Okaloosa County School Board — Regular Meeting, August 12, 2019

Monday, August 12, 2019 Regular Meeting School District Central Administration Complex Niceville, Florida Training Room 6:00 p.m. Moment of Silence Pledge of Allegiance led by Dewey Destin 1. Opening of Meeting Subject : 1.1 Call to Order by the Chairman Meeting : Aug 12, 2019 - Regular Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Aug 12, 2019 - Regular Meeting Type : Action Recommended Action : Motion to approve the Agenda as amended: Consent Agenda: Added item 8.33 Agreement between the School Board of Okaloosa County and the Okaloosa County Sheriff's Office for the CHOICE Information Technology Institute CSI Program at Crestview High School for the 2019-2020 school year; Superintendent’s Human Resources Recommendations: Added item 9.14 Request approval of General and Mutual Release Agreement regarding Henry Kelley. Adjusted numerical order of items 9.10 through 9.15 due to the addition of current item 9.14 Request approval of General and Mutual Release Agreement regarding Henry Kelley. Discussion Agenda: Deleted Item 10.1 Authorization to direct the School Board Attorney to draft a School Board Resolution to forward to the Okaloosa County Commissioners for a Referendum to be added to the March 2020 Presidential Preference Primary Election ballot on changing the selection method of the Okaloosa County Superintendent of Schools, at the request of Dr. White. Motion & Voting Motion to approve the Agenda as amended: Consent Agenda: Added item 8.33 Agreement between the School Board of Okaloosa County and the Okaloosa County Sheriff's Office for the CHOICE Information Technology Institute CSI Program at Crestview High School for the 2019-2020 school year; Superintendent’s Human Resources Recommendations: Added item 9.14 Request approval of General and Mutual Release Agreement regarding Henry Kelley. Adjusted numerical order of items 9.10 through 9.15 due to the addition of current item 9.14 Request approval of General and Mutual Release Agreement regarding Henry Kelley. Discussion Agenda: Deleted Item 10.1 Authorization to direct the School Board Attorney to draft a School Board Resolution to forward to the Okaloosa County Commissioners for a Referendum to be added to the March 2020 Presidential Preference Primary Election ballot on changing the selection method of the Okaloosa County Superintendent of Schools, at the request of Dr. White. Motion by Dewey Destin, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 3. Recognitions Subject : 3.1 Recognition of Sharon Dooley, Northwest Florida Daily News Education Columnist, for her outstanding support of Okaloosa County Schools through the Northwest Florida Daily News School Scoops column, presented by the Superintendent. Meeting : Aug 12, 2019 - Regular Meeting Type : Recognition 3. Recognitions Subject : 3.2 Recognition of Twin Cities Hospital and Fort Walton Beach Medical Center, in support of student safety, for their generous donations of "Stop The Bleed" kits to the Okaloosa County High Schools, presented by the Superintendent. Meeting : Aug 12, 2019 - Regular Meeting Type : Recognition File Attachments Donation Letter - 7-25-2019.pdf (204 KB) 4. Visitors Subject : 4.1 Patrick Ryan, Peggy Mitchell, and Samantha Lambert on behalf of YES For Okaloosa Schools - Referendum on changing the selection method of the Okaloosa County Superintendent of Schools from Elected to Appointment Meeting : Aug 12, 2019 - Regular Meeting Type : Information Public Content YES For Okaloosa Schools representatives request the School Board direct their attorney to draft language for a Referendum to be added to the March 2020 Presidential Preference Primary Election ballot on changing the selection method of the Okaloosa County Superintendent of Schools from Elected to Appointment. File Attachments Patrick Ryan, Peggy Mitchell, Samantha Lambert on behalf of YES For Okaloosa Schools - Request to address School Board.pdf (95 KB) 5. Administrative Personnel Appointments Subject : 5.1 Appointment of Program Director, Facilities and Plant Planning, recommended by the Superintendent for approval. Meeting : Aug 12, 2019 - Regular Meeting Type : Action Recommended Action : Motion to approve the appointment of Program Director, Facilities and Plant Planning. Motion & Voting Motion to approve the appointment of William Smith to the position of Program Director, Facilities and Plant Planning. Motion by Tim Bryant, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Lamar White Abstain: Diane Kelley 5. Administrative Personnel Appointments Subject : 5.2 Appointment of Program Director, Exceptional Student Education, recommended by the Superintendent for approval. Meeting : Aug 12, 2019 - Regular Meeting Type : Action Recommended Action : Motion to approve the appointment of Program Director, Exceptional Student Education. Motion & Voting Motion to approve the appointment of Amy Bowles to the position of Program Director, Exceptional Student Education. Motion by Tim Bryant, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 5. Administrative Personnel Appointments Subject : 5.3 Appointment of Assistant Principal I, Baker School, recommended by the Superintendent for approval. Meeting : Aug 12, 2019 - Regular Meeting Type : Action Recommended Action : Motion to approve the appointment of Assistant Principal I, Baker School. Motion & Voting Motion to approve the appointment of Victoria Hurley to the position of Assistant Principal I, Baker School. Motion by Diane Kelley, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 5. Administrative Personnel Appointments Subject : 5.4 Appointment of Assistant Principal II, Plew Elementary School, recommended by the Superintendent for approval. Meeting : Aug 12, 2019 - Regular Meeting Type : Action Recommended Action : Motion to approve the appointment of Assistant Principal II, Plew Elementary School. Motion & Voting Motion to approve the appointment of Laura King to the position of Assistant Principal II, Plew Elementary School. Motion by Diane Kelley, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 6. Public Comment Subject : 6.1 Members of the public desiring to address the School Board - Form MIS 5241 Public Input and/or Discussion of Agenda Items Meeting : Aug 12, 2019 - Regular Meeting Type : Information 7. Committee and Staff Reports (Workshop Only) Subject : 7.1 In-County Travel paid for the period of July 4 - 24, 2019, presented by Rita R. Scallan, Chief Financial Officer Meeting : Aug 12, 2019 - Regular Meeting Type : Report Public Content In-County Travel paid for the period of July 4 - 24, 2019, presented by Rita R. Scallan, Chief Financial Officer File Attachments In-County Travel July 4 - 24.pdf (17 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.2 Out-of-County Travel paid for the period of July 4 - 24, 2019, presented by Rita R. Scallan, Chief Financial Officer Meeting : Aug 12, 2019 - Regular Meeting Type : Report Public Content Out-of-County Travel paid for the period of July 4 - 24, 2019, presented by Rita R. Scallan, Chief Financial Officer File Attachments Out-of-County Travel July 4 - 24.pdf (19 KB) 8. Consent Agenda Subject : 8.1 Approval of the Consent Agenda Meeting : Aug 12, 2019 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Tim Bryant, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.2 Approval of the Minutes of the Budget Workshop Meeting of July 15, 2019; Minutes of the Special Meeting of July 18, 2019; Minutes of the Workshop Meeting of July 18, 2019; Minutes of the Special Workshop Meeting of July 18, 2019; Minutes of the Regular Meeting of July 22, 2019; Minutes of the Special Meeting/Public Hearing of July 30, 2019, recommended by the Superintendent for approval. Meeting : Aug 12, 2019 - Regular Meeting Type : Action (Consent) Preferred Date : Aug 12, 2019 Absolute Date : Aug 12, 2019 Recommended Action : Motion to approve the Minutes of the Budget Workshop Meeting of July 15, 2019; Minutes of the Special Meeting of July 18, 2019; Minutes of the Workshop Meeting of July 18, 2019; Minutes of the Special Workshop Meeting of July 18, 2019; Minutes of the Regular Meeting of July 22, 2019; Minutes of the Special Meeting/Public Hearing of July 30, 2019. File Attachments 7-15-2019 Budget Workshop - DRAFT.pdf (241 KB) 7-18-2019 Special Meeting - DRAFT.pdf (279 KB) 7-18-2019 Workshop - DRAFT.pdf (240 KB) 7-18-2019 Special Workshop - DRAFT.pdf (378 KB) 7-22-2019 Meeting - DRAFT.pdf (257 KB) 7-30-2019 Special Meeting - DRAFT.pdf (215 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Tim Bryant, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.3 Appropriation of District 2 School Board Member Capital Outlay Funds to Mary Esther Elementary School for painting of doors