Type : Action (Consent) Preferred Date : Dec 12, 2022 Absolute Date : Dec 12, 2022 Fiscal Impact : Yes Dollar Amount : $4,070.80 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 3 School Board Member Capital Outlay Funds to Shoal River Middle School for entryway flooring in the amount of $4,070.80. Public Content District 3 School Board Member Capital Outlay Funds will be appropriated to Shoal River Middle School for entryway flooring in the amount of $4,070.80. File Attachments Entryway.pdf (348 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.6 Appropriation of District 4 School Board Member Capital Outlay Funds to Southside Primary School for flooring in two classrooms, two offices, and one hallway in the amount of $21,173.00, presented by Tim Bryant and recommended by the Superintendent for approval. Meeting : Dec 8, 2022 - Workshop Meeting Type : Action (Consent) Preferred Date : Dec 12, 2022 Absolute Date : Dec 12, 2022 Fiscal Impact : Yes Dollar Amount : $21,173.00 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve appropriation of District 4 School Board Member Capital Outlay Funds to Southside Primary School for flooring in two  classrooms, two offices, and one hallway in the amount of $21,173.00. Public Content District 4 School Board Member Capital Outlay Funds will be appropriated to Southside Primary School for flooring in two classrooms, two offices, and one hallway in the amount of $21,173.00. File Attachments Southside Flooring.pdf (337 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.7 Appropriation of District 4 School Board Member Capital Outlay Funds to Richbourg School for two stackable washer and dryer units in the amount of $2,414.28, presented by Tim Bryant and recommended by the Superintendent for approval. Meeting : Dec 8, 2022 - Workshop Meeting Type : Action (Consent) Preferred Date : Dec 12, 2022 Absolute Date : Dec 12, 2022 Fiscal Impact : Yes Dollar Amount : $2,414.28 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 4 School Board Member Capital Outlay Funds to Richbourg School for two stackable washer and dryer units in the amount of $2,414.28. Public Content District 4 School Board Member Capital Outlay Funds will be appropriated to Richbourg School for two stackable washer and dryer units in the amount of $2,414.28. File Attachments Stacked Washer_Dryer.pdf (51 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.8 Appropriation of District 5 School Board Member Capital Outlay Funds to Shoal River Middle School for flooring in guidance offices in the amount of $4,310.20, presented by Diane Kelley and recommended by the Superintendent for approval. Meeting : Dec 8, 2022 - Workshop Meeting Type : Action (Consent) Preferred Date : Dec 12, 2022 Absolute Date : Dec 12, 2022 Fiscal Impact : Yes Dollar Amount : $4,310.20 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 5 School Board Member Capital Outlay Funds to Shoal River Middle School for flooring in guidance offices in the amount of $4,310.20. Public Content District 5 School Board Member Capital Outlay Funds will be appropriated to Shoal River Middle School for flooring in guidance offices in the amount of $4,310.20. File Attachments Guidance Office.pdf (346 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.9 Request to advertise a Public Hearing for adoption of revised School Board Policy 01-06 Personal Appearance Before the Board, presented by C. Jeffrey McInnis, Attorney to the Board, and recommended by the Superintendent for approval. Meeting : Dec 8, 2022 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the request to advertise a Public Hearing for the adoption of revised School Board Policy 01-06 Personal Appearance Before the Board. Public Content A Public Hearing will be advertised to receive public input and consider approval on the proposed amendments to School Board Policy 01-06 Personal Appearance Before the Board. The proposed amendments to the policy will revise would revise the format and more clearly define the public comment sections on the School Board's meeting agenda and procedures related to addressing the School Board. The recommended changes are attached. File Attachments 01-06 Personal Appearance Before Board - REDLINE 12-5-2022.pdf (118 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.10 Request to advertise a Public Hearing for revision of School Board Policy 04-28 Emergency Operations/School Safety and Security, presented by Danny Dean, Program Director, Safe Schools, and  recommended by the Superintendent for approval. Meeting : Dec 8, 2022 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the request to advertise a Public Hearing for revision of School Board Policy 04-28 Emergency Operations/School Safety and Security. Public Content A public hearing will be advertised to receive public input on the proposed amendments to current School Board Policy 04-28 Emergency Operations/School Safety and Security. The proposed revisions to the policy will implement legislative changes in accordance with Rule 6A-1.0018, F.A.C., School Safety Requirements and Monitoring, add notification procedures and requirements, and provisions for Alyssa's Alert in accordance with statutory requirements and the District's Comprehensive Emergency Operations Plan, and add the provisions for the assignment of Safe School Officers outside of the regular school day in agreements with law enforcement agencies. For additional information, please contact Danny Dean, (850) 689-7127. File Attachments 04-28 Emergency Operations School Safety and Security - REDLINE 12-5-2022.pdf (167 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.11 Request to advertise a Public Hearing for revision of School Board Policy 04-33 Violent Crimes/Possession or Use of