Okaloosa County School Board — Workshop Meeting, November 7, 2019

Thursday, November 7, 2019 Workshop Meeting School District Central Administration Complex Niceville, Florida Training Room 9:00 a.m. 1. Opening of Meeting Subject : 1.1 Call to Order by the Chairman Meeting : Nov 7, 2019 - Workshop Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Nov 7, 2019 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Agenda as amended: Visitors: Added item 4.2 Workshop only: Paul Lux, Okaloosa County Supervisor of Elections - 2020 Election rules pertaining to placing a referendum on a ballot, at the request of Ms. Evanchyk 3. Recognitions Subject : 3.1 Recognition of Laura Steele, Kindergarten Math and Science Teacher, Wright Elementary School, recipient of the Presidential Award for Excellence in Mathematics and Science Teaching, presented by the Superintendent Meeting : Nov 7, 2019 - Workshop Meeting Type : Recognition Public Content Laura Steele, Kindergarten Math and Science Teacher, Wright Elementary School, earned the Presidential Award for Excellence in Mathematics and Science Teaching from the White House in Washington, D.C., for teaching kindergarten students. One of four recipients from Florida for 2017 and 2018, the award grants her $10,000 from the National Science Foundation, a certificate signed by the President, and a trip to Washington, D.C. where she and other STEM educators, will participate in professional development and network with fellow teachers from all 50 states and U.S. territories. File Attachments Laura Steele Award.pdf (275 KB) 3. Recognitions Subject : 3.2 Recognition of First Place Winners in The Art in the Capitol Competition, presented by the Superintendent Meeting : Nov 7, 2019 - Workshop Meeting Type : Recognition Public Content The Art in the Capitol Competition, Section 1003.49965, Florida Statutes, is a statewide visual arts competition that requires each school district to annually hold an art competition for all students in Grades 6-8. The following students are the first place winners: Maida Naveed Siddiqi, Okaloosa STEMM Academy, Painting Category Danielle Jones, Bruner Middle School, Miscellaneous – Digital Art Category Nylah Perryman, Ruckel Middle School, Overall Winner – First Place and Best in Show Drawing Category. Nylah Perryman’s overall winning entry will be on display in the Florida Capitol Rotunda during the Legislative Session from January 14 – March 13, 2020. File Attachments Art in the Capitol Contest Award.pdf (231 KB) 4. Visitors Subject : 4.1 Proclamation of Educational Support Professional Day, presented by Superintendent Marcus Chambers Meeting : Nov 7, 2019 - Workshop Meeting Type : Action, Presentation Preferred Date : Nov 12, 2019 Absolute Date : Nov 12, 2019 Recommended Action : Motion to approve the Proclamation of Educational Support Professional Day designated as November 20, 2019. Public Content The Superintendent will present a Proclamation recognizing November 20, 2019, as Educational Support Professionals Day. File Attachments Proclamation - EducationSupportProfessionalDay 2019.pdf (311 KB) 4. Visitors Subject : 4.2 Workshop only: Paul Lux, Okaloosa County Supervisor of Elections - 2020 Election rules pertaining to placing a referendum on a ballot. Meeting : Nov 7, 2019 - Workshop Meeting Type : Information Public Content Mr. Lux will provide information at the School Board Workshop, Thursday, November 7, in regard to the 2020 election rules pertaining to placing a referendum on a ballot. File Attachments Evanchyk - Request to add item.pdf (17 KB) 6. Public Comment Subject : 6.1 Members of the public desiring to address the School Board - Form MIS 5241 Public Input and/or Discussion of Agenda Items Meeting : Nov 7, 2019 - Workshop Meeting Type : Information 7. Committee and Staff Reports (Workshop Only) Subject : 7.1 Out-of-County Travel paid for the period of October 10-23, 2019, presented by Rita R. Scallan, Chief Financial Officer Meeting : Nov 7, 2019 - Workshop Meeting Type : Report Public Content Out-of-County Travel paid for the period of October 10-23, 2019, presented by Rita R. Scallan, Chief Financial Officer File Attachments Out-of-County Sept Oct 10-23.pdf (114 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.2 In-County Travel paid for the period of October 10–23, 2019,  presented by Rita R. Scallan, Chief Financial Officer Meeting : Nov 7, 2019 - Workshop Meeting Type : Report Public Content In-County Travel paid for the period of October 10–23, 2019, presented by Rita R. Scallan, Chief Financial Officer File Attachments In-County Travel Oct 10-23.pdf (131 KB) 8. Consent Agenda Subject : 8.1 Approval of the Consent Agenda Meeting : Nov 7, 2019 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.2 Approval of the Minutes of Special Meeting of October 24, 2019; Minutes of