Okaloosa County School Board — Regular Meeting, December 9, 2024

Monday, December 9, 2024 Regular Meeting School District Central Administration Complex Niceville, Florida Training Room 6:00 p.m. Public Hearing 6:15 p.m. Moment of Silence Pledge of Allegiance led by Tim Bryant *********************************************** NOTICE: This Board Meeting is being live-streamed for the convenience of the public at the video link above or at https://www.okaloosaschools.com/district/sb/meetings/2024 *********************************************** 1. Opening of Meeting Subject : 1.1 Call to Order by the Chairman Meeting : Dec 9, 2024 - Regular Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Dec 9, 2024 - Regular Meeting Type : Action Recommended Action : Motion to approve the Agenda as amended: Consent Agenda: Deleted item 7.22 Training Site Agreement between The School Board of Okaloosa County, Florida, and Northwest Florida State College for American Heart Association (AHA) training, at the request of Brian Humphrey, Specialist, Student Services, Athletics and Discipline; added item 7.24 TelaForce LLC Task Order # 212 for Pryor Security Camera Upgrades, at the request of Dustin Keith, Specialist, Seat Management; added item 7.25 Digbi Health Master Services Agreement, at the request of Lee Hale, Assistant Superintendent, Human Resources; Superintendent's Human Resources Recommendations: Deleted item 8.13 Employee Termination, at the request of Lee Hale, Assistant Superintendent, Human Resources; added item 8.16 Request to advertise a Public Hearing  for adoption of a revised job description for Specialist, Accounting and Financial Services, at the request of Lee Hale, Assistant Superintendent, Human Resources. Motion & Voting Motion to approve the Agenda as amended: Consent Agenda: Deleted item 7.22 Training Site Agreement between The School Board of Okaloosa County, Florida, and Northwest Florida State College for American Heart Association (AHA) training, at the request of Brian Humphrey, Specialist, Student Services, Athletics and Discipline; added item 7.24 TelaForce LLC Task Order # 212 for Pryor Security Camera Upgrades, at the request of Dustin Keith, Specialist, Seat Management; added item 7.25 Digbi Health Master Services Agreement, at the request of Lee Hale, Assistant Superintendent, Human Resources; Superintendent's Human Resources Recommendations: Deleted item 8.13 Employee Termination, at the request of Lee Hale, Assistant Superintendent, Human Resources; added item 8.16 Request to advertise a Public Hearing for adoption of a revised job description for Specialist, Accounting and Financial Services, at the request of Lee Hale, Assistant Superintendent, Human Resources. Motion by Tim Bryant, second by Brett Hinely. Final Resolution: Motion Carries Yes: Tim Bryant, Parker Destin, Linda Evanchyk, Brett Hinely, Lamar White 5. Public Comment - Agenda Items Only (Blue Card) Subject : 5.1 Members of the public desiring to address the School Board regarding Agenda items only - Form MIS 5241 Discussion of Agenda Items (Blue Card) Meeting : Dec 9, 2024 - Regular Meeting Type : Information 6. Committee and Staff Reports (Workshop Only) Subject : 6.1 In-County Travel paid for October 2024, presented by Julie Perry, Chief Financial Officer. Meeting : Dec 9, 2024 - Regular Meeting Type : Report Public Content In-County Travel paid for October 2024, presented by Julie Perry, Chief Financial Officer. File Attachments In-County Travel Summary 12.09.2024.pdf (73 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.2 Out-of-County Travel paid for October 2024, presented by Julie Perry, Chief Financial Officer. Meeting : Dec 9, 2024 - Regular Meeting Type : Report Public Content Out-of-County Travel paid for October 2024, presented by Julie Perry, Chief Financial Officer. File Attachments Out-of-County Travel Summary 12.09.2024.pdf (61 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.3 Quarterly Progress Report of the Sales Surtax Citizens' Oversight Committee, presented by Jason Belcher, Committee Chairman Meeting : Dec 9, 2024 - Regular Meeting Type : Information 7. Consent Agenda Subject : 7.1 Approval of the Consent Agenda Meeting : Dec 9, 2024 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda as amended and all of the  Consent Agenda items as recommended by the Superintendent. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Linda Evanchyk, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Parker Destin, Linda Evanchyk, Brett Hinely, Lamar White 7. Consent Agenda Subject : 7.2 Approval of the Minutes of the Workshop Meeting of November 12, 2024; Minutes of the Regular Meeting of November 12, 2024; Minutes of the Organizational Meeting of November 19, 2024, recommended by the Superintendent for approval. Meeting : Dec 9, 2024 - Regular Meeting Type : Action (Consent) Preferred Date : Dec 09, 2024 Absolute Date : Dec 09, 2024 Recommended Action : Motion to approve the Minutes of the Workshop Meeting of November 12, 2024; Minutes of the Regular Meeting of November 12, 2024; Minutes of the Organizational Meeting of November 19, 2024. File Attachments 11-12-2024 Workshop.pdf (141 KB) 11-12-2024 Meeting.pdf (141 KB) 11-19-2024 Organizational Session - DRAFT.pdf (103 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Linda Evanchyk, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Parker Destin, Linda Evanchyk, Brett Hinely, Lamar White 7. Consent Agenda Subject : 7.3 Appointment of Members to the 2025 Sales Surtax Citizens' Oversight Committee, presented by Grant Meyer, Assistant Superintendent, Operations, and recommended by the Superintendent for approval. Meeting : Dec 9, 2024 - Regular Meeting Type : Action (Consent) Preferred Date : Dec 09, 2024 Absolute Date : Dec 09, 2024 Recommended Action : Motion to approve the appointment of Members to the 2025 Sales Surtax Citizens' Oversight Committee. Public Content The School Board of Okaloosa County is appointing a Citizen’s Oversight Committee (“Committee”) for 2025, with input from the Chambers of Commerce in Okaloosa County to review the expenditure of the proceeds of the Half-Cent Capital Outlay Sales Surtax approved by voters in the general election held on November 3, 2020. The Committee shall make certain that the proceeds of the Sales Surtax are being used in accordance with School Board Resolution 20-01, dated March 30, 2020, and will make quarterly reports to the School Board and the public regarding the use of the proceeds of the Tax and the status of all projects financed by sales tax proceeds. All meetings of the Committee will be open to the public. For additional information, please contact Grant Meyer, 226-4851. File Attachments Resolution 21-01 Citizens Oversight Committee - 1-25-2021.pdf (563 KB) Citizens Oversight Committee Membership - 2025.pdf (89 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Linda Evanchyk, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Parker Destin, Linda Evanchyk, Brett Hinely, Lamar White 7. Consent Agenda Subject : 7.4 Budget Amendment #2 - Fiscal Year 2024-2025, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Dec 9, 2024 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $2,214,944.82 Budgeted : Yes Budget Source : Various - See Attached Budget Amendment Recommended Action : Motion to approve Budget Amendment #2 - Fiscal Year 2024- 2025 Public Content On September 9, 2024, the School Board adopted the budget for fiscal year 2024-2025. As the fiscal year progresses, we ask the School Board to amend the budget to more accurately reflect estimated revenues and appropriations. The amendments