in the amount of $8,000.00, presented by Dewey Destin and recommended by the Superintendent for approval. Meeting : Aug 12, 2019 - Regular Meeting Type : Action (Consent) Preferred Date : Aug 12, 2019 Absolute Date : Aug 12, 2019 Fiscal Impact : Yes Dollar Amount : $8,000.00 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 2 School Board Member Capital Outlay Funds to Mary Esther Elementary School for painting of doors in the amount of $8,000.00. Public Content District 2 School Board Member capital Outlay Funds will be appropriated to Mary Esther Elementary School for painting of doors in the amount of $8,000.00. The remaining cost will be paid by the school. File Attachments Mary Esther Paint Bid.pdf (305 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Tim Bryant, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.4 Appropriation of District 1 School Board Member Capital Outlay Funds to Pryor Middle School for fourteen cafeteria tables in the amount of $12,495.00, presented by Lamar White and recommended by the Superintendent for approval. Meeting : Aug 12, 2019 - Regular Meeting Type : Action (Consent) Preferred Date : Aug 12, 2019 Absolute Date : Aug 12, 2019 Fiscal Impact : Yes Dollar Amount : $12,495.00 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 1 School Board Member Capital Outlay Funds to Pryor Middle School for fourteen cafeteria tables in the amount of $12,495.00. Public Content District 1 School Board Member Capital Outlay Funds will be appropriated to Pryor Middle School for fourteen cafeteria tables in the amount of $12,495.00. An additional fourteen cafeteria tables in the amount of $12,495.00 will be purchased by Food Services 5020.7600.0642.0271.3510. File Attachments Quote 8210332 PRYOR MIDDLE cafeteria tables -07-23-19.pdf (537 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Tim Bryant, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.5 Appropriation of District 1 School Board Member Capital Outlay Funds to Meigs Middle School for ESE physical movement room equipment in the amount of $3,858.99, presented by Lamar White and recommended by the Superintendent for approval. Meeting : Aug 12, 2019 - Regular Meeting Type : Action (Consent) Preferred Date : Aug 12, 2019 Absolute Date : Aug 12, 2019 Fiscal Impact : Yes Dollar Amount : $3,858.99 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 1 School Board Member Capital Outlay Funds to Meigs Middle School for ESE physical movement room equipment in the amount of $3,858.99. Public Content District 1 School Board Member Capital Outlay Funds will be appropriated to Meigs Middle School for ESE physical movement room equipment in the amount of $3,858.99. File Attachments Quote - Meigs EBD.pdf (111 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Tim Bryant, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.6 Appropriation of District 1 School Board Member Capital Outlay Funds to Longwood Elementary School for classroom carpet in the amount of $10,000.00, presented by Lamar White and recommended by the Superintendent for approval. Meeting : Aug 12, 2019 - Regular Meeting Type : Action (Consent) Preferred Date : Aug 12, 2019 Absolute Date : Aug 12, 2019 Fiscal Impact : Yes Dollar Amount : $10,000.00 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 1 School Board Member Capital Outlay Funds to Longwood Elementary School for classroom carpet in the amount of $10,000.00. Public Content District 1 School Board Member Capital Outlay Funds will be appropriated to Longwood Elementary School for classroom carpet in the amount of $10,000.00; and District 3 School Board Member Capital Outlay Funds will be appropriated in the amount of $8,500.00. The remaining cost in the amount of $7,072.01 will be paid by the school (1010.8120.0685.0681). File Attachments Longwood ES carpet quote.pdf (66 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Tim Bryant, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.7 Appropriation of District 3 School Board Member Capital Outlay Funds to Longwood Elementary School for classroom carpet in the amount of $8,500.00, presented by Linda Evanchyk and recommended by the Superintendent for approval. Meeting : Aug 12, 2019 - Regular Meeting Type : Action (Consent) Preferred Date : Aug 12, 2019 Absolute Date : Aug 12, 2019 Fiscal Impact : Yes Dollar Amount : $8,500.00 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 3 School Board Member Capital Outlay Funds to Longwood Elementary School for classroom carpet in the amount of $8,500.00. Public Content District 3 School Board Member Capital Outlay Funds will be appropriated to Longwood Elementary School for classroom carpet in the amount of $8,500.00; and District 1 School Board Member Capital Outlay Funds will be appropriated in the amount of $10,000.00. The remaining cost in the amount of $7,072.01 will be paid by the school (1010.8120.0685.0681). File Attachments Longwood ES carpet quote.pdf (66 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Tim Bryant, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.8 Budget Amendment #10 - Fiscal Year 2018-2019 presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Aug 12, 2019 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $1,853,072.82 Budgeted : Yes Budget Source : Various - See Attached Budget Amendment Recommended Action : Motion to approve Budget Amendment #10 - Fiscal Year 2018- 2019 Public Content On September 10, 2018, the School Board adopted the budget for fiscal year 2018-2019. As the fiscal year progresses, we ask the School Board to amend the budget to more accurately reflect estimated revenues and appropriations. The amendments are results of various factors including: increases or decreases in estimated revenues to more accurately reflect revenues, and increases or decreases in appropriations to more accurately reflect estimated expenditures and/or better utilize funds for schools, departments, and projects. These amendments facilitate district operations to occur in a positive manner. These amendments properly reflect the estimated revenue and appropriations. The amendments show the estimated revenue and appropriations for each fund and provide a description of the amendments. Required by S.B.E. rule 6A-1.006. New Revenue Appropriated/(Adjusted) During the Month of June 2019 2018: General Fund $1,460,240.69 Debt Service Funds (12,015.80) Capital Projects Funds 229,761.57 Other Special Revenue Funds - Federal 154,965.75 Other Special Revenue Funds - Food Service 20,120.61  Total - All Funds $1,853,072.82 File Attachments !BA 10 - June 2019.pdf (1,817 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Tim Bryant, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.9 Monthly Financial Statement for June 2019 presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Aug 12, 2019 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve Monthly Financial Statement for June 2019. Public Content The financial statement for the month ending June 30, 2019, is being submitted for use and consideration of the School Board as required by S.B.E. Rule 6A-1.008. File Attachments !Financials 2019-06.pdf (725 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Tim Bryant, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.10 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval Meeting : Aug 12, 2019 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 8-12-19.pdf (16 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Tim Bryant, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.11 School Donations, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Aug 12, 2019 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $3,000.00 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments Donations-2019-08-12.pdf (419 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Tim Bryant, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.12 RFQ 20-08 Install and Re-Key Locks at Edge Elementary School, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 12, 2019 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $26,574.25 Budgeted : Yes Budget Source : Capital Funds, Project 0318 Recommended Action : Motion to approve the committee's recommendation to award RFQ 20-08 Install and Re-Key Locks at Edge Elementary School to A to Z Lock & Safe in the amount of $26,574.25. Public Content Request approval of the committee's recommendation to award RFQ 20-08 Install and Re-Key Locks at Edge Elementary School to A to Z Lock & Safe in the amount of $26,574.25. Funds will be paid from Capital Funds, Project 0318. A copy of the award tabulation is attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services at (850) 689-7159. File Attachments RFQ 20-08 TAB.pdf (206 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Tim