Workshop Meeting of October 24, 2019; Minutes of Student Disciplinary Meeting of October 24, 2019; Minutes of Regular Meeting of October 28, 2019, recommended by the Superintendent for approval. Meeting : Nov 7, 2019 - Workshop Meeting Type : Action (Consent) Preferred Date : Nov 12, 2019 Absolute Date : Nov 12, 2019 Recommended Action : Motion to approve the Minutes of the Special Meeting of October 24, 2019; Minutes of Workshop Meeting of  October 24, 2019; Minutes of Student Disciplinary Meeting of October 24, 2019; Minutes of Regular Meeting of October 28, 2019. File Attachments 10-24-2019 Special Meeting - DRAFT.pdf (202 KB) 10-24-2019 Workshop - DRAFT.pdf (247 KB) 10-28-2019 Meeting - DRAFT.pdf (248 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.3 Department of Labor Update - Regulations Defining and Delimiting Exemptions for Executive, Administrative & Professional Employees, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Nov 7, 2019 - Workshop Meeting Type : Action (Consent) Preferred Date : Nov 12, 2019 Absolute Date : Nov 12, 2019 Fiscal Impact : Yes Budgeted : No Budget Source : General & Federal Funds Recommended Action : Motion to approve the Department of Labor Update - Regulations Defining and Delimiting Exemptions for Executive, Administrative & Professional Employees. Public Content On September 24, 2019 the U.S. Department of Labor released the final rules increasing the minimum salary level for the Fair Labor Standards Act (FLSA) “white collar” exemptions to $684 per week or $35,568 a year (up from $455 a week or $23,600 a year) beginning on January 1, 2020. The final rules were published in the Federal Register on September 27, 2019 [84 F.R. 51230, 9-27-19] This new rule affects the following employees who will now be eligible for overtime effective January 1, 2020: Managerial Salary Schedule - (Pay Grade 14) 1. School Food Service Managers Professional/Technical Salary Schedule (Pay Grade 5) 1. Programmer 2. FTE Data Technician 3. Testing & Evaluation Technician 4. Field Supervisor-Food Service 5. Instructional Television Broadcast Technician 6. Administrative Assistant II 7. Online Data Technician 8. Document/Data Technician File Attachments Agenda - Managerial Salary Schedule FY 2020 Revised - 11-12-2019.pdf (91 KB) Agenda - Prof-Tech Salary Schedule FY 2020 Revised - 11-12-2019.pdf (90 KB) Fact Sheet_ Final Rule to Update thAgenda - Department of Labor - Regulations Defining and Delimiting the Exemptions for Executive, Administrative, and Professional Employees - 11-12-19.pdf (128 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.4 Revised Fiscal Year 2019-2020 Instructional Salary Schedule presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Nov 7, 2019 - Workshop Meeting Type : Action (Consent) Preferred Date : Nov 12, 2019 Absolute Date : Nov 12, 2019 Fiscal Impact : No Budgeted : Yes Budget Source : General Fund Recommended Action : Motion to approve revised Fiscal Year 2019-2020 Instructional Salary Schedule. Public Content The Fiscal Year 2019-2020 Revised Instructional Salary Schedule is being presented for approval. The revisions are as follows: Differentiated Pay - Item #3 Differentiated pay for instructional personnel assigned to a Title I school was incorrectly listed as $104. The correct amount is $125 per Memorandum of Agreement dated October 29, 2019. Senior High Supplements Pursuant to a Memorandum of Agreement dated October 14, 2019, the Okaloosa County Education Association and the District agreed to an $8,000 annual supplement to be paid to the Behavior Analyst employees who are BCBA or BCaBA Certified. Behavior Analysts who do not hold these certifications will continue to receive the current supplement of $1,051. File Attachments !Instructional Salary Schedule - FY 2020 - Revised.pdf (148 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.5 Revised Fiscal Year 2019-2020 Substitute and Temporary Employee Salary Schedule, Effective January 1, 2020, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Nov 7, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve Revised Fiscal Year 2019-2020 Substitute and Temporary Employee Salary Schedule, effective January 1, 2020. Public Content Florida state law requires an annual adjustment to the minimum wage based on inflation as measured by the consumer price index. The Florida state minimum wage will increase from $8.46 to $8.56 per hour, effective January 1, 2020. The Substitute and Temporary Employee Salary Schedule will require an hourly rate increase of $0.10, from $8.46 to $8.56, in order to comply with the new minimum wage standards. File Attachments Subs & Temps Salary Schedule FY 2020 Revised.pdf (84 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.6 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Nov 7, 2019 