Okaloosa County BOCC — December 31, 2012 — Property To be Removed from Asset Ledger

SECTION 3 PROPERTY INVENTORY PROCEDURES 1. PHYSICAL INVENTORY OF TANGIBLE PERSONAL PROPERTY A. A complete physical inventory of all property shall be taken annually. This is the process of actually determining that a specific item exists and in the location specified on the property record. The inventory shall be a sight verification: not one obtained by letter or telephone. Further, the individual taking inventory shall not be the custodian charged with accountability and control of property. B. The initial inventory used for setting up the property record will be taken as of the same date for all property included therein, but future inventories may be taken on a regularly scheduled basis throughout the year. The schedule will be arranged so that all property shall be inventoried once during each fiscal year. C. All property with a value of seven hundred fifty dollars ($1,000) or more purchased under the equipment control account will be inventoried. 2. RESPONSIBILITY FOR CONDUCTING PHYSICAL INVENTORY A. The Fixed Asset Coordinator will be charged with the responsibility of conducting physical inventories of all departments. Inventories will be conducted in accordance with Board directives, Florida Statutes and Rules of the Auditor General. B. While the Fixed Asset Coordinator is actually conducting the physical inventory of the individual departments, the Property Custodian/Custodian Delegate shall accompany him and provide information and assistance as may be required. Last Revised — 09/12/00, 09/18/01, 09/19/02, 09/07/04, 02/28/06 7 Department of Corrections State of Florida MEMO ; lan TO: James Curry, County Administrator nN | Uyor FROM: Paul Lawson, Chief Correctional Officer ti’ in DATE: November 5, 2012 RE: DTC525 Fargo ID Inmate Card Printer SN: A148071 Per the memo from Roxanne to me, it has been determined that this printer was no longer repairable. In order to satisfy the County’s need for inventory reconciliation purposes with purchasing, we submit the attached information for proof of the disposal and approval to remove the item from inventory. MEMO TO: Paul Lawson a FROM: Roxanne Ader Ago” DATE: November 5, 2012 RE: DTC525 Fargo ID Card Printer SN: A148071 This printer can be removed from the Okaloosa County BCC inventory list. After an evaluation of repair by the vendor, it was determined that the printer was no longer repairable. We chose tc junk the printer to the vendor in return for the cost of the repair estimate determined by the _ vendor. The total cost to evaluate and ship the printer back to us was $250.00. We were never billed for the evaluation and determined that if the unit was not repairable it was not worth the cost of us paying to have it shipped back to us. Iam including the original purchase invoice for the printer and also the documentation from the vendor that supports the removal of the asset. ~ TZ0U James Lee boulevard, bast, Crestview, ro sere (850) 689-5690/Fax (850) 689-5092 