Tobacco Products, Alcoholic Beverages, Drugs, Weapons or Firearms, presented by Brian Humphrey, Specialist, Discipline and Athletics, and recommended by the Superintendent for approval. Meeting : Dec 8, 2022 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the request to advertise a Public Hearing for the adoption of revised School Board Policy 04-33 Violent Crimes/Possession or Use of Tobacco Products, Alcoholic Beverages, Drugs, Weapons or Firearms. Public Content A Public Hearing will be advertised to receive public input and consider approval on the proposed amendments to School Board Policy 04-33 Violent Crimes/Possession or Use of Tobacco Products, Alcoholic Beverages, Drugs, Weapons or Firearms. The proposed amendments to the policy will update the current policy to expand the category of drugs and other substances which are subject to zero tolerance as to elementary and secondary students. For additional information, please contact Brian Humphrey at (850) 689-7198. File Attachments 04-33 Violent Crimes-Possession or Use of Tobacco Products - REDLINE 12-5-2022.pdf (140 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.12 Request to advertise a Public Hearing for revision of School Board Policy 04-49 School Threat Assessment Teams, presented by Danny Dean, Program Director, Safe Schools, and recommended by the Superintendent for approval. Meeting : Dec 8, 2022 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the request to advertise a Public Hearing for revision of School Board Policy 04-49 School Threat Assessment Teams. Public Content A public hearing will be advertised to receive public input on the proposed amendments to current School Board Policy 04-49 School Threat Assessment Teams. The proposed revisions will update the requirements of Threat Assessment Teams in accordance with statutory requirements, and revise threat assessment teams training requirements For additional information, please contact Danny Dean, (850) 689-7127. File Attachments 04-49 School Threat Assessment Teams - REDLINE 12-6-2022.pdf (224 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.13 Budget Amendment #2 - Fiscal Year 2022-2023, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Dec 8, 2022 - Workshop Meeting Type : Action (Consent) Preferred Date : Dec 12, 2022 Absolute Date : Dec 12, 2022 Fiscal Impact : Yes Dollar Amount : $6,130,463.58 Budgeted : Yes Budget Source : Various - See Attached Budget Amendment Recommended Action : Motion to approve Budget Amendment #2 - Fiscal Year 2022- 2023 Public Content On September 12, 2022, the School Board adopted the budget for fiscal year 2022-2023. As the fiscal year progresses, we ask the School Board to amend the budget to more accurately reflect estimated revenues and appropriations. The amendments are results of various factors including: increases or decreases in estimated revenues to more accurately reflect revenues, and increases or decreases in appropriations to more accurately reflect estimated expenditures and/or better utilize funds for schools, departments, and projects. These amendments facilitate district operations to occur in a positive manner. These amendments properly reflect the estimated revenue and appropriations. The amendments show the estimated revenue and appropriations for each fund and provide a description of the amendments. Required by S.B.E. rule 6A-1.006. New Revenue Appropriated/(Adjusted) During the Month of October 2022: General Fund $2,227,585.46 Debt Service Funds 0.00 Capital Project Funds 339,973.58 Other Special Revenue Funds - Federal 3,145,330.90 Other Special Revenue Funds - Food Service 417,573.64 Total - All Funds $6,130,463.58 Note: The estimated budget for Other Special Revenue Funds - Miscellaneous (Internal Funds) was estimated to be $10.0 million in the District Summary Budget. This was an entry for District Summary Budget purposes only. Internal Funds are accounted for on a cash basis in a separate software program - School Funds Online. The estimated budget will not be adjusted through the year. The actual revenue and expenditures for Internal Funds will be reported on the Annual Financial Report at year end and through the Internal Funds audit process. File Attachments !BA 02 - Oct 2022.pdf (1,320 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.14 Monthly Financial Statement for October 2022, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Dec 8, 2022 - Workshop Meeting Type : Action (Consent) Preferred Date : Dec 12, 2022 Absolute Date : Dec 12, 2022 Fiscal Impact : No Recommended Action : Motion to approve Monthly Financial Statement for October 2022 Public Content The financial statement for the month ending October 31, 2022, is being submitted for use and consideration of the School Board as required by S.B.E. Rule 6A-1.008. File Attachments Financial Statement 2022-10.pdf (820 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.15 Invoices to be approved for payment, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Dec 8, 2022 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 12-12-22 - Revised 12-6-22.pdf (93 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.16 School Donations, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Dec 8, 2022 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $53,699.60 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receives donations over $500.00 from public, private, and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs, and classroom supplies. File Attachments Donations-2022-12-12.pdf (125 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.17 Payroll Warrant Register and Accounts Payable Warrant Register for October 2022, totaling $23,698,403.44; and Bank Transfers for October 2022, totaling $10,415,000.00, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Dec 8, 2022 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $23,698,403.44 and Bank Transfers in the amount of $10,415,000.00. Public Content Pursuant to Florida Statute 1001.42, the Payroll Warrant Register and Accounts Payable Warrant Register for October 2022, totaling $23,698,403.44; and Bank Transfers for October 2022, totaling $10,415,000.00 are being presented to the School Board. File Attachments 04 - MIS 3478 - Warrant Register - October 2022.pdf (162 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.18 Establish Lula J. Edge Elementary Parent Leaders Association, Inc., presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Dec 8, 2022 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve establishment of Lula J. Edge Elementary Parent Leaders Association, Inc. (Edge PLA), a non-profit corporation. Public Content Edge Elementary School's current PTO organization accounts for its funds as part of the school's Internal Funds accounts. This organization has obtained a separate tax identification number as a non-profit corporation under the name of Lula J. Edge Elementary Parent Leaders Association, Inc., (Edge PLA) and is requesting to become a School Board recognized organization that is allowed to raise funds for Edge Elementary School and keep those funds separate from Edge Elementary School's Internal Funds. Any funds currently in Edge Elementary School's Internal Funds account will remain in trust accounts for Edge PLA's use. If approved, future funds raised will be kept in a separate account under the control of Edge PLA following the attached by-laws. These by-laws incorporate the following requirements specified in the School Board of Okaloosa County Internal Funds Accounting Manual: 1. School support organizations may account for their funds outside the internal accounts of the school if the following conditions are met: a. Maintain separate tax identification number and one bank account.  b. Adopt by-laws which shall be approved by the school principal and the School Board. By-laws shall include a provision for an annual audit of funds. c. Provide annual budget, list of officers, and list of check signers to principal at the beginning of each school year. d. May not use the school’s tax-exempt certificate. e. Maintain adequate, auditable financial records at all times. f. Require signatures of two elected officers on all checks. Persons authorized to sign may not be related nor live in the same house. g. Follow District fundraiser approval procedures. h. Ensure that bank statements are sent to the organization at the school’s address. i. Provide monthly financial reports to the school principal in the format prescribed by the principal to include, at a minimum, details of revenue and expenses. j. Annually provide the principal a copy of the financial statement audit. The financial statement audit must be performed in accordance with generally accepted auditing standards and be consistent with The Financial and Program Cost Accounting and Reporting for Florida Schools Manual (“Red Book”) and the Okaloosa County School District Internal Funds Manual. The financial statement audit must be prepared by a CPA licensed in the State of Florida and delivered to the principal within 120 days of the fiscal year end. k. While on duty, School Board employees cannot handle money that is collected for the organization, including fundraisers. File Attachments Edge PLA 2022 By Laws - Nov 30 2022.pdf (78 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.19 Renewal of ITB 20-08 HVAC Equipment & Parts, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Dec 8, 2022 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : District Funds Recommended Action : Motion to approve the renewal of ITB 20-08 HVAC Equipment & Parts, effective through December 9, 2023. Public Content Request approval to renew ITB 20-08 HVAC Equipment & Parts. The awarded vendors are Baker Distributing Company and Wittichen Supply Company, based on fixed pricing per awarded item. Funds will be paid from District Funds, and the contract is effective through December 9, 2023. A copy of the renewal documents are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments RENEWAL DOCUMENTS -ITB 20-08.pdf (523 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.20 Renewal of Tag-On Bid: Annual Agreement for Portable Moving Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Dec 8, 2022 - Workshop Meeting Type : Action (Consent) Preferred Date : Dec 12, 2022 Absolute Date : Dec 12, 2022 Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Funds, Project 2353 DW- Portable Repairs & Relocation Recommended Action : Motion to approve the renewal of Tag- On Bid Annual Agreement for Portable Moving Services, through Escambia County School District, effective through November 16, 2023. Public Content Request approval to renew the Tag-On Bid Annual Agreement for Portable Moving Services, through Escambia County School District, based on fixed pricing, and will be used as needed. The awarded vendor is Ducky Johnson House Movers, Inc. Funding will be paid from Capital Funds, Project 2353 DW-Portable Repairs & Relocation. The contract is effective through November 16, 2023, and a copies of the renewal documents are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments RENEWAL DOCUMENTS.pdf (14,293 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.21 Sole Source Purchase Over $50,000: SS #23-14 Benchmark, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Dec 8, 2022 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $66,000.00 Budgeted : Yes Budget Source : Federal Funds, Project 3453 ESSER III-Supplemental Programing Recommended Action : Motion to approve the purchase from Benchmark of Phonics Intervention Level 1 and Level 2 for a total of $66,000.00. Public Content Request approval to purchase Phonics Intervention Level 1 and Level 2 from Benchmark for a total of $66,000.00. The Purchase is made through Sole Source 6A-1.012(11)(b) and funding will be paid from Federal Funds, Project 3453 ESSER III-Supplemental Programing. The purchase is contingent upon the State's approval of the grant and subsequent award. A copy of the quote is attached. For additional information, please contact Ryan Gore, ESSER, at (850) 226-4853. File Attachments BENCHMARK QUOTE.pdf (367 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.22 Sole Source Purchase Over $50,000: SS #23-16 Scholastic Education, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Dec 8, 2022 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $52,942.39 Budgeted : Yes Budget Source : Federal Funds, Project 3401-Title I- Part A Recommended Action : Motion to approve the purchase of books from Scholastic Education in the amount of $52,942.39. Public Content Request approval to purchase books from Scholastic Education in the amount of $52,942.39. The purchase is made through Sole Source 6A-1.012(11)(b) and funds will be paid from Federal Funds, Project 3401-Title I-Part A. A copy of the quote is attached. For additional information, please contact Amy Dale, Specialist, Title I, at (850) 301-3008. File Attachments SCHOLASTIC QUOTE.pdf (352 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.23 Service Agreement #23-96 Todd Whitaker, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Dec 8, 2022 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $12,900.00 Budgeted : Yes Budget Source : General Funds, Project 7016 Professional Development Training- GF Recommended Action : Motion to approve Service Agreement #23-96 between Todd Whitaker and The School Board of Okaloosa County, Florida, on behalf of the Curriculum and Instruction Department, in an amount not to exceed $12,900.00, effective on and shall end on January 6, 2023. Public Content Request approval of Service Agreement #23-96 between Todd Whitaker and The School Board of Okaloosa County, Florida, on behalf of the Curriculum and Instruction Department. The Provider will be the Keynote Presenter on January 6, 2023, at the 2023 Professional Development Day, and will be paid $3,225.00 per hour (to include all travel and other expenses incurred for delivery of services) for up to four (4) hours in an amount not to exceed $12,900.00. Funds will be paid from General Funds, Project 7016 - Professional Development Training - GF. The Agreement is effective on and shall end on January 6, 2023, and a copy is attached. For additional information, please contact Sheila Lightbourne, Assistant Superintendent, at (850) 833-5888. File Attachments CURRICULUM AND INST. SA# 23-96 TODD WHITAKER.pdf (394 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.24 Renewal of Fuel Purchasing Agreement between The School Board of Okaloosa County, Florida and Almarante Fire District, Baker Fire District, Liza Jackson Preparatory School, Inc., presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Dec 8, 2022 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the renewal of Fuel Purchasing Agreements between The School Board of Okaloosa County, Florida and Almarante Fire District, effective June 15, 2022, through June 14, 2023; Baker Fire District, effective September 1, 2022, through August 31, 2023; Liza Jackson Preparatory School, Inc., effective December 10, 2022, through December 9, 2023. Public Content Request approval to renew Fuel Purchasing Agreements between The School Board of Okaloosa County, Florida and Almarante Fire District, effective June 15, 2022, through June 14, 2023; Baker Fire District, effective September 1, 2022, through August 31, 2023; Liza Jackson Preparatory School, Inc., effective December 10, 2022, through December 9, 2023. The Agreement allows the Purchaser to purchase fuel as needed from the School Board at one of the School Board's fuel pump sites adhering to the Agreement terms and conditions. Copies of the renewal documents are attached. For additional information, please contact Vince Windham, Program Director, Purchasing, at (850) 833-7668. File Attachments ALMARANTE FD AGREEMENT.pdf (351 KB) BAKER FD AGREEMENT.pdf (99 KB) LIZA JACKSON PREPARATORY SCHOOL.pdf (363 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.25 State of Florida Department of Education Application for the Driving Choice Grant Program, presented by Jay McInnis, Transportation Program Director, and recommended by the Superintendent for approval. Meeting : Dec 8, 2022 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $157,702.00 Budgeted : No Budget Source : Florida Department of Education Driving Choice Grant Program Recommended Action : Motion to approve State of Florida Department of Education Application for the Driving Choice Grant Program, in the amount of $157,702.00, for transportation for ESE students school to work program. Public Content The District would like to apply for the State of Florida Department of Education Driving Choice Grant Program. Funds would be used to purchase a mini bus to transport ESE students in support of school to work programs. The amount leftover after this purchase would be used to help fund an ESE school van. Please contact Jay McInnis for additional information, (850) 833-4162. File Attachments DOC110122-11012022120059.pdf (2,465 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.26 Employee Assistance Program Services Contract between the School Board of Okaloosa County and Pattison Professional Counseling Center for Counseling Services, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Dec 