Okaloosa County School Board — Regular Meeting, September 8, 2014

Monday, September 8, 2014 Regular Meeting School District Administration Building Fort Walton Beach, Florida 6:00 p.m. 1. Opening of Meeting Subject : 1.1 Invocation offered by Mary Beth Jackson Meeting : Sep 8, 2014 - Regular Meeting Type : Procedural 1. Opening of Meeting Subject : 1.2 Pledge of Allegiance led by Cathy Thigpen Meeting : Sep 8, 2014 - Regular Meeting Type : Procedural 1. Opening of Meeting Subject : 1.3 Call to Order by the Chairman Meeting : Sep 8, 2014 - Regular Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Sep 8, 2014 - Regular Meeting Type : Action Recommended Action : Motion to approve the Agenda as amended: Added 7.37 Guidelines for determing contract amount for the engagement of services provided through the SS Solutions, LLC Agreement Public Content A board member may request an item be removed from the Consent Agenda for more information or moved to the Discussion Agenda to be voted on separately. Following any corrections, additions, or deletions, the Board will approve the Agenda. Motion & Voting Motion to approve the Agenda as amended: Added 7.37 Guidelines for determing contract amount for the engagement of services provided through the SS Solutions, LLC Agreement Motion by Cathy Thigpen, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 5. Personnel Appointments Subject : 5.1 Appointment of Specialist, Instructional Technology, recommended by the Superintendent for approval. Meeting : Sep 8, 2014 - Regular Meeting Type : Action Recommended Action : Motion to approve the appointment of Specialist, Instructional Technology. Motion & Voting Motion to approve the appointment of William Brandon McSween to the position of Specialist, Instructional Technology. Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 5. Personnel Appointments Subject : 5.2 Appointment of Assistant Principal II, Shoal River  Middle School, recommended by the Superintendent for approval. Meeting : Sep 8, 2014 - Regular Meeting Type : Action Recommended Action : Motion to approve the appointment of Assistant Principal II, Shoal River Middle School. Motion & Voting Motion to approve the appointment of Dr. Cheryl Seals to the position of Assistant Principal II, Shoal River Middle School. Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 6. Committee and Staff Reports (Workshop Only) Subject : 6.1 In-County Travel paid for the period of August 7 - 20, 2014, presented by Rita R. Scallan, Chief Financial Officer Meeting : Sep 8, 2014 - Regular Meeting Type : Report Public Content In-County Travel paid for the period of August 7 - 20, 2014, presented by Rita R. Scallan, Chief Financial Officer File Attachments In-County Travel Aug 7 - 20.pdf (13 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.2 Out-of-County Travel paid for the period of August 7 - 20, 2014, presented by Rita R. Scallan, Chief Financial Officer Meeting : Sep 8, 2014 - Regular Meeting Type : Report Public Content Out-of-County Travel paid for the period of August 7 - 20, 2014, presented by Rita R. Scallan, Chief Financial Officer File Attachments Out-of-County Travel Aug 7 - Aug 20.pdf (17 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.3 Superintendent's Annual Financial Report & Program Cost Report for Year Ended June 30, 2014, presented by Rita R. Scallan, Chief Financial Officer Meeting : Sep 8, 2014 - Regular Meeting Type : Information Public Content Information Item Only - No Board Action Required. 7. Consent Agenda Subject : 7.1 Approval of the Consent Agenda Meeting : Sep 8, 2014 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda and all of the Consent Agenda items as  recommended by the Superintendent Public Content Following any corrections, additions, or deletions, the Board will approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent for approval. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.2 Approval of the Minutes of the Regular Meeting of August 25, 2014, recommended by the Superintendent for approval. Meeting : Sep 8, 2014 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the Minutes of the Regular Meeting of August 25, 2014. Public Content The minutes, with any changes recommended by Board Members, must be approved by the Board. File Attachments 8-25-2014 Meeting DRAFT.pdf (178 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.3 Appropriation of District 1 School Board Member Capital Outlay Funds to Kenwood Elementary School, Wright Elementary School, and Shalimar Elementary School, presented by Cindy Frakes and recommended by the Superintendent for approval. Meeting : Sep 8, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $38,609.15 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Funds Recommended Action : Motion to approve the appropriation of School Board Member Capital Outlay Funds to the following schools: Kenwood Elementary School for security cameras in the amount of $8,715.00 Wright Elementary School for laptops and cart in the amount of $15,450.05 Shalimar Elementary School for laptops and cart in the amount of $14,444.10 Public Content District 1 School Board Member Capital Outlay Funds will be appropriated to the following schools: Kenwood Elementary School for security cameras in the amount of $8,715.00 Wright Elementary School for laptops and cart in the amount of $15,450.05 Shalimar Elementary School for laptops and cart in the amount of $14,444.10 File Attachments Shalimar ES Quote for Laptops.pdf (208 KB) Kenwood ES Quote for Cameras.pdf (51 KB) Wright ES Quote for Laptops.pdf (352 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.4 Appropriation of District 3 School Board Member Capital Outlay Funds to Baker School for a wireless communication system in the amount of $5,748.00, presented by Rodney Walker and recommended for approval by the Superintendent. Meeting : Sep 8, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $5,748.00 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 3 