Okaloosa County School Board — Workshop Meeting, February 21, 2019

Thursday, February 21, 2019 Workshop Meeting School District Central Administration Complex Niceville, Florida Training Room 9:00 a.m. 1. Opening of Meeting Subject : 1.1 Call to Order by the Chairman Meeting : Feb 21, 2019 - Workshop Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Feb 21, 2019 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Agenda 3. Recognitions Subject : 3.1 Recognition of Bruner Middle School Beta Club, 2018-2019 State Beta Club Quiz Bowl Junior Champions; and Maya Babel, Bruner Middle School Beta Club, 2018-2019 State Beta Club Language Arts 7th Grade Champion, presented by the Superintendent Meeting : Feb 21, 2019 - Workshop Meeting Type : Recognition Public Content Bruner Middle School Beta Club, 2018-2019 State Beta Club Quiz Bowl Junior Champions: Jerome Michaud Jill Johnson Anna Baldwin Evangeline Cumming Bella Crescioni Bruner Middle School Beta Club, 2018-2019 State Beta Club Language Arts 7th grade Champion: Maya Babel 3. Recognitions Subject : 3.2 Recognition of 2018 Renewed National Board Certified Teachers, presented by the Superintendent Meeting : Feb 21, 2019 - Workshop Meeting Type : Recognition Public Content The following teachers attained their National Board Certification in 2008 which was valid for ten years. These teachers have renewed their certification for an additional ten-year period: Andrea Brown - Baker School Elizabeth Pizzotti - Baker School Ulaunda Nunn - Shoal River Middle School Linda Dukes - Southside Primary Jacqueline Whittle - Walker Elementary School 5. Public Comment Subject : 5.1 Members of the public desiring to address the School Board - Form MIS 5241 Public Input and/or Discussion of Agenda Items Meeting : Feb 21, 2019 - Workshop Meeting Type : Information 6. Administrative Personnel Appointments Subject : 6.1 Appointment of Principal, Okaloosa STEMM Academy, recommended by the Superintendent for approval Meeting : Feb 21, 2019 - Workshop Meeting Type : Action Recommended Action : Motion to approve the appointment of Principal, Okaloosa STEMM Academy 7. Committee and Staff Reports (Workshop Only) Subject : 7.1 In-County Travel paid for the period of January 24 – February 6,  2019, presented by Rita R. Scallan, Chief Financial Officer Meeting : Feb 21, 2019 - Workshop Meeting Type : Report Public Content In-County Travel paid for the period of January 24 – February 6, 2019, presented by Rita R. Scallan, Chief Financial Officer File Attachments In-County Travel Jan 24 - Feb 6.pdf (17 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.2 Out-of-County Travel paid for the period of January 24 – February 6, 2019, presented by Rita R. Scallan, Chief Financial Officer Meeting : Feb 21, 2019 - Workshop Meeting Type : Report Public Content Out-of-County Travel paid for the period of January 24 – February 6, 2019, presented by Rita R. Scallan, Chief Financial Officer File Attachments Out-of-County Travel Jan 24 - Feb 6.pdf (14 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.3 Northwest Florida State College Collegiate High School - A Charter School and Restricted Fund of Northwest Florida State College - Financial Statements and Supplemental Information for the Year Ended June 30, 2018 and 2017, presented by Rita R. Scallan, Chief Financial Officer. Meeting : Feb 21, 2019 - Workshop Meeting Type : Information Public Content In accordance with Chapter 10.850, Rules of the Auditor General, which governs the conduct of charter schools and similar entity audits performed in the State of Florida, the governing body of the charter school shall make annual progress reports to the Sponsor. The annual audit of the charter school shall be conducted by an independent public accountant licensed to practice public accounting in the State of Florida, and the charter school's independently audited financial statements shall be included in this report, along with other information required pursuant to section 229.592, Florida Statues. The audit report is provided to the School Board of Okaloosa County for review and retained in the School Boards permanent files. The firm of Mauldin & Jenkins Certified Public Accountants, LLC, performed the 2017-2018 audit report for Northwest Florida State College Collegiate High School. File Attachments CHS Financial Statements Audited 2017-2018.pdf (421 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.4 Update on Career Technical Education (CTE) Program, presented by April Branscome, Specialist, Career & Technical Education Meeting : Feb 21, 2019 - Workshop Meeting Type : Information Public Content Update on Career Technical Education (CTE) Program and recognition of CTE Month presented by April Branscome, Specialist, Career & Technical Education. File Attachments 2019 Feb 25 School Board Mtg CTE Points of Interest v2.pdf (160 KB) 8. Consent Agenda Subject : 8.1 Approval of the Consent Agenda Meeting : Feb 21, 2019 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.2 Approval of the Minutes of Workshop Meeting of February 7, 2019; Minutes of Regular Meeting of  February 11, 2019, recommended by the Superintendent for approval. Meeting : Feb 21, 2019 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Minutes of Workshop Meeting of February 7, 2019; Minutes of Regular Meeting of February 11, 2019. Public Content File Attachments 2-7-2019 Workshop - DRAFT.pdf (234 KB) 2-11-2019 Meeting - DRAFT.pdf (241 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.3 Appropriation of District 2 School Board Member Capital Outlay Funds to Richbourg School for sink faucet and double oven electric range in the amount of $1,096.92, presented by Dewey Destin and recommended by the Superintendent for approval. Meeting : Feb 21, 2019 - Workshop Meeting Type : Action (Consent) Preferred Date : Feb 25, 2019 Absolute Date : Feb 25, 2019 Fiscal Impact : Yes Dollar Amount : $1,096.92 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 2 School Board Member Capital Outlay Funds to Richbourg  School for sink faucet and double oven electric range in the amount of $1,096.92. Public Content District 2 School Board Capital Outlay Funds will be appropriated to Richbourg School for sink faucet and double oven electric range in the amount of $1,096.92. An appropriation of funds for the sink faucet was School Board approved on November 13, 2018; however, the wrong faucet was ordered. The faucet has been returned and a credit in the amount of $121.95 for that purchase will be applied toward the cost of the faucet in the attached quote ($163.89). The difference in the price of the two faucets is $41.94, which is included in the request of this appropriation of funds for the stove. File Attachments Richbourg - Quote Range.PDF (171 KB) Richbourg - Quote Sink Faucet.pdf (309 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.4 Appropriation of District 4 School Board Member Capital Outlay Funds to Edwins Elementary School for cafeteria tables in the amount of $3,451.00, presented by Tim Bryant and recommended by the Superintendent for approval. Meeting : Feb 21, 2019 - Workshop Meeting Type : Action (Consent) Preferred Date : Feb 25, 2019 Absolute Date : Feb 25, 2019 Fiscal Impact : Yes Dollar Amount : $3,451.00 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 4 School Board Member Capital Outlay Funds to Edwins  Elementary School for cafeteria tables in the amount of $3,451.00. Public Content Appropriation of District 4 School Board Member Capital Outlay Funds will be appropriated to Edwins Elementary School for cafeteria tables in the amount of $3,451.00. File Attachments Meteor-Edwins Elementary School-Okaloosa County SB- QQ 64161-03.pdf (59 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.5 Budget Amendment #5 - Fiscal Year 2018-2019 presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Feb 21, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : ($5,192,209.87) Budgeted : Yes Budget Source : Various - See Attached Budget Amendment Recommended Action : Motion to approve Budget Amendment #5 - Fiscal Year 2018- 2019 Public Content On September 10, 2018, the School Board adopted the budget for fiscal year 2018-2019. As the fiscal year progresses, we ask the School Board to amend the budget to more accurately reflect estimated revenues and appropriations. The amendments are results of various factors including: increases or decreases in estimated revenues to more accurately reflect revenues, and increases or decreases in appropriations to more accurately reflect estimated expenditures and/or better utilize funds for schools, departments, and projects. These amendments facilitate district operations to occur in a positive manner. These amendments properly reflect the estimated revenue and appropriations. The amendments show the estimated revenue and appropriations for each fund and provide a description of the amendments. Required by S.B.E. rule 6A-1.006. New Revenue Appropriated/(Adjusted) During the Month of January 2019: General Fund $(6,336,954.18) Debt Service Funds 0.00 Capital Projects Funds 1,102,773.17 Other Special Revenue Funds - Federal 31,809.17 Other Special Revenue Funds - Food Service 10,161.97 Total - All Funds $(5,192,209.87) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.6 Monthly Financial Statement for January 2019 presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Feb 21, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve Monthly Financial Statement for January 2019 Public Content The financial statement for the month ending January 31, 2019, is being submitted for use and consideration of the School Board as required by S.B.E. Rule 6A-1.008. File Attachments !Financials 2019-01.pdf (727 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.7 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval Meeting : Feb 21, 2019 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 2.25.19..pdf (16 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.8 School Donations, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Feb 21, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $36,500.00 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments Donations-2019-02-25.pdf (429 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.9 Payroll Warrant Register and Accounts Payable Warrant Register for January 2019, totaling $15,239,667.35; and Bank Transfers for January 2019, totaling $55,750,000.00, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Feb 21, 2019 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $15,239,667.35 and Bank Transfers in the amount of $55,750,000.00. Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register and Accounts Payable Warrant Register for January 2019, totaling $15,239,667.35; and Bank Transfers for January 2019 totaling $55,750,000.00, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments 07 - MIS 3478 - Warrant Register - January 2019.pdf (547 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.10 Renewal of ITB 17-01 Fuels: Gasoline and Diesel, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 21, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds Recommended Action : Motion to approve the renewal of ITB 17-01 Fuels: Gasoline and Diesel, effective March 12, 2019 through March 11, 2020. Public Content Request approval to renew ITB 17-01 Fuels: Gasoline and Diesel based on original pricing, terms and conditions, effective March 12, 2019 through March 11, 2020. The vendor is Mansfield Oil Company of Gainesville, Inc. A copy of the signed renewal letter and original award documents are attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments RENEWAL OF ITB 17-01.pdf (1,712 KB) APPROVED DOCS-AMENDED AWARD OF ITB 17-01.pdf (385 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.11 Service Agreement between the School Board of Okaloosa County and ImPACT Applications, Inc. presented by Brian Humphrey, Student Intervention Services, and recommended by the Superintendent for approval. Meeting : Feb 21, 2019 - Workshop Meeting Type : Action (Consent) Preferred Date : Feb 25, 2019 Absolute Date : Feb 25, 2019 Fiscal Impact : Yes Dollar Amount : $6,100.00 Budgeted : Yes Budget Source : general Recommended Action : Motion to approve Service Agreement between School Board of Okaloosa County and ImPACT Applications, Inc. Public Content This is a Service Agreement between the School Board of Okaloosa County Florida and ImPACT Applications, Inc. ImPACT Applications, Inc. agrees to provide software that will measure athletes memory processing speed, and reaction times. The baseline information that is created during a pretest may be used to assist clinicians as they make return to play decisions for athletes, The pretest is administered on line for individual athletes or group with the guidance of a trained test administrator. For additional information contact Brian Humphrey at 689-7110. File Attachments ImPACT AGREEMENT COPY 1.pdf (327 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 9. Superintendent's Human Resources Recommendations Subject : 9.1 Employees on Administrative Leave, presented by Lindsay Maxey, Program Director, Human Resources Meeting : Feb 21, 2019 - Workshop Meeting Type : Information Public Content The following employees have been placed on/or removed from Administrative Leave: 122055 105906 109138 112680 109219 114733 117643 122012 For more information, contact Lindsay Maxey at 850-833-5801. 