MEMORANDUM TO: Richard Brannon we, FROM: Greg Donovan, A.A.E. Airports Director DATE: November 21, 2012 SUBJECT: Missing Equipment On October 5, 2012 I became aware that two pieces of airport owned equipment, specifically a 42” Troy Built riding lawnmower serial #1H239H10097 and a Skag riding lawnmower #SW32KA, were determined to be missing and are unaccounted for. Both pieces of equipment were assigned to the Bob Sikes Airport (CEW) in Crestview and under the control of airport maintenance technicians Ms. Becky Bale and Mr. Mike Padilla. Ms. Bale last observed the Troy Built in 2005, the Skag has not been observed since 2008. Both pieces of equipment were included in the 2009 and 2010 inventories, with the discrepancies noted in 2011. Attempts since that time to locate the equipment have been unsuccessful. Both pieces of equipment were in disrepair, had been amortized, and do not have a current value. Per county policy, I request that both items be removed from the department’s fixed asset inventory and that the equipment is disposed. Support documents including a police report and witness statements are attached. SUNGARD PENTAMATION, INC. DATE: 05/06/2011 TIME: SELECTION CRITERIA: 10: 55:40 FIXED SORTED BY: assets.tagno,assets.improvement_num ASSET ID DESCRIPTIVE INFORMATION 02X14651 SKAG MOWER -000 MFR SKAG MODEL SW-32-KA 21.5 HP S/N INVENTORY DATE 02/19/10 CONDITION GOOD NEXT SCHEDULED MAINTENANCE VEHICLE REG # MAIN A/P DISTRIBUTION INFORMATION 99X8557 ~000 FUNCTION 540 TRANSPORTATION 42" RIDING MOWER 17HP W/BAG’R MFR TROY BUILT MODEL 13AD609G063 S/N 1H239H10097 INVENTORY DATE 02/19/10 CONDITION GOOD NEXT SCHEDULED MAINTENANCE VEHICLE REG # STATUS ACTIVE STATUS ACTIVE CLS M CAT 02 Loc 4202 FUND TYPE B DPT 4202 GRT TITLE # ACTIVITY $42 CLS M CAT 02 LOC 4202 FUND TYPE B DPT 4202 GRT TITLE * CV BOB SIKES AIRPORT DISTRIBUTION INFORMATION REPORT TOTAL FUNCTION 540 TRANSPORTATION 2 RECORDS SELECTED cost INSURANCE VALUE SALVAGE VALUE ACCUMULATED DEPRECIATION SALE AMOUNT ACTIVITY 542 3,859.99 -00 -00 3,859.99 +00 Arupoar Vigleles BOARD OF COUNTY COMMISSIONERS-OKALOOSA ASSETS LISTING (({assets.invent = "2010-02-19 00:00:00")) AND ((assets.dept = "4202"))) ACQUISITION INFORMATION FUNDING 99 CAPITAL ASSET Y VENDOR WISE EQUIPMENT PO CHECK ACQUIRE 06/27/02 INS CO INS VAL 20203329 AIRPORTS FUNDING VENDOR PO CHECK ACQUIRE INS CO INS VAL 93 LOWES 63799 11/29/99 AIRPORTS UNITS 1 UN CST 2079.99 COST 2079.99 0.00 DEP ORGN 4202 CAPITAL ASSET Y UNITS 1 UN CST 1780.00 cost 1780.00 0.00 DEP ORGN 4202 PAGE NUMBER: REPORT10 DEPRECIATION INFORMATION EST LIFE DEP LIFE DEP N POST DP N DEP METH SALVAGE VALU -00 ACCUM DEP 2079.99 REM BOOK BASIS -00 DEP BASIS 2079.99 LAST POSTING DATE 09/30/09 SALE AMOUNT .00 RETIRED DATE ACCOUNT PCT 559001 1.00 EST LIFE DEP LIFE DEP N POST DP N DEP METH SALVAGE VALU -00 ACCUM DEP 1780.00 REM BOOK BASIS -00 DEP BASIS 1780.00 LAST POSTING DATE 09/30/05 SALE AMOUNT -00 RETIRED DATE ACCOUNT 559001 PcT 1.00 SUNGARD PENTAMATION, INC. DATE: 11/09/2012 BOARD OF COUNTY COMMISSIONERS-OKALOOSA