School Board Member Capital Outlay Funds to Baker School for a wireless communication system in the amount of $5,748.00. Public Content District 1 School Board Member Capital Outlay Funds will be appropriated to Baker School for a wireless communication system in the amount of $5,748.00. File Attachments Baker - Headsets.pdf (1,002 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.5 Budget Amendment #11 - Fiscal Year 2013-2014, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 8, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : ($9,186.93) Budgeted : Yes Budget Source : Various - See Attached Budget Amendment Recommended Action : Motion to approve Budget Amendment #11 - Fiscal Year 2013-2014. Public Content On September 9, 2013, the School Board adopted the budget for fiscal year 2013-2014. As the fiscal year progresses, we ask the School Board to amend the budget to more accurately reflect estimated revenues and appropriations. The amendments are results of various factors including: increases or decreases in estimated revenues to more accurately reflect revenues; and increases or decreases in appropriations to more accurately reflect estimated expenditures and/or better utilize funds for schools, departments, and projects. These amendments facilitate district operations to occur in a positive manner. These amendments properly reflect the estimated revenue and appropriations. The amendments show the estimated revenue and appropriations for each fund and provide a description of the amendments. Required by S.B.E. rule 6A-1.006. New Revenue Appropriated and/or Adjusted in June 2014 After Budget Amendment #10: General Fund $ 533.02 Debt Service Funds -19,641.93 Capital Projects Funds 11,386.25 Other Special Revenue Funds - Federal 0.00 Other Special Revenue Funds - Food Service -1,464.27 Total - All Funds $ -9,186.93 File Attachments !B-A 11 - June 2014 Revised.pdf (726 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.6 Revised Monthly Financial Statement for June 2014, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 8, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approved Revised Monthly Financial Statement for June 2014. Public Content The revised financial statement for the month ending June 30, 2014, is being submitted for use and consideration of the School Board as required by S.B.E. Rule 6A-1.008. File Attachments Financials June 2014 Revised 2014-08-25.pdf (549 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.7 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 8, 2014 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 9-8-14.pdf (14 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.8 School Donations, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 8, 2014 - Regular Meeting Type : Action (Consent) Preferred Date : Sep 08, 2014 Absolute Date : Sep 08, 2014 Fiscal Impact : Yes Dollar Amount : $6,500.00 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments Donations - September 8, 2014.pdf (13 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.9 Application for Impact Aid under P.L. 81-874 for the 2014-2015 School Year naming Superintendent Mary Beth Jackson as the authorized representative for the Board, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 8, 2014 - Regular Meeting Type : Action (Consent) Preferred Date : Sep 08, 2014 Absolute Date : Sep 08, 2014 Fiscal Impact : Yes Budgeted : No Recommended Action : Motion to approve the application for Impact Aid under P.L. 81-874 for the 2014-2015 School Year naming Superintendent Mary Beth Jackson as the authorized representative for the Board. Public Content P.L. 81-874 requires that School Board minutes reflect the authorized representative as part of the application process each year. Therefore, it is recommended that the School Board give authorization to file an application for Impact Aid naming Mary Beth Jackson as the authorized representative for the Board. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.10 Exempted Purchase: Blackboard Connect, Inc., presented by Vince Windham, Program Director, Purchasing,  and recommended by the Superintendent for approval. Meeting : Sep 8, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $39,012.50 Budgeted : Yes Budget Source : General Funds, Project 3007, School Notification System Recommended Action : Motion to approve the renewal of Blackboard Connect K-12 Basic Service for district wide use in the amount of $39,012.50. Funding will be paid from General Funds, Project 3007 School Notification System. The contract dates are October 1, 2014 through September 30, 2015. This purchase is exempted under 6A-1.012 (11)(A). A copy of the renewal confirmation letter is attached. Public Content Request approval of the renewal of Blackboard Connect K-12 Basic Service for district wide use in the amount of $39,012.50. Funding will be paid from General Funds, Project 3007 School Notification System. The contract dates are October 1, 2014 through September 30, 2015. This purchase is exempted under 6A-1.012 (11)(A). A copy of the renewal confirmation letter is attached. For additional information, please contact Andy Johnson, Specialist, Safe Schools at (850) 689-7198. File Attachments BLACKBOARD INC..pdf (340 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.11 No Award of ITB 15-02 Chill Water Piping Insulation Replacement, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 8, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the committee's recommendation not to award ITB 15-02 Chill Water Piping Insulation Replacement due to insufficient funds. A copy of the Tabulation and Recommendation is attached. Public Content Request approval of the committee's recommendation not to award ITB 15-02 Chill Water Piping Insulation Replacement due to insufficient funds. A copy of the Tabulation and Recommendation is attached. For additional information, please contact Steve Bolton, Program Director, Maintenance at (850) 689-7159. File Attachments ITB_15-02B.pdf (17 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.12 No Award of ITB 15-03 Window Replacement Bid for Niceville High School, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 8, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the committee's recommendation not to award ITB 15-03 Window Replacement Bid for Niceville High School due to lack of funding. A copy of the tabulation and recommendation is attached. Public Content Motion to approve the committee's recommendation not to award ITB 15-03 Window Replacement Bid for Niceville High School due to lack of funding. A copy of the tabulation and recommendation is attached. For additional information, please contact Steve Bolton, Program Director, Maintenance at (850) 689-7159. File Attachments ITB_15-03.pdf (14 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.13 Renewal of RFB 10-B04 Epoxy Floors, presented by Vince Windham, Program Director, and recommended by the Superintendent for approval. Meeting : Sep 8, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General and Capital Funds, various projects Recommended Action : Motion to approve the five (5) year renewal of RFB 10-B04 Epoxy Floors, based on fixed pricing and to be used on an as needed basis district wide. The vendor is Pro Floors Plus. The contract is effective September 15, 2014 through September 14, 2019. Copies of the renewal letter and original tabulation are attached. Public Content Request approval of the five (5) year renewal of RFB 10-B04 Epoxy Floors, based on fixed pricing and to be used on an as needed basis district wide. The vendor is Pro Floors Plus. The contract is effective September 15, 2014 through September 14, 2019. Copies of the renewal letter and original tabulation are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance at (850) 689-7159. File Attachments RENEWAL OF RFB 10-B04 EPOXY FLOORING.pdf (298 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.14 RFQ 15-02 LED School Sign for Walker Elementary School, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 8, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $25,938.00 Budgeted : Yes Budget Source : General Funds Recommended Action : Motion to approve the recommended award of RFQ 15-02 LED School Sign for Walker Elementary School in  the amount of $25,938 to Signs Galore. The purchase will be paid from Walker's general funds. A copy of the award recommendation is attached. Public Content Request approval of the recommended award of RFQ 15-02 LED School Sign for Walker Elementary School in the amount of $25,938 to Signs Galore. The purchase will be paid from Walker's general funds. A copy of the award recommendation is attached. For additional information, please contact Jeanine Kirkland, Principal, Walker Elementary School at (850) 689-7220. File Attachments RFQ 15-02-TAB.pdf (14 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.15 Annual Agreement for Charter Bus Services-Broker, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 8, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Varies Recommended Action : Motion to approve the Annual Agreement for Charter Bus Services-Broker between The School Board of Okaloosa County and Creative Tours by Pat. The Provider will provide Broker Services on an as need basis, available for use by all schools, PTO, athletic boosters, band boosters, and other support organizations that provide direct support for students activities. The contract is effective through June 30, 2015. A copy of the agreement is attached. Public Content Request approval of the Annual Agreement for Charter Bus Services-Broker between The School Board of Okaloosa County and Creative Tours by Pat. The Provider will provide Broker Services on an as need basis, available for use by all schools, PTO, athletic boosters, band boosters, and other support organizations that provide direct support for students activities. The contract is effective through June 30, 2015. A copy of the agreement is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments CREATIVE TOURS BY PAT.pdf (453 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.16 Annual Agreement for Charter Bus Services: Sunshine Coach, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 8, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Varies Recommended Action : Motion to approve the Annual Agreement for Charter Bus Services between The School Board of Okaloosa County, FL and Sunshine Coach. Services will be used on an as needed basis by all schools, PTO, athletic boosters, band boosters, and other support  organizations that provide direct support for student activities. The contract is effective September 9, 2014 through June 30, 2015. A copy of the agreement is attached. Public Content Request approval of the Annual Agreement for Charter Bus Services between The School Board of Okaloosa County, FL and Sunshine Coach. Services will be used on an as needed basis by all schools, PTO, athletic boosters, band boosters, and other support organizations that provide direct support for student activities. The contract is effective September 9, 2014 through June 30, 2015. A copy of the agreement is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments SUNSHINE COACH.pdf (203 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.17 Amendment to Service Agreement #15-04 The Emerald Coast Science Center, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 8, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Recommended Action : Motion to approve the amendment to Service Agreement #15-04, which was Board approved June 9, 2014. The amendment adds a fee schedule for classes that exceed fifty (50) minutes in length. The fee schedule is as follows: 51-90 minutes @ $5.25 per student per lesson (max) 91-120 minutes @ $6.50 per student per lesson (max) All other terms and conditions of the original service agreement shall remain in full force and effect. Copies of the amendment, original agreement and previously approved