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment. File Attachments Board Bills 11-12-19.pdf (10 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.7 School Donations, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Nov 7, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $5,899.99 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments Donations-2019-11-12.pdf (430 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.8 ITB 20-08 HVAC Equipment & Parts - Facilities & Maintenance, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Nov 7, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : District Funds Recommended Action : Motion to approve the committee's recommendation to award ITB 20-08 HVAC Equipment & Parts - Facilities & Maintenance per item to Wittichen Supply Company and to Baker Distributing Company. The three (3) year contract is effective December 10, 2019 through December 9, 2022. Public Content Request approval of the committee's recommendation to award ITB 20-08 HVAC Equipment & Parts - Facilities & Maintenance per item to Wittichen Supply Company and to Baker Distributing Company. Wittichen Supply Company was awarded items 7, 10, 14, 15, 21, 22, 24 and 27-54. Baker Distributing Company was awarded items 5 and 25. Committee recommends award of all other manufacturers listed at wholesale prices to both Wittichen Supply Company and Baker Distributing Company. Funds will be paid from District Funds. The three (3) year contract is effective December 10, 2019 through December 9, 2022. Copies of the bid and award tabulation are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments ITB 20-08.pdf (1,102 KB) ITB 20-08 TAB.pdf (139 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.9 ITB 20-07 GEHL RS5-19 Telescopic Handler, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Nov 7, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $50,086.26 Budgeted : Yes Budget Source : Capital Funds, Project 2386 District Department Equipment Recommended Action : Motion to approve the purchase of equipment from Kingline Equipment in the amount of $50,086.26. Public Content Request approval to purchase equipment from Kingline Equipment in the amount of $50,086.26. Funds will be paid from Capital Funds, Project 2386 District Department Equipment. Copies of the award tabulation and bid document are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments ITB 20-07 TAB.pdf (16 KB) ITB 20-07.pdf (1,738 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.10 Renewal of ITB 15-06 Fire Sprinkler Inspection Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Nov 7, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $6,469.00 Budgeted : Yes Budget Source : Capital Funds, Project 2395 Safety/ADA - District Wide Recommended Action : Motion to approve the renewal of ITB 15-06 Fire Sprinkler Inspection Services for an additional 1-year term, effective January 1, 2020 through December 31, 2020. Public Content Request approval to renew ITB 15-06 Fire Sprinkler Inspection Services for an additional 1-year term adhering to original pricing, terms and conditions. The contract with Johnson Controls (formerly Simplex Grinnell) is effective January 1, 2020 through December 31, 2020. Copies of the renewal confirmation letter and award tabulation are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments Renewal Confirmation.pdf (107 KB) ITB 15-06_TAB.pdf (51 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.11 Tag-On Bid Purchase Over $25,000: Mingledorff's, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Nov 7, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $25,483.00 Budgeted : Yes Budget Source : Capital Funds, Project 0319 District Wide - HVAC Replacement and General Funds, Project 2909 School Maintenance Recommended Action : Motion to approve the purchase of HVAC equipment for Bob Sikes Elementary School, in the amount of $25,483.00 from Mingledorff's. Public Content Request approval to purchase HVAC equipment for Bob Sikes ES in the amount of $25,483.00 from Mingledorff's. The purchase will be made from Sourcewell Contract #030817-CAR. Funds will be paid from Capital Funds, Project 0319 District Wide - HVAC Replacement and General Funds, Project 2909 School Maintenance. Copies of the quotes are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments MINGLEDORFF'S QUOTES.pdf (743 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.12 Tag-On Bid Purchase Over $25,000: School Health, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Nov 7, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $47,305.00 Budgeted : Yes Budget Source : Capital Funds, Project 2395 Safety/ADA - District Wide Recommended Action : Motion to approve the purchase of AED equipment and supplies from School Health in the amount of $47,305.00. Public Content Request approval to purchase