are results of various factors including: increases or decreases in estimated revenues to more accurately reflect revenues, and increases or decreases in appropriations to more accurately reflect estimated expenditures and/or better utilize funds for schools, departments, and projects. These amendments facilitate district operations to occur in a positive manner. These amendments properly reflect the estimated revenue and appropriations. The amendments show the estimated revenue and appropriations for each fund and provide a description of the amendments. Required by S.B.E. rule 6A-1.006. New Revenue Appropriated/(Adjusted) During the Month of October 2024: Fund Name Fund No. Amount Notes School Recognition = $1.9 General Fund 1010 $2,199,867.37 Million Debt Service Funds 2xxx 0.00 Capital Project Funds 3xxx 0.00 Other Special Revenue Funds - Federal 42xx/44xx 0.00 Other Special Revenue Funds - Miscellaneous (Internal 49xx 0.00 Funds) Other Special Revenue Funds - School Food Service 5020 15,077.45 Internal Service Funds (Self-Insured Medical) 7xxx 0.00 Total - All Funds $2,214,944.82 File Attachments !BA 02 - Oct 2024.pdf (1,751 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Linda Evanchyk, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Parker Destin, Linda Evanchyk, Brett Hinely, Lamar White 7. Consent Agenda Subject : 7.5 Monthly Financial Statement for October 2024, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Dec 9, 2024 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve Monthly Financial Statement for October 2024 Public Content The financial statement for the month ending October 31, 2024, is being submitted for use and consideration of the School Board as required by S.B.E. Rule 6A-1.008. File Attachments Financial Statement 2024-10.pdf (836 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Linda Evanchyk, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Parker Destin, Linda Evanchyk, Brett Hinely, Lamar White 7. Consent Agenda Subject : 7.6 Invoices to be approved for payment, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Dec 9, 2024 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills Summary 12.09.2024.pdf (73 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Linda Evanchyk, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Parker Destin, Linda Evanchyk, Brett Hinely, Lamar White 7. Consent Agenda Subject : 7.7 School Donations, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Dec 9, 2024 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $33,585.00 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receives donations over $500.00 from public, private, and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs, and classroom supplies. File Attachments Donations-2024-12-09.pdf (127 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Linda Evanchyk, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Parker Destin, Linda Evanchyk, Brett Hinely, Lamar White 7. Consent Agenda Subject : 7.8 Payroll Warrant Register and Accounts Payable Warrant Register totaling $38,088,611.92; Self-Health Insurance Claims and Fees totaling $3,776,752.16; and Bank Transfers totaling $20,400,000.00 for October 2024, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Dec 9, 2024 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $38,088,611.92, Self- Health Insurance Claims and Fees in the amount of $3,776,752.16, and Bank Transfers in the amount of $20,400,000.00. Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register and Accounts Payable Warrant Register totaling $38,088,611.92; Self-Health Insurance Claims and Fees totaling $3,776,752.16; and Bank Transfers totaling $20,400,000.00 for October 2024 are being presented to the School Board. File Attachments 04 - Warrant Register - October 2024.pdf (127 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Linda Evanchyk, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Parker Destin, Linda Evanchyk, Brett Hinely, Lamar White 7. Consent Agenda Subject : 7.9 ITB 25-03 OTC North Classroom Remodel, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Dec 9, 2024 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $52,959.00 Budgeted : Yes Budget Source : General Fund, Project 4419 OTC- WD-CAP GRANT Recommended Action : Motion to approve the committee's recommendation to award ITB 25-03 OTC North Classroom Remodel to Morgan Development & Construction in the amount of $52,959.00. Public Content Request approval of the committee's recommendation to award ITB 25-03 OTC North Classroom Remodel to Morgan Development & Construction in the amount of $52,959.00. Funds will be paid from General Fund, Project 4419 OTC-WD-CAP GRANT. Copies of the Bid, Addendum 1, and award tabulation are attached. For additional information, please contact Jon Williams, Principal, Okaloosa Technical College, at (850) 833-3500. File Attachments ITB 25-03 OTC-N Class Remodel.pdf (1,429 KB) ITB 25-03 Addendum 1.pdf (258 KB) ITB 25-03_TAB.pdf (120 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Linda Evanchyk, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Parker Destin, Linda Evanchyk, Brett Hinely, Lamar White 7. Consent Agenda Subject : 7.10 Renewal of ITB 21-02 Custodial Chemicals and Supplies, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Dec 9, 2024 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Fund, Project 2011 Custodial Chemicals Recommended Action : Motion to approve the Renewal of ITB 21-02 Custodial Chemicals and Supplies, effective January, 14, 2025, through January 13, 2026. Public Content Request approval to renew ITB 21-02 Custodial Chemicals and Supplies. Supreme Paper Supplies, LLC is the awarded vendor, and the contract, based on fixed pricing, will be used as needed. Funds will be paid from General Fund, Project 2011 Custodial Chemicals, and the contract is effective January, 14, 2025, through January 13, 2026. Copies of the renewal documents are attached. For additional information, please contact Dr. Bill Smith, Program Director, Custodial Services, at (850) 689-7890. File Attachments RENEWAL DOCUMENTS.pdf (580 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Linda Evanchyk, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Parker Destin, Linda Evanchyk, Brett Hinely, Lamar White 7. Consent Agenda Subject : 7.11 Renewal of ITB 21-03 Fire Sprinkler Inspection Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Dec 9, 2024 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $14,101.00 Budgeted : Yes Budget Source : Capital Fund - 1.50 Mill, Project 2395 Safety/ADA-DW Recommended Action : Motion to approve the renewal of ITB 21-03 Fire Sprinkler Inspection Services, including revised pricing for Choctawhatchee and Fort Walton Beach High School, and the addition of new sites, for a total of $14,101.00,  and effective January 1, 2025, through December 31, 2025. Public Content Request approval to renew ITB 21-03 Fire Sprinkler Inspection Services, including revised pricing for Choctawhatchee and Fort Walton Beach High School, and the addition of new sites, for a total of $14,101.00, and effective January 1, 2025, through December 31, 2025. Funding will be paid from Capital Fund, Project 2395 Safety/ADA-DW. Copies of the vendor's confirmation, revised tabulation, and original award tabulation are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services at (850) 689-7159. File Attachments RENEWAL DOCUMENTS.pdf (719 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Linda Evanchyk, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Parker Destin, Linda Evanchyk, Brett Hinely, Lamar White 7. Consent