Okaloosa County School Board — Workshop Meeting, October 8, 2015

Thursday, October 8, 2015 Workshop Meeting School District Administration Building Fort Walton Beach, Florida 9:00 a.m. Moment of Silence Pledge of Allegiance led by Melissa Thrush 1. Opening of Meeting Subject : 1.1 Call to Order by the Chairman Meeting : Oct 8, 2015 - Workshop Meeting Type : Information, Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Oct 8, 2015 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Agenda as amended: Public Discussion 4.1 was deleted at the request of the speaker; Personnel Appointment 5.4 was deleted by the Superintendent; added as Committee and Staff Reports 6.4 Florida State Assessment Scores and Rankings Public Content A board member may request an item be removed from the Consent Agenda for more information or moved to the Discussion Agenda to be voted on separately. Following any corrections, additions, or deletions, the Board will approve the Agenda. 4. Public Discussion Subject : 4.1 Deleted - Joshua Stevens - See You at the Flag Pole Event Meeting : Oct 8, 2015 - Workshop Meeting Type : Information File Attachments Stevens - Request to Speak.pdf (38 KB) 5. Personnel Appointments Subject : 5.1 Appointment of Director 1: Special Programs/Schools and Principal Evaluations, recommended by the Superintendent for approval. Meeting : Oct 8, 2015 - Workshop Meeting Type : Action Recommended Action : Motion to approve the appointment of Director 1: Special Programs, Schools/ Principals Evaluations. 5. Personnel Appointments Subject : 5.2 Appointment of Director: Facilities, Planning and Maintenance, recommendend by the Superintendent for approval. Meeting : Oct 8, 2015 - Workshop Meeting Type : Action Recommended Action : Motion to approve the appointment of Director: Facilities, Planning and Maintenance. 5. Personnel Appointments Subject : 5.3 Appointment of Program Director, School Food Services, recommendent by the Superintendent for approval. Meeting : Oct 8, 2015 - Workshop Meeting Type : Action Recommended Action : Motion to approve the appointment of Program Director, School Food Services. 5. Personnel Appointments Subject : 5.4 Deleted - Appointment of Specialist: Grants and Non- Operating Income, recommended by the Superintendent for approval. Meeting : Oct 8, 2015 - Workshop Meeting Type : Action Recommended Action : Motion to approve the appointment of Specialist: Grants and Non-Operating Income. 6. Committee and Staff Reports (Workshop Only) Subject : 6.1 In-County Travel paid for the period of September 10 – September 23, 2015, presented by Rita R. Scallan, Chief Financial Officer Meeting : Oct 8, 2015 - Workshop Meeting Type : Report Public Content In-County Travel paid for the period of September 10 – September 23, 2015, presented by Rita R. Scallan, Chief Financial Officer File Attachments In-County Travel Sept 10 - 23.pdf (10 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.2 Out-Of-County Travel paid for the period of September 10 – September 23, 2015, presented by Rita R. Scallan, Chief Financial Officer Meeting : Oct 8, 2015 - Workshop Meeting Type : Report Public Content Out-Of-CountyTravel paid for the period of September 10 – September 23, 2015, presented by Rita R. Scallan, Chief Financial Officer File Attachments Out-of-County Travel Sept 10 - 23.pdf (8 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.3 Report on Wellness Initiative, presented by Lisa Sundy, Insurance Ombudsman, Risk Management Meeting : Oct 8, 2015 - Workshop Meeting Type : Report Public Content Updated report on the OCSD Wellness Initiative including a review of SY2015 and Goals and Objectives for SY2016 File Attachments Wellness Initiative Review SY2014-15.pdf (36 KB) Wellness Iniative G&O 2015-16 School Year.pdf (78 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.4 Florida State Assessment Scores and Rankings, presented by Marcus Chambers, Assistant Superintendent of Curriculum and Instruction Meeting : Oct 8, 2015 - Workshop Meeting Type : Information File Attachments Okaloosa County FSA Perform-Rank 2011-2015.pdf (137 KB) 7. Consent Agenda Subject : 7.1 Approval of the Consent Agenda Meeting : Oct 8, 2015 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Public Content Following any corrections, additions, or deletions, the Board will approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent for approval. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.2 Approval of the Minutes of the Workshop Meeting of September 24, 2015; Minutes of the Regular Meeting of September 28, 2015, recommended by the Superintendent for approval. Meeting : Oct 8, 2015 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Minutes of the Workshop Meeting of September 24, 2015; Minutes of the Regular Meeting of September 28, 2015. Public Content The minutes of Board meetings must be approved by the Board. File Attachments 9-28-2015 Meeting DRAFT.pdf (207 KB) 9-24-2015 Workshop DRAFT.pdf (164 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.3 Appropriation of District 2 School Board Member Capital Outlay Funds to Destin Middle School for a fold-up divider curtain in the amount of $6,000.00, presented by Dewey Destin and recommended by the Superintendent for approval. Meeting : Oct 8, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $6,000.00 Budgeted : Yes Budget Source : Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 2 School Board Member Capital Outlay Funds to Destin Middle School for a fold-up divider curtain in the amount of $6,000.00. Public Content District 2 School Board Member Capital Outlay Funds will be appropriated to Destin Middle School for a fold-up divider curtain in the amount of $6,000.00. The remaining cost will be paid by the school. File Attachments Destin MS Quote - Divider Curtain.pdf (304 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.4 Appropriation of District 3 School Board Member Capital Outlay Funds to Choctawhatchee High School for DVR Replacement in the amount of $7,494.01, presented by Rodney Walker and recommended by the Superintendent for approval. Meeting : Oct 8, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $7,494.01 Budgeted : Yes Budget Source : Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 3 School Board Member Capital Outlay Funds to Choctawhatchee High School for DVR Replacement in the amount of $7,494.01. Public Content District 3 School Board Member Capital Outlay Funds will be appropriated to Choctawhatchee High School for DVR Replacement in the amount of $7,494.01. File Attachments Choctaw DVR Quote.pdf (790 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.5 Appropriation of District 4 School Board Member Capital Outlay Funds to Northwood Elementary School for REDCAT sound systems and a projector in the amount of $9,000.00, presented by Cathy Thigpen and recommended by the Superintendent for approval. Meeting : Oct 8, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $9,000.00 Budgeted : Yes Budget Source : Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 4 School Board Member Capital Outlay Funds to Northwood Elementary School for REDCAT sound systems and a projector in the amount of $9,000.00. Public Content District 4 School Board Member Capital Outlay Funds will be appropriated to Northwood Elementary School for REDCAT sound systems and a projector in the amount of $9,000.00. The remaining cost will be paid by the school. REDCAT sound systems - $8,670.00 Projector - $599.00 File Attachments Northwood Quote 2.pdf (17 KB) Northwood Quote.pdf (34 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.6 Appropriation of District 4 School Board Member Capital Outlay Funds to Southside Center for mimio projectors and iPads in the amount of $9,000.00, presented by Cathy Thigpen and recommended by the Superintendent for approval. Meeting : Oct 8, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $9,000.00 Budgeted : Yes Budget Source : Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 4 School Board Member Capital  Outlay Funds to Southside Center for mimio projectors and iPads in the amount of $9,000.00. Public Content District 4 School Board Member Capital Outlay Funds will be appropriated to Southside Center for mimio projectors and iPads in the amount of $9,000.00. The remaining balance of the purchases will be paid by the school. File Attachments Southside Quote.pdf (817 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.7 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval Meeting : Oct 8, 2015 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 10-12-15.pdf (7 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.8 School Donations, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Oct 8, 2015 - Workshop Meeting Type : Action (Consent) Preferred Date : Oct 12, 2015 Absolute Date : Oct 12, 2015 Fiscal Impact : Yes Dollar Amount : $9,739.00 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve acceptence of donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public and private donors, some of whom wish to remain anonymous. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and the purpose of the donation. Donations have assisted Okaloosa County students in many programs, both curricular and extra- curricular. File Attachments Donations 2015-10-12.pdf (231 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.9 Permission to pay a Materials and Supplies Stipend to qualified Adult Vocational Teachers, Behavior Analysts, Occupational Therapists, Physical Therapists, School Psychologists, Social Workers, and Staffing Specialists, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Oct 8, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $13,400.00 Budgeted : Yes Budget Source : Various General Fund itinerant projects, Fixed Charges (in lieu of Federal), and Workforce Development. Recommended Action : Motion to approve payment of a Materials and Supplies Stipend to qualified Adult Vocational Teachers, Behavior Analysts, Occupational Therapists, Physical Therapists, School Psychologists, Social Workers, and Staffing Specialists. Public Content The District has distributed stipends for materials and supplies to eligible PreK-12 classroom teachers and other specific instructional staff pursuant to Florida Statutes 1012.71(1). The funding source is provided by the State through the Florida Teachers Classroom Supply Assistance Program categorical allocation. The State does not provide funding for Adult Vocational Teachers, Behavior Analysts, Occupational Therapists, Physical Therapists, School Psychologists, Social Workers, and Staffing Specialists. Based on past practice, the District recommends that eligible employees in the above referenced positions as of September 1, 2015, which are ineligible pursuant to F.S. 1012.71(1), receive a stipend equivalent to the amount distributed to eligible Florida Teachers Classroom Supply Assistance Program positions. The proposed stipends will be funded from various General Fund itinerant projects, Fixed Charges (in lieu of Federal), and Workforce Development. The estimated total cost is $13,400.00. These employees shall use the stipend for the purpose of purchasing materials and supplies consistent with the rules and requirements of the Florida Teachers Classroom Supply Assistance Program. The amounts to be distributed are as follows: Employees working 4.50 hours or more per day = $250.00 Employees working 3.75 to 4.59 hours per day = $125.00 File Attachments Board Approved Material & Supply Stipend FY 2016.pdf (85 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.10 ITB 16-02 Wastewater Treatment Plant Operator, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 8, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $87,304.68 Budgeted : Yes Budget Source : General Funds, Project 2916, Baker - Sewer Plant Recommended Action : Motion to approve the committee's recommendation to award ITB 16-02 Wastewater Treatment Plant Operator to U.S. Water Services Corporation in the amount of $87,304.68 for a three year period. Public Content Request approval of the committee's recommendation to award ITB 16-02 Wastewater Treatment Plant Operator (Baker School) to U.S. Water Services Corporation in the amount of $87,304.68 for a three year period beginning on November 1, 2015 and ending on Oct 31, 2018. Funds will be paid from general funds, project 2916, Baker - Sewer Plant. A copy of the award tabulation is attached. For additional information, please contact Steve Bolton, Program Director, Maintenance at (850) 689-7159. File Attachments ITB_ 16-02.pdf (108 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.11 Tag-On Bid Purchase Over $25,000: Simplex Grinnell, presented by Vince Windham, Program Director, Purchasing, and  recommended by the Superintendent for approval. Meeting : Oct 8, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $48,162.00 Budgeted : Yes Budget Source : Capital Funds, Project 5362 Edge - Repl Fire Sprinkler, Project 2395 Safety/ADA- Districtwide Recommended Action : Motion to approve the purchases from Simplex Grinnell, for a total amount of $48,162.00, to replace the main sprinkler line at Edge ES. Public Content Request approval of the purchases from Simplex Grinnell, in the amount of $17,527.00 and $30,635.00 for a total purchase price of $48,162.00, to replace the main sprinkler line at Edge ES. Purchases will be made through the NJPA purchasing cooperative contract, which was previously School Board approved 9/14/15. Funds will be paid from Capital, project 5362 Edge - Repl Fire Sprinkler, project 2395 Safety/ADA-Districtwide. Copies of the quotes are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance at (850) 689-7159. File Attachments NJPA QUOTE-EDGE #2.pdf (112 KB) NJPA QUOTE-EDGE #1.pdf (288 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.12 Tag-On Bid Purchase Over $25,000: Trane, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 8, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $35,211.00 Budgeted : Yes Budget Source : Capital Funds, Project 0319 Districtwide - HVAC Replacement Recommended Action : Motion to approve the purchase from Trane in the amount of $35,211 to replace the Performance Climate Changer at Fort Walton Beach HS. Public Content Request approval of the purchase from Trane in the amount of $35,211 to replace the Performance Climate Changer at Fort Walton Beach HS. This purchase will be made through tag-on bid #TCPN R5045. Funds will be paid from Capital funds, project 0319 Districtwide - HVAC Replacement. A copy of the proposal is attached. For additional information, please contact Steve Bolton, Program Director, Maintenance at (850) 689-7159. File Attachments TRANE.pdf (314 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.13 Service Agreement #16-59 Denise Dicharry, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 8, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $4,000.00 Budgeted : Yes Budget Source : Internal Funds, Eaglettes Dance Team Recommended Action : Motion to approve Service Agreement #16-59 between Denise Dicharry and The School Board of Okaloosa County, on behalf of Niceville High School, in the amount of $4,000 to provide dance instruction and choreography. Public Content Motion to approve Service Agreement #16-59 between Denise Dicharry and The School Board of Okaloosa County, on behalf of Niceville High School, in the amount of $4,000. The Provider will provide dance instruction and choreography and be paid $200.00 per hour for up to 20 hours, for a total contract not to exceed $4,000. Funds will be paid from internal funds, Eaglettes Dance Team. The Agreement is effective November 30, 2015 through December 2, 2015. A copy of the Agreement is attached. For additional information, please contact Brooke James, Niceville High School at (850) 844-4114. File Attachments SA# 16-59.pdf (44 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.14 Service Agreement #16-69 Comprehensive Therapy Consultants, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 8, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $58,520.00 Budgeted : Yes Budget Source : General Funds, Project 3008 School Instr Contracts-Dist Fund Recommended Action : Motion to approve Service Agreement #16-69 between Comprehensive Therapy Consultants and The School Board of Okaloosa County, FL, on behalf of the ESE Department, in the amount of $58,520 to provide speech and language therapy. Public Content Motion to approve Service Agreement #16-69 between Comprehensive Therapy Consultants and The School Board of Okaloosa County, FL, on behalf of the ESE Department, in the amount of $58,520.00 to provide speech and language therapy. The Provider will be paid $55.00 per hour for up to 1,064 hours, for a total contract amount not to exceed $58,520.00. Funds will be paid from general funds, project 3008 Schl Instr Contracts-Dist Fund. The Agreement is effective October 19, 2015 through June 6, 2016. A copy of the agreement is attached. For additional information, please contact Melody Sommer, Program Director, ESE at (850) 833-5899. File Attachments SA# 16-69.pdf (48 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.15 RFP 16-01 Group Medical Insurance, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 8, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the committee's recommendation to enter into contract negotiations with the highest ranked respondent, Blue Cross Blue Shiield of Florida. After receiving presentations and committee discussion the committee members individually evaluated the proposals and then collectively ranked the respondents for contract negotiation purposes. The  committee's final rankings are as follows: 1. Blue Cross Blue Shield of Florida 2. United Healthcare 3. Aetna Public Content Motion to approve the committee's recommendation to enter into contract negotiations with the highest ranked respondent, Blue Cross Blue Shield of Florida. After presentations and committee discussion the committee members individually evaluated the proposals and then collectively ranked the respondents for contract negotiation purposes. The committee's final rankings are as follows: 1. Blue Cross Blue Shield of Florida 2. United Healthcare 