AED equipment and supplies from School Health in the amount of $47,305.00. Purchases will be made through Sourcewell Contract #061417-SHC. Funds will be paid from Capital Funds, Project 2395 Safety/ADA - District Wide. A copy of the quote is attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments SCHOOL HEALTH QUOTE.pdf (128 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.13 Tag-On Bid Purchase Over $25,000: Trane, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Nov 7, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $55,484.00 Budgeted : Yes Budget Source : Capital Funds, Project 0319 District Wide HVAC Replacement Recommended Action : Motion to approve the purchase of HVAC equipment and services for Niceville High School from Trane, in the amount of $55,484.00. Public Content Request approval to purchase HVAC equipment and services from Trane in the amount of $55,484.00 for Niceville HS . The purchase will be made from OMNIA Contract #15-JLP-023. Funding will be provided from Capital Funds, Project 0319 District Wide HVAC Replacement. A copy of the quote is attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments TRANE QUOTE.pdf (293 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.14 Tag-On Bid Purchase Over $25,000: Siemens, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Nov 7, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $40,397.00 Budgeted : Yes Budget Source : Capital Funds, Project 2329 EMS Controls/Water Treatment-District Wide Recommended Action : Motion to approve the purchase of equipment and services from Siemens  in the amount of $40,397.00 for Bluewater Elementary School. Public Content Request approval to purchase equipment and services from Siemens in the amount of $40,397.00 for Bluewater Elementary School. The purchase will be made from Tag-On Bid RFP 16-06 through Santa Rosa County School District. Funds will be paid from Capital Funds, Project 2329 EMS Controls/Water Treatment-District Wide. A copy of the quote is attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services at (850) 689-7159. File Attachments SIEMENS QUOTE.pdf (152 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.15 Tag-On Bid Purchase Over $25,000: Trane, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Nov 7, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $275,420.00 Budgeted : Yes Budget Source : Capital Funds, Project 0319 District Wide HVAC Replacement Recommended Action : Motion to approve the purchase of HVAC equipment and services for Longwood ES from Trane, in the amount of $275,420.00. Public Content Request approval to purchase HVAC equipment and services for Longwood ES from Trane, in the amount of $275,420.00. The purchase will be made from OMNIA Contract #15-JLP-023. Funding will be provided from Capital Funds, Project 0319 District Wide HVAC Replacement. A copy of the quote is attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services at (850) 689-7159. File Attachments TRANE-LONGWOOD.pdf (544 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.16 Exempted Purchase Over $25,000: Mosyle, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Nov 7, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $27,625.95 Budgeted : Yes Budget Source : General Funds, Project 3009 Instr & District Wide Software Recommended Action : Motion to approve the purchase of a 1- year software subscription for device management from Mosyle in the amount of $27,625.95, effective through November 12, 2020. Public Content Request approval to purchase a 1-year software subscription for district wide I-Pad device management from Mosyle in the amount of $27,625.95, effective through November 12, 2020. This purchase is exempt under 6A-1.012(11)(b). Funds will be paid from General Funds, Project 3009 Instr & District Wide Software. A copy of the quote is attached. For additional information, please contact Eric Mitchell, Director, MIS and Instructional Technology at (850) 689-7153. File Attachments MOSYLE QUOTE.pdf (89 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.17 Service Agreement #20-76 Bridget Spolski, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Nov 7, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $27,200.00 Budgeted : Yes Budget Source : General Funds, Project 6110 Adult Education Tuition Recommended Action : Motion to approve Service Agreement #20-76 Bridget Spolski in the amount of $27,200.00, effective November 18, 2019 through June 30, 2020. Public Content Request approval of Service Agreement #20-76 between Bridget Spolski and The School Board of Okaloosa County, FL, on behalf of Okaloosa Technical College, in the amount of $27,200.00. The Provider will implement, assist and direct all marketing needs for Okaloosa Technical College. The Provider will be paid $40.00 per hour for a maximum of 680 