8, 2022 - Workshop Meeting Type : Action (Consent) Preferred Date : Dec 12, 2022 Absolute Date : Dec 12, 2022 Fiscal Impact : Yes Dollar Amount : $3,000.00 Budgeted : Yes Budget Source : General Fund - Human Resources Discretionary Budget Recommended Action : Motion to approve the Employee Assistance Program Services Contract between the School Board of Okaloosa County and Pattison Professional Counseling Center in the amount of $3,000 per year, effective January 1, 2023 through December 31, 2023. Public Content The Employee Assistance Program Services Contract with Pattison Professional Counseling Center makes four (4) visits with an EAP counselor available to eligible School District employees or their immediate family members at no cost to the employee. The provider will match a counselor with the appropriate expertise for the services needed by the individual client(s) and provide appropriate referral and follow-up services for EAP clients who require in-patient or other services not offered by the provider. The term of this contract will be January 1, 2023 through December 31, 2023. For additional information, please contact Lee Hale at 850-833-5801. File Attachments EAP 2023.pdf (97 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.27 Contract Agreement between the School Board of Okaloosa County and Northwest Florida State College for the 2023-2024 School Year, acknowledging the Collegiate High School Program 2023-2024, presented by Jeff Palmer, Director I, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : Dec 8, 2022 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the Contract Agreement between the School Board of Okaloosa County and Northwest Florida State College for the 2023- 2024 School Year, acknowledging that the existing Collegiate High School at Northwest Florida State College meets the requirements for establishing a Collegiate High School Program for the Northwest Florida State College service area as outlined in §1007.273, Florida Statutes. Public Content This contract agreement between the School Board of Okaloosa County and Northwest Florida State College (NWFSC) acknowledges the existing Collegiate High School at Northwest Florida State College, a Charter Collegiate High School, as a Collegiate High School Program for the NWFSC service area as outlined in §1007.273, Florida Statutes. The Collegiate High School at Northwest Florida State College meets or exceeds the minimum requirements of a Collegiate High School Program as defined in §1007.273, Florida Statutes. For more information, please contact Jeff Palmer, 850-833-3240. File Attachments Northwest Florida State College Collegiate HS Program 23.24.pdf (1,813 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.28 Affiliation Agreement between the School Board of Okaloosa County, Florida, and Shoal Creek Rehabilitation Center, for the Practical Nursing Program at Okaloosa Technical College, presented by Jon Williams, Director, Okaloosa Technical College, and recommended by Superintendent for approval. Meeting : Dec 8, 2022 - Workshop Meeting Type : Action (Consent) Preferred Date : Dec 12, 2022 Absolute Date : Dec 12, 2022 Fiscal Impact : No Recommended Action : Motion to approve the Affiliation Agreement between the School Board of Okaloosa County, Florida, and Shoal Creek Rehabilitation Center, for the Practical Nursing Program at Okaloosa Technical College. Public Content This Affiliation Agreement will provide the facility and necessary clinical experiences for students of the Practical Nursing Program at Okaloosa Technical College. Said facility will accept nursing students from Okaloosa Technical College to participate and receive instruction in clinical nursing experience within the framework of the program. The Clinical Agency agrees to provide appropriate administrative personnel to cooperate and provide assistance to the faculty of Okaloosa Technical College. For more information contact Jon Williams, Director, OTC 850-833-3500. File Attachments 2022-2023 Affiliation Agreement Shoal Creek Rehabilitation Cent.pdf (279 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.29 School-to-Work contracts between the School Board of Okaloosa County and School-to-Work  providers, presented by Amy Bowles, Program Director, Exceptional Student Education, and recommended by the Superintendent for approval. Meeting : Dec 8, 2022 - Workshop Meeting Type : Action (Consent) Preferred Date : Dec 12, 2022 Absolute Date : Dec 12, 2022 Fiscal Impact : No Budgeted : No Budget Source : N/A Recommended Action : Motion to approve School-to-Work contracts between the School Board of Okaloosa County and School-to-Work providers to provide career experience opportunities to eligible students at Silver Sands and Richbourg Schools, commencing December 13, 2022, and terminating August 31, 2023. Public Content The School-to-Work contracts provide career experience opportunities to eligible students at both Silver Sands and Ricbourg Schools. Please contact Amy Bowles for additional information at 850-833-5866. File Attachments 20221114090210640.pdf (3,637 KB) 20221114090219836.pdf (3,128 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.30 Open Valley National Bank account, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Dec 8, 2022 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve opening Valley National Bank account. Public Content The District is requesting to open a bank account at Valley National Bank in order to provide access to another Qualified Public Depository providing favorable interest rates. This replaces the previous Florida Community Bank/Synovus account which was closed due to lack of competitive rates. The Valley National Bank rate is currently 3.80% and moves with changes in the Federal Funds rate. This account is consistent with the Board’s Cash and Investment Management Policy Section 02-06 which was last updated on September 13, 2021, and authorizes the Superintendent and the Chief Financial Officer to open such accounts with subsequent disclosure to the Board. It has been the practice of the District to provide such disclosure in advance of opening such accounts. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 9. Superintendent's Human Resources Recommendations Subject : 9.1 Employees on Administrative Leave, presented by Lee Hale, Assistant Superintendent, Human Resources Meeting : Dec 8, 2022 - Workshop Meeting Type : Information Public Content The following employees have been placed on/or removed from Administrative Leave: EID: 116618 119757 100100 119389 For more information, contact Lee Hale at 850-833-5801. 9. Superintendent's Human Resources Recommendations Subject : 9.2 Deferred Retirement Option Program (DROP), presented by Lee Hale, Assistant Superintendent, Human Resources Meeting : Dec 8, 2022 - Workshop Meeting Type : Information Public Content The purpose of this item is to present a list of employees who have elected to participate in the Deferred Retirement Option Program (DROP). NEW DROP ENTRIES Employee Name EID Position Location DROP Start Date Yvonne Michna 119178 Assistant Principal NWF Ballet Academy 12/1/2022 Sharon Duron 103005 TSA Professional Services 12/1/2022 Lafay Taylor 106442 Teacher Edge ES 11/1/2022 For more information, contact Lee Hale at 850-833-5801 9. Superintendent's Human Resources Recommendations Subject : 9.3 Department Staffing Restructure, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Dec 8, 2022 - Workshop Meeting Type : Action Fiscal Impact : No Recommended Action : Motion to approve the request to approve the staffing pattern restructure to delete an Electrician 1 and add a HVAC 1 position in the Maintenance Department. Public Content The Maintenance Department is requesting approval to delete an Electrician 1 and add a HVAC 1 position for a net change of zero positions. The restructure is cost neutral. For more information, please contact Steve Bolton at 850-689-7159. File Attachments Position Cost - Electrician to HVAC FY 2023 2022-12-01.pdf (81 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.4 Out-of-Field Report for the 2022- 2023 school year, presented by Karen Peek, Program Director, Professional Services, and recommended by the Superintendent for approval. Meeting : Dec 8, 2022 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Out-of-Field Report for the 2022-2023 school year. Public Content Teachers who are not teaching in their area of certification are considered out-of-field. The attached list of teachers are those teachers who are currently not teaching in their certified area. In order to meet State reporting timelines and hire additional teachers as needed, this report will be a fluid document. Please contact Karen Peek for additional information, 850-833-5857. File Attachments OOF Board Report for 12-14-2022.pdf (86 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.5 Employment Separations, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Dec 8, 2022 - Workshop Meeting Type : Action Preferred Date : Dec 12, 2022 Absolute Date : Dec 12, 2022 Recommended Action : Motion to approve employee separations. Public Content Attached is a list of employees who resigned/retired from the Okaloosa County School District. For more information, contact Lee Hale at 850-833-5801. File Attachments 12-12-22 Separations, Public.pdf (42 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.6 Personnel Recommendations, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Dec 8, 2022 - Workshop Meeting Type : Action Recommended Action : Motion to approve personnel recommendations. Public Content The purpose of this item is to present a list of employees who have been hired in the instructional and education support positions or hired for substitute positions. For more information, contact Lee Hale at 850-833-5801. File Attachments SUBSTITUTE NEW HIRES November 30 2022.pdf (102 KB) Dec 12, 2022 Ed Support NEW.pdf (215 KB) Dec 12, 2022 INSTRUCTIONAL NEW.pdf (210 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.7 Employee Transfers, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Dec 8, 2022 - Workshop Meeting Type : Action Preferred Date : Dec 12, 2022 Absolute Date : Dec 12, 2022 Recommended Action : Motion to approve employee transfers. Public Content The purpose of this item is to present a list of employees who have been transferred in instructional and education support positions. For more information, contact Lee Hale at 850-833-5801 File Attachments 12-12-22 Transfers, Public.pdf (82 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.8 Employee Suspension, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Dec 8, 2022 - Workshop Meeting Type : Action Preferred Date : Dec 12, 2022 Absolute Date : Dec 12, 2022 Recommended Action : Motion to approve the suspension of employee without pay. Public Content Suspension of the following employee without pay for a period of 1 day. EID # 123997 For more information, contact Lee Hale at 833-5801. 9. Superintendent's Human Resources Recommendations Subject : 9.9 Employee Suspension, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Dec 8, 2022 - Workshop Meeting Type : Action Preferred Date : Dec 12, 2022 Absolute Date : Dec 12, 2022 Recommended Action : Motion to approve the suspension of employee without pay. Public Content Suspension of the following employee without pay for a period of 1 day. EID: 123223 For more information, contact Lee Hale at 833-5801. 