Agenda Subject : 7.12 Tag-On Bid Purchase Over $50,000: Lancaster-Johnson and Associates, Inc., presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Dec 9, 2024 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $300,972.23 Budgeted : Yes Budget Source : School Food Service Fund - Project 3510 SFS Contract Exclusions Recommended Action : Motion to approve the purchase of cafeteria equipment for Bob Sikes, Destin, Plew, and Shalimar Elementary School for a total of $300,972.23. Public Content Request approval to purchase cafeteria equipment from Johnson-Lancaster and Associates, Inc. for the following schools: Bob Sikes Elementary School $68,918.11, Destin Elementary School $99,146.82, Plew Elementary School $68,918.11, and Shalimar Elementary School $63,989.19, for a total purchase amount of $300,972.23. Purchases will be made through Osceola County Schools bid SDOC-22-B- 077-KP, funding will be paid from Federal Fund, Project 3510 SFS Contract Exclusions, and copies of the quotes are attached. For additional information, please contact Steve Anderson, Program Director, School Food Services, at (850) 301-3020. File Attachments PRICE BREAKDOWN.pdf (79 KB) BOB SIKES QUOTE.pdf (683 KB) DESTIN ELEM QUOTE.pdf (136 KB) SHALIMAR QUOTE.pdf (135 KB) PLEW QUOTE.pdf (683 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Linda Evanchyk, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Parker Destin, Linda Evanchyk, Brett Hinely, Lamar White 7. Consent Agenda Subject : 7.13 Tag-On Bid Purchase Over $50,000: Talk of the Town Speech Therapy LLC, presented by Vince Windham, Program Director,  Purchasing, and recommended by the Superintendent for approval. Meeting : Dec 9, 2024 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Fund, Project 0023 Itinerant Speech Recommended Action : Motion to approve contracting with Talk of the Town Speech Therapy LLC through Escambia County Schools bid RFP 241904, effective through June 30, 2025. Public Content Request to contract with Talk of the Town Speech Therapy LLC to provide speech therapy services as needed through Escambia County Schools bid RFP 241904, based on same pricing, terms and conditions. Funding will be paid from General Fund, Project 0023 Itinerant Speech and the contract is effective through June 30, 2025. The vendor's confirmation letter is attached. For additional information, please contact Judy Peacock, Program Director, ESE, at (850) 833-5866. File Attachments TALK OF THE TOWN SPEECH THERAPY.pdf (159 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Linda Evanchyk, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Parker Destin, Linda Evanchyk, Brett Hinely, Lamar White 7. Consent Agenda Subject : 7.14 Renewal of Tag-On Bid: Annual Agreement for Portable Moving Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Dec 9, 2024 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Fund, Project 2353 DW- Portable Repairs & Relocation Recommended Action : Motion to approve the renewal of Tag- On Bid Annual Agreement for Portable Moving Services through Escambia County Schools, effective through November 16, 2025. Public Content Request approval to renew the Tag-On Bid Annual Agreement for Portable Moving Services through Escambia County Schools, based on fixed pricing. The contract will be used as needed and the awarded vendor is Ducky Johnson House Movers, Inc. Funding will be paid from Capital Fund, Project 2353 DW-Portable Repairs & Relocation. The contract is effective through November 16, 2025, and copies of the renewal documents are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments RENEWAL DOCUMENTS.pdf (865 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Linda Evanchyk, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Parker Destin, Linda Evanchyk, Brett Hinely, Lamar White 7. Consent Agenda Subject : 7.15 Authorization for the Director of MIS & Instructional Technology to sign Standard Student Data Privacy Agreement (SSDPA) documents when requested as addendums to contracts, presented by John Spolski, Assistant Superintendent, MIS/Community Relations, and recommended by the Superintendent for approval. Meeting : Dec 9, 2024 - Regular Meeting Type : Action (Consent) Preferred Date : Dec 09, 2024 Absolute Date : Dec 09, 2024 Fiscal Impact : No Budgeted : No Budget Source : N/A Recommended Action : Motion to approve the authorization for the Director of MIS & Instructional Technology to sign standard student data protection agreements when requested as addendums to contracts. Public Content Legislative requirements require all software purchased to go through student data usage scrutiny. The Document used by the OCSD for this purpose is called the Standard Student Data Protection Agreement. The document has to be signed by any vendor that uses student data and a representative of the OCSD. Being as the document centers around the technical requirements of protecting that data including necessary system specifications and data destruction metrics, we're requesting the Board allow the MIS/IT Director to sign these Standard Student Data Protection Agreements on behalf of the District and to tag on other District agreements as available. This will speed up response time on software requests by District Departments and Schools and place signing authority with someone who's knowledgeable with the technical requirements and the significance of those requirements when managing our students' data with vendors. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Linda Evanchyk, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Parker Destin, Linda Evanchyk, Brett Hinely, Lamar White 7. Consent Agenda Subject : 7.16 School Affiliation Agreement between The School Board of Okaloosa County, Florida, and North Florida Division I, Inc., to include all Healthcare Facilities on Schedule 1, page 13, presented by Jon Williams, Director, Okaloosa Technical College, and recommended by Superintendent for approval. Meeting : Dec 9, 2024 - Regular Meeting Type : Action (Consent) Preferred Date : Dec 09, 2024 Absolute Date : Dec 09, 2024 Fiscal Impact : No Recommended Action : Motion to approve the School Affiliation Agreement between The School Board of Okaloosa County, Florida, and North Florida Division I, Inc., to include all Healthcare Facilities on Schedule 1, page 13, for the Licensed Practical Nursing (LPN) program at Okaloosa Technical College, for a term of two years. Public Content This School Affiliation Agreement governs the operation of clinical experiences required as part of the required curriculum for the LPN Program at Okaloosa Technical College. This Agreement includes all Healthcare Facilities on Schedule 1, page 13, for a term of two years. For more information contact Jon Williams at 850-833-3500 or williamsj2@okaloosaschools.com. File Attachments Affiliation Agreeement North Florida Division I.pdf (5,966 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Linda Evanchyk, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Parker Destin, Linda Evanchyk, Brett Hinely, Lamar White 7. Consent Agenda Subject : 7.17 Course Code Adoptions for Okaloosa Technical College for the 2025-2026 School Year, presented by Jon Williams, Director, Okaloosa Technical College, and recommended by Superintendent for approval. Meeting : Dec 9, 2024 - Regular Meeting Type : Action (Consent) Preferred Date : Dec 09, 2024 Absolute Date : Dec 09, 2024 Fiscal Impact : No Recommended Action : Motion to approve the course code adoptions for Okaloosa Technical College for the 2025-2026 school year. Public Content Please see the attached information for course