hours per the terms of the contract for a total contract amount not to exceed $27,200.00. The contract is effective November 18, 2019 through June 30, 2020. A copy of the agreement is attached. For additional information, please contact Kelly Hayes, Assistant Principal, Okaloosa Technical College, (850) 833-3500. File Attachments SA#20-76.pdf (112 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.18 Sale and Disposal of Surplus Property, presented by Steve Bolton, Program Director, Maintenance, and recommended by the Superintendent for approval. Meeting : Nov 7, 2019 - Workshop Meeting Type : Action (Consent) Preferred Date : Nov 12, 2019 Absolute Date : Nov 12, 2019 Recommended Action : Motion to approve the sale and disposal of the property listed on the attached surplus lists dated November 12, 2019. Public Content Approval is requested for the sale and disposal of the property described on the attached list dated November 12, 2019. These items will be sold through the Board approved On-line Auction Program. Please contact Steve Bolton for additional information, 689-7159. File Attachments Surplus Property list for November 12, 2019 Board Meeting.pdf (409 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.19 Surplus of school buses, presented by Jay McInnis, Program Director, Transportation, and recommended by the Superintendent for approval. Meeting : Nov 7, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the Transportation Department to surplus the attached list of buses. Public Content Approval is requested by the Transportation Department to surplus buses described on the attached list. Please contact Jay McInnis for additional information, 833-4162. File Attachments Surplus Buses.pdf (209 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.20 Surplus 750 school two-way radios and then trade in for a discount on the purchase of replacement radios, presented by Eric Mitchell, Director, MIS and Instructional Technology, and recommended by the Superintendent for approval. Meeting : Nov 7, 2019 - Workshop Meeting Type : Action (Consent) Preferred Date : Nov 12, 2019 Absolute Date : Nov 12, 2019 Fiscal Impact : No Dollar Amount : $11,250.00 Budgeted : No Budget Source : N/A Recommended Action : Approval to surplus 750 school two- way radios and then trade in for a discount on the purchase of replacement radios. Public Content This is a request to surplus ad trade in to Motorola 750 -old, obsolete school radios as described by the attached flyer, and apply the $15 credit per radio to the costs associated with the replacing those radios with new ones. Please contact Eric Mitchell for additional information, 689-7153. File Attachments k12_school_safety_communications_customer_promotion_pcr.pdf (3,134 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 9. Superintendent's Human Resources Recommendations Subject : 9.1 Employees on Administrative Leave, presented by Lee Hale, Assistant Superintendent, Human Resources Meeting : Nov 7, 2019 - Workshop Meeting Type : Information Public Content The following employees have been placed on/or removed from Administrative Leave: 102437 For more information, contact Lee Hale at 850-833-5801. 9. Superintendent's Human Resources Recommendations Subject : 9.2 Deferred Retirement Option Program (DROP), presented by Lee Hale, Assistant Superintendent, Human Resources Meeting : Nov 7, 2019 - Workshop Meeting Type : Information Public Content The purpose of this item is to present a list of employees who have elected to participate in the Deferred Retirement Option Program (DROP). EMPLOYEE NAME POSITION LOCATION DROP START DATE Caton, Diane Teacher Richbourg 10/1/2019 Thomas, Katherine Teacher Bob Sikes 10/1/2019  Carty, Tamela Teacher Destin Middle School 11/1/2019 For more information, contact Lee Hale at 850-833-5801 9. Superintendent's Human Resources Recommendations Subject : 9.3 Request to double-fill the Principal position at Okaloosa Technical College/CHOICE, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Nov 7, 2019 - Workshop Meeting Type : Action Recommended Action : Motion to approve the request to double-fill the Principal position at Okaloosa Technical College/CHOICE beginning December 10, 2019 and ending January 16, 2020. Public Content The request to double-fill the Position of Principal at Okaloosa Technical College/CHOICE is needed as a result of the impending retirement of the current Principal and to execute a seamless transition period for the school and their students, staff, and parents. The requested time period of the double-fill is from December 10, 2019 to January 16, 2020. For more information, please call Lee Hale at 850-833-5801. File Attachments Double Fill Principal - OTC-Choice FY 2020 2019-10-30.pdf (68 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.4 Department Staffing