Okaloosa County School Board — Workshop Meeting, November 6, 2014

Thursday, November 6, 2014 Workshop Meeting School District Administration Building Fort Walton Beach, Florida 9:00 a.m. 1. Opening of Meeting Subject : 1.1 Invocation offered by Mary Beth Jackson Meeting : Nov 6, 2014 - Workshop Meeting Type : Procedural 1. Opening of Meeting Subject : 1.2 Pledge of Allegiance led by Cathy Thigpen Meeting : Nov 6, 2014 - Workshop Meeting Type : Procedural 1. Opening of Meeting Subject : 1.3 Call to Order by the Chairman Meeting : Nov 6, 2014 - Workshop Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Nov 6, 2014 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Agenda as amended: Added as Consent 7.23 Appropriation of District 4 School Board Member Capital Outlay funds to Southside Center for iPads and mimios in the amount of $7,000.00. Public Content A board member may request an item be removed from the Consent Agenda for more information or moved to the Discussion Agenda to be voted on separately. Following any corrections, additions, or deletions, the Board will approve the Agenda. 3. Visitors Subject : 3.1 Proclamation of Educational Support Professional Day, presented by Superintendent Mary Beth Jackson Meeting : Nov 6, 2014 - Workshop Meeting Type : Presentation Public Content The Superintendent will present a Proclamation recognizing November 19, 2014, as Educational Support Professionals Day. File Attachments Educational Support Professional Day Proclamation.pdf (56 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.1 Out-of-County Travel paid for the period of October 9 - 22, 2014, presented by Rita R. Scallan, Chief Financial Officer Meeting : Nov 6, 2014 - Workshop Meeting Type : Report Public Content Out-of-County Travel paid for the period of October 9 - 22, 2014, presented by Rita R. Scallan, Chief Financial Officer File Attachments Out-of-County Travel Oct 9 - 22.pdf (14 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.2 In-County Travel paid for the period of October 9 - 22, 2014, presented by Rita R. Scallan, Chief Financial Officer Meeting : Nov 6, 2014 - Workshop Meeting Type : Report Public Content In-County Travel paid for the period of October 9 - 22, 2014, presented by Rita R. Scallan, Chief Financial Officer File Attachments In-County Travel Oct 9 - 22.pdf (21 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.3 Possible School Board Meeting Locations for the Calendar Year 2015 Meeting : Nov 6, 2014 - Workshop Meeting Type : Information Public Content Staff Report on possible locations for School Board meetings during the 2015 calendar year. File Attachments Board Meeting Locations - Cost Analysis.pdf (153 KB) 7. Consent Agenda Subject : 7.1 Approval of the Consent Agenda Meeting : Nov 6, 2014 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Public Content Following any corrections, additions, or deletions, the Board will approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent for approval. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.2 Approval of the Minutes of the Student Disciplinary Hearing of October 27, 2014; and Minutes of the Regular Meeting of October 27, 2014, recommended by the Superintendent for approval. Meeting : Nov 6, 2014 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Minutes of the Student Disciplinary Hearing of October 27, 2014; and Minutes of the Regular Meeting of October 27, 2014. Public Content The minutes, with any changes recommended by Board Members, must be approved by the Board. File Attachments 10-27-2014 Meeting DRAFT.pdf (168 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.3 Appropriation of District 3 School Board Member Capital Outlay Funds to Baker School for pole vault equipment in the amount of $4,336.85, presented by Rodney Walker and recommended by the Superintendent for approval. Meeting : Nov 6, 2014 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $4,336.85 Budgeted : Yes Budget Source : Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 3 School Board Member Capital Outlay Funds to Baker School for pole vault equipment in the amount of $4,336.85. Public Content District 3 School Board Member Capital Outlay Funds will be appropriated to Baker School for pole vault equipment in the amount of $4,336.85. File Attachments Baker-Pole Vault Quote.pdf (52 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.4 Appropriation of District 3 School Board Member Capital Outlay Funds to Edwins Elementary School for the purchase of video surveillance cameras in the amount of $6,005.00, presented by Rodney Walker and recommended by the Superintendent for approval. Meeting : Nov 6, 2014 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $6,005.00 Budgeted : Yes Budget Source : Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 3 School Board Member Capital Outlay Funds to Edwins Elementary School for the purchase of video surveillance cameras in the amount of $6,005.00. Public Content District 3 School Board Member Capital Outlay Funds will be appropriated to Edwins Elementary School for the purchase of video surveillance cameras in the amount of $6,005.00. File Attachments