9. Superintendent's Human Resources Recommendations Subject : 9.10 Employee Suspension, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Dec 8, 2022 - Workshop Meeting Type : Action Preferred Date : Dec 12, 2022 Absolute Date : Dec 12, 2022 Recommended Action : Motion to approve the suspension of employee without pay. Public Content Suspension of the following employee without pay for a period of 5 days. EID: 120441 For more information, contact Lee Hale at 833-5801. 9. Superintendent's Human Resources Recommendations Subject : 9.11 Employee Suspension, presented by Lee Hale, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Dec 8, 2022 - Workshop Meeting Type : Action Recommended Action : Motion to approve the suspension of employee. Public Content Suspension of the following employee without pay for a period of 1-day. EID:119833 For more information, contact Lee Hale at 833-5801. 9. Superintendent's Human Resources Recommendations Subject : 9.12 Reinstatement/Reimbursement of sick leave due to line-of duty illness/injury/medical examination, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Dec 8, 2022 - Workshop Meeting Type : Action Preferred Date : Dec 12, 2022 Absolute Date : Dec 12, 2022 Recommended Action : Motion to Approve Reinstatement/Reimbursement of sick leave due to line-of duty illness/injury/medical examination. Public Content The purpose of this item for approval is to reinstate/reimburse sick leave to employees who became ill or injured while at work while on duty. Name School Hours Amanda Barrett Riverside Elem 7.75 Brigid Findley Silver Sands 13.50 Kim De Venny Wright Elem 7.50 Lauren Jackson Plew Elem 15.00 Melissa Thomas Crestview High 7.50 Julie Jernigan Transportation, South 61.75 Roderick Daffin OTC 41.50 Sandra Hooper Fast Track 37.50 Stafanie Sapp Northwood Elem 20.00 Summer Pickett Silver Sands 12.50 For more information, contact Lee Hale at 850-833-5801 9. Superintendent's Human Resources Recommendations Subject : 9.13 Leave Without Pay, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Dec 8, 2022 - Workshop Meeting Type : Action Preferred Date : Dec 12, 2022 Absolute Date : Dec 12, 2022 Recommended Action : Motion to approve leave without pay. Public Content The purpose of this item is to receive approval for employees who took leave and will not be paid for their leave. For more information, contact Lee Hale at 850-833-5801. 11. Construction Program/Owner's Representative's Business Subject : 11.1 Program Status Report by the Board's Representative to the Construction Program Meeting : Dec 8, 2022 - Workshop Meeting Type : Action, Information 13. Attorney's Business Subject : 13.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : Dec 8, 2022 - Workshop Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. 14. Superintendent's Business Subject : 14.1 Out-of-State Student Trip Requests approved by the Superintendent Meeting : Dec 8, 2022 - Workshop Meeting Type : Information Public Content An updated list of out-of-state student trip requests approved by the Superintendent will be provided to the School Board Members at the Workshop, and again at the Regular Meeting, to insure they receive the most current information. File Attachments Student Trips 12-12-22 Meeting.pdf (31 KB) 14. Superintendent's Business Subject : 14.2 Correspondence, requests and other matters addressed by the Superintendent Meeting : Dec 8, 2022 - Workshop Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. 15. Board Members' Announcements/Request for Information Subject : 15.1 Board Members' Announcements/Request for Information Meeting : Dec 8, 2022 - Workshop Meeting Type : Action, Information Public Content Board Members may request information or address concerns and other matters. 16. Public Comment Subject : 16.1 Members of the public desiring to address the School Board - Form MIS 5241 Public Input and/or Discussion of Agenda Items Meeting : Dec 8, 2022 - Workshop Meeting Type : Information 17. Public Hearing Subject : 17.1 Public Hearing for adoption of revised School Board Policy Chapter 6, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Dec 8, 2022 - Workshop Meeting Type : Action Recommended Action : Motion to adopt revised School Board Policy Chapter 6, Personnel-General. Public Content A public hearing will be held to receive public input on the proposed amendments to current School Board policies in Chapter 6, Personnel-General. Proposed amendments are to update the current policies to insure efficient and effective District operations, implement legislative changes, update statutory references, change the text to amend statutory references and make miscellaneous technical corrections. For additional information, please contact Lee Hale, (850) 833-5801. File Attachments Chapter 6 - Personnel-General - REDLINE rev 10-19-2022.pdf (634 KB) 17. Public Hearing Subject : 17.2 Public Hearing for adoption of revised School Board Policy Chapter 7, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Dec 8, 2022 - Workshop Meeting Type : Action Recommended Action : Motion to adopt revised School Board Policy Chapter 7, Personnel-Support. Public Content A public hearing will be held to receive public input on the proposed amendments to current School Board policies in Chapter 7, Personnel-Support. Proposed amendments are to update the current policies to insure efficient and effective District operations, implement legislative changes, update statutory references, change the text to amend statutory references and make miscellaneous technical corrections. For additional information, please contact Lee Hale, (850) 833-5801. File Attachments Chapter 7 - Personnel-Support - REDLINE 10-17-2022.pdf (175 KB) 17. Public Hearing Subject : 17.3 Public Hearing for adoption of Resolution 22-13 and the