titles, numbers, credits, and rationale for course adoption. For more information contact Jon Williams at 850-833-3500 or williamsj2@okaloosaschools.com. File Attachments 2025-2026 Course Adoption OTC.pdf (40 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Linda Evanchyk, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Parker Destin, Linda Evanchyk, Brett Hinely, Lamar White 7. Consent Agenda Subject : 7.18 Renewal of School Affiliation Agreement between The School Board of Okaloosa County, Florida, and White Wilson Medical Center, presented by Jon Williams, Director, Okaloosa Technical College, and recommended by Superintendent for approval. Meeting : Dec 9, 2024 - Regular Meeting Type : Action (Consent) Preferred Date : Dec 09, 2024 Absolute Date : Dec 09, 2024 Fiscal Impact : No Recommended Action : Motion to approve the renewal of the School Affiliation Agreement between The School Board of Okaloosa County, Florida, and White Wilson Medical Center for the License Practical Nursing (LPN) program at Okaloosa Technical College for a term of three (3) years. Public Content This renewal of the Affiliation Agreement governs the operation of clinical experiences required as part of the LPN Student Curriculum for the LPN Program at Okaloosa Technical College. This agreement will be in effect for three years. For more information please contact Jon Williams at 850-833-3500 or williamsj2@okaloosaschools.com File Attachments Renewal Affiliation Agreeemnt White Wilson.pdf (308 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Linda Evanchyk, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Parker Destin, Linda Evanchyk, Brett Hinely, Lamar White 7. Consent Agenda Subject : 7.19 Appointment of Selection Committee for RFP 25-01 Food Service Management Operations, presented by Stephen Anderson, Program Director, Food Services, and recommended by the Superintendent for approval. Meeting : Dec 9, 2024 - Regular Meeting Type : Action (Consent) Preferred Date : Dec 09, 2024 Absolute Date : Dec 09, 2024 Fiscal Impact : No Recommended Action : Motion to appoint a selection committee for RFP 25-01 Food Service Management Operations. Public Content The Board is requested to appoint a selection committee to evaluate responses to RFP 25-01 Food Service Management Operations and to return to the Board a recommendation ranking the respondents for contract negotiation. The committee membership is recommended as follows: Grant Meyer, Assistant Superintendent, Operations, and Committee Chair Dr. Jason Driver, Principal Natasha Hemenway, Food Services Julie Perry, Chief Financial Officer Dr. Belinda Small, Principal The School Board Attorney will work with the selection committee throughout the process. For additional information, please contact Stephen Anderson, 850-301-3084. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Linda Evanchyk, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Parker Destin, Linda Evanchyk, Brett Hinely, Lamar White 7. Consent Agenda Subject : 7.20 Agreement between The School Board of Okaloosa County, Florida, and the Lutheran Services of Florida Head Start serving Okaloosa County, Florida, presented by Amy Dale, Title I Program Director, and recommended by the Superintendent for approval Meeting : Dec 9, 2024 - Regular Meeting Type : Action (Consent) Preferred Date : Dec 09, 2024 Absolute Date : Dec 09, 2024 Fiscal Impact : No Recommended Action : Motion to approve the Agreement between The School Board of Okaloosa County, Florida, and the Lutheran Services of Florida Head Start serving Okaloosa County, Florida. Public Content This agreement establishes the coordination of activities as required in section 1119 of the Elementary and Secondary Education Act of 1965, as amended by the Every Student Succeeds Act, 20 U.S.C. 6322, between Lutheran Services Head Start and The School Board of Okaloosa County, Florida. File Attachments Okaloosa_Cooperative Agreement with Head Start24.25.pdf (168 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Linda Evanchyk, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Parker Destin, Linda Evanchyk, Brett Hinely, Lamar White 7. Consent Agenda Subject : 7.21 2025 Okaloosa County School District Legislative Priorities, presented by Lee Hale, Assistant Superintendent, and recommended by the Superintendent for approval. Meeting : Dec 9, 2024 - Regular Meeting Type : Action (Consent) Preferred Date : Dec 09, 2024 Absolute Date : Dec 09, 2024 Fiscal Impact : No Recommended Action : Motion to approve the 2025 Okaloosa County School District Legislative Priorities. Public Content Okaloosa County School District Legislative priorities for 2025 focus on Student Behavioral Reforms, Education Funding and Resource Allocation, Reduced Regulation in Public Schools, and Risk Management. File Attachments Legislative Priorities 2025.pdf (123 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Linda Evanchyk, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Parker Destin, Linda Evanchyk, Brett Hinely, Lamar White 7. Consent Agenda Subject : 7.22 Deleted - Training Site Agreement between The School Board of Okaloosa County, Florida, and Northwest Florida State College for American Heart Association (AHA) training, presented by Brian Humphrey, Specialist, Student Services, Athletics and Discipline, and recommended by the Superintendent for approval. Meeting : Dec 9, 2024 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the Training Site Agreement with Northwest Florida State College for American Heart Association (AHA) training. Public Content Approval of the Agreement will allow Northwest Florida State College to conduct training sessions in accordance with all AHA guidelines. For additional information, please contact Brian Humphrey (850) 689-7198. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Linda Evanchyk, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Parker Destin, Linda Evanchyk, Brett Hinely, Lamar White 7. Consent Agenda Subject : 7.23 IT Seat Management Outsourcing Agreement Contract Modification Agreement Change Order 25 (30-Day Extension), presented by Eric Mitchell, Director, MIS/IT and recommended by the Superintendent for approval. Meeting : Dec 9, 2024 - Regular Meeting Type : Action (Consent) Preferred Date : Dec 09, 2024 Absolute Date : Dec 09, 2024 Fiscal Impact : No Budgeted : Yes Recommended Action : Motion to approve the IT Seat Management Outsourcing Agreement Contract Modification Agreement Change Order 25 (30-Day Extension). Public Content This is a request for a 30-day extension for the IT Seat Management current contract to allow additional time for contract negotiations. For additional information, please contact Eric Mitchell at 850-689-7153. File Attachments ocsd-change-order-25_DRAFT for VRM.pdf (416 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Linda Evanchyk, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Parker Destin, Linda Evanchyk, Brett Hinely, Lamar White 7. Consent Agenda Subject : 7.24 TelaForce LLC Task Order # 212 for Pryor Security Camera Upgrades, presented by Dustin Keith, Specialist, Seat Management, and recommended by the Superintendent for approval. Meeting : Dec 9, 2024 - Regular Meeting Type : Action (Consent) Preferred Date : Dec 09, 2024 Absolute Date : Dec 09, 2024 Fiscal Impact : Yes Dollar Amount : $209,141.22 Budgeted : Yes Budget Source : Capital Outlay -Safety and Security of School Buildings Grant TAPS #24A097: Capital Camera funding Recommended Action : Motion to approve TelaForce, LLC, Task Order #212 for Pryor Security  Camera Upgrades, in the amount of $209,141.22. Public Content