Okaloosa County School Board — Special Meeting - Organizational Session, November 5, 2015

Thursday, November 5, 2015 Special Meeting - Organizational Session School District Administration Building Fort Walton Beach, Florida 8:30 a.m. 1. Opening of Meeting Subject : 1.1 Call to Order by the Chairman Meeting : Nov 5, 2015 - Special Meeting - Organizational Session Type : Procedural 1. Opening of Meeting Subject : 1.2 Approval of the Agenda Meeting : Nov 5, 2015 - Special Meeting - Organizational Session Type : Action Recommended Action : Motion to approve the Agenda. Motion & Voting Motion to approve the Agenda. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 2. Organizational Session Subject : 2.1 Election of School Board Chairman Meeting : Nov 5, 2015 - Special Meeting - Organizational Session Type : Action Recommended Action : Motion to approve the nomination of Cathy Thigpen for Chairman of the Board. Motion & Voting Motion to approve the nomination of Cathy Thigpen as Chairman of the Board. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 2. Organizational Session Subject : 2.2 Election of School Board Vice-Chairman Meeting : Nov 5, 2015 - Special Meeting - Organizational Session Type : Action Recommended Action : Motion to approve the nomination of Dewey Destin for Vice-Chairman of the Board. Motion & Voting Motion to approve the nomination of Dewey Destin as Vice-Chairman of the Board. Motion by Rodney Walker, second by Lamar White. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 2. Organizational Session Subject : 2.3 Establish the 2016 School Board Meeting Schedule Meeting : Nov 5, 2015 - Special Meeting - Organizational Session Type : Action Recommended Action : Motion that the Board continue conducting regular meetings on the second and fourth Monday of each month with appropriate adjustments for holidays, and that both regular meetings be held in the School District Administration Building in Fort Walton Beach beginning at 6:00 p.m.; and that the Board will conduct a workshop at 9:00 a.m. on the Thursday preceding each regular meeting to be held in the School District Administration Building in Fort Walton Beach. Motion & Voting Motion that the Board continue conducting regular meetings on the second and fourth Monday of each month with appropriate adjustments for holidays, and that both regular meetings be held in the School District Administration Building in Fort Walton Beach beginning at 6:00 p.m.; and that the Board will conduct a workshop at 9:00 a.m. on the Thursday preceding each regular meeting to be held in the School District Administration Building in Fort Walton Beach. Motion by Dewey Destin, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Melissa Thrush, Lamar White No: Cathy Thigpen, Rodney Walker 2. Organizational Session Subject : 2.4 Establish the format of the agenda for 2016 Meeting : Nov 5, 2015 - Special Meeting - Organizational Session Type : Action Recommended Action : Motion to approve the format of the agenda for 2016 as presented. Public Content The Moment of Silence may change pending the Board's final action on an invocation resolution. File Attachments Sample Format of Agenda.pdf (221 KB) Motion & Voting 2. Organizational Session Subject : 2.5 Designation of School Board Member to serve as the Board's representative on the Northwest Florida Manufacturers Council Meeting : Nov 5, 2015 - Special Meeting - Organizational Session Type : Action Recommended Action : Motion to designate Cathy Thigpen to serve as the Board's representative on the Northwest Florida Manufacturers Council. Motion & Voting Motion to designate Cathy Thigpen to serve as the Board's representative on the Northwest Florida Manufacturers Council. Motion by Dewey Destin, second by Rodney Walker. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 2. Organizational Session Subject : 2.6 Designation of School Board Member to serve as the Board's representative to the Okaloosa Public Schools Foundation Meeting : Nov 5, 2015 - Special Meeting - Organizational Session Type : Action Recommended Action : Motion to designate Melissa Thrush to serve as the Board's representative to the Okaloosa Public Schools Foundation. Motion & Voting Motion to designate Melissa Thrush to serve as the Board's representative to the Okaloosa Public Schools Foundation. Motion by Dewey Destin, second by Rodney Walker. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 3. Other Business Subject : 3.1 Authorization to continue using the existing bank MICR signatures, presented by Rita Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting :  Nov 5, 2015 - Special Meeting - Organizational Session Type : Action Recommended Action : Motion to authorize the Finance Department to continue using the exisiting bank MICR signatures for the signing of accounts payable and payroll checks until new signature plates are received and installed on the AS/400 and the Burroughs check signing machine. Public Content The School Board will hold its annual organizational session on November 5, 2015, for the purpose of electing officers. Approval is requested to allow the Finance Department to continue using the existing signatures for the signing of accounts payable and payroll checks until new signatures plates are received and installed on the AS/400 and the Burroughs check signing machine. This process takes approximately 30 to 45 days. Motion & Voting Motion to authorize the Finance Department to continue using the exisiting bank MICR signatures for the signing of accounts payable and payroll checks until new signature plates are received and installed on the AS/400 and the Burroughs check signing machine. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 3. Other Business Subject : 3.2 RFP 16-01 Group Medical Insurance, presented by Vince Windham, Program Director, Purchasing, and  recommended by the Superintendent for approval. Meeting : Nov 5, 2015 - Special Meeting - Organizational Session Type : Action Fiscal Impact : Yes Budgeted : Yes Budget Source : General and Federal Funds Recommended Action : Motion to approve the Benefit Oversight Group's (BOG) recommendation to award RFP 16-01 Group Medical Insurance to United Healthcare. Public Content Motion to approve the Benefit Oversight Group's (BOG) recommendation to award RFP 16-01 Group Medical Insurance to United Healthcare. Funds will be paid from general and federal funds. The agreement is effective January 1, 2015 through December 31, 2016. Copies of the BOG's recommendation letter and the negotiated agreement with United Healthcare are attached. For additional information, please contact Stacie Smith, Assistant Superintendent of Human Resources at (850) 833-5801. File Attachments RFP16-01 BOG Award Recommendation.pdf (33 KB) RFP 16-01 UHC Summary for Board.pdf (44 KB) Motion & Voting Motion to approve the Benefit Oversight Group's (BOG) recommendation to award RFP 16-01 Group Medical Insurance to United Healthcare. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 3. Other Business Subject : 3.3 Designation of School Board Members to serve as the Board's representative to the Construction Program, Teacher of the Year Selection Committee and Educational Support Professional of the Year Selection Committee Meeting : Nov 5, 2015 - Special Meeting - Organizational Session Type : Action Recommended Action : Motion to designate Rodney Walker as the Owner's Representative for the Construction Program. Motion to designate Cathy Thigpen to serve as the Board's representative on the Teacher of the Year Selection Committee. Motion to designate Melissa Thrush to serve as the Board's representative on the Education Support Professional of the Year Selection Committee. Motion & Voting Motion to designate Rodney Walker as the Owner's Representative for the Construction Program. Motion by Dewey Destin, second by Lamar White. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White Motion to designate Cathy Thigpen to serve as the Board's representative on the Teacher of the Year Selection Committee. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White Motion to designate Melissa Thrush to serve as the Board's representative on the Education Support Professional of the Year Selection Committee. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 4. Adjournment Subject : 4.1 Adjournment of the meeting by the Chairman Meeting : Nov 5, 2015 - Special Meeting - Organizational Session Type : Procedural 5. Public Notices Subject : 5.1 Public Notice Meeting : Nov 5, 2015 - Special Meeting - Organizational Session Type : Information Public Content PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the School Board at least 48 hours before the meeting by contacting the Superintendent of Schools at the School District Administration Building at (850) 833-3110.