Bryant, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.13 Tag-On Bid: 17-F-226 Ramp Systems and Stair Systems, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 12, 2019 - Regular Meeting Type : Action (Consent) Budget Source : Capital Funds, Project 5343 District Wide Ramp Replace Recommended Action : Motion to approve tagging on to ITB 17-F-226 Ramp Systems and Stair Systems through Clay County School District, effective through May 31, 2020. Public Content Request approval to tag-on to ITB 17-F-226 Ramp Systems and Stair Systems through Clay County School District. The bid is based on fixed prices and will be used on an as needed basis. Funds will be paid from Capital Funds, Project 5343 District Wide Ramp Replace. The contract is effective through May 31, 2020. A copy of the award tabulation, vendor award letter and pricing is attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services at (850) 689-7159. File Attachments TAG-ON BID ITB 17-F-226.pdf (8,822 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Tim Bryant, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.14 Tag-On Bid: ITB MTS-906BC Playgrounds and Related Equipment, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 12, 2019 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Varies Recommended Action : Motion to approve tagging on to ITB MTS-906BC Playgrounds and Related Equipment through Volusia County Schools. The contract is effective through 1/31/2022. Public Content Request approval to tag on to ITB MTS-906BC Playgrounds and Related Equipment through Volusia County Schools. The contract is based on discount pricing, was awarded to multiple vendors, and will be used on an as needed basis. The contract is effective through 1/31/2022. A copy of the award tabulation is attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services at (850) 689-7159. File Attachments VOLUSIA AWARD TAB.pdf (454 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Tim Bryant, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.15 Tag-On Bid Purchase Over $25,000: Playmore, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 12, 2019 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $53,418.00 Budgeted : Yes Budget Source : Capital Funds, Project 5341 District- Wide ADA Playgrounds Recommended Action : Motion to approve the purchase of playground equipment from Playmore in the amount of $53,418.00. Public Content Request approval to purchase playground equipment for Richbourg School from Playmore in the amount of $53,418.00. The purchase will be made through Volusia County Schools Tag-On Bid ITB MTS-906BC. Funding will be paid from Capital Funds, Project 5341 District-Wide ADA Playgrounds. A copy of the quote is attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services at (850) 689-7159. File Attachments PLAYMORE QUOTE.pdf (46 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Tim Bryant, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.16 Amendment to Award of ITB 18- 20 Locksmith Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 12, 2019 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : District Funds As Available Recommended Action : Motion to approve the Amendment of Award for ITB 18-20 Locksmith Services, originally approved 6/25/2018. The amendment increases the number of manufacturers available, as well as increases the discount from 10% to 15%. Public Content Request approval of the Amendment of Award for ITB 18-20 Locksmith Services, originally approved 6/25/2018. The amendment increases the number of manufacturers, as well as increases the discount from 10% to 15%. Attached are copies of the vendor's letter requesting an amendment, the OCSD acceptance letter, the revised award tabulation and the original award tabulation. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services at (850) 689-7159. File Attachments VENDOR'S REQUEST TO AMEND.pdf (1,425 KB) School District Acceptance Letter.pdf (222 KB) ITB 18-20 TAB-REVISED - Copy.pdf (56 KB) ITB 18-20 TAB-ORIGINAL.pdf (47 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Tim Bryant, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.17 Exempted Purchase Over $25,000: BrainPOP, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 12, 2019 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $57,517.20 Budgeted : Yes Budget Source : General Funds, Project 3009 Instr & District-Wide Software Recommended Action : Motion to approve the purchase of software licenses from BrainPOP in the amount of $57,517.20. The contract is effective 10/1/2019 through 9/30/2020. Public Content Request approval of the purchase of software licenses from BrainPOP in the amount of $57,517.20. The purchase is exempt under 6A- 1.012(11)(b). Funds will be paid from General funds, Project 3009 Instr & District-Wide Software. The contract is effective 10/1/2019 through 9/30/2020. A copy of the quote is attached. For additional information, please contact Eric Mitchell, Director, MIS/IT at (850) 689-7153. File Attachments BRAINPOP QUOTE.pdf (31 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Tim Bryant, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.18 Exempted Purchase Over $25,000: Voyager Sopris Learning, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 12, 2019 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $43,263.00 Budgeted : Yes Budget Source : Federal Funds, Project 0418 III English Language Recommended Action : Motion to approve the purchase of software site licenses from Voyager Sopris Learning in the amount of $43,263.00. The contract is effective August 1, 2019 through July 31, 2020. Public Content Request approval to purchase software site licenses from Voyager Sopris Learning in the amount of $43,263.00. The purchase is exempt under 6A-1.012(11)(b). Funding will be paid from Federal Funds, Project 0418 III English Language. The contract is effective August 1, 2019 through July 31, 2020. A copy of the quote is attached. For additional information, please contact Lisa Tucker, ESOL/SIS at (850) 833-3107. File Attachments VOYAGER QUOTE.pdf (89 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Tim Bryant, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.19 Exempted Purchase Over $25,000: Imagine Learning, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 12, 2019 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $30,000.00 Budgeted : Yes Budget Source : Federal Funds, Project 0418 Title III English Language Recommended Action : Motion to approve purchasing software site licenses from Imagine Learning in the amount of $30,000.00. Public Content Request approval to purchase software site licenses from Imagine Learning in the amount of $30,000.00. The purchase is exempt under 6A-1.012(11)(b). Funds will be paid from Federal Funds, Project 0418 Title III English Language. A copy of the quote is attached. For additional information, please contact Lisa Tucker, ESOL, SIS at (850) 833-3107. File Attachments IMAGINE LEARNING -ESOL.pdf (64 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Tim Bryant, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.20 Exempted Purchase Over $25,000: Teachtown, Inc., presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 12, 2019 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $63,828.07 Budgeted : Yes Budget Source : General Funds, Project 3110 Instructional Material - ESE Digital Recommended Action : Motion to approve the purchase from Teachtown, Inc. in the amount of $63,828.07. Public Content Request approval of the purchase from Teachtown, Inc. in the amount of $63,828.07. The purchase is exempt under 6A-1.012(11)(b). Funds will be paid from General Funds, Project 3110 Instructional Material - ESE Digital. A copy of the quote is attached. For additional information, please contact Melody Sommer, Program Director, ESE at (850) 833-3164. File Attachments TEACHTOWN QUOTE.pdf (415 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Tim Bryant, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.21 Employee Benefit Renewals for the 2020 Plan Year, presented by Russ Frakes, Specialist, Risk Management,  and recommended by the Superintendent for approval. Meeting : Aug 12, 2019 - Regular Meeting Type : Action (Consent) Preferred Date : Aug 12, 2019 Fiscal Impact : Yes Budgeted : Yes Recommended Action : Motion to approve the Employee Benefit Programs Renewals for the 2020 plan year. Public Content The Benefits Oversight Group has reviewed all materials presented by FBMC Benefits Management related to the renewal of the medical, dental, life, vision and long-term disability plans and voted to continue each with the incumbent carrier. A program summary and individual renewal exhibits are attached: Employee Benefit Renewal