Restructure, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Nov 7, 2019 - Workshop Meeting Type : Action Recommended Action : Motion to approve the request to approve the staffing pattern restructure to delete a Mechanic 1 position and add a Heavy Equipment Operator position in the Maintenance Department. Public Content The Maintenance Department is requesting approval to delete a Mechanic 1 position and add a Heavy Equipment Operator position for a net change of zero positions. The restructure is cost neutral. A recent retirement has resulted in a vacancy of a Mechanic 1 position. The Maintenance Foreman- Grounds Support has requested a change in the current staffing pattern for the Department to delete the vacant Mechanic 1 position and add a Heavy Equipment Operator position. The needs for grounds maintenance are shifting and growing and restructuring the staffing pattern to include a Heavy Equipment Operator will allow for more efficient operations for the District. For more information, please contact Lee Hale at 850-833-5801. File Attachments Restructure - Maintenance FY 2020 2019-10-25.pdf (67 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.5 Personnel Recommendations, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Nov 7, 2019 - Workshop Meeting Type : Action Preferred Date : Nov 12, 2019 Absolute Date : Nov 12, 2019 Recommended Action : Motion to approve personnel recommendations. Public Content The purpose of this item is to present a list of employees who have been hired in the instructional and education support positions or hired for substitute positions. For more information, contact Lee Hale at 850-833-5801. File Attachments November 12, 2019 Instructional New Hire Board Report.pdf (206 KB) November 12, 2019 Support Personnel New Hire Board Report.pdf (211 KB) November 12, 2019 Substitute New Hires.pdf (12 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.6 Employee Transfers, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Nov 7, 2019 - Workshop Meeting Type : Action Preferred Date : Nov 12, 2019 Absolute Date : Nov 12, 2019 Recommended Action : Motion to approve employee transfers. Public Content The purpose of this item is to present a list of employees who have been transferred in instructional and education support positions. For more information, contact Lee Hale at 850-833-5801. File Attachments November 12, 2019 Transfer Board Report.pdf (216 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.7 Employment Separations, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Nov 7, 2019 - Workshop Meeting Type : Action Preferred Date : Nov 12, 2019 Absolute Date : Nov 12, 2019 Recommended Action : Motion to approve employee separations. Public Content Attached is a list of employees who resigned/retired from the Okaloosa County School District. For more information, contact Lee Hale at 850-833-5801. File Attachments November 12, 2019 Separations Board Report, Public, Rev 11-6-19.pdf (44 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.8 Request to authorize the District to consider the application of former employee Holly Edson for the position of Bus Driver, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Nov 7, 2019 - Workshop Meeting Type : Action Recommended Action : Motion to approve the request to authorize the District to consider the application of former employee Holly Edson for Bus Driver. Public Content Ms. Holly Edson was terminated for job abandonment on 2/5/2014. She is now requesting to be considered as an applicant for a vacant Bus Driver position. Ms. Edson has met with the Transportation Department who is amicable in allowing her to apply. For additional information, please contact Lee Hale, 833-5801. 9. Superintendent's Human Resources Recommendations Subject : 9.9 Reinstatement/Reimbursement of sick leave due to line-of duty illness/injury/medical examination, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Nov 7, 2019 - Workshop Meeting Type : Action Preferred Date : Nov 12, 2019 Absolute Date : Nov 12, 2019 Recommended Action : Motion to Approve Reinstatement/Reimbursement of sick leave due to line-of duty illness/injury/medical examination. Public Content The purpose of this item for approval is to reinstate/reimburse sick leave to employees who became ill or injured while at work while on duty. Rita Cook, Riverside Elementary, 4.5 hrs Bethany Jewah, Destin Middle, 3.75 hrs John Love, Fast Track North, 30 hrs Fiona Lukas, Baker School, 21.5 hrs JoAnne Messick, Riverside Elementary, 7.5 hrs Terry Moore, Silver Sands School, 30 hrs Jamie Parker, Silver Sands School, 18.75 hrs Joel Schlageter, Transportation South, 10.5 hrs Jennifer Scott, Longwood Elementary, 4.5 hrs Gail Smith, Riverside Elementary, 31.5 hrs Magen Steele, Riverside Elementary, 5.25hrs For more information, contact Lee Hale at 850-833-5801. 