Edwins ES - Cameras Task Order.pdf (192 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.5 Appropriation of District 4 School Board Member Capital Outlay Funds to Shoal River Middle School for projectors in the amount of $2,995.00, presented by Cathy Thigpen and recommended by the Superintendent for approval. Meeting : Nov 6, 2014 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $2,995.00 Budgeted : Yes Budget Source : Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 4 School Board Member Capital Outlay Funds to Shoal River Middle School for projectors in the amount of $2,995.00. Public Content District 4 School Board Member Capital Outlay Funds will be appropriated to Shoal River Middle School for projectors in the amount of $2,995.00. File Attachments Shoal River MS Projectors Quote.pdf (24 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.6 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval Meeting : Nov 6, 2014 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 11-10-14.pdf (13 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.7 School Donations, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Nov 6, 2014 - Workshop Meeting Type : Action (Consent) Preferred Date : Nov 10, 2014 Absolute Date : Nov 10, 2014 Fiscal Impact : Yes Dollar Amount : $18,145.00 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments Donations - November 10, 2014.pdf (11 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.8 Authorization to appropriate Federal Impact Aid Funds and make a payment in the amount of $889.00 to Charter Schools and AMIKids - Emerald Coast, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Nov 6, 2014 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $889.00 Budgeted : No Budget Source : Federal Impact Aid Funds Recommended Action : Motion to authorize the appropriation of Federal Impact Aid Funds and make a payment in the amount of $889.00 to Charter Schools and AMIKids - Emerald Coast. Public Content The District received its third voucher for Impact Aid Section 8003 Payments dated July 24, 2014, in the amount of $29,494.94 for the 2011 Claiming Year (Claim Filed January 2010). The charter schools and AMIKids - Emerald Coast have made a request to receive Federal Impact Aid Funds for eligible students attending charter schools during the 2011 Claiming Year. The calculation for the 2011 Claiming Year is based on the number of eligible student cards submitted during the 2009-2010 school year. The payments to Charter Schools and AMIKids - Emerald Coast are as follows: • Okaloosa Academy - $30.00 • NWFSC Collegiate High School - $193.00 • Liza Jackson Preparatory School - $$666.00 • AMIKids - Emerald Coast - $0.00 File Attachments Agenda - Fed Impact Aid 2011 Pmt 3 11102014.pdf (168 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.9 Service Agreement #15-75 Brent Purcell, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Nov 6, 2014 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $7,700.00 Budgeted : Yes Budget Source : Internal Funds, Band Boosters Recommended Action : Motion to approve Service Agreement #15-75 between Brent Purcell and The School Board of Okaloosa County, on behalf of Baker School. The Provider will provide percussion instruction during class (3rd, 4th & 5th periods), and marching percussion instruction after school. The Provider will be paid $100.00 per day for classroom instruction for up to sixty-five (65) days, for a total of $6,500.00; and $50.00 per hour for after school instruction for up to twenty- four (24) hours, for a total of $1,200.00, for a total contract amount not to exceed $7,700.00. Funds will be paid from Internal, Band Boosters. The contract is effective November 11, 2014 through May 29, 2015. A copy of the agreement is attached. Public Content Motion to approve Service Agreement #15-75 between Brent Purcell and The School Board of Okaloosa County, on behalf of Baker School. The Provider will provide percussion instruction during class (3rd, 4th & 5th periods), and marching percussion instruction after school. The Provider will be paid $100.00 per day for classroom instruction for up to sixty-five (65) days, for a total of $6,500.00; and $50.00 per hour for after school instruction for up to twenty-four (24) hours, for a total of $1,200.00, for a total contract amount not to exceed $7,700.00. Funds will be paid from Internal, Band Boosters. The contract is effective November 11, 2014 through May 29, 2015. A copy of the agreement is attached. File Attachments SA#15-75.pdf (46 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.10 Personnel recommendations, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Nov 6, 2014 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve personnel recommendations. Public Content The purpose of this item is to present a list of employees who have been hired or transferred in the instructional and educational support positions or hired for substitute positions. File Attachments Substitute New Hires Board Report 11-10-2014.pdf (36 KB) November 10, 2014 Instructional Board Report.pdf (37 KB) November 10, 2014 Ed Support Board Report.pdf (42 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.11 Employment Separations, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Nov 6, 2014 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve employment seperations. Public Content Attached is a list of employees who resigned/retired from the Okaloosa County School District. File Attachments SeparationsNovember10th2014.pdf (43 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.12 Leave Without Pay, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Nov 6, 2014 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve leave without pay. Public Content The purpose of this item is to receive approval for employees who took leave and will not be paid for their leave. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.13 Reinstatement of sick leave due to line-of duty illness/injury/medical examination, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Nov 6, 2014 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the reinstatement of sick leave due to line-of-duty illness/ injury/medical examination. Public Content The purpose of this item for approval is to reinstate sick leave to employees who became ill or injured while at work while on duty. Connie Palmer, CHOICE High School, 32.00 hours Angela Barry, Shoal River Middle School, 7.50 hours Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.14 Request to double fill the Principal position at Fort Walton Beach High School presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Nov 6, 2014 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the request to double fill the Principal position at Fort Walton Beach High School. Public Content The double filling of the Principal position at Fort Walton Beach High School is needed as a result of the impending retirement of the current Fort Walton Beach High School Principal and to execute a seamless transition period for the school and their students, parents, and staff. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject :  7.15 Request to double fill the Program Director of Student Services for the Okaloosa County School District presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Nov 6, 2014 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the request to double fill the Program Director of Student Services for the Okaloosa County School District. Public Content The double filling of the Program Director of Student Services for the Okaloosa County School District position is needed as a result of the impending retirement of the current Program Director of Student Services and to execute a seamless transition period for the district, students, and parents. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.16 Allocation of funds for a Program Director - Community Affairs position, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Nov 6, 2014 - Workshop Meeting Type : Action (Consent) Preferred Date : Nov 10, 2014 Absolute Date : Nov 10, 2014 Fiscal Impact : Yes Dollar Amount : $86,742.00 Budgeted : No Budget Source : General Fund Recommended Action : Motion to approve funding for a Program Director - Community Affairs position. Public Content Request funding for a Program Director - Community Affairs position to provide support to the Okaloosa County Public Schools Foundation (OPSF). The Okaloosa Public Schools Foundation, Inc. is a not-for- profit community based public schools foundation which was established in 1995. The Foundation serves the educational needs of the School District by establishing partnerships with schools, businesses, military and community based entities for the grant funding of special programs and projects. The Foundation has funded educational enrichment programs including teacher grants for unique programs, student scholars in the Take Stock in Children Program, community educational initiatives, and student and teacher recognition awards. In the past, the School Board has provided funding for a Program Director position to support the Foundation; however, in more recent years the funding was eliminated as a result of state and federal revenue reductions to the District. As a result, the Foundation has not had a supervisory position which is responsible for increasing the awareness of the OPSF, its mission and establishing a cohesive and district-wide fund development plan. The estimated budget amount is based on a twelve month full-time position; however, the position may be less than full-time depending on contract negotiations. File Attachments Program Director - Community Affairs.pdf (156 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.17 Submission of a Spot Survey to the Florida Department of Education for the Surplus and Disposal of F.I.S.H. Parcel Number 77, Okaloosa County Property Parcel Number  20-3N-23-0000-0145-0000, presented by Dr. Bill Smith and recommended by the Superintendent for approval Meeting : Nov 6, 2014 - Workshop Meeting Type : Action (Consent) Preferred Date : Nov 10, 2014 Absolute Date : Nov 10, 2014 Recommended Action : Approval for a spot survey to be submitted to the Florida Department of Education for F.I.S.H. Parcel #77 located at 2053 Ferdon Blvd., South, Crestview. Public Content Approval is requested to submit a spot survey that will amend the existing School Plant Survey for the Okaloosa County School District which would recommend the surplus and disposal of F.I.S.H. (Florida Inventory of School Houses) Parcel No. 77, Okaloosa County Property Parcel Number 20-3N-23-0000-0145-0000, located at 2053 Ferdon Blvd., South, Crestview. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.18 Surplus and Disposal of a Pavilion located on F.I.S.H. Parcel No. 77, presented by Dr. Bill Smith, Director of Facilities, and recommended by the Superintendent for approval. Meeting : Nov 6, 2014 - Workshop Meeting Type : Action (Consent) Preferred Date : Nov 10, 2014 Absolute Date : Nov 10, 2014 Recommended Action : Motion to approve the surplus and disposal of a pavilion located on F.I.S.H. Parcel #77, 2053 Ferdon Blvd., South, Crestview. Public Content Approval is requested to surplus and dispose of a 32 x 40 foot metal pavilion located on F.I.S.H. (Florida Inventory of School Houses) Parcel No. 77, street address 2053 Ferdon Blvd., South, Crestview. The structure will be bid out for salvage. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.19 Joint Use Agreement between the School Board of OKaloosa County and the Okaloosa County Sheriff's Office for a portion of the campus of CHOICE High School and Technical Center, recommended by the Superintendent for approval. Meeting : Nov 6, 2014 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Joint Use Agreement between the School Board of OKaloosa County and the Okaloosa County Sheriff's Office for a portion of the campus of CHOICE High School and Technical Center. Public Content The Okaloosa County Sheriff's Office will use a portion of the CHOICE High School and Technical Center campus for the purpose of operating and maintaining a joint use educational facility and Canine Training Area. This Agreement will be for a period of one (1) year, effective November 1, 2014. File Attachments Joint Use Agreement-OCSO @ CHOICE.pdf (840 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.20 Resolution No. 14-08 Opposition to the Florida Department of Education's Intent to Issue School Grades and to Connect Student Assessment Results to Both Retention and Promotion and Teacher and Principal Evaluations During a Period of Transition to New Standards and Assessments, recommended by the Superintendent for approval. Meeting : Nov 6, 2014 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve Resolution No. 14-08 Opposition to the Florida Department of Education's Intent to Issue School Grades and to Connect Student Assessment Results to Both Retention and Promotion and Teacher and Principal Evaluations During a Period of Transition to New Standards and Assessments. File Attachments Resolution 14-08 FLDOE- FSA Results.pdf (11 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.21 Attendance Waiver List, presented by Nick Kootsouradis, Assistant Superintendent for Operations, and recommended by the Superintendent for approval. Meeting : Nov 6, 2014 - Workshop Meeting Type : Action (Consent) Preferred Date : Nov 10, 2014 Absolute Date : Nov 10, 2014 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve Attendance Waivers as presented. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.22 School Volunteer Lists, presented by Kaye McKinley, Assistant Superintendent for ESE and Special Projects, and recommended by the Superintendent for approval. Meeting : Nov 6, 2014 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve the School Volunteer Lists as presented. Public Content New lists of approved school volunteers by school presented for Board approval. File Attachments Volunteer Requests for 11-10-14.pdf (980 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.23 Appropriation of District 4 School Board Member Capital Outlay Funds to Southside Center for iPads and mimios in the amount of $7,000.00, presented by Cathy Thigpen and recommended by the Superintendent for approval. Meeting : Nov 6, 2014 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $7,000.00 Budgeted : Yes Budget Source : Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 4  School Board Member Capital Outlay Funds to Southside Center for iPads and mimios in the amount of $7,000.00. Public Content District 4 School Board Member Capital Outlay funds will be appropriated to Southside Center for the purchase of iPads and Mimios in the amount of $7,000.00. Total cost of the purchases will be $10,548.84. The remaining cost will be paid by the school. File Attachments Southside Mimio Quote.pdf (101 KB) Southside iPad Quote.pdf (13 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Discussion Agenda Subject : 8.1 Items Moved from the Consent Agenda (if any) Meeting : Nov 6, 2014 - Workshop Meeting Type : Action 10. Information Technology Seat Management Contract Subject : 10.1 L-3 Task Order No. 2-05 Edwins Additional Cameras, presented by Dustin Keith, Seat Management Specialist, and recommended by the Superintendent for approval. Meeting : Nov 6, 2014 - Workshop Meeting Type : Action Preferred Date : Nov 10, 2014 