Summary United Healthcare Insurance Renewal Exhibit Delta Dental Insurance Renewal Letter (Carries over from 2019 Plan Year) EyeMed Vision Insurance Renewal Exhibit - High Plan (Carries over from 2019 Plan Year) EyeMed Vision Insurance Renewal Exhibit - Low Plan (Carries over from 2019 Plan Year) SunLife Insurance Renewal Exhibit (Caries over from 2019 Plan Year) Symetra Long-term Disability Insurance Renewal Exhibit (Carries over from 2019 Plan Year) Healthcare Reimbursement Arrangement (HRA) Renewal Letter HRA Agreement from 2016 (for reference only) Flexible Spending Account (FSA) Renewal Letter FSA Agreement from 2016 (for reference only) The Group Medical Plan through United Healthcare was the only plan for which there will be an increase - 5.5% - for the 2020 Plan Year. Each of the other plans will continue with no increase due to rate guarantees included in previous renewals. There were no plan design or other changes to any of the plans. The FSA and HRA Agreements administered by Lockard & Williams Insurance Services, P.A. are also presented for approval of one year, annually renewable extensions of the original agreements (attached for reference). Execution of the attached letters will extend the agreements for the 2020 plan year per Section 2 TERM of the original agreements. The annual employee maximum allowable contribution limit for the FSA plan has been increased from $2,650 to $2,700 in accordance with the most recently enacted changes to the Internal Revenue Code (IRC) Section 125(i). Recall that, during the 2018 renewal cycle, the Certificate of Adopting Resolution and Summary of Material Modifications documents were modified to set the contribution limit at the maximum allowable under IRC Section 125(i). If you have any questions or require additional information please contact Russ Frakes at 833-5823. File Attachments Employee Benefit Renewal 2020.pdf (475 KB) UHC Renewal Exhibit - 2020.pdf (430 KB) Delta Renewal Letter - 2019.pdf (167 KB) EyeMed - High Plan - 2019.pdf (188 KB) EyeMed - Low Plan - 2019.pdf (187 KB) SunLife 1-1-19.pdf (73 KB) Symetra LTD 1-1-19.pdf (398 KB) HRA Renewal Letter - 2020.pdf (183 KB) HRA Agreement - 2016 - Signed.pdf (148 KB) FSA Renewal Letter - 2020.pdf (181 KB) Flex Benefits Agreement - 2016 - Signed.pdf (151 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Tim Bryant, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.22 Okaloosa County School Bus Routes for the 2019-2020 school year, presented by Jay McInnis, Program Director, Transportation, and recommended by the Superintendent for approval. Meeting : Aug 12, 2019 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve Okaloosa County School Bus Routes for the 2019-2020 school year. Public Content Approval of the 2018-2019 School Bus Routes for Okaloosa County School District. For additional information, please contact Jay McInnis at 850-833-4162. File Attachments 2019-2020 Bus Schedule.pdf (1,779 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Tim Bryant, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.23 Motor Vehicle Lease Agreement for Disaster Transportation Services between the School Board of Okaloosa County and Consulate Healthcare d/b/a Destin Healthcare and Rehabilitation Center, presented by Jay McInnis, Program Director, Transportation, and recommended by the Superintendent for approval. Meeting : Aug 12, 2019 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve Motor Vehicle Lease Agreement for Disaster Transportation Services between the School Board of Okaloosa County and Consulate Healthcare d/b/a Destin Healthcare and Rehabilitation Center. Public Content This agreement is needed in the event of inclement weather or other disasters to cause the Air Consulate Healthcare d/b/a Destin Healthcare and Rehabilitation Center to have to evacuate their facility. If the need arises we would lease two (2) vehicles, which would be forty-four (44) passenger capacity handicap/wheelchair accessible school buses, selected by Lessor from its rolling fleet. For Additional Information please contact Jay McInnis at 833-4162. File Attachments Vehicle Lease Agreement Destin Healthcare.pdf (753 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Tim Bryant, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda  Subject : 8.24 Sale and Disposal of Surplus Property, presented by Steve Bolton, Director, Facilities Planning and Maintenance, and recommended by the Superintendent for approval. Meeting : Aug 12, 2019 - Regular Meeting Type : Action (Consent) Preferred Date : Aug 12, 2019 Absolute Date : Aug 12, 2019 Recommended Action : Motion to approve the sale and disposal of the property listed on the attached surplus list dated August 12, 2019. Public Content Approval is requested for the sale and disposal of the property described on the attached list dated August 12, 2019. These items will be sold through the Board approved On-line Auction Program. Please contact Steve Bolton for additional information, 689-7159. File Attachments Surplus Property list for August 12, 2019 Board Meeting.pdf (466 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Tim Bryant, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.25 Carl D. Perkins Secondary Entitlement Grant for Fiscal Year 2019-2020, presented by April Branscome, Program Director, Career and Technical Education, and recommended by the Superintendent for approval. Meeting : Aug 12, 2019 - Regular Meeting Type : Action (Consent) Preferred Date : Aug 12, 2019 Absolute Date : Aug 12, 2019 Fiscal Impact : Yes Dollar Amount : $282,920.00 Budgeted : Yes Budget Source : Carl D. Perkins Entitlement Grant Recommended Action : Motion to approve the Carl D. Perkins Secondary Entitlement Grant in the amount of $282,920 for the 2019-2020 school year. Public Content The Carl D. Perkins Secondary Entitlement Grant is utilized each year to fund high school and middle school career and technical education programs that lead to industry certification, college credit, and/or careers. It allows purchases that directly affect the curriculum of each program including equipment, computer software and hardware, as well as consumable supplies. File Attachments 2019-2020 Secondary-RFAv4.pdf (354 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Tim Bryant, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.26 Amended Agreement between The School Board of Okaloosa County and Okaloosa County Comprehensive Head Start, submitted by Melody Sommer, Program Director, Exceptional Student Education, and recommended by the Superintendent for approval. Meeting : Aug 12, 2019 - Regular Meeting Type : Action (Consent) Preferred Date : Aug 13, 2019 Absolute Date : Aug 13, 2019 Fiscal Impact : No Budgeted : No Budget Source : N/A Recommended Action : Motion to approve the Amended Agreement between the School Board of Okaloosa County and Okaloosa County Comprehensive Head Start, commencing July 1, 2019 and terminating June 30, 2020. Public Content This amended agreement provides services for speech therapy, language therapy, and other educationally related services for eligible prekindergarten children, ages 3 through 5, who are enrolled in the Head Start program. This Agreement commences July 1, 2019 and terminates June 30, 2020. For additional information, please contact Melody Sommer, Program Director, ESE at (850) 833-3164. File Attachments Head Start Okl School Dist 19-20 amended 7.30.19.pdf (128 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Tim Bryant, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.27 Inter-Institutional Early College/Dual Enrollment Articulation Agreement between the Okaloosa County School District and Northwest Florida State College for 2019-2020, presented by Cindy Gates, Director I, Principal Evaluations and Special Projects, and recommended by the Superintendent for approval. Meeting : Aug 12, 2019 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the Inter- Institutional Early College/Dual Enrollment Articulation Agreement between the Okaloosa County School District and Northwest Florida State College, effective August 19, 2019 through July 31, 2020. Public Content 2019-2020 Dual Enrollment Articulation Agreement between Okaloosa County Schools and Northwest Florida State College. Please contact Cindy Gates at 833-4208 for additional information. File Attachments Okaloosa County 2019.2020 Articulation Agreement 7.31.2019.pdf (426 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Tim Bryant, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.28 Affiliation Agreement between the School Board of Okaloosa County and 500 South Hospital Drive Operations LLC d/b/a Shoal Creek Rehabilitation Center for the Practical Nursing Program at Okaloosa Technical Center and CHOICE