9. Superintendent's Human Resources Recommendations Subject : 9.2 Deferred Retirement Option Program (DROP), presented by Lindsay Maxey, Program Director, Human Resources Meeting : Feb 21, 2019 - Workshop Meeting Type : Information Public Content The purpose of this item is to present a list of employees who have elected to participate in the Deferred Retirement Option Program (DROP). EMPLOYEE NAME POSITION LOCATION DROP START DATE Burke, Thomas Teacher Lewis School 7/1/2019 Sundy, Lisa Insurance Ombudsman Risk Management 4/1/2019 For more information, contact Lindsay Maxey at 850-833-5801 9. Superintendent's Human Resources Recommendations Subject : 9.3 Request to advertise a Public Hearing for adoption of revised School Board Policy 07-03 Employment Conditions for Educational Support Personnel, presented by Lindsay Maxey, Program  Director Human Resources, and recommended by the Superintendent for approval. Meeting : Feb 21, 2019 - Workshop Meeting Type : Action Recommended Action : Motion to approve the authorization to advertise a Public Hearing for adoption of revised School Board Policy 07-03 Employment Conditions for Educational Support Personnel. Public Content A Public Hearing will be advertised to receive public input and consider approval on the proposed revised School Board Policy 07-03 Employment Conditions for Educational Support Personnel. Revisions would align the School Board Policy expectations for Educational Support personnel with the school district's Instructional, Administrative, Managerial, and Professional/Technical employees. File Attachments 07-03 Employment Conditions for Educational Support Personnel.pdf (230 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.4 Request to Amend Position Classification, presented by Lindsay Maxey, Program Director, Human Resources, and recommended by the Superintendent for approval. Meeting : Feb 21, 2019 - Workshop Meeting Type : Action Preferred Date : Feb 25, 2019 Absolute Date : Feb 25, 2019 Recommended Action : Motion to approve the Change in Position Classification Public Content The purpose of this item is to request a change in the position allocations for the Maintenance Department. The change would be as follows: Current Requested Position Financial Position Title Allocation Allocation Increase/(Decrease) Increase/(Decrease)  Air Cond. & 7.00 6.00 (1.00) $(56,286) Refrigeration I Carpenter I 1.00 2.00 1.00 $ 56,286 Total 8.00 8.00 0.00 $0 For more information, contact Lindsay Maxey at 850-833-5801. 9. Superintendent's Human Resources Recommendations Subject : 9.5 Personnel Recommendations, presented by Lindsay Maxey, Program Director, Human Resources, and recommended by the Superintendent for approval. Meeting : Feb 21, 2019 - Workshop Meeting Type : Action Preferred Date : Feb 25, 2019 Absolute Date : Feb 25, 2019 Recommended Action : Motion to approve personnel recommendations. Public Content The purpose of this item is to present a list of employees who have been hired in the instructional and education support positions or hired for substitute positions. For more information, contact Lindsay Maxey at 850-833-5801. File Attachments February 25, 2019 Instructional New Hire Board Report.pdf (107 KB) February 25, 2019 Support Personnel New Hire Board Report.pdf (210 KB) SUBSTITUTE BOARD REPORT FEBRUARY 25, 2019.pdf (10 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.6 Employment Separations, presented by Lindsay Maxey, Program Director, Human Resources, and recommended by the Superintendent for approval. Meeting : Feb 21, 2019 - Workshop Meeting Type : Action Preferred Date : Feb 25, 2019 Absolute Date : Feb 25, 2019 Recommended Action : Motion to approve employee separations. Public Content Attached is a list of employees who resigned/retired from the Okaloosa County School District. For more information, contact Lindsay Maxey at 850-833-5801. File Attachments SEPARATIONS FEB 25, 2019.pdf (228 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.7 Employee Transfers, presented by Lindsay Maxey, Program Director, Human Resources, and recommended by the Superintendent for approval. Meeting : Feb 21, 2019 - Workshop Meeting Type : Action Preferred Date : Feb 25, 2019 Absolute Date : Feb 25, 2019 Recommended Action : Motion to approve employee transfers. Public Content The purpose of this item is to present a list of employees who have been transferred in instructional and education support positions. For more information, contact Lindsay Maxey at 850-833-5801. File Attachments February 25, 2019 Transfer Board Report.pdf (136 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.8 Reinstatement/Reimbursement of sick leave due to line-of duty illness/injury/medical examination, presented by Lindsay Maxey, Program Director, Human Resources and recommended by the Superintendent for approval. Meeting : Feb 21, 2019 - Workshop Meeting Type : Action Preferred Date : Feb 25, 2019 Absolute Date : Feb 25, 2019 Recommended Action : Motion to approve the Reinstatement/Reimbursement of sick leave due to line-of duty illness/injury/medical examination. Public Content The purpose of this item for approval is to reinstate/reimburse sick leave to employees who became ill or injured while at work while on duty. John Day, Transportation North, 22.75hrs Ester Gray, Crestview HS, 24hrs Bethany Jewah, Destin Middle, 30hrs Joseph Johnson, Bob Sikes, 7.5hrs For more information, contact Lindsay Maxey at 850-833-5801. 