3. Aetna For additional information, please contact Russ Frakes, Specialist, Risk Management at (850) 833-3190. File Attachments RFP16-01_Committee Recommendation.pdf (17 KB) 9-30 and 10-5 RFP Meetings.pdf (1,610 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.16 Insurance Benefit Renewals for 2016 Plan Year, presented by Russ Frakes, Specialist, Risk Management, and recommended by the Superintendent for approval. Meeting : Oct 8, 2015 - Workshop Meeting Type : Action (Consent) Preferred Date : Oct 12, 2015 Absolute Date : Oct 12, 2015 Fiscal Impact : Yes Budgeted : Yes Recommended Action : Motion to approve the employee benefit program renewals for the 2016 plan year. Public Content The Life and Long Term Disability insurance plans are both being renewed for the third year of a three year contract with no rate increase. Despite the agreement setting forth a premium increase of 28%, Delta Dental has offered a 14% renewal for the 2016 Plan Year. The Benefits Oversight Group has voted to recommend approval of this renewal. An RFP is currently out for the District's Group Medical Insurance and will be presented under a separate agenda item. The Group Flexible Benefits Plan is presented for approval of a one year annually renewable extension with no changes. The document will be posted upon receipt from Lockard & Williams. File Attachments Group Flexible Benefits Plan.pdf (468 KB) HRA Agreement.pdf (567 KB) Renewal Confirmation - SunLife - 2016.pdf (44 KB) Employee Benefit Renewal 2016.pdf (124 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.17 Personnel recommendations, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Oct 8, 2015 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve personnel recommendations. Public Content The purpose of this item is to present a list of employees who have been hired or transferred in the instructional and educational support positions or hired for substitute positions. File Attachments October 12, 2015 Ed Support Board Report.pdf (42 KB) October 12, 2015 Instructional Board Report.pdf (38 KB) BOARD REPORT OCTOBER 12, 2015 SUB HIRES.pdf (40 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.18 Employment Separations, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Oct 8, 2015 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve employment seperations. Public Content Attached is a list of employees who resigned/retired from the Okaloosa County School District. File Attachments SeparationsOctober12th2015.pdf (58 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.19 Leave Without Pay, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Oct 8, 2015 - Workshop Meeting Type : Public Content The purpose of this item is to receive approval for employees who took leave and will not be paid for their leave. 7. Consent Agenda Subject : 7.20 Reinstatement/ Reimbursement of sick leave due to line-of duty illness/ injury/medical examination,  presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Oct 8, 2015 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the reinstatement/reimbursement of sick leave due to line-of- duty illness/injury/medical examination. Public Content The purpose of this item for approval is to reinstate/reimburse sick leave to employees who became ill or injured while at work while on duty. Karen Loisel, Student Intervention Services, 67.50 hours Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.21 Supplemental Out-of- Field Report for first semester of the 2015-2016 school year, presented by Karen Peek, Program Director of Teacher Evaluation/Certification and recommended by the Superintendent for approval. Meeting : Oct 8, 2015 - Workshop Meeting Type : Action (Consent) Recommended Action :  Motion to approve the Supplemental Out-of-Field Report for first semester 2015-2016 school year. Public Content The attached list of teachers have been placed in classes for which they do not have the required certification. The State requires these teachers be reported to the Board as being Out-of-Field. File Attachments Fall OOF Board Report - Supplemental.pdf (18 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.22 School Volunteer Lists, presented by Henry Kelley, Program Director, Community Affairs, and recommended by the Superintendent for approval. Meeting : Oct 8, 2015 - Workshop Meeting Type : Action (Consent) Preferred Date : Oct 12, 2015 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve School Volunteer Lists as presented. Public Content Attached are School Volunteer Approval Requests from various schools. A sexual offender and predator screening has been conducted through the Florida Department of Law Enforcement on each name. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.23 Attendance Waiver List, presented by Nick Kootsouradis, Assistant Superintendent of Operations, and recommended by the Superintendent for approval. Meeting : Oct 8, 2015 - Workshop Meeting Type : Action (Consent) Preferred Date : Oct 12, 2015 Absolute Date : Oct 12, 2015 Recommended Action : Motion to approve Attendance Waivers as presented. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.24 School Performance Plans(SPP)/School Improvement Plans(SIP) for 2015-2016, presented by Marcus Chambers, Assistant Superintendent of Curriculum, and recommended by the Superintendent for approval. Meeting : Oct 8, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the School Performance Plan/School Improvement Plan for 2015-2016 for all Okaloosa County schools. Public Content Each school has submitted a School Performance Plan/School Improvement Plan for the 2015-2016 school year based on the attached guidelines and timeline. Most schools have elected to use the district template approved by the FLDOE, while Silver Sands School, Richbourg, and Emerald Coast Career Institute North have elected to use the state template. A notebook of all SPPs will be maintained in the Assistant Superintendent of Curriculum's office. Each School Board Member will be provided a notebook with the SPPs of the schools within their assigned district. File Attachments 2015-2016 SPP Timeline.pdf (175 KB) 2015-2016 SPP TAP.pdf (479 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.25 Florida Safe Schools Assessment Report 2015, presented by Andy Johnson, Specialist, Safe Schools, Athletics and Health, recommneded by the Superintendent for approval. Meeting : Oct 8, 2015 - Workshop Meeting Type : Action (Consent) Preferred Date : Oct 12, 2015 Absolute Date : Oct 12, 2015 Recommended Action : Motion to approve the Florida Safe Schools Assessment  Report 2015 to be submitted to the Florida Department of Education. Public Content The Florida Safe Schools Assessment report is a self assessment of the Okaloosa County School District's safety and security best practices. This annual report assess safety policies and procedures currently in place within multiple departments of the School District. File Attachments Florida Safe Schools Assessment Report 2015.pdf (236 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Discussion Agenda Subject : 8.1 Invocation at School Board Meeting Meeting : Oct 8, 2015 - Workshop Meeting Type : Action File Attachments Opinion Letter-Invocation.pdf (429 KB) 8. Discussion Agenda Subject : 8.2 Items Moved from the Consent Agenda (if any) Meeting : Oct 8, 2015 - Workshop Meeting Type : Action 9. Construction Program/Owner's Representative's Business Subject : 9.1 Program No. 5, Task Order No. 11, Pre-GMP Roof Replacement Project for Choctawhatchee High School  Gymnasium, presented by Bill Smith and recommended by the Superintendent for approval. Meeting : Oct 8, 2015 - Workshop Meeting Type : Action Preferred Date : Oct 12, 2015 Absolute Date : Oct 12, 2015 Fiscal Impact : Yes Dollar Amount : $52,000.00 Budgeted : Yes Recommended Action : Motion to approve Pre-GMP for Program No. 5, Task Order No. 11, Roof Replacement for Choctawhatchee High School Gymnasium Roof in the amount of $52,000.00. Public Content Approval is requested to begin the Pre-GMP phase services for Program 5, Task Order #11, Roof Replacement Project for Choctawhatchee High School Gymnasium Roof. The Pre-GMP cost is $52,000. Scope of Work This project consists of the tear off and replacement of the Gymnasium Roof. There are approximately 172 squares of roofing; the new roofs will be the District standard of Modified Bitumen roofing with Poly- Iso insulation and all required metal flashings, gutters etc. File Attachments PreGMP TO#11 Choctaw HS Gym roof replacement.pdf (17 KB) Task Order #11 Choctaw Gym roof site map roof replacement project.pdf (78 KB) 9. Construction Program/Owner's Representative's Business Subject : 9.2 Program No. 5, Task Order No. 12, Pre-GMP for Fort Walton Beach High School Phase 5 HVAC Replacement Project, presented by Bill Smith and  recommended by the Superintendent for approval. Meeting : Oct 8, 2015 - Workshop Meeting Type : Action Preferred Date : Oct 12, 2015 Absolute Date : Oct 12, 2015 Fiscal Impact : Yes Dollar Amount : $69,000.00 Budgeted : Yes Recommended Action : Motion to approve Pre-GMP for Program 5, Task Order #