High School, presented by Jeff Palmer, Director Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : Aug 12, 2019 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the Affiliation Agreement between the School Board of Okaloosa County and 500 South Hospital Drive Operations LLC d/b/a Shoal Creek Rehabilitation Center for the Practical Nursing Program at Okaloosa Technical Center and CHOICE High School. Public Content The School Affiliation Agreement between the School Board of Okaloosa County and Shoal Creek Rehabilitation is to provide clinical learning experience for students enrolled in the LPN program at Okaloosa Technical College and CHOICE High School for the 2019- 2020 school year. Please contact Jeff Palmer for more information at 850-833-4208. File Attachments Affiliation Shoal Creek Rehab.pdf (3,565 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Tim Bryant, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.29 School Affiliation Agreement between Okaloosa Hospital, Inc. d/b/a Twin Cities Hospital and the School Board of Okaloosa County for the Practical Nursing Program at Okaloosa Technical College and CHOICE High School, presented by Jeff Palmer, Director, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : Aug 12, 2019 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the School Affiliation agreement between Okaloosa Hospital, Inc. d/b/a Twin Cities Hospital and the School Board of Okaloosa County for the Practical  Nursing Program at Okaloosa Technical College and CHOICE High School, commencing September 1, 2019 and ending September 1, 2021. Public Content The School Affiliation Agreement is a 2-year agreement between the School Board of Okaloosa County and Twin Cities Hospital to provide clinical learning experience for students enrolled in the LPN program at Okaloosa Technical College and CHOICE High School, beginning September 1, 2019 and ending September 1, 2021. For more information, please contact Jeff Palmer at 850-833-4208. File Attachments Affiliation agreement with Twin Cities Hospital.pdf (5,648 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Tim Bryant, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.30 School Affiliation Agreement between the School Board of Okaloosa County, Florida and Fort Walton Beach Medical Center for the Practical Nursing Program at Okaloosa Technical College, presented by Jeff Palmer, Director, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : Aug 12, 2019 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the School Affiliation Agreement between the School Board of Okaloosa County, Florida and Fort Walton Beach Medical Center for the Practical Nursing (LPN) Program at Okaloosa Technical College for the 2019-2020 school year. Public Content The School Affiliation Agreement between the School Board of Okaloosa County, Florida and Fort Walton Beach Medical Center is to provide clinical learning experience for students enrolled in the Practical Nursing (LPN) program at Okaloosa Technical College for the 2019-2020 school year. For additional information, please contact Jeff Palmer at 850-833-4208. File Attachments Affiliation Agreement with Fort Walton Beach Medicial Center.pdf (6,538 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Tim Bryant, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.31 School Affiliation Agreement between the School Board of Okaloosa County and North Okaloosa  Medical Center for the Practical Nursing Program at Okaloosa Technical Center and CHOICE High School, presented by Jeff Palmer, Director, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : Aug 12, 2019 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the School Affiliation Agreement between the School Board of Okaloosa County and North Okaloosa Medical Center for the Practical Nursing Program at Okaloosa Technical Center and CHOICE High School, commencing September 1, 2019 and ending on September 1, 2022. Public Content The School Affiliation Agreement between the School Board of Okaloosa County and North Okaloosa Medical Center is to provide clinical learning experience for students enrolled in the LPN program at Okaloosa Technical College and CHOICE High School for three years, commencing September 1, 2019, and ending on September 1, 2022. Contact Jeff Palmer for more information at 850-833-4208. File Attachments NOMC Okaloosa Technical College Student Affiliation Agreement 3-2019.pdf (279 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Tim Bryant, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.32 Crestview High School's request for Course Adoptions for the 2019- 2020 School Year, presented by Denise Berry, Specialist, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : Aug 12, 2019 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the attached course adoptions for 2019-2020 at Crestview High School. Public Content Request to adopt the attached courses. Course titles, course numbers, credit, requested weighting, and rational for course adoptions and weighting is attached. For more information, please contact Denise Berry at 850-833-3193. File Attachments 2018-2019 Course Adoption Request - Sculpture.pdf (428 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Tim Bryant, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.33 Agreement between the School Board of Okaloosa County and the Okaloosa County Sheriff's Office for the CHOICE Information Technology Institute CSI Program at Crestview High School for the 2019-2020 school year, presented by Dexter Day, Principal, Crestview High School, and recommended by the Superintendent for approval. Meeting : Aug 12, 2019 - Regular Meeting Type : Action (Consent) Preferred Date : Aug 12, 2019 Absolute Date : Aug 12, 2019 Fiscal Impact : Yes Dollar Amount : $80,736.00 Recommended Action : Motion to approve the Agreement between the School Board of Okaloosa County and the Okaloosa County Sheriff's Office for the CHOICE Information Technology Institute CSI Program at Crestview High School for the 2019-2020 school year, effective August 1, 2019 through July 31, 2020. Public Content This agreement provides payment to the Okaloosa County Sheriff's Office for providing an instructor for the CHOICE Information Technology Crime Scene Investigation program at Crestview High School, for the 2018-2019 School Year. This agreement commences August 1, 2019, and terminates July 31, 2020. File Attachments CHOICE Agreeement 2019-2020.pdf (338 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Tim Bryant, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.1 Employees on Administrative Leave, presented by Lee Hale, Assistant Superintendent, Human Resources Meeting : Aug 12, 2019 - Regular Meeting Type : Information Public Content The following employees have been placed on/or removed from Administrative Leave: EID 114555 For more information, contact Lee Hale at 850-833-5801. 9. Superintendent's Human Resources Recommendations Subject : 9.2 Deferred Retirement Option Program (DROP), presented by Lee Hale, Assistant Superintendent, Human Resources Meeting : Aug 12, 2019 - Regular Meeting Type : Information Public Content The purpose of this item is to present a list of employees who have elected to participate in the Deferred Retirement Option Program (DROP). POSITION LOCATION DROP START DATE EMPLOYEE NAME Teacher Plew ES 7/1/2019 Anderson, Elizabeth Martinez, Cecilia Custodian II Mary Esther 8/1/2019 Smith, Ronald Teacher Laurel Hill 8/1/2019 Pickens, Patricia Food Services Mgr. Food Services 7/1/2019 Wood, Constance Teacher Elliott Point 7/1/2019 West, Connie Teacher Plew ES 9/1/2019 For more information, contact Lee Hale at 850-833-5801 9. Superintendent's Human Resources Recommendations Subject : 9.3 Addendum to the Master Contract between the School Board of Okaloosa County and the Okaloosa County Education Association, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Aug 12, 2019 - Regular Meeting Type : Action Preferred Date : Aug 12, 2019 Absolute Date : Aug 12, 2019 Recommended Action : Motion to approve the Master Contract between the School Board of Okaloosa County and the Okaloosa County Education Association. Public Content The Okaloosa County School District and the Okaloosa County Education Association, teacher's union, reached a tentative contract agreement on July 22, 2019, for the upcoming 2019-2020 school year, subject to School Board approval and Association membership ratification. The tentative agreement affects only portions of the collective bargaining agreement and salaries. The proposed Instructional salary schedule for fiscal year 2019-2020 is as follows: 1. Pay for Performance  a. Highly Effective Designation = 3.00% (2.50% plus 0.50% General Improvement) b. Effective Designation = 2.25% (1.75% plus 