TIME: 08:29:08 FIXED ASSETS LISTING SELECTION CRITERIA: (((assets.invent = "2012-11-09 00:00:00"))) SORTED BY: assets.tagno,assets. improvement_num ASSET ID DESCRIPTIVE INFORMATION ACQUISITION INFORMATION 000014760 AMBULANCE STRETCHER FUNDING 99 CAPITAL ASSET Y -000 MFR STRYKER CLS M VENDOR STRYKER MODEL MX-PRO CAT 02 PO 20300184 UNITS 1 s/N 020739993 Loc 4500 CHECK UN CST 2918.30 INVENTORY DATE 11/09/12 FUND TYPE B ACQUIRE 12/12/02 Cost 2918.30 CONDITION GOOD STATUS SOLD 12 DPT 99999 INS CO NEXT SCHEDULED MAINTENANCE GRT INS VAL 0.00 VEHICLE REG # TITLE # FWB IOWA DISTRIBUTION INFORMATION FUNCTION ACTIVITY DEP ORGN 520 PUBLIC SAFETY 526 AMBULANCE & RESCUE SERVICES 4500 000014761 AMBULANCE STRETCHER FUNDING 99 CAPITAL ASSET Y -000 MFR STRYKER CLS M VENDOR STRYKER MODEL MX-PRO CAT 02 PO 20300184 UNITS 1 s/N 021139366 Loc 4500 CHECK UN CST 2376.70 INVENTORY DATE 11/09/12 FUND TYPE B ACQUIRE 12/12/02 cost 2376.70 CONDITION GOOD STATUS SOLD 12 DPT 99999 INS CO NEXT SCHEDULED MAINTENANCE GRT INS VAL 0.00 VEHICLE REG # TITLE # FWB/IOWA STORE RM DISTRIBUTION INFORMATION FUNCTION ACTIVITY DEP ORGN 520 PUBLIC SAFETY 526 AMBULANCE & RESCUE SERVICES 4500 000014762 AMBULANCE STRETCHER FUNDING 99 CAPITAL ASSET Y -000 MFR STRYKER CLS M VENDOR STRYKER MODEL MX-PRO CAT 02 PO 20300184 UNITS 1 S/N 021139370 LOC 4500 CHECK UN CST 2376.70 INVENTORY DATE 11/09/12 FUND TYPE B ACQUIRE 12/12/02 cost 2376.70 CONDITION GOOD STATUS SOLD12 DPT 99999 INS CO NEXT SCHEDULED MAINTENANCE GRT INS VAL 0.00 VEHICLE REG # TITLE # FWB IOWA DISTRIBUTION INFORMATION FUNCTION ACTIVITY DEP ORGN 520 PUBLIC SAFETY 526 AMBULANCE & RESCUE SERVICES 4500 PAGE NUMBER: REPORT10 DEPRECIATION INFORMATION EST LIFE DEP LIFE DEP N POST DP N DEP METH SALVAGE VALU -00 ACCUM DEP 2918.30 REM BOOK BASIS 00 DEP BASIS 2916.30 LAST POSTING DATE 09/30/10 SALE AMOUNT -00 RETIRED DATE ACCOUNT PCT 559001 1.00 EST LIFE DEP LIFE DEP N POST DP N DEP METH SALVAGE VALU 00 ACCUM DEP 2376.70 REM BOOK BASIS 00 DEP BASIS 2376.70 LAST POSTING DATE 09/30/10 SALE AMOUNT .00 RETIRED DATE ACCOUNT PCT 559001 1.00 EST LIFE DEP LIFE DEP N POST DP N DEP METH SALVAGE VALU -00 ACCUM DEP 2376.70 REM BOOK BASIS 00 DEP BASIS 2376.70 LAST POSTING DATE 09/30/10 SALE AMOUNT 00 RETIRED DATE ACCOUNT PCT 559001 1.00 SUNGARD PENTAMATION, INC. DATE: 11/09/2012 TIME: 08:29:08 SELECTION CRITERIA: SORTED BY: ASSET ID 000014765 -000 assets.tagno,assets. improvement_num DESCRIPTIVE INFORMATION AMBULANCE STRETCHER MFR STRYKER MODEL MX-PRO S/N 021139369 INVENTORY DATE 11/09/12 CONDITION GOOD STATUS SOLD12 NEXT SCHEDULED MAINTENANCE VEHICLE REG # FWB/IOWA DISTRIBUTION INFORMATION 000014766 -000 FUNCTION 520 PUBLIC SAFETY AMBULANCE STRETCHER MFR STRYKER MODEL MX-PRO S/N 021139365 INVENTORY DATE 11/09/12 CONDITION GOOD STATUS SOLD12 NEXT SCHEDULED MAINTENANCE VEHICLE REG # FWB/ IOWA DISTRIBUTION INFORMATION 000014767 -000 FUNCTION 520 PUBLIC SAFETY AMBULANCE STRETCHER MFR STRYKER MODEL MX-PRO S/N 021139367 INVENTORY DATE 11/09/12 CONDITION GOOD STATUS SOLD12 NEXT SCHEDULED MAINTENANCE VEHICLE REG # FWB /IOWA STORE RM DISTRIBUTION INFORMATION FUNCTION 520 PUBLIC SAFETY BOARD OF COUNTY COMMISSIONERS-OKALOOSA FIXED ASSETS LISTING (((assets.invent = "2012-11-09 00:00:00"))) ACQUISITION INFORMATION FUNDING 99 CAPITAL ASSET Y CLS M VENDOR STRYKER CAT 02 PO 20300184 UNITS 1 Loc 4500 CHECK UN CST 2376.70 FUND TYPE B ACQUIRE 12/12/02 cost 2376.70 DPT 99999 INS CO GRT INS VAL 0.00 TITLE # ACTIVITY DEP ORGN 526 AMBULANCE & RESCUE SERVICES 4500 FUNDING 99 CAPITAL ASSET Y CLS M VENDOR STRYKER CAT 02 PO 20300184 UNITS 1 LOC 4500 CHECK UN CST 2376.70 FUND TYPE B ACQUIRE 12/12/02 COsT 2376.70 DPT 99999 INS CO GRT INS VAL 0.00 TITLE # ACTIVITY DEP ORGN 526 AMBULANCE & RESCUE SERVICES 4500 FUNDING 99 CAPITAL ASSET Y CLS M VENDOR STRYKER CAT 02 PO 20300184 UNITS 1 LOC 99999 CHECK UN CST 2376.70 FUND TYPE B ACQUIRE 12/12/02 cost 2376.70 DPT 4500 INS CO GRT INS VAL 0.00 TITLE # ACTIVITY DEP ORGN 526 AMBULANCE & RESCUE SERVICES 4500 PAGE NUMBER: REPORT10 DEPRECIATION INFORMATION EST LIFE DEP LIFE DEP N POST DP N DEP METH SALVAGE VALU -00 ACCUM DEP 2376.70 REM BOOK BASIS 00 DEP BASIS 2376.70 LAST POSTING DATE 09/30/10 SALE AMOUNT 00 RETIRED DATE ACCOUNT PCT 559001 1.00 EST LIFE DEP LIFE DEP N POST DP N DEP METH SALVAGE VALU .00 ACCUM DEP 2376.70 REM BOOK BASIS 00 DEP BASIS 2376.70 LAST POSTING DATE 09/30/10 SALE AMOUNT .00 RETIRED DATE ACCOUNT PCT 559001 1.00 EST LIFE DEP LIFE DEP N POST DP N DEP METH SALVAGE VALU 00 ACCUM DEP 2376.70 REM BOOK BASIS -00 DEP BASIS 2376.70 LAST POSTING DATE 09/30/10 SALE AMOUNT 00 RETIRED DATE ACCOUNT 559001 PCT 1.00 SUNGARD PENTAMATION, INC. DATE: 11/09/2012 TIME: 08:29:08 SELECTION CRITERIA: SORTED BY: assets.tagno,assets.improvement_num ASSET ID 000014768 -000 (((assets.invent = DESCRIPTIVE INFORMATION AMBULANCE STRETCHER MFR STRYKER MODEL MX-PRO S/N 021139372 INVENTORY DATE 11/09/12 CONDITION GOOD STATUS SOLD12 NEXT SCHEDULED MAINTENANCE VEHICLE REG # FWB/ IOWA DISTRIBUTION INFORMATION 000014769 -000 FUNCTION 520 PUBLIC SAFETY AMBULANCE STRETCHER MFR STRYKER MODEL MX-PRO S/N 021139371 INVENTORY DATE 11/09/12 CONDITION GOOD STATUS SOLD12 NEXT SCHEDULED MAINTENANCE VEHICLE REG # IOWA STORE ROOM DISTRIBUTION INFORMATION 000015126 ~000 FUNCTION 520 PUBLIC SAFETY AMBULANCE STRETCHER MFR STRYKER MODEL U-L-PRO S/N 03739649 INVENTORY DATE 11/09/12 CONDITION GOOD STATUS SOLD12 NEXT SCHEDULED MAINTENANCE VEHICLE REG # /IOWA STORE RM DISTRIBUTION INFORMATION FUNCTION 520 PUBLIC SAFETY CLS CAT Loc FIXED M 02 4500 FUND TYPE B DPT GRT CLS CAT Loc 99999 TITLE # ACTIVITY 526 M 02 4500 FUND TYPE B DPT GRT CLS CAT Loc 99999 TITLE # ACTIVITY 526 M 02 4500 FUND TYPE B DPT GRT 99999 TITLE # ACTIVITY 526 BOARD OF COUNTY COMMISSIONERS-OKALOOSA ASSETS LISTING "2012-11-09 00:00:00"))) ACQUISITION INFORMATION FUNDING 99 CAPITAL ASSET Y VENDOR STRYKER PO 20300184 UNITS 1 CHECK UN CST 2376.70 ACQUIRE 12/12/02 cost 2376.70 INS CO INS VAL 0.00 DEP ORGN AMBULANCE & RESCUE SERVICES 4500 FUNDING 99 CAPITAL ASSET Y VENDOR STRYKER PO 20300184 UNITS 1 CHECK UN CST .00 ACQUIRE 12/12/02 COsT 2376.70 INS CO INS VAL 0.00 