Absolute Date : Nov 10, 2014 Fiscal Impact : Yes Dollar Amount : $16,005.00 Budgeted : No Budget Source : School Board Member Discretionary Capital Outlay funds: Dewey Destin $10,000.00; and Rodney Walker $6,005.00 Recommended Action : Motion to approve L-3 Task Order No. 2-05 Edwins Additional Cameras in the amount of $16,005.00. Public Content Add total of (9) cameras, in various locations, on the Edwins Elementary School campus. File Attachments Edwins Task Order 2-06.pdf (42 KB) 10. Information Technology Seat Management Contract Subject : 10.2 IT Seat Management Outsourcing Agreement Contract Modification Agreement, Change Order 2-01, between the School Board of Okaloosa County and L-3 National Security Solution, Inc., presented by Eric Mitchell, Direction of IT and recommended by the Superintendent for approval. Meeting : Nov 6, 2014 - Workshop Meeting Type : Action Preferred Date : Nov 10, 2014 Absolute Date : Nov 10, 2014 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve IT Seat Management Outsourcing  Agreement Contract Modification Agreement, Change Order 2-01, between the School Board of Okaloosa County and L-3 National Security Solution, Inc. Public Content This is a change order to the IT Seat Management Outsourcing Agreement. The scope of this contract modification is to establish the support cost and services that go along with a new hardware unit: The Chromebook. The following contract modification will outline all parties and their responsibilities and services. File Attachments Contract Modification Agreement Change Order 2-01.pdf (406 KB) 12. Attorney's Business Subject : 12.1 Renewal of Agreement for Professional Services between the School Board of Okaloosa County and Resolutions in Special Education, Inc./Julie J. Weatherly, Esq., presented by Jeff McInnis, Attorney to the Board, and recommended by the Superintendent for approval. Meeting : Nov 6, 2014 - Workshop Meeting Type : Action Fiscal Impact : Yes Budgeted : Yes Budget Source : General Fund Recommended Action : Motion to approve the renewal of the Agreement for Professional Services between the School Board of Okaloosa County and Resolutions in Special Education, Inc./Julie J. Weatherly, Esq., same terms and conditions as the June 14, 2010 Agreement. Public Content Renewal of the Agreement for Professional Services with Resolutions in Special Education, Inc., is under the same terms and conditions as the June 14, 2010 Agreement. This Agreement will engage Attorney Julie J. Weatherly and Resolutions in Special Education to provide direct legal and/or consultative services in connection with special education matters. These services will be provided in conjunction with and in cooperation with the Attorney to the Board when required or necessary. File Attachments Resolutions in Special Education-Weatherly.pdf (240 KB) 12. Attorney's Business Subject : 12.2 Consideration of recommendations, updates, requests, and pending legal matters Meeting : Nov 6, 2014 - Workshop Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. 13. Superintendent's Business Subject : 13.1 Out-of-State Student Trip Requests, presented by Kaye McKinley, Assistant Superintendent for ESE and Special Programs Meeting : Nov 6, 2014 - Workshop Meeting Type : Information Public Content Attached is a list of out-of-state student trip requests approved by the Superintendent. File Attachments 11 10 14.pdf (33 KB) 13. Superintendent's Business Subject : 13.2 Correspondence, requests and other matters addressed by the Superintendent Meeting : Nov 6, 2014 - Workshop Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. 14. Board Members' Announcements/Request for Information Subject : 14.1 Appointment of the Board's representative to the Educational Support Professional of the Year Selection Committee Meeting : Nov 6, 2014 - Workshop Meeting Type : Action 14. Board Members' Announcements/Request for Information Subject : 14.2 Appointment of the Board's representative to the Teacher of the Year Selection Committee Meeting : Nov 6, 2014 - Workshop Meeting Type : Action 14. Board Members' Announcements/Request for Information Subject : 14.3 Board Members' Announcements/Request for Information Meeting : Nov 6, 2014 - Workshop Meeting Type : Action, Information Public Content Board Members may request information or address concerns and other matters. 15. Adjournment Subject : 15.1 Adjournment of the meeting by the Chairman Meeting : Nov 6, 2014 - Workshop Meeting Type : Procedural 16. Public Notices Subject : 16.1 Notice of Workshop Meeting : Nov 6, 2014 - Workshop Meeting Type : Information Public Content NOTICE OF WORKSHOP A Workshop on this Agenda will be held in the Fort Walton Beach Administration Building on November 6, 2014, beginning at 9:00 a.m.. This meeting will be open to the press and public. 16. Public Notices Subject : 16.2 Public Notice Meeting : Nov 6, 2014 - Workshop Meeting Type : Information Public Content PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the School Board at least 48 hours before the meeting by contacting the Superintendent of Schools at the School District Administration Building at (850) 833-3110.