0.50% General Improvement) 2. Grandfathered Salary Schedule - Highly Effective & Effective Designation a. Employees on Steps 0 - 29 = Step plus 0.50% General Improvement b. Employees on Step 30 = $100 per Month Longevity Stipend plus 0.50% General Improvement 3. Other Requested Changes: a. All Supplements - 0.50% General Improvement b. Hourly Teacher Rates - 0.50% General Improvement c. School Psychologist Supplement - Increase from $3,000 to $8,000 Annually d. Pay for Performance Placement Chart - Eliminate Step 1 All salary increases will be effective as of July 1, 2019. For additional information, please contact Lee Hale, 833-5801. File Attachments OCEA 19-20 Contract Ratifications.pdf (296 KB) !Instructional Salary Schedule - FY 2020 - Proposed.pdf (104 KB) Motion & Voting Motion to approve the Master Contract between the School Board of Okaloosa County and the Okaloosa County Education Association. Motion by Dewey Destin, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.4 Addendum to the Master Contract between the School Board of Okaloosa County and the Okaloosa Education Staff Professionals, presented by Lee Hale, Assistant Superintendent, Human Resources,  and recommended by the Superintendent for approval. Meeting : Aug 12, 2019 - Regular Meeting Type : Action Preferred Date : Aug 12, 2019 Absolute Date : Aug 12, 2019 Recommended Action : Motion to approve the Master Contract between the School Board of Okaloosa County and the Okaloosa Education Staff Professionals. Public Content The Okaloosa County School District and the Okaloosa Education Staff Professionals Association reached a tentative contract agreement on July 31, 2019, for the upcoming 2019-2020 school year, subject to School Board approval and Association membership ratification. The tentative agreement affects only portions of the collective bargaining agreement and salaries. The proposed Educational Support salary schedule for fiscal year 2019-2020 is as follows: 1. Salary Schedule a. Employees on Steps 0 - 20 = Step plus 0.75% General Improvement b. Employees on Step 21 = $100 per Month Longevity Stipend plus 0.75% General Improvement c. Educational Interpreter - ESL (Language) moved from Placement Chart B to Pay Grade C d. Eliminate Step 0 on Pay Grade II 2. Other Requested Changes: a. All Supplements - 0.75% General Improvement b. Eliminate Educational Interpreter - ESL (Language) supplement due to movement of position on salary schedule c. Longevity Stipend (18 Years of Experience) - 0.75% General Improvement Salary Schedule increases are effective as of July 1, 2019. For additional information, please contact Lee Hale, 833-5801. File Attachments OESP Ratification 19-20.pdf (639 KB) !Ed Staff Prof Salary Schedule - FY 2020 - Proposed.pdf (113 KB) Motion & Voting Motion to approve the Master Contract between the School Board of Okaloosa County and the Okaloosa Education Staff Professionals. Motion by Dewey Destin, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.5 Proposed Fiscal Year 2019-2020 Salary Schedules for Administrative, Managerial, Professional/Technical, and Temporary Personnel presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Aug 12, 2019 - Regular Meeting Type : Action Fiscal Impact : No Recommended Action : Motion to approve proposed fiscal year 2019-2020 salary schedules for Administrative, Managerial, Professional/Technical, and Temporary personnel. Public Content Proposed fiscal year 2019-2020 salary schedules for Administrative, Managerial, Professional/Technical, and Temporary personnel: 1. Administrative - School Level Pay for Performance a. Highly Effective Designation = 3.00% (2.50% plus 0.50% General Improvement) b. Effective Designation = 2.25% (1.75% plus 0.50% General Improvement) 2. Administrative - All Other School Level & District Level a. Employees on Steps 0 - 15 = Step plus 0.50% General Improvement  b. Employees on Step 16 = $100 per Month Longevity Stipend plus 0.50% General Improvement 3. Managerial a. Employees on Steps 0 - 16 = Step plus 0.50% General Improvement b. Employees on Step 17 = $100 per Month Longevity Stipend plus 0.50% General Improvement 4. Professional/Technical a. Employees on Pay Grades 1 & 2, Steps 0 - 15 = Step plus 0.50% General Improvement b. Employees on Pay Grades 1 & 2, Step 16 = $100 per Month Longevity Stipend plus 0.50% General Improvement c. Employees on Pay Grades 3, 4, & 5, Steps 0 - 20 = Step plus 0.50% General Improvement d. Employees on Pay Grades 3, 4, & 5, Step 21 = $100 per Month Longevity Stipend plus 0.50% General Improvement e. Employees on Pay Grades 3, 4, & 5 - Supplements = 0.50% General Improvement f. Employees on Pay Grades 3, 4, & 5 - Longevity Stipend (18 Years of Experience) = 0.50% General Improvement 5. Temporary a. Extended Substitute Rate = New hourly rate for a beginning teacher with a Bachelors Degree and no experience b. Workshop/Training Hourly Rate - Education Support Personnel as Participants = $9.00 per hour in lieu of minimum wage c. Workshop/Training Hourly Rate - Training for Bus Driver Certification = $9.00 per hour in lieu of minimum wage Salary Schedule increases are effective as of July 1, 2019. File Attachments !Administrative Salary Schedule - FY 2020 - Proposed.pdf (86 KB) !Managerial Salary Schedule - FY 2020 - Proposed.pdf (63 KB) !Prof-Tech Salary Schedule - FY 2020 - Proposed.pdf (63 KB) !Subs & Temps Salary Schedule - FY 2020 - Proposed.pdf (57 KB) Motion & Voting Motion to approve proposed fiscal year 2019-2020 salary schedules for Administrative, Managerial, Professional/Technical, and Temporary personnel. Motion by Tim Bryant, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.6 Cleared certification requirements and issuance of contracts for the 2019- 2020 school year, presented by Karen Peek, Program Director of Professional Services, and recommended by the Superintendent for approval. Meeting : Aug 12, 2019 - Regular Meeting Type : Action Recommended Action : Motion to approve the Superintendent's recommendation to issue contracts to the attached list of teachers who have cleared certification requirements. Public Content The attached list of teachers have cleared their certification requirements and are eligible to receive their contracts for the 2019-2020 school year. Therefore, it is the recommendation of the Superintendent they receive their contracts. Please contact Karen Peek for additional information, 833-5857. File Attachments Cleared 8-12-2019.pdf (59 KB) Motion & Voting Motion to approve the Superintendent's recommendation to issue contracts to the attached list of teachers who have cleared certification requirements. Motion by Diane Kelley, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.7 Out-of-Field Report for the 2018- 2019 school year, presented by Karen Peek, Program Director of Professional Services and recommended by the Superintendent for approval. Meeting : Aug 12, 2019 - Regular Meeting Type : Action Recommended Action : Motion to approve the Superintendent's submitted list of out- of-field teachers. Public Content Teachers who are not teaching in their area of certification are considered out-of-field. The attached list of teachers are those teachers who are currently not teaching in their certified area. In order to meet State reporting timelines and hire additional teachers as needed, this report will be a fluid document. Please contact Karen Peek for additional information, 833-5857. File Attachments Out-of-Field Board Approval Report for 8-12-2019 Board Mtg - final at 4pm.pdf (182 KB) Motion & Voting Motion to approve the Superintendent's submitted list of out- of-field teachers. Motion by Linda Evanchyk, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.8 Authorization for payment of back pay and accrued benefits, including reimbursement of health insurance  premiums, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval, pursuant to Section 111.05, Florida Statutes. Meeting : Aug 12, 2019 - Regular Meeting Type : Action Preferred Date : Aug 12, 2019 Absolute Date : Aug 12, 2019 Recommended Action : Motion to approve the authorization for payment of back pay and accrued benefits, including reimbursement of health insurance premiums, pursuant to Section 111.05, Florida Statutes. Public Content This request is pursuant to the Governor's Executive Order 19-166, dated and effective July 17, 2019, which reinstated former Superintendent Jackson and revoked Executive Order 19-13, dated January 11, 2019, and terminated the suspension from office. Section 111.05 Florida Statutes provides that a public officer lawfully entitled to resume the duties of office after suspension by the Governor shall suffer no loss of salary or other compensation because of the suspension. Gross Back Pay: $70,986.13 Net