9. Superintendent's Human Resources Recommendations Subject : 9.10 Leave Without Pay, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Nov 7, 2019 - Workshop Meeting Type : Action Preferred Date : Nov 12, 2019 Absolute Date : Nov 12, 2019 Recommended Action : Motion to approve leave without pay. Public Content The purpose of this item is to receive approval for employees who took leave and will not be paid for their leave. For more information, contact Lee Hale at 850-833-5801. 10. Discussion Agenda Subject : 10.1 Items Moved from the Consent Agenda (if any) Meeting : Nov 7, 2019 - Workshop Meeting Type : Action 11. Construction Program/Owner's Representative's Business Subject : 11.1 Program Status Report by the Board's Representative to the Construction Program Meeting : Nov 7, 2019 - Workshop Meeting Type : Action, Information 11. Construction Program/Owner's Representative's Business Subject : 11.2 TPM Program #6, Task Order #6 - Pre-GMP Pryor Middle School Kitchen Renovation, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : Nov 7, 2019 - Workshop Meeting Type : Action Preferred Date : Nov 12, 2019 Absolute Date : Nov 12, 2019 Fiscal Impact : Yes Dollar Amount : $80,000.00 Recommended Action : Motion to approve TPM Program #6, Task Order #6 - Pre-GMP Pryor Middle School Kitchen Renovation in the amount of $80,000.00. Public Content Approval is requested for Program #6, Task Order #6, Pryor Middle School Kitchen Renovation. The preliminary estimate of Pre-GMP costs for this project is $80,000. The scope of this project will require engineers and consultants to perform designs and analysis that are more elaborate than normal classroom renovation projects and this estimate reflects the possible inclusion of a food service equipment consultant and/or electrical load analysis and metering efforts. The scope of work for this project consists of the renovation of the existing Pryor Middle Kitchen area within the existing perimeter walls. The intent of the renovation is to increase the serving line capacity by reconfiguring the existing space and installing larger and additional serving tables. This reconfiguration will require wall demolition and a complete redesign of the layout as well as supporting systems such as HVAC, Plumbing and Electrical. Proper removal and disposal of the existing ACM ceiling panels will be required before any demolition can occur. Please contact Bill Smith for additional information, 689-7158. 11. Construction Program/Owner's Representative's Business Subject : 11.3 TPM Program #6, Task Order #7 - Pre-GMP Longwood Elementary Corridor Construction and Site Fencing, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : Nov 7, 2019 - Workshop Meeting Type : Action Preferred Date : Nov 12, 2019 Absolute Date : Nov 12, 2019 Fiscal Impact : Yes Dollar Amount : $70,000.00 Recommended Action : Motion to approve TPM Program #6, Task Order #7 - Pre-GMP Longwood Elementary Corridor Construction in the amount of $70,000.00. Public Content Approval is requested for Program #6, Task Order #7, Longwood Elementary Corridor Construction. The preliminary estimate of Pre-GMP costs for this project is $70,000. This project will consist of the extension of the existing 5’ tall corridor knee walls to the ceiling to provide a more secure interior learning environment. New doors will be installed at each existing classroom area adjacent to the corridors, and HVAC, emergency lighting, and Fire Alarm systems will all be modified to adapt to the newly enclosed spaces. Additionally, new 8’ tall security fencing and automated gates will be installed at the exterior to secure the perimeter of the building. Please contact Bill Smith for additional information, 689-7158. 12. Information Technology Seat Management Contract Subject : 12.1 CACI Task Order #2-148, New Security Cameras at Longwood Elementary School, presented by Dustin Keith, Specialist, Seat  Management, and recommended by the Superintendent for approval. Meeting : Nov 7, 2019 - Workshop Meeting Type : Action Preferred Date : Nov 12, 2019 Absolute Date : Nov 12, 2019 Fiscal Impact : Yes Dollar Amount : $24,809.71 Budgeted : Yes Budget Source : Capital Outlay Appropriations - Project 3367 Recommended Action : Motion to approve CACI Task Order #: 2-148, New Security Cameras at Longwood Elementary School, in the amount of $24,809.71. Public Content Installation of (1) new Bosch DDN-3532-200N00 DIVAR; (21) New Bosch NDE-4502-AL FIXED Security Cameras and (4) new Bosch NUC-52051-F0E 360 Degree Security Cameras in designated locations shown on customer provided map. Incident #: 1100400. For additional information contact: Dustin Keith, 850-689-7151. File Attachments CACI Task Order # 2-148, Longwood Elementary CCTV.pdf (189 KB) 12. Information Technology Seat Management