This project involves upgrading the existing security camera system by replacing all current cameras with Verkada Ultra HD 4K Security Cameras. For additional information contact Dustin Keith, (850) 689-7151. File Attachments Task Order 212 Pryor Middle School Security Camera Replacements_R1 Signed.pdf (585 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Linda Evanchyk, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Parker Destin, Linda Evanchyk, Brett Hinely, Lamar White 7. Consent Agenda Subject : 7.25 Digbi Health Master Services Agreement between The School Board of Okaloosa County, Florida, and Digbi Health to provide precision care to employees, presented by Lee Hale, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Dec 9, 2024 - Regular Meeting Type : Action (Consent) Preferred Date : Dec 09, 2024 Absolute Date : Dec 09, 2024 Fiscal Impact : Yes Recommended Action : Motion to approve the Digbi Health Master Services Agreement between the School Board of Okaloosa County and Digbi Health effective February 1, 2025 to January 31, 2026. Public Content The Benefits Oversight Group (BOG) has recommended that the District contract with Digbi Health to provide a tool that our medical plan participants can utilize to help combat Type II Diabetes, Obesity, Cardio-Metabolic Conditions, Digestive Health and more. Participants must be on the District’s medical health plan and meet at least one of the following parameters: BMI 30 or Higher BMI 25-30 with a Co-Morbidity Type II Diabetes GI or Digestive condition Digbi strives to improve patients health by providing gut and DNA testing, glucose monitoring, health coaching and more to help participants meet their health goals. The District’s initial cost per participant is $600 which includes a glucose monitor, DNA test, gut microbiome test, and coaching. The District is then charged $100 per quarter per participant for those completing the required tasks. The maximum cost per participant per year is $1,000. Digbi’s goal is to help participants reduce their BMI and/or A1C levels, thereby reducing pharmacy consumption. If participants are unsuccessful by the end of the 12 month period, the District will receive a refund of 50% of the costs paid. For additional information, please contact Sarah Cato at 850-833-5820. File Attachments Finalized--DIGBI_HEALTH_MASTER_SERVICES_AGREEMENT_Okaloosa_Schools__(5).pdf (544 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Linda Evanchyk, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Parker Destin, Linda Evanchyk, Brett Hinely, Lamar White 8. Superintendent's Human Resources Recommendations Subject : 8.1 (Information Only) Employees on Administrative Leave, presented by Lee Hale, Assistant Superintendent, Human Resources Meeting : Dec 9, 2024 - Regular Meeting Type : Information Public Content The following employees have been placed on/or removed from Administrative Leave: EID 105202 124694 For more information, contact Lee Hale at 850-833-5801. 8. Superintendent's Human Resources Recommendations Subject : 8.2 (Information Only) Deferred Retirement Option Program, presented by Lee Hale, Assistant Superintendent, Human Resources. Meeting : Dec 9, 2024 - Regular Meeting Type : Information Public Content The purpose of this item is to present a list of employees who have elected to participate in the Deferred Retirement Option Program (DROP). NEW DROP ENTRIES Employee Name EID Position Location DROP Start Date Gloria Scaife 108256 Secretary Edwins Elem. 12/1/2024 For more information, contact Lee Hale at 850-833-5801. 8. Superintendent's Human Resources Recommendations Subject : 8.3 Request to advertise a Public Hearing for adoption of a new job description for Director, Budgeting & Financial Services, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Dec 9, 2024 - Regular Meeting Type : Action Recommended Action : Motion to approve the request to advertise a Public Hearing for adoption of a new job description for Director, Budgeting & Financial Services. Public Content A Public Hearing will be advertised to receive public input and consider approval on the new job description for Director, Budgeting & Financial Services. For additional information, please contact Julie Perry at 850-833-5840. File Attachments Director, Budgeting & Financial Services.pdf (115 KB) Motion & Voting Motion to approve the request to advertise a Public Hearing for adoption of a new job description for Director, Budgeting & Financial Services. Motion by Brett Hinely, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Parker Destin, Linda Evanchyk, Brett Hinely, Lamar White 8. Superintendent's Human Resources Recommendations Subject : 8.4 Request to advertise a Public Hearing for adoption of a new job description for Director, Accounting & Financial Reporting, presented by Lee Hale, Assistant Superintendent,  Human Resources, and recommended by the Superintendent for approval. Meeting : Dec 9, 2024 - Regular Meeting Type : Action Recommended Action : Motion to approve the request to advertise a Public Hearing for adoption of a new job description for Director, Accounting & Financial Reporting. Public Content A Public Hearing will be advertised to recieve input and consider approval on the new job description for Director, Accounting & Financial Reporting. For additional information, please contact Julie Perry at 850-833-5840. File Attachments Director, Accounting & Financial Reporting.pdf (127 KB) Motion & Voting Motion to approve the request to advertise a Public Hearing for adoption of a new job description for Director, Accounting & Financial Reporting. Motion by Parker Destin, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Parker Destin, Linda Evanchyk, Brett Hinely, Lamar White 8. Superintendent's Human Resources Recommendations Subject : 8.5 Request to advertise a Public Hearing for adoption of a revised job description for Specialist, Budgeting & Financial Services, presented by Lee Hale, and recommended by the Superintendent for approval. Meeting : Dec 9, 2024 - Regular Meeting Type : Action Recommended Action : Motion to approve the request to advertise a Public Hearing for adoption of a revised job description  for Specialist, Budgeting & Financial Services. Public Content A Public Hearing will be advertised to receive public input and consider approval of the revised job description for Specialist, Budgeting & Financial Services. For additional information, please contact Julie Perry at 850-833-5840. File Attachments Specialist - Budgeting & Financial Services.pdf (107 KB) Motion & Voting Motion to approve the request to advertise a Public Hearing for adoption of a revised job description for Specialist, Budgeting & Financial Services. Motion by Linda Evanchyk, second by Brett Hinely. Final Resolution: Motion Carries Yes: Tim Bryant, Parker Destin, Linda Evanchyk, Brett Hinely, Lamar White 8. Superintendent's Human Resources Recommendations Subject : 8.6 Request to advertise a Public Hearing for adoption of a revised job description for Budget Analyst, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Dec 9, 2024 - Regular Meeting Type : Action Recommended Action : Motion to approve the request to advertise a Public Hearing for adoption of a revised job description for Budget Analyst. Public Content A Public Hearing will be advertised to receive input and consider approval for the revised job description for Budget Analyst. For additional information, please contact Julie Perry at 850-833-5840. File Attachments Budget Analyst.pdf (90 KB) Motion & Voting Motion to approve the request to advertise a Public Hearing for