Back Pay: $44,308.38 Reimbursement of Health Insurance for the time period January 11 through July 17, 2019: $7,623.56. File Attachments EO 19-13.pdf (518 KB) EO 19-166.pdf (279 KB) Motion & Voting Motion to approve the authorization for payment of back pay and accrued benefits, including reimbursement of health insurance premiums, pursuant to Section 111.05, Florida Statutes. Motion by Tim Bryant, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.9 Personnel Recommendations, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Aug 12, 2019 - Regular Meeting Type : Action Preferred Date : Aug 12, 2019 Absolute Date : Aug 12, 2019 Recommended Action : Motion to approve personnel recommendations. Public Content The purpose of this item is to present a list of employees who have been hired in the instructional and education support positions or hired for substitute positions. For more information, contact Lee Hale at 850-833-5801. File Attachments August 12, 2019 Instructional New Hire Board Report.pdf (218 KB) August 12, 2019 Support Personnel New Hire Board Report.pdf (213 KB) August 12, 2019 Substitute New Hire Board Report.pdf (36 KB) Motion & Voting Motion to approve personnel recommendations. Motion by Diane Kelley, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.10 Employee Transfers, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Aug 12, 2019 - Regular Meeting Type : Action Preferred Date : Aug 12, 2019 Absolute Date : Aug 12, 2019 Recommended Action : Motion to approve employee transfers. Public Content The purpose of this item is to present a list of employees who have been transferred in instructional and education support positions. For more information, contact Lee Hale at 850-833-5801. File Attachments August 12, 2019 Transfer Board Report.pdf (254 KB) Motion & Voting Motion to approve employee transfers. Motion by Linda Evanchyk, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.11 Employee Suspension, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Aug 12, 2019 - Regular Meeting Type : Action Preferred Date : Aug 12, 2019 Absolute Date : Aug 12, 2019 Recommended Action : Motion to approve the suspension of employee without pay. Public Content Suspension of the following employee without pay for a period of 10 days: EID# 113868 For more information, contact Lee Hale at 833-5801. Motion & Voting Motion to approve the suspension of employee without pay. Motion by Tim Bryant, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.12 Reinstatement/Reimbursement of sick leave due to line-of duty illness/injury/medical examination, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Aug 12, 2019 - Regular Meeting Type : Action Preferred Date : Aug 12, 2019 Absolute Date : Aug 12, 2019 Recommended Action : Motion to Approve Reinstatement/Reimbursement of sick leave due to line-of duty illness/injury/medical examination. Public Content The purpose of this item for approval is to reinstate/reimburse sick leave to employees who became ill or injured while at work while on duty. Tonia Feagin, Longwood Elementary, 24.75 hrs Lodine Youngblood, Mary Esther Elementary, 24.5 hrs For more information, contact Lee Hale at 850-833-5801. Motion & Voting Motion to Approve Reinstatement/Reimbursement of sick leave due to line-of duty illness/injury/medical examination. Motion by Tim Bryant, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.13 Leave Without Pay, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Aug 12, 2019 - Regular Meeting Type : Action Preferred Date : Aug 12, 2019 Absolute Date : Aug 12, 2019 Recommended Action : Motion to approve leave without pay. Public Content The purpose of this item is to receive approval for employees who took leave and will not be paid for their leave. For more information, contact Lee Hale at 850-833-5801. Motion & Voting Motion to approve leave without pay. Motion by Tim Bryant, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.14 Request approval of General and Mutual Release Agreement regarding Henry Kelley, recommended by Lee Hale, Assistant Superintendent,  Human Resources, and recommended by the Superintendent for approval. Meeting : Aug 12, 2019 - Regular Meeting Type : Action Preferred Date : Aug 12, 2019 Absolute Date : Aug 12, 2019 Recommended Action : Motion to approve General and Mutual Release Agreement regarding Henry Kelley. File Attachments General and Mutual Release Agreement-Fully Executed 8-12-2019.pdf (814 KB) Motion & Voting Motion to approve General and Mutual Release Agreement regarding Henry Kelley. Motion by Tim Bryant, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.15 Employment Separations, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Aug 12, 2019 - Regular Meeting Type : Action Preferred Date : Aug 12, 2019 Absolute Date : Aug 12, 2019 Recommended Action : Motion to approve employee separations. Public Content Attached is a list of employees who resigned/retired from the Okaloosa County School District. For more information, contact Lee Hale at 850-833-5801. File Attachments SEPARATIONS AUG 12, 2019.pdf (243 KB) Motion & Voting Motion to approve employee separations. Motion by Tim Bryant, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 10. Discussion Agenda Subject : 10.1 Deleted - Authorization to direct the School Board Attorney to draft a School Board Resolution to forward to the Okaloosa County Commissioners for a Referendum to be added to the March 2020 Presidential Preference Primary Election ballot on changing the selection method of the Okaloosa County Superintendent of Schools, presented by Lamar White. Meeting : Aug 12, 2019 - Regular Meeting Type : Action, Discussion Preferred Date : Aug 12, 2019 Absolute Date : Aug 12, 2019 Recommended Action : Motion to authorize the School Board Attorney to draft a School Board Resolution to forward to the Okaloosa County Commissioners for a Referendum to be added to the March 2020 Presidential Preference Primary Election ballot on changing the selection method of the Okaloosa County Superintendent of Schools. 10. Discussion Agenda Subject : 10.2 Items Moved from the Consent Agenda (if any) Meeting : Aug 12, 2019 - Regular Meeting Type : Action 11. Construction Program/Owner's Representative's Business Subject : 11.1 Program Status Report by the Board's Representative to the Construction Program Meeting : Aug 12, 2019 - Regular Meeting Type : Action, Information 11. Construction Program/Owner's Representative's Business Subject : 11.2 Program #6, Task Order #5, Time and Materials Task Order, Emergency Remedial Efforts both design and construction for repairs to Joe Etheredge Stadium at Choctawhatchee High School, presented by Dr. Bill Smith, Specialist, Facilities Planning and Maintenance, and recommended by the Superintendent for approval. Meeting : Aug 12, 2019 - Regular Meeting Type : Action Preferred Date : Aug 12, 2019 Absolute Date : Aug 12, 2019 Recommended Action : Motion to approve Program #6, Task Order #5, Time and Materials Task Order, Emergency Remedial Efforts both design and construction for repairs to Joe Etheredge Stadium at Choctawhatchee High School, amount not to exceed $200,000.00. Public Content Approval is requested for Program #6, Task Order #5, Time and Materials Task Order for Emergency Remedial Efforts both design and construction for repairs to the Grandstands both on home and visitor sides of Joe Etheredge Stadium at Choctawhatchee High School. Jacobs/Titan with the engaged services of Structural Engineer Jeff McCarthy of McCarthy Engineering, Schmidt Consulting and General Contractor Lord & Son Construction, amount not to exceed $200,000.00. For additional information, please contact Bill Smith, 689-7158. File Attachments Notice of Increase Program #6, Task Order #5 Time & Materials - .pdf (301 KB) Motion & Voting Motion to approve Program #6, Task Order #5, Time and Materials Task Order, Emergency Remedial Efforts both design and construction for repairs to Joe Etheredge Stadium at Choctawhatchee High School, amount not to exceed $200,000.00. Motion by Dewey Destin, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 13. Attorney's Business Subject : 13.