9. Superintendent's Human Resources Recommendations Subject : 9.9 Leave Without Pay, presented by Lindsay Maxey, Program Director, Human Resources, and recommended by the Superintendent for approval. Meeting : Feb 21, 2019 - Workshop Meeting Type : Action Preferred Date : Feb 25, 2019 Absolute Date : Feb 25, 2019 Recommended Action : Motion to approve leave without pay. Public Content The purpose of this item is to receive approval for employees who took leave and will not be paid for their leave. For more information, contact Lindsay Maxey at 850-833-5801. 10. Discussion Agenda Subject : 10.1 Items Moved from the Consent Agenda (if any) Meeting : Feb 21, 2019 - Workshop Meeting Type : Action 11. Construction Program/Owner's Representative's Business Subject : 11.1 Program Status Report by the Board's Representative to the Construction Program Meeting : Feb 21, 2019 - Workshop Meeting Type : Action, Information 11. Construction Program/Owner's Representative's Business Subject : 11.2 Authorization for Professional Services Agreement from Faithful + Gould for price validation for Program No. 6, Task Order No. 1, Edge Elementary School, Crestview High School and STEMM Academy Roof Replacements Project, presented by Dr. Bill Smith, Specialist, Facilities Planning and Maintenance, and recommended by the Superintendent for approval. Meeting : Feb 21, 2019 - Workshop Meeting Type : Action Preferred Date : Feb 25, 2019 Absolute Date : Feb 25, 2019 Recommended Action : Motion to approve the Authorization for Professional Services from Faithful + Gould for price validation for Program No. 6, Task Order No. 1, Edge Elementary School, Crestview High School and STEMM Academy, amount not to exceed $7,850.00. Public Content Approval is requested for the Authorization for Professional Services Agreement between Faithful + Gould and The School Board of Okaloosa County, Florida for Program No. 6, Task Order No. 1. Scope of Services: Investigate proposed work scope, prepare independent estimates for Probable Construction Costs and Review and Validate TPM's GMP for: Program No. 6, Task Order No.1, fee amount not to exceed $7,850.00. File Attachments F+G agreement proposal TO #1.pdf (375 KB) 11. Construction Program/Owner's Representative's Business Subject : 11.3 Authorization for Professional Services Agreement from Faithful + Gould for price validation for Program No. 6, Task Order No. 2, District-Wide School Security Upgrade Projects (Phase 1), presented by Dr. Bill Smith, Specialist, Facilities Planning and Maintenance, and recommended by the Superintendent for approval. Meeting : Feb 21, 2019 - Workshop Meeting Type : Action Preferred Date : Feb 25, 2019 Absolute Date : Feb 25, 2019 Recommended Action : Motion to approve the Authorization for Professional Services from Faithful + Gould for price validation for Program No. 6, Task Order No. 2, District-Wide School Security Upgrade Projects (Phase 1), amount not to exceed $10,990.00. Public Content Approval is requested for the Authorization for Professional Services Agreement between Faithful + Gould and The School Board of Okaloosa County, Florida for Program No. 6, Task Order No. 2. Scope of Services: Investigate proposed work scope, prepare independent estimates for Probable Construction Costs and Review and Validate TPM's GMP for: Program No. 6, Task Order No.2. Fee amount not to exceed $10,990.00. File Attachments F+G agreement proposal TO #2.pdf (374 KB) 11. Construction Program/Owner's Representative's Business Subject : 11.4 Scope Modification to TPM Program #6, Task Order #2 - Pre-GMP District-Wide School Security Upgrade Project (Phase 1), presented by Dr. Bill Smith, Specialist, Facilities Planning and Maintenance, and recommended by the Superintendent for approval. Meeting : Feb 21, 2019 - Workshop Meeting Type : Action Preferred Date : Feb 25, 2019 Absolute Date : Feb 25, 2019 Fiscal Impact : Yes Dollar Amount : $135,000.00 Budgeted : Yes Recommended Action : Motion to approve the Scope Modification to TPM Program #6, Task Order #2 - Pre-GMP District- Wide School Security Upgrade Project (Phase 1), in the amount of $135,000.00. Public Content Approval is requested for a Scope Modification to TPM Program #6, Task Order #2 - Pre-GMP District-Wide School Security Upgrade Project (Phase 1), in the amount of $135,000.00. The revised total Pre-GMP for Task Order No. 2 will be a not to exceed amount of $324,968 comprised of the previously approved Pre-GMP of $135,000 approved at the January 28th School Board Meeting plus the scope modification amount, if approved, of $189,968. If approved, the Scope Modification will be funded through a combination of the School Security Grant funding and the Capital Outlay Fencing Project as approved by the School Board in the FY 2018-2019 five-year Capital Outlay plan. The Scope Modification description: Pre-GMP budget estimate for the TO#2 scope modification that adds the campus fencing component to the school Single Point of Entry campus safety initiative. School Safety – Campus Fencing: Work will entail designing and constructing campus fencing at select District schools to compliment and bolster the effectiveness of creating a single-point of entry for every school. Schools will be selected based on the District’s prioritized list. This effort will be coordinated and completed simultaneously with Single Point of Entry design efforts already underway. Fencing will be placed appropriately on sites to allow for visitor traffic, both vehicular and pedestrian, to access newly created, monitored, secure single point of entry vestibules. This work will be prioritized and completed as per the associated grant and District funding. Depending on the final project designs and associated costs, additional schools may receive campus fencing that is not associated with a new single entry point project. 13. Attorney's Business Subject : 13.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : Feb 21, 2019 - Workshop Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. 14. Superintendent's Business Subject : 14.1 Out-of-State Student Trip Requests approved by the Superintendent Meeting : Feb 21, 2019 - Workshop Meeting Type : Information Public Content The attached list of out-of-state student trip requests have been approved by the Superintendent. File Attachments 2-25-2019 Student Trip Requests.pdf (320 KB) 14. Superintendent's Business Subject : 14.2 Correspondence, requests and other matters addressed by the Superintendent Meeting : Feb 21, 2019 - Workshop Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. 15. Board Members' Announcements/Request for Information Subject : 15.1 Board Members' Announcements/Request for Information Meeting : Feb 21, 2019 - Workshop Meeting Type : Action, Information Public Content Board Members may request information or address concerns and other matters. 16. Public Comment Subject : 16.1 Members of the public desiring to address the School Board - Form MIS 5241 Public Input and/or Discussion of Agenda Items Meeting : Feb 21, 2019 - Workshop Meeting Type : Information 17. Adjournment Subject : 17.1 Adjournment of the meeting by the Chairman Meeting : Feb 21, 2019 - Workshop Meeting Type : 18. Public Notices Subject : 18.1 Notice of Workshop Meeting : Feb 21, 2019 - Workshop Meeting Type : Information Public Content NOTICE OF WORKSHOP A Workshop on this Agenda will be held in the Training Room at the School District Central Administration Complex, Niceville, on February 21, 2019, beginning at 9:00 a.m. This meeting will be open to the press and public. 18. Public Notices Subject : 18.2 Public Notice Meeting : Feb 21, 2019 - Workshop Meeting Type : Information Public Content PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the School Board at least 48 hours before the meeting by contacting the Superintendent of Schools at (850) 689-7185. Any invocation that may be offered before the official start of the School Board business meeting is and shall be the voluntary offering of a private citizen to and for the benefit of the School Board pursuant to Resolution No. 16-01. The views and beliefs expressed by the Invocation Speaker have not been previously reviewed or approved by the School Board and do not necessarily represent their individual religious beliefs, nor are the views or beliefs expressed intended to express allegiance to or preference for any particular religion, denomination, faith, creed, or belief by the School Board. No person in attendance at this meeting is or shall be required to participate in any invocation and such decision whether or not to participate will have no impact on his or her right to actively participate in the public meeting.