documents are attached. Public Content Request approval of the amendment to Service Agreement #15-04, which was Board approved June 9, 2014. The amendment adds a fee schedule for classes that exceed fifty (50) minutes in length. The fee schedule is as follows: 51-90 minutes @ $5.25 per student per lesson (max) 91-120 minutes @ $6.50 per student per lesson (max) All other terms and conditions of the original service agreement shall remain in full force and effect. Copies of the amendment, original agreement and previously approved documents are attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments AMENDMENT TO SA# 15-04.pdf (208 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.18 Service Agreement #15-54 Denise Dicharry- Galjour, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 8, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $4,000.00 Budgeted : Yes Budget Source : Internal Funds, Eaglettes Dance Team Recommended Action : Motion to approve Service Agreement #15-54 between Denise Dicharry-Galjour and The School Board of Okaloosa County, FL, on behalf of Niceville High School. The Provider will conduct jazz/hip hop clinics, providing choreography for the nationals routine, music production, costuming assistance and completing the necessary paperwork for the competition. The Provider will be paid $160.00 per hour for a maximum of twenty-five (25) hours, for a total contract amount not to exceed $4,000.00. Funds will be paid form internal funds, Eaglettes Dance Team. The contract is effective September 12, 2014 through September 14, 2014. A copy of the agreement is attached. Public Content Request approval of Service Agreement #15-54 between Denise Dicharry- Galjour and The School Board of Okaloosa County, FL, on behalf of Niceville High School. The Provider will conduct jazz/hip hop clinics, providing choreography for the nationals routine, music production, costuming assistance and completing the necessary paperwork for the competition. The Provider will be paid $160.00 per hour for a maximum of twenty-five (25) hours, for a total contract amount not to exceed $4,000.00. Funds will be paid form internal funds, Eaglettes Dance Team. The contract is effective September 12, 2014 through September 14, 2014. A copy of the agreement is attached. For additional information, please contact Brooke James, Niceville High School at (850) 833-4114. File Attachments NICEVILLE HIGH SA# 15-54 DENISE DICHARRY GALJOUR.pdf (41 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.19 School Affiliation Agreement between the School Board of Okaloosa County and Fort Walton Beach Medical Center to provide clinical nursing experience to students enrolled in the Practical Nursing Program at CHOICE High School and Technical Center, presented by Sarah Myers, Practical Nursing Program Director, and recommended by the Superintendent for approval. Meeting : Sep 8, 2014 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the School Affiliation Agreement between the School Board of Okaloosa  County and Fort Walton Beach Medical Center to provide clinical nursing experience to students enrolled in the Practical Nursing Program at CHOICE High School and Technical Center. Public Content The Practical Nursing Program at CHOICE High School and Technical Center educates students in the profession of nursing and utilizes various community health care facilities to provide clinical experience for these students. The School Affiliation Agreement with Fort Walton Beach Medical Center will allow these students to receive clinical experience at this facility. File Attachments Nurse Program Agreement with FWB Medical Center.pdf (915 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.20 Agreement between The School Board of Okaloosa County and Carlton Palms Educational Center, Inc.,  presented by Melody Sommer, Program Director, ESE, and recommended by the Superintendent for approval. Meeting : Sep 8, 2014 - Regular Meeting Type : Action (Consent) Preferred Date : Sep 09, 2014 Absolute Date : Sep 09, 2014 Fiscal Impact : Yes Dollar Amount : $54,640.21 Budgeted : Yes Budget Source : Medicaid Recommended Action : Motion to approve the Contracts between The School Board of Okaloosa County and Carlton Palms Educational Center, Inc. Public Content These contracts provide educational services to individuals at a residential facility. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.21 Agreements between the School Board of Okaloosa County and School-to-Work providers to provide career experience opportunities to eligible students, submitted by Melody Sommer, Program Director, Exceptional Student Education, and recommended by the Superintendent for approval. Meeting : Sep 8, 2014 - Regular Meeting Type : Action (Consent) Preferred Date : Sep 09, 2014 Absolute Date : Sep 09, 2014 Fiscal Impact : No Budget Source : N/A Recommended Action : Motion to approve the Agreements between the School Board of Okaloosa County and School-to-Work program providers: City of Fort Walton Beach, Subway (Racetrack Road) and White Sands Bowling Center, to provide career experience opportunities to eligible students enrolled in the School-to-Work program. Public Content The School-to-Work program provides career experience opportunities to eligible students in the Exceptional Student Education program. File Attachments school-to-work Silver Sands.pdf (627 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.22 School Health Services Plan for 2014-2016, presented by Lois Handzo, Program Director, Student Intervention Services, and recommended by the Superintendent for approval. Meeting : Sep 8, 2014 - Regular Meeting Type : Action (Consent) Preferred Date : Sep 08, 2014 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the School Health Services Plan for 2014-2016. Public Content The School Health Services Plan is a two-year document designed to facilitate the establishment of local strategies to implement activities mandated by law to meet the health