proposed Real Property Exchange Agreement with the City of Niceville, Florida, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : Dec 8, 2022 - Workshop Meeting Type : Action Recommended Action : Motion to adopt Resolution 22-13 and the proposed Real Property Exchange Agreement between the City of Niceville, Florida, and the School Board of Okaloosa County, Florida. Public Content The School Board under Resolution 22-10 declared a parcel of real property in Niceville, Florida, as surplus and subject to disposal. Pursuant to a request from the City of Niceville to use the subject property for public right-of-way purposes, a real property exchange agreement has been negotiated with the City to transfer the property for public purposes. For additional information, please contact Bill Smith at (850) 689-7158. File Attachments Resolution 22-13 and Real Property Exchange Agreement-City of Niceville.pdf (1,187 KB) 18. Adjournment Subject : 18.1 Adjournment of the meeting by the Chairman Meeting : Dec 8, 2022 - Workshop Meeting Type : 19. Public Notices Subject : 19.1 Notice of Student Disciplinary Hearing - 8:15 a.m. Meeting : Dec 8, 2022 - Workshop Meeting Type : Information Public Content NOTICE OF STUDENT DISCIPLINARY HEARING The School Board of Okaloosa County will conduct a Student Disciplinary Hearing on December 8, 2022, beginning at 8:15 a.m., in the Training Room at the School District Central Administration Complex, Niceville. In accordance with Florida law, this hearing may be closed to the press and public at the request of the parents of the affected student. 19. Public Notices Subject : 19.2 Notice of Workshop Meeting : Dec 8, 2022 - Workshop Meeting Type : Information Public Content NOTICE OF WORKSHOP A Workshop on this Agenda will be held in the Training Room at the School District Central Administration Complex, Niceville, on December 8, 2022, beginning at 9:00 a.m. This meeting will be open to the press and public. 19. Public Notices Subject : 19.3 Notice of Student Disciplinary Hearings - 10:15 a.m. Meeting : Dec 8, 2022 - Workshop Meeting Type : Information Public Content NOTICE OF STUDENT DISCIPLINARY HEARINGS The School Board of Okaloosa County will conduct Student Disciplinary Hearings on December 8, 2022, beginning at 10:15 a.m. or as soon thereafter as may be heard, in the Training Room at the School District Central Administration Complex, Niceville. In accordance with Florida law, this hearing may be closed to the press and public at the request of the parents of the affected students. 19. Public Notices Subject : 19.4 Notice of Annual Meeting of the Board of Directors of the Okaloosa School Board Leasing Corporation Meeting : Dec 8, 2022 - Workshop Meeting Type : Information Public Content The members of the School Board of Okaloosa County will convene as the Board of Directors of the Okaloosa School Board Leasing Corporation for the purpose of conducting the annual Board of Directors meeting for the Corporation. This annual Board meeting will be held at 9:15 a.m. on Thursday, December 8, 2022, at the School District Central Administration Complex, in the Training Room, 202 Highway 85 North, Niceville, Florida. This meeting is open to the press and public. File Attachments 12-8-2022 Agenda Leasing Corp Annual Meeting.pdf (6 KB) 12-9-2021 DRAFT Minutes - Annual Leasing Corp Meeting.pdf (279 KB) 12-13-2021 DRAFT Minutes Leasing Corp Meeting.pdf (33 KB) 12-8-2022 Notice - Leasing Corp Annual Meeting.pdf (107 KB) 19. Public Notices Subject : 19.5 Notice of Public Hearings - 6:15 p.m. Meeting : Dec 8, 2022 - Workshop Meeting Type : Information Public Content NOTICE OF PUBLIC HEARINGS Notice is hereby given that the School Board of Okaloosa County will conduct a Public Hearing on December 12, 2022, beginning at 6:15 p.m. or as soon thereafter as may be heard, in the Training Room at the School District Central Administration Complex, Niceville. The purpose of the Hearing is to receive public input and consider approval of the following: Revised Policy Chapter 6, Personnel-General Revised Policy Chapter 7, Personnel-Support Resolution 22-13 and the proposed Real Property Exchange Agreement with the City of Niceville, Florida Any interested party who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered during this meeting, will need a record of proceedings and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevent evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Any person requiring special accommodation at this meeting because of a disability or physical impairment should contact the Superintendent at (850) 689-7185 prior to this meeting. 19. Public Notices Subject : 19.6 Public Notice Meeting : Dec 8, 2022 - Workshop Meeting Type : Information Public Content PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the School Board at least 48 hours before the meeting by contacting the Superintendent of Schools at (850) 689-7185. Any invocation that may be offered before the official start of the School Board business meeting is and shall be the voluntary offering of a private citizen to and for the benefit of the School Board pursuant to Resolution No. 16-01. The views and beliefs expressed by the Invocation Speaker have not been previously reviewed or approved by the School Board and do not necessarily represent their individual religious beliefs, nor are the views or beliefs expressed intended to express allegiance to or preference for any particular religion, denomination, faith, creed, or belief by the School Board. No person in attendance at this meeting is or shall be required to participate in any invocation and such decision whether or not to participate will have no impact on his or her right to actively participate in the public meeting.