adoption of a revised job description for Budget Analyst. Motion by Tim Bryant, second by Parker Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Parker Destin, Linda Evanchyk, Brett Hinely, Lamar White 8. Superintendent's Human Resources Recommendations Subject : 8.7 Request to advertise a Public Hearing for adoption of a revised job description for Financial Analyst, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Dec 9, 2024 - Regular Meeting Type : Action Recommended Action : Motion to approve the request for a Public Hearing for adoption of a revised job description for Financial Analyst. Public Content A Public Hearing will be advertised to receive input and consider approval on the revised job description for Financial Analyst. For additional information, please contact Julie Perry at 850-833-5840. File Attachments Financial Analyst.docx.pdf (94 KB) Motion & Voting Motion to approve the request for a Public Hearing for adoption of a revised job description for Financial Analyst. Motion by Brett Hinely, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Parker Destin, Linda Evanchyk, Brett Hinely, Lamar White 8. Superintendent's Human Resources Recommendations Subject : 8.8 Employment Separations, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Dec 9, 2024 - Regular Meeting Type : Action Preferred Date : Dec 09, 2024 Absolute Date : Dec 09, 2024 Recommended Action : Motion to approve employee separations. Public Content Attached is a list of employees who resigned/retired from the Okaloosa County School District. For more information, contact Lee Hale at 850-833-5801. File Attachments Dec. 9, 2024 Updated Separations, Public.pdf (60 KB) Motion & Voting Motion to approve employee separations. Motion by Tim Bryant, second by Parker Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Parker Destin, Linda Evanchyk, Brett Hinely, Lamar White 8. Superintendent's Human Resources Recommendations Subject : 8.9 Employee Transfers, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Dec 9, 2024 - Regular Meeting Type : Action Preferred Date : Dec 09, 2024 Absolute Date : Dec 09, 2024 Recommended Action : Motion to approve employee transfers. Public Content The purpose of this item is to present a list of employees who have been transferred in instructional and education support positions. For more information, contact Lee Hale at 850-833-5801 File Attachments Dec. 9, 2024 Transfers, Public.pdf (136 KB) Motion & Voting Motion to approve employee transfers. Motion by Tim Bryant, second by Parker Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Parker Destin, Linda Evanchyk, Brett Hinely, Lamar White 8. Superintendent's Human Resources Recommendations Subject : 8.10 Employee Suspension, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Dec 9, 2024 - Regular Meeting Type : Action Preferred Date : Dec 09, 2024 Absolute Date : Dec 09, 2024 Recommended Action : Motion to approve the suspension of employee #123786 for 1-day. Public Content Suspension of Employee #123786 for 1 day. For more information, contact Lee Hale at 833-5801. Motion & Voting Motion to approve the suspension of employee #123786 for 1-day. Motion by Brett Hinely, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Parker Destin, Linda Evanchyk, Brett Hinely, Lamar White 8. Superintendent's Human Resources Recommendations Subject : 8.11 Employee Suspension, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Dec 9, 2024 - Regular Meeting Type : Action Preferred Date : Dec 09, 2024 Absolute Date : Dec 09, 2024 Recommended Action : Motion to approve the suspension of employee #124681 for 3-days. Public Content Suspension of Employee #124681 for 3 days. For more information, contact Lee Hale at 833-5801. Motion & Voting Motion to approve the suspension of employee #124681 for 3-days. Motion by Tim Bryant, second by Parker Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Parker Destin, Linda Evanchyk, Brett Hinely, Lamar White 8. Superintendent's Human Resources Recommendations Subject : 8.12 Employee Suspension, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Dec 9, 2024 - Regular Meeting Type : Action Preferred Date : Dec 09, 2024 Absolute Date : Dec 09, 2024 Recommended Action : Motion to approve the suspension of employee #110750 for 1-day. Public Content Suspension of Employee #110750 for 1 day. For more information, contact Lee Hale at 833-5801. Motion & Voting Motion to approve the suspension of employee #110750 for 1-day. Motion by Linda Evanchyk, second by Brett Hinely. Final Resolution: Motion Carries Yes: Tim Bryant, Parker Destin, Linda Evanchyk, Brett Hinely, Lamar White 8. Superintendent's Human Resources Recommendations Subject : 8.13 Deleted - Employee Termination, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Dec 9, 2024 - Regular Meeting Type : Action Preferred Date : Dec 09, 2024 Absolute Date : Dec 09, 2024 Recommended Action : Motion to approve the employee termination. Public Content Recommend employee #105202 be terminated from employment from Okaloosa County School District. For more information, contact Lee Hale at 833-5801. 8. Superintendent's Human Resources Recommendations Subject : 8.14 Reinstatement/Reimbursement of sick leave due to line-of duty illness/injury/medical examination, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Dec 9, 2024 - Regular Meeting Type : Action Preferred Date : Dec 09, 2024 Absolute Date : Dec 09, 2024 Recommended Action : Motion to Approve Reinstatement/Reimbursement of sick leave due to line-of duty illness/injury/medical examination. Public Content The purpose of this item for approval is to reinstate/reimburse sick leave to employees who became ill or injured while at work while on duty. Name School Hours Emis Roye Northwood 11.25 Melissa Franklin Bob Sikes 9.00 Payten Cadenhead Antioch 6.75 Tammy Arne Antioch/Food Services 75.00 For more information, contact Lee Hale at 850-833-5801. Motion & Voting Motion to Approve Reinstatement/Reimbursement of sick leave due to line-of duty illness/injury/medical examination. Motion by Tim Bryant, second by Parker Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Parker Destin, Linda Evanchyk, Brett Hinely, Lamar White 8. Superintendent's Human Resources Recommendations Subject : 8.15 Leave Without Pay, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Dec 9, 2024 - Regular Meeting Type : Action Preferred Date : Dec 09, 2024 Absolute Date : Dec 09, 2024 Recommended Action : Motion to approve leave without pay. Public Content The purpose of this item is to receive approval for employees who took leave and will not be paid for their leave. For more information, contact Lee Hale at 850-833-5801. Motion & Voting Motion to approve leave without pay. Motion by Tim Bryant, second by Parker Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Parker Destin, Linda Evanchyk, Brett Hinely, Lamar White 8. Superintendent's Human Resources Recommendations Subject : 8.16 Request to advertise a Public Hearing for adoption of a revised job description for Specialist, Accounting & Financial Services, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Dec 9, 2024 - Regular Meeting Type : Action Preferred Date : Dec 09, 2024 Absolute Date : Dec 09, 2024 Recommended Action : Motion to approve the request to advertise a Public Hearing for adoption of a revised job description for Specialist, Accounting & Financial Services. Public Content A Public Hearing will be advertised to receive public input and consider approval for the revised job description for Specialist, Accounting & Financial Services. For additional information, please contact Julie