of Florida's students and improve their chances for success in school. Although the county health department (CHD) takes the lead on preparing this document, the law requires that this plan be collaboratively developed and approved by the county health department (CHD), the local school district (LEA), contracted health provider (PSA) and the local school health advisory committee (SHAC) and to include a process for data collection that can be evaluated. The entities involved have met and have been part of the development of this document. File Attachments 2014-2016 Okaloosa County School Health Services Plan.pdf (128 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.23 License Agreement between the School Board of Okaloosa County and Florida Department of Education, presented by Steve Horton, Director of MIS, Instructional Technology and recommended by the Superintendent for approval. Meeting : Sep 8, 2014 - Regular Meeting Type : Action (Consent) Preferred Date : Sep 08, 2014 Absolute Date : Sep 08, 2014 Fiscal Impact : No Recommended Action : Motion to approve License Agreement between the School Board of Okaloosa County and Florida Department of Education, presented by Steve Horton, Assistant Superintendent of MIS, and recommended by the Superintendent for approval. Public Content This License Agreement is made with the Florida Department of Education to allow Okaloosa County School District use of local assessment items within the Florida Interim Assessment Item Bank and Test Platform (IBTP). File Attachments License Agreement IBTP Okaloosa.pdf (183 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.24 Cooperative Agreement between the School Board of Okaloosa County and Okaloosa County Comprehensive Head Start, presented by Sandy Arteaga, Title I Specialist, and recommended by the Superintendent for approval. Meeting : Sep 8, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve the Cooperative Agreement between the School Board of Okaloosa County and Okaloosa County Comprehensive Head Start, effective September 9, 2014 through August 31, 2015. Public Content Annual renewal of the Cooperative Agreement between the School Board of Okaloosa County and Okaloosa County Comprehensive Head Start to provide speech, language therapy, educational, and related services to eligible prekindergarten children ages 3-5 who are enrolled in the Head Start program. This agreement is to meet Title I requirements in section 1120B(b) of the Elementary and Secondary Education Act Legislation. This agreement provides coordination in communication about incoming Head Start students to OCSD Kindergarten teachers, along with the students' parents and Head Start Teachers. File Attachments Head Start Agreement Timeline-Head Start Responsibilities.pdf (65 KB) Head Start Agreement Timeline-School Board Responsibilities.pdf (64 KB) 14-15 Headstart and Okaloosa County Title I Collaborative Agreement.pdf (25 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.25 Personnel recommendations, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Sep 8, 2014 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve personnel recommendations. Public Content The purpose of this item is to present a list of employees who have been hired or transferred in the instructional and educational support positions or hired for substitute positions. File Attachments September 8, 2014 Ed Support Board Report.pdf (59 KB) September 8, 2014 Instructional Board Report (2).pdf (51 KB) Substitute New Hires Board Report 09-08-2014 pdf.pdf (36 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.26 Cleared certification requirements and issuance of contracts for the 2014-2015 school year, presented by Karen Peek, Program Director of Teacher Evaluation/ Certification, and recommended by the Superintendent for approval. Meeting : Sep 8, 2014 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the Superintendent's recommendation to issue contracts to the attached list of teachers who have cleared certification requirements. Public Content The attached list of teachers have cleared their certification requirements and are eligible to receive their contracts for the 2014-2015 school year. Therefore, it is the recommendation of the Superintendent they receive their contracts. File Attachments CLEARED PROV 09-08-14.pdf (72 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.27 Employment Separations, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Sep 8, 2014 - Regular Meeting Type : Action (Consent) Recommended Action :  Motion to approve employment separations. Public Content Attached is a list of employees who resigned/retired from the Okaloosa County School District. File Attachments Separationsseptember8th2014.pdf (42 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.28 Employee Suspensions, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Sep 8, 2014 - Regular Meeting Type : Action (Consent) Recommended Action :  Motion to approve the suspension of employees. Public Content Suspension of employee EID#115452 Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.29 Leave Without Pay, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Sep 8, 2014 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve leave without pay. Public Content The purpose of this item is to receive approval for employees who took leave and will not be paid for their leave. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.30 Reinstatement of sick leave due to line-of duty illness/injury/medical examination, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Sep 8, 2014 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the reinstatement of sick leave due to line-of duty illness/ injury/medical examination. Public Content The purpose of this item for approval is to reinstate sick leave to employees who became ill or injured while at work while on duty. Barbara Bottoms, Educational Support Services, 75.0 hours Mary Saulters, Educational Support Services, 10.50 hours Stephen McCollough, Choice High School, 7.50 hours Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.31 Attendance Waiver List, presented by Nick Kootsouradis, Assistant Superintendent for Operations, and recommended by the Superintendent for approval. Meeting : Sep 8, 2014 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve Attendance Waivers as presented. File Attachments Attendance Waiver List 09 08 2014.pdf (86 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.32 School Volunteer Lists, presented by Kaye McKinley, Assistant Superintendent, and recommended by the Superintendent for approval. Meeting : Sep 8, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve the School Volunteer Lists as presented. Public Content New lists of approved school volunteers by school presented for Board approval. File Attachments Volunteer Requests for 9-8-14.pdf (662 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.33 Sale and Disposal of Surplus Property, presented by Steve Bolton, Program Director for Maintenance, and recommended by the Superintendent for approval. Meeting : Sep 8, 2014 - Regular Meeting Type : Action (Consent) Preferred Date : Sep 08, 2014 Absolute Date : Sep 08, 2014 Recommended Action :  Motion to approve the sale and disposal of surplus property listed on the inventory worksheet dated August 26, 2014, using the on- line auction program. Public Content Approval is requested for the sale and disposal of surplus property. The attached inventory worksheet dated August 26, 2014, is a list of the items to be sold and/or disposed of using the School Board approved On-line Auction Program. File Attachments Surplus list 8-26-14.pdf (12 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.34 Donation of Nine (9) Portable Buildings by Okaloosa Academy, Inc., presented by Dr. Bill Smith, Director of Facilities, and  recommended by the Superintendent for approval. Meeting : Sep 8, 2014 - Regular Meeting Type : Action (Consent) Preferred Date : Sep 08, 2014 Absolute Date : Sep 08, 2014 Recommended Action : Motion to accept the donation of nine (9) portable buildings from Okaloosa Academy, Inc. Public Content Approval is requested to accept the donation of nine (9) portable buildings being donated by Okaloosa Academy, Inc. The Academy will no longer need the use of the portable buildings with the combining of both their North and South County programs at one location on the W. E. Combs Campus. The use of one location was facilitated by the recent Real Estate Exchange Agreement between the School Board and Okaloosa Academy, Inc. Bldg # Roof Current Use Note Condition 1. 1 new front office restroom fair discipline office 2. 2 existing restroom fair (ISS) 3. 5 existing classroom restroom fair 4. 6 existing classroom restroom fair 5. 7 existing classroom restroom fair 6. 8 existing classroom restroom fair 7. 9 existing storage restroom fair 8. 11 new classroom restroom fair 9. cafeteria existing cafeteria restroom good File Attachments Donation letter 9 portables from Okaloosa Academy Inc.pdf (57 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.35 School Food Service Revised A La Carte Pricing for Elementary and Secondary Schools for 2014-2015 School Year, presented by Richard Norris, Specialist for Food Services, and recommended by the Superintendent for approval. Meeting : Sep 8, 2014 - Regular Meeting Type : Action (Consent) Preferred Date : Aug 08, 2014 Absolute Date : Aug 08, 2014 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the School Food Service Revised A La Carte Pricing for Elementary and Secondary Schools for 2014-2015 School Year. Public Content Attached is revised prcing lists for elementary and secondary schools for the 2014-2015 school year. File Attachments Revised Okaloosa County Schools Ala Carte Price List (2).pdf (96 KB) Revised Okaloosa County Elementary Ala Carte Menu (2).pdf (88 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.36 Application for Okaloosa STEMM Academy Award from Florida Department of Education, presented by Kaye McKinley, Assistant Superintendent, and recommended by the Superintendent for Approval Meeting : Sep 8, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $250,000.00 Budget Source : STEMM Academy State Grant Project Recommended Action : Motion to approve the Okaloosa STEMM Academy award application as presented. Public Content This Florida Department of Education non-competitive award provides funding for the expansion of the Okaloosa STEMM Center. This will include STEMM literature, computer hardware and software, competition fees and expenses, and other materials needed to support the engineering electives within the school. File Attachments RFA Budget DOE101s.pdf (37 KB) Gov Grant 15A042-Okaloosa STEMM Center.pdf (737 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda  Subject : 7.37 Guidelines for determing contract amount for the engagement of services provided through SS Solutions Agreement, presented by Rita Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 8, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Approval of guidelines for determing contract amount for the engagement of services provided through SS Solutions Agreement. Public Content The School Board approved Consent Agenda item 7.7, at the June 9, 2014 meeting, an agreement between the Board and SS Solutions, LLC, for contracted services of Okaloosa County School District retirees that are pre-approved and recommended by the Superintendent. At that same meeting, the School Board requested the Superintendent to bring back a recommendation to ensure consistency and equity related to contract cost. The Superintendent's recommendation to ensure contract pricing consistency is to pay the beginning step of the position classification most closely identifying the duties and responsibilities of the contractor supplied by the vendor plus an amount equivalent to the District's cost of single health insurance coverage for the basic insurance plan and the associated vendor fee. This recommendation will result in contract cost efficiencies and pricing consistency for services of experienced contractors. This agreement only pertains to non-collective bargaining services. . Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 8. Discussion Agenda Subject : 8.1 Items Moved from the Consent Agenda (if any) Meeting : Sep 8, 2014 - Regular Meeting Type : Action 12. Attorney's Business Subject : 12.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : Sep 8, 2014 - Regular Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. 13. Superintendent's Business Subject : 13.1 Out-of-State Student Trip Requests, presented to Kaye McKinley, Assistant Superintendent Meeting : Sep 8, 2014 - Regular Meeting Type : Information Public Content Attached is a list of out-of-state student trip requests approved by the Superintendent. File Attachments 9 8 14.pdf (29 KB) 13. Superintendent's Business Subject : 13.2 Correspondence, requests and other matters addressed by the Superintendent Meeting : Sep 8, 2014 - Regular Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. 14. Board Members' Announcements/Request for Information Subject : 14.1 Board Members' Announcements/Request for Information Meeting : Sep 8, 2014 - Regular Meeting Type : Action, Information Public Content Board Members may request information or address concerns and other matters. Motion & Voting Motion to appoint Dewey Destin as the School Board's representative on the Okaloosa RESTORE Act Advisory Committee. Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 15. Public Hearing - 6:15 p.m. Subject : 15.1 Public Hearing for adoption of new School Board Policy 4-46 Prohibition of Teen Dating Violence or Abuse, presened by Andy Johnson, Specialist, Student Intervention Services, and recommended by the Superintendent for approval. Meeting : Sep 8, 2014 - Regular Meeting Type : Action Recommended Action : Motion to approve new School Board Policy 4-46 Prohibition of Teen Dating Violence or Abuse. Public Content The Board will receive public comment and consider approval of new School Board Policy 4-46 Prohibition of Teen Dating Violence or Abuse. The policy prohibits teen dating violence or abuse on school property, during school related events, or during school sponsored transportation. It provides procedures for reporting an act of teen dating violence or abuse, procedures for investigation of reports and recommended disciplinary actions if the alleged act occurred. This policy is aligned with current legislation regarding teen dating violence or abuse. File Attachments 4-46 Prohibition of Teen Dating Violence or Abuse - Revised Redline.pdf (23 KB) Motion & Voting Motion to approve new School Board Policy 4-46 Prohibition of Teen Dating Violence or Abuse. Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 15. Public Hearing - 6:15 p.m. Subject : 15.2 Required Local Effort Millage Rate of 5.1930, presented by Rita Scallan, Chief Financial Officer and recommended by the Superintendent for approval. Meeting : Sep 8, 2014 - Regular Meeting Type : Action Recommended Action : Motion to approve the Required Local Effort Millage Rate of 5.1930. Motion & Voting Motion to adopt the Required Local Effort Millage Rate of 5.18040 mills and the Prior Period Funding Adjustment of 0.0090 mills, for a total Required Local Effort Millage Rate of 5.1930 mills. Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 15. Public Hearing - 6:15 p.m. Subject : 15.3 Basic Discretionary Operating Millage Rate of 0.7480, presented by Rita Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 8, 2014 - Regular Meeting Type : Action Recommended Action : Motion to approve the Basic Discretionary Operating Millage Rate of 0.7480. Motion & Voting Motion to adopt the Basic Discretionary Operating Millage Rate of 0.7480. Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 15. Public Hearing - 6:15 p.m. Subject : 15.4 Capital Outlay Millage Rate of 1.5000, presented by Rita Scallan, Chief Financial Officer and recommended by the Superintendent for approval. Meeting : Sep 8, 2014 - Regular Meeting Type : Action Recommended Action : Motion to approve the Capital Outlay Millage Rate of 1.5000. Motion & Voting Motion to adopt the Capital Outlay Millage Rate of 1.5000. Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 15. Public Hearing - 6:15 p.m. Subject : 15.5 Total Millage Levy of 7.4410, presented by Rita  Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 8, 2014 - Regular Meeting Type : Action Recommended Action : Motion to approve the total Millage Levy 7.4410. Motion & Voting Motion to adopt the total Millage Levy of 7.4410 mills. Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 15. Public Hearing - 6:15 p.m. Subject : 15.6 Resolution 14-06 Adopting the Millage Rates for Fiscal Year 2014-2015, presented by Rita Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 8, 2014 - Regular Meeting Type : Action Recommended Action : Motion to approve Resolution 14-06 Adopting the Millage Rates for Fiscal Year 2014-2015. File Attachments Resolution 14-06.pdf (304 KB) Motion & Voting Motion to adopt Resolution 14-06 Adopting the Millage Rates for Fiscal Year 2014-2015. Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 15. Public Hearing - 6:15 p.m. Subject : 15.7 Okaloosa County School District Budget, General Fund, presented by Rita Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 8, 2014 - Regular Meeting Type : Action Recommended Action : Motion to approve the Okaloosa County School District Budget, General Fund, in the amount of $296,034,781.19, for Fiscal Year 2014-2015. Motion & Voting Motion to adopt the Okaloosa County School District Budget, General Fund, in the amount of $296,034,781.19, for Fiscal Year 2014-2015. Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 15. Public Hearing - 6:15 p.m. Subject : 15.8 Okaloosa County School District Budget, Debt Service Fund, presented by Rita Scallan, Chief Financial  Officer, and recommended by the Superintendent for approval. Meeting : Sep 8, 2014 - Regular Meeting Type : Action Recommended Action : Motion to approve the Okaloosa County School District Budget, Debt Service Fund, in the amount of $9,096,492.73, for Fiscal Year 2014-2015. Motion & Voting Motion to adopt the Okaloosa County School District Budget, Debt Service Fund, in the amount of $9,096,492.73, for Fiscal Year 2014-2015. Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 15. Public Hearing - 6:15 p.m. Subject : 15.9 Okaloosa County School District Budget, Capital Project Funds, presented by Rita Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 8, 2014 - Regular Meeting Type : Action Recommended Action : Motion to approve the Okaloosa County School District Budget, Capital Project Funds, in the amount of $27,221,836.25, for Fiscal Year 2014-2015. Motion & Voting Motion to adopt the Okaloosa County School District Budget, Capital Project Funds, in the amount of $27,221,836.25, for Fiscal Year 2014-2015. Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 15. Public Hearing - 6:15 p.m. Subject : 15.10 Okaloosa County School District Budget, Special Revenue Funds-Federal Programs, presented by Rita Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 8, 2014 - Regular Meeting Type : Action Recommended Action : Motion to approve the Okaloosa County School District Budget, Special Revenue Funds-Federal Programs, in the amount of $20,380,962.62, for Fiscal Year 2014-2015. Motion & Voting Motion to adopt the Okaloosa County School District Budget, Special Revenue Funds-Federal Programs, in the amount of $20,380,962.62, for Fiscal Year 2014-2015. Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 15. Public Hearing - 6:15 p.m. Subject : 15.11 Okaloosa County School District Budget, Special Revenue Funds-Food Service, presented by Rita Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 8, 2014 - Regular Meeting Type : Action Recommended Action : Motion to approve the Okaloosa County School District Budget, Special Revenue Funds-Food Service, in the amount of $12,643,017.30, for Fiscal Year 2014-2015. Motion & Voting Motion to adopt the Okaloosa County School District Budget, Special Revenue Funds-Food Service, in the amount of $12,643,017.30, for Fiscal Year 2014-2015. Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 15. Public Hearing - 6:15 p.m. Subject : 15.12 Okaloosa County School District Budget, Special Revenue Funds-RTTT, presented by Rita Scallan, Chief Financial Officer, and  recommended by the Superintendent for approval. Meeting : Sep 8, 2014 - Regular Meeting Type : Action Recommended Action : Motion to approve the Okaloosa County School District Budget, Special Revenue Funds-RTTT, in the amount of $86,109.98, for Fiscal Year 2014-2015. Motion & Voting Motion to adopt the Okaloosa County School District Budget, Special Revenue Funds-RTTT, in the amount of $86,109.98, for Fiscal Year 2014-2015. Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 15. Public Hearing - 6:15 p.m. Subject : 15.13 Okaloosa County School District Budget for Fiscal Year 2014-2015, presented by Rita Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 8, 2014 - Regular Meeting Type : Action Recommended Action : Motion to approve the Okaloosa County School District Budget for Fiscal Year 2014-2015 in the amount of $365,463,200.07. Motion & Voting Motion to approve the Okaloosa County School District Budget for Fiscal Year 2014-2015 in the amount of $365,463,200.07. Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 15. Public Hearing - 6:15 p.m. Subject : 15.14 Resolution 14-07 Adopting the Okaloosa County School District Budget for Fiscal Year 2014-2015, presented by Rita Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 8, 2014 - Regular Meeting Type : Action Recommended Action : Motion to approve Resolution 14-07 adopting the Okaloosa County School District Budget for Fiscal Year 2014-2015. File Attachments Resolution 14-07.pdf (70 KB) Motion & Voting Motion to adopt Resolution 14-07 adopting the Okaloosa County School District Budget for Fiscal Year 2014-2015. Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 16. Adjournment Subject : 16.1 Adjournment of the meeting by the Chairman Meeting : Sep 8, 2014 - Regular Meeting Type : Procedural 17. Public Notices Subject : 17.1 Notice of Workshop Meeting : Sep 8, 2014 - Regular Meeting Type : Information Public Content NOTICE OF WORKSHOP A Workshop on this Agenda will be held in the Fort Walton Beach Administration Building on September 4, 2014, beginning at 9:00 a.m. This meeting will be open to the press and public.. 17. Public Notices Subject : 17.2 Notice of Public Hearing Meeting : Sep 8, 2014 - Regular Meeting Type : Information Public Content NOTICE OF PUBLIC HEARING Notice is hereby given that the School Board of Okaloosa County will conduct a Public Hearing on September 8, 2014, beginning at 6:15 p.m. or as soon thereafter as may be heard, in the School District Administration Building, Fort Walton Beach. The purpose of the Hearing is to receive public input and consider approval of:  1. New School Board Policy 4-46 Prohibition of Teen Dating Violence or Abuse 2. Okaloosa County School District Millage Rate and Budget for 2014-2015 Any interested party who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered during this meeting, will need a record of proceedings and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Any person requiring special accommodation at this meeting because of a disability or physical impairment should contact the Superintendent at the School District Administration Building at (850) 833-3110 prior to this meeting. 17. Public Notices Subject : 17.3 Public Notice Meeting : Sep 8, 2014 - Regular Meeting Type : Information Public Content PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the School Board at least 48 hours before the meeting by contacting the Superintendent of Schools at the School District Administration Complex at (850) 833-3110.