Contract Subject : 12.2 CACI Task Order #2-151, Installation of (6) strand fiber at Best Chance, presented by Dustin Keith, Specialist, Seat Management, and recommended by the Superintendent for approval. Meeting : Nov 7, 2019 - Workshop Meeting Type : Action Preferred Date : Nov 12, 2019 Absolute Date : Nov 12, 2019 Fiscal Impact : Yes Dollar Amount : $5,847.60 Budgeted : Yes Budget Source : Digital Classroom Project Recommended Action : Motion to approve CACI Task Order #: 2-151, Installation of (6) strand fiber at Best Chance. Public Content Installation of 6 strand fiber to old weight room building at Fast Track. Includes installation of customer provided J129 system phone to customer provided spare Poe 12-port switches with fiber inserts. Incident #: 1102048 For additional information contact, Dustin Keith, 850-689-7151. File Attachments Best Chance CACI Task Order # 2-151.pdf (57 KB) 13. Attorney's Business Subject : 13.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : Nov 7, 2019 - Workshop Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. 14. Superintendent's Business Subject : 14.1 Out-of-State Student Trip Requests approved by the Superintendent Meeting : Nov 7, 2019 - Workshop Meeting Type : Information Public Content The attached list of out-of-state student trip requests have been approved by the Superintendent. File Attachments 11-12-2019 Out-of-State Student Field Trips.pdf (138 KB) 14. Superintendent's Business Subject : 14.2 Correspondence, requests and other matters addressed by the Superintendent Meeting : Nov 7, 2019 - Workshop Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. 15. Board Members' Announcements/Request for Information Subject : 15.1 Board Members' Announcements/Request for Information Meeting : Nov 7, 2019 - Workshop Meeting Type : Action, Information Public Content Board Members may request information or address concerns and other matters. 16. Public Comment Subject : 16.1 Members of the public desiring to address the School Board - Form MIS 5241 Public Input and/or Discussion of Agenda Items Meeting : Nov 7, 2019 - Workshop Meeting Type : Information 17. Adjournment Subject : 17.1 Adjournment of the meeting by the Chairman Meeting : Nov 7, 2019 - Workshop Meeting Type : 18. Public Notices Subject : 18.1 Notice of Annual Organizational Meeting Meeting : Nov 7, 2019 - Workshop Meeting Type : Information Public Content The School Board of Okaloosa County will conduct its annual Organizational Meeting on November 7, 2019, beginning at 8:30 a.m. in the School District Central Administration Complex, in the Training Room, Niceville. This meeting will be open to the press and public. File Attachments 11-7-2019 Organizational Session.pdf (184 KB) 18. Public Notices Subject : 18.2 Notice of Student Disciplinary Hearing Meeting : Nov 7, 2019 - Workshop Meeting Type : Information Public Content NOTICE OF STUDENT DISCIPLINARY HEARING The School Board of Okaloosa County will conduct a Student Disciplinary Hearing on November 7, 2019, beginning at 8:00 a.m. or as soon thereafter as may be heard, in the Training Room at the School District Central Administration Complex, Niceville. In accordance with Florida law, this hearing may be closed to the press and public at the request of the parents of the affected student. File Attachments 11-7-2019 SDH.pdf (107 KB) 18. Public Notices Subject : 18.3 Notice of Workshop Meeting : Nov 7, 2019 - Workshop Meeting Type : Information Public Content NOTICE OF WORKSHOP A Workshop on this Agenda will be held in the Training Room at the School District Central Administration Complex, Niceville, on November 7, 2019, beginning at 9:00 a.m. This meeting will be open to the press and public. 18. Public Notices Subject : 18.4 Public Notice Meeting : Nov 7, 2019 - Workshop Meeting Type : Information Public Content PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the School Board at least 48 hours before the meeting by contacting the Superintendent of Schools at (850) 689-7185. Any invocation that may be offered before the official start of the School Board business meeting is and shall be the voluntary offering of a private citizen to and for the benefit of the School Board pursuant to Resolution No. 16-01. The views and beliefs expressed by the Invocation Speaker have not been previously reviewed or approved by the School Board and do not necessarily represent their individual religious beliefs, nor are the views or beliefs expressed intended to express allegiance to or preference for any particular religion, denomination, faith, creed, or belief by the School Board. No person in attendance at this meeting is or shall be required to participate in any invocation and such decision whether or not to participate will have no impact on his or her right to actively participate in the public meeting.