Perry at 850-833-5840. File Attachments Specialist - Accounting and Financial Services.pdf (113 KB) Motion & Voting Motion to approve the request to advertise a Public Hearing for adoption of a revised job description for Specialist, Accounting & Financial Services. Motion by Brett Hinely, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Parker Destin, Linda Evanchyk, Brett Hinely, Lamar White 10. Construction Program/Owner's Representative's Business Subject : 10.1 Program Status Report by the Board's Representative to the Construction Program Meeting : Dec 9, 2024 - Regular Meeting Type : Action, Information 10. Construction Program/Owner's Representative's Business Subject : 10.2 Funding and Owner Direct Purchase (ODP) for Central Administration Building (Phase 2) Furniture for the GMP Phase of Task Order #24, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : Dec 9, 2024 - Regular Meeting Type : Action Preferred Date : Dec 09, 2024 Absolute Date : Dec 09, 2024 Fiscal Impact : Yes Dollar Amount : $327,545.49 Budgeted : Yes Budget Source : Capital - 1.5 Mill Recommended Action : Motion to approve Funding and Owner Direct Purchase (ODP) for Central Administration Building (Phase 2) Furniture for the GMP Phase of Task Order #24, in the amount of $327,545.49. Public Content Approval is requested for Funding and Owner Direct Purchase (ODP) for Central Administration Building (Phase 2) Furniture for the GMP Phase of Task Order #24, in the amount of $327,545.49. Please contact Dr. Bill Smith for additional information, 689-7158. File Attachments TO24_Central PH2 Part 1_RQL 11.07.24.pdf (203 KB) TO24_Central PH2 Part 1_PRESENTATION 11.07.24.pdf (4,129 KB) Motion & Voting Motion to approve Funding and Owner Direct Purchase (ODP) for Central Administration Building (Phase 2) Furniture for the GMP Phase of Task Order #24, in the amount of $327,545.49. Motion by Tim Bryant, second by Parker Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Parker Destin, Linda Evanchyk, Brett Hinely, Lamar White 11. Attorney's Business Subject : 11.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : Dec 9, 2024 - Regular Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. Motion & Voting Motion to ratify and approve referral of a Petition for Hearing for Employee ID# 110472 to the Florida Division of Administrative Hearings to conduct the hearing. Motion by Tim Bryant, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Parker Destin, Linda Evanchyk, Brett Hinely, Lamar White 12. Superintendent's Business Subject : 12.1 Out-of-State Student Trip Requests approved by the Superintendent. Meeting : Dec 9, 2024 - Regular Meeting Type : Information Public Content An updated list of out-of-state student trip requests approved by the Superintendent will be provided to the School Board Members at the Workshop, and again at the Regular Meeting, to insure they receive the most current information. File Attachments Out of State Student Trip Requests 12-9-24.pdf (2,164 KB) Out of State Student Trip Requests 12-9-24.pdf (110 KB) 12. Superintendent's Business Subject : 12.2 Correspondence, requests and other matters addressed by the Superintendent Meeting : Dec 9, 2024 - Regular Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. 13. Board Members' Announcements/Requests for Information Subject : 13.1 Board Members' Announcements/Requests for Information Meeting : Dec 9, 2024 - Regular Meeting Type : Action,Information Public Content Board Members may request information or address concerns and other matters. 14. Public Comment - General Public Comments (Yellow Card) Subject : 14.1 Members of the public desiring to address the School Board with general comments - Form MIS 6120 General Public Comments (Yellow Card) Meeting : Dec 9, 2024 - Regular Meeting Type : Information 15. Public Hearing Subject : 15.1 Public Hearing for adoption of revised School Board Policies Chapter 1, Governance and Operations, presented by C. Jeffrey McInnis, Attorney to the Board, and recommended by the Superintendent for approval. Meeting : Dec 9, 2024 - Regular Meeting Type : Action Recommended Action : Motion to adopt revised School Board Policies Chapter 1, Governance and Operations. Public Content A Public Hearing will be held to receive public input on the proposed amendments to current School Board Policies in Chapter 1, Governance and Operations. Proposed amendments are to update the current policies to ensure efficient and effective District operations, implement legislative changes, update statutory references, change the text to amend statutory references and make miscellaneous technical corrections. The recommended changes are attached. File Attachments Chapter 1 - Governance and Operations - REDLINE.pdf (357 KB) Motion & Voting Motion to adopt revised School Board Policies Chapter 1, Governance and Operations. Motion by Brett Hinely, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Parker Destin, Linda Evanchyk, Brett Hinely, Lamar White 15. Public Hearing Subject : 15.2 Public Hearing for adoption of revised School Board Policies, Chapter 3, Instructional Matters, presented by Sheila Lightbourne, Assistant Superintendent, Academic & Student Services, and recommended by the Superintendent for approval. Meeting : Dec 9, 2024 - Regular Meeting Type : Action Recommended Action : Motion to adopt revised School Board Policies Chapter 3, Instructional Matters. Public Content A public hearing will be held to receive public input on the proposed amendments to current School Board policies in Chapter 3, Instructional Matters. Proposed amendments to the policies are to update the current policies to ensure efficient and effective District operations, update statutory references, change the text to amend statutory references and make miscellaneous technical corrections. The recommended changes are attached. For additional information, please contact Sheila Lightbourne, Assistant Superintendent, Academic & Student Services, at 850-833-5888. File Attachments Chapter 3 - Instructional Matters - REDLINE.pdf (220 KB) Motion & Voting Motion to adopt revised School Board Policies Chapter 3, Instructional Matters. Motion by Linda Evanchyk, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Parker Destin, Linda Evanchyk, Brett Hinely, Lamar White 15. Public Hearing Subject : 15.3 Public Hearing for adoption of revised School Board Policies, Chapter 5, Student Education Records, presented by Eric Mitchell, Director, MIS and Instructional Technology, and recommended by the Superintendent for approval. Meeting : Dec 9, 2024 - Regular Meeting Type : Action Recommended Action : Motion to adopt revised School Board Policies Chapter 5, Student Education Records. Public Content A public hearing will be held to receive public input on the proposed amendments to current School Board policies in Chapter 5, Student Education Records. Proposed amendments to the policies are to update the current policies to ensure efficient and effective District operations, implement legislative changes, update statutory references, change the text to amend statutory references and make miscellaneous technical corrections. The recommended changes are attached. For additional information, please contact Eric Mitchell, Director, MIS and Instructional Technology, at 850-689-7153. File Attachments Chapter 5 - Student Education Records - REDLINE.pdf (205 KB) Motion & Voting Motion to adopt revised School Board Policies Chapter 5, Student Education Records. Motion by Tim Bryant, second by Brett Hinely. Final Resolution: Motion Carries Yes: Tim Bryant, Parker Destin, Linda Evanchyk, Brett Hinely, Lamar