DEP ORGN AMBULANCE & RESCUE SERVICES 4500 FUNDING 99 CAPITAL ASSET Y VENDOR STRYKER MEDICAL PO 20303885 UNITS 1 CHECK UN CST 3470.40 ACQUIRE 07/31/03 COST 3470.40 INS CO INS VAL 0.00 DEP ORGN AMBULANCE & RESCUE SERVICES 4500 PAGE NUMBER: REPORT10 DEPRECIATION INFORMATION EST LIFE DEP LIFE DEP N POST DP N DEP METH SALVAGE VALU -00 ACCUM DEP 2376.70 REM BOOK BASIS -00 DEP BASIS 2376.70 LAST POSTING DATE 09/30/10 SALE AMOUNT .00 RETIRED DATE ACCOUNT PCT 559001 1.00 EST LIFE DEP LIFE DEP N POST DP N DEP METH SALVAGE VALU .00 ACCUM DEP 2376.70 REM BOOK BASIS .00 DEP BASIS 2376.70 LAST POSTING DATE 09/30/10 SALE AMOUNT .00 RETIRED DATE ACCOUNT PCT 559001 1.00 EST LIFE DEP LIFE DEP N POST DP N DEP METH SALVAGE VALU -00 ACCUM DEP 3470.40 REM BOOK BASIS .00 DEP BASIS 3470.40 LAST POSTING DATE 09/30/10 SALE AMOUNT .00 RETIRED DATE ACCOUNT 559001 PCT 1.00 SUNGARD PENTAMATION, DATE: 11/09/2012 TIME: 08:29:08 SELECTION CRITERIA: SORTED BY: ASSET ID 000016976 REPORT TOTAL INC. BOARD OF COUNTY COMMISSIONERS-OKALOOSA FIXED assets.tagno,assets.improvement_num DESCRIPTIVE INFORMATION STRETCHER -000 MFR STRYKER CLS M MODEL MX-PRO R-3 CAT 02 s/N 061239996 Loc 4500 INVENTORY DATE 11/09/12 FUND TYPE B CONDITION GOOD STATUS SOLD12 DPT 99999 NEXT SCHEDULED MAINTENANCE GRT VEHICLE REG # TITLE # IOWA/IOWA STORE RM DISTRIBUTION INFORMATION FUNCTION ACTIVITY 520 PUBLIC SAFETY 526 10 RECORDS SELECTED Cost 26,988.02 INSURANCE VALUE 00 SALVAGE VALUE 00 ACCUMULATED DEPRECIATION 25,714.38 SALE AMOUNT .00 ASSETS LISTING (((assets.invent = "2012-11-09 00:00:00"))) ACQUISITION INFORMATION FUNDING 99 VENDOR CAPITAL ASSET Y STRYKER MEDICAL PO 20700492 UNITS 1 CHECK UN CST 3962.42 ACQUIRE 01/04/07 cost 3962.42 INS CO INS VAL 0.00 DEP ORGN AMBULANCE & RESCUE SERVICES 4500 PAGE NUMBER: REPORT10 DEPRECIATION INFORMATION EST LIFE DEP LIFE 7 DEP Y POST DP Y DEP METH SL SALVAGE VALU 00 ACCUM DEP 2688.78 REM BOOK BASIS 1273.64 DEP BASIS 3962.42 LAST POSTING DATE 09/30/11 SALE AMOUNT .00 RETIRED DATE ACCOUNT 559001 PCT 1.00 4 SUNGARD PENTAMATION, INC. DATE: 10/25/2012 TIME: 07:02:43 BOARD OF COUNTY COMMISSIONERS-OKALOOSA FIXED ASSETS LISTING SELECTION CRITERIA: assets.tagno like '%16554’' SORTED BY: assets.tagno,assets. improvement_num ASSET ID DESCRIPTIVE INFORMATION 000016554 ID PRINTER -000 MFR FARGO MODEL 085451 S/N A148071 INVENTORY DATE 11/23/10 ACQUISITION INFORMATION FUNDING 99 CAPITAL ASSET Y CLS M VENDOR BADGING SOLUTIONS CAT 03 BO 20600793 UNITS 1 Loc 1051 CHECK UN CST 2928.24 FUND TYPE G ACQUIRE 02/09/06 COST 2928.24 CONDITION GOOD STATUS ACTIVE DPT 1051 INS CO NEXT SCHEDULED MAINTENANCE GRT INS VAL 0.00 VEHICLE REG # TITLE # CV ACR BACKUP /ROXANNE PAPER STORAGE ROOM DISTRIBUTION INFORMATION FUNCTION ACTIVITY 520 PUBLIC SAFETY 523 DETENTION AND/OR CORRECTION REPORT TOTAL 1 RECORDS SELECTED COST 2,928.24 INSURANCE VALUE -00 SALVAGE VALUE -00 ACCUMULATED DEPRECIATION 2,928.24 SALE AMOUNT -00 Child (sAdd_— DEP ORGN 901 DEPRECIATI EST LIFE DEP N POST SALVAGE VA ACCUM DEP REM BOOK E DEP BASIS LAST POSTI SALE AMOUN RETIRED DA ACCOUN 559