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : Aug 12, 2019 - Regular Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. Motion & Voting Motion to approve authorization to schedule a Special Meeting to conduct a closed attorney-client session to discuss a litigation matter pending in the Circuit Court in and for Okaloosa County, Florida, Case No. 2019 CA 001613, on Thursday, August 22, 2019 at 8:15 a.m. Motion by Tim Bryant, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White Motion to direct the School Board Attorney to notify the appropriate parties of the Board of Education's decision to deny the request from former Superintendent MaryBeth Jackson for reimbursement of attorney fees. Motion by Linda Evanchyk, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 14. Superintendent's Business Subject : 14.1 Out-of-State Student Trip Requests approved by the Superintendent Meeting : Aug 12, 2019 - Regular Meeting Type : Information Public Content The attached list of out-of-state student trip requests have been approved by the Superintendent. File Attachments 8-12-2019 Out-of-State Student Field Trip Requests.pdf (19 KB) 14. Superintendent's Business Subject : 14.2 Correspondence, requests and other matters addressed by the Superintendent Meeting : Aug 12, 2019 - Regular Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. 15. Board Members' Announcements/Request for Information Subject : 15.1 Appointments to the Okaloosa County Value Adjustment Board Meeting : Aug 12, 2019 - Regular Meeting Type : Action Preferred Date : Aug 12, 2019 Absolute Date : Aug 12, 2019 Recommended Action : Motion to approve the appointment of a School Board Member, an Alternate, and a Business Representative to the Okaloosa County Value Adjustment Board. Public Content The School Board is requested annually to appoint a School Board Member and one community business person to serve on the Okaloosa County Value Adjustment Board. The Value Adjustment Board cannot meet without a School Board Representative present; therefore, it is requested that an alternate School Board Member be appointed. Current representatives are: Tim Bryant, Dewey Destin (alternate), and Anna Crespo (citizen). File Attachments Memo from Value Adjustment Board 2019.pdf (181 KB) Explanation of appointed members.pdf (118 KB) Motion & Voting Motion to approve the appointment of Linda Evanchyk as the School Board’s representative, Diane Kelley as the School Board’s alternate representative, and Anna Crespo as the citizen member to serve on the Value Adjustment Board. Motion by Tim Bryant, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 15. Board Members' Announcements/Request for Information Subject : 15.2 Board Members' Announcements/Request for Information Meeting : Aug 12, 2019 - Regular Meeting Type : Action, Information Public Content Board Members may request information or address concerns and other matters. 16. Public Comment Subject : 16.1 Members of the public desiring to address the School Board - Form MIS 5241 Public Input and/or Discussion of Agenda Items Meeting : Aug 12, 2019 - Regular Meeting Type : Information 17. Public Hearing Subject : 17.1 Public Hearing for adoption of revised School Board Policy 02-17 Purchasing Procedures, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 12, 2019 - Regular Meeting Type : Action Preferred Date : Aug 12, 2019 Absolute Date : Aug 12, 2019 Fiscal Impact : No Recommended Action : Motion to adopt revised School Board Policy 02-17 Purchasing Procedures. Public Content A Public Hearing will be held to receive public input and consider approval to amend School Board Policy 02-17 Purchasing Procedures. Revisions update the current policy and procedures to be consistent with the provisions of Florida law, Florida Administrative Code, and Federal regulations. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-5846. File Attachments 02-17 Purchasing Procedures - REDLINED 6-11-19.pdf (143 KB) Motion & Voting Motion to adopt revised School Board Policy 02-17 Purchasing Procedures. Motion by Tim Bryant, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 17. Public Hearing Subject : 17.2 Public Hearing for adoption of new School Board Policy 11-30 Use of Service Animals, presented by Teri Schroeder, Program Director, Student  Services, and recommended by the Superintendent for approval. Meeting : Aug 12, 2019 - Regular Meeting Type : Action Preferred Date : Aug 12, 2019 Absolute Date : Aug 12, 2019 Fiscal Impact : No Recommended Action : Motion to adopt new School Board Policy 11-30 Use of Service Animals. Public Content A Public Hearing will be held to receive public input and consider approval of new School Board Policy 11-30 Use of Service Animals. This proposed policy is to establish a district policy for the request and provisions of service animals for students, staff and visitors on School Board property. This policy is ADA compliant. The proposed new policy will set forth definitions and guidelines for the use of Service Animals in the District, including school buildings, District vehicles, and other District property and at school or District sponsored events or activities; and to ensure the District's compliance with state and federal laws. For additional information, please contact Teri Schroeder, 833-3108 File Attachments 11-30 Use of Service Animals.pdf (151 KB) Motion & Voting Motion to adopt new School Board Policy 11-30 Use of Service Animals. Motion by Tim Bryant, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 17. Public Hearing Subject : 17.3 Public Hearing for adoption of new job description for Teacher on Special Assignment-Career Recruiter, CTE, presented by Lee Hale, Assistant Superintendent, Human Resources,  and recommended by the Superintendent for approval. Meeting : Aug 12, 2019 - Regular Meeting Type : Action Preferred Date : Aug 12, 2019 Absolute Date : Aug 12, 2019 Recommended Action : Motion to adopt a new job description for Teacher on Special Assignment- Career Recruiter, CTE. Public Content A Public Hearing will be held to receive public input and consider approval of new job description for Teacher on Special Assignment- Career Recruiter, CTE. This position is essential to providing support in the planning, developing, implementing, and marketing of career and technical education programs. For more information please contact Lindsay Maxey 850-833-5814. File Attachments TSA - Career Recruiter.pdf (128 KB) Motion & Voting Motion to adopt a new job description for Teacher on Special Assignment- Career Recruiter, CTE. Motion by Tim Bryant, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 18. Adjournment Subject : 18.1 Adjournment of the meeting by the Chairman Meeting : Aug 12, 2019 - Regular Meeting Type : 19. Public Notices Subject : 19.1 Notice of Workshop Meeting : Aug 12, 2019 - Regular Meeting Type : Information Public Content NOTICE OF WORKSHOP A Workshop on this Agenda will be held in the Training Room at the School District Central Administration Complex, Niceville, on August 8, 2019, beginning at 9:00 a.m. This meeting will be open to the press and public. 19. Public Notices Subject : 19.2 Notice of Public Hearing - 6:15 p.m. Meeting : Aug 12, 2019 - Regular Meeting Type : Information Public Content NOTICE OF PUBLIC HEARING Notice is hereby given that the School Board of Okaloosa County will conduct a Public Hearing on (date), beginning at 6:15 p.m. or as soon thereafter as may be heard, in the Training Room at the School District Central Administration Complex, Niceville. The purpose of the Hearing is to receive public input and consider approval of the following: Revised School Board Policy 02-17 Purchasing Procedures New School Board Policy 11-30 Use of Service Animals New Job Description for Teacher on Special Assignment- Career Recruiter, CTE Any interested party who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered during this meeting, will need a record of proceedings and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevent evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Any person requiring special accommodation at this meeting because of a disability or physical impairment should contact the Superintendent at (850) 689-7185 prior to this meeting. 19. Public Notices Subject : 19.3 Public Notice Meeting : Aug 12, 2019 - Regular Meeting Type : Information Public Content PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the School Board at least 48 hours before the meeting by contacting the Superintendent of Schools at (850) 689-7185. Any invocation that may be offered before the official start of the School Board business meeting is and shall be the voluntary offering of a private citizen to and for the benefit of the School Board pursuant to Resolution No. 16-01. The views and beliefs expressed by the Invocation Speaker have not been previously reviewed or approved by the School Board and do not necessarily represent their individual religious beliefs, nor are the views or beliefs expressed intended to express allegiance to or preference for any particular religion, denomination, faith, creed, or belief by the School Board. No person in attendance at this meeting is or shall be required to participate in any invocation and such decision whether or not to participate will have no impact on his or her right to actively participate in the public meeting.