White 15. Public Hearing Subject : 15.4 Public Hearing for adoption of new job description for Program Director, Payroll, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for Approval. Meeting : Dec 9, 2024 - Regular Meeting Type : Action Recommended Action : Motion to approve a new job description for Program Director, Payroll. Public Content A Public Hearing will be held to receive public input and consider approval on the new job description for Program Director, Payroll. The goal of the position of Program Director, Payroll, is to maintain an accurate and cost-effective system for the control, disbursement, and accounting for School Board payrolls, which provide useful management information for the School Board and staff, and which will be consistent with Federal and State requirements, school Board Rules and generally accepted accounting principles. For additional information, please contact Lee Hale at 850-833-5801. File Attachments Program Director - Payroll.pdf (73 KB) Motion & Voting Motion to approve a new job description for Program Director, Payroll. Motion by Brett Hinely, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Parker Destin, Linda Evanchyk, Brett Hinely, Lamar White 15. Public Hearing Subject : 15.5 Public Hearing for adoption of a new job description for Site Based Tech, Athletic Facilities, presented by Lee Hale, and recommended by the Superintendent for approval. Meeting : Dec 9, 2024 - Regular Meeting  Type : Action Recommended Action : Motion to approve a new job description for Site Based Tech, Athletic Facilities. Public Content A Public Hearing will be held to receive public input and consider approval on the new job description for Site Based Tech, Athletic Facilities. The goal of the position of Site Based Technician, Athletic Facilities, is responsible for the upkeep and repair of all athletic facilities on campus. This includes routine inspections repairs, and ensuring that all equipment and structures are in proper working condition. The technician will play a key role in ensuring the facilities are safe and functional for student-athletes, staff, and spectators. For additional information, please contact Lee Hale at 850-833-5801. File Attachments Site Based Tech - Athletic Facilties.pdf (26 KB) Motion & Voting Motion to approve a new job description for Site Based Tech, Athletic Facilities. Motion by Tim Bryant, second by Parker Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Parker Destin, Linda Evanchyk, Brett Hinely, Lamar White 15. Public Hearing Subject : 15.6 Public Hearing for adoption of new job description for Specialist, Facilities, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for Approval. Meeting : Dec 9, 2024 - Regular Meeting Type : Action Recommended Action : Motion to approve a new job description for Specialist, Facilities. Public Content A Public Hearing will be held to receive public input and consider approval on the new job description for Specialist, Facilities. The goal of the position of Specialist, Facilities, is to manage the design construction, start-up, and completion of the District’s construction projects effectively and efficiently. The position involves work assignments in comprehensive planning for school facilities. The employee should possess general knowledge in the filed of planning and land use/development as it pertains to school sites and monitor residential growth as it impacts school facilities. For additional information, please contact Lee Hale at 850-833-5801. File Attachments Specialist - Facilities.pdf (152 KB) Motion & Voting Motion to approve a new job description for Specialist, Facilities. Motion by Parker Destin, second by Brett Hinely. Final Resolution: Motion Carries Yes: Tim Bryant, Parker Destin, Linda Evanchyk, Brett Hinely, Lamar White 16. Adjournment Subject : 16.1 Adjournment of the meeting by the Chairman Meeting : Dec 9, 2024 - Regular Meeting Type : 17. Public Notices Subject : 17.1 Notice of Workshop Meeting : Dec 9, 2024 - Regular Meeting Type : Information Public Content NOTICE OF WORKSHOP A Workshop on this Agenda will be held in the Training Room at the School District Central Administration Complex, Niceville, Florida, on December 9, 2024, beginning at 9:00 a.m. This meeting will be open to the press and public. 17. Public Notices Subject : 17.2 Notice of Annual Meeting of the Board of Directors of the Okaloosa School Board Leasing Corporation - 9:15 a.m. Meeting : Dec 9, 2024 - Regular Meeting Type : Information Public Content The members of the School Board of Okaloosa County will convene as the Board of Directors of the Okaloosa School Board Leasing Corporation for the purpose of conducting the annual Board of Directors meeting for the Corporation. This annual Board meeting will be held at 9:15 a.m. on Monday, December 9, 2024, at the School District Central Administration Complex, in the Training Room, 202A Highway 85 North, Niceville, Florida. This meeting is open to the press and public. File Attachments 12-9-2024 Agenda Leasing Corp Annual Meeting.pdf (8 KB) 12-9-2024 Notice - Leasing Corp Annual Meeting.pdf (57 KB) 12-11-2023 Annual Leasing Corp Meeting - DRAFT MINUTES.pdf (68 KB) 4-10-2023 Leasing Corporation Meeting - DRAFT MINUTES.pdf (42 KB) 17. Public Notices Subject : 17.3 Notice of Public Hearing Meeting : Dec 9, 2024 - Regular Meeting Type : Information Public Content NOTICE OF PUBLIC HEARING Notice is hereby given that the School Board of Okaloosa County will conduct a Public Hearing on December 9, 2024, beginning at 6:15 p.m. or as soon thereafter as may be heard, in the Training Room at the School District Central Administration Complex, Niceville, Florida. The purpose of the Hearing is to receive public input and consider approval of the following: Revised School Board Policies, Chapter 1, Governance and Operations Revised School Board Policies, Chapter 3, Instructional Matters Revised School Board Policies, Chapter 5, Student Education Records New Job Description, Program Director, Payroll New Job Description, Site Based Tech, Athletic Facilities New Job Description, Specialist, Facilities Any interested party who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered during this meeting, will need a record of proceedings and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Any person requiring special accommodation at this meeting because of a disability or physical impairment should contact the Superintendent at (850) 689-7185 prior to this meeting. 17. Public Notices Subject : 17.4 Public Notice Meeting : Dec 9, 2024 - Regular Meeting Type : Information Public Content PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the School Board at least 48 hours before the meeting by contacting the Superintendent of Schools at (850) 689-7185. Any invocation that may be offered before the official start of the School Board business meeting is and shall be the voluntary offering of a private citizen to and for the benefit of the School Board pursuant to Resolution No. 16-01. The views and beliefs expressed by the Invocation Speaker have not been previously reviewed or approved by the School Board and do not necessarily represent their individual religious beliefs, nor are the views or beliefs expressed intended to express allegiance to or preference for any particular religion, denomination, faith, creed, or belief by the School Board. No person in attendance at this meeting is or shall be required to participate in any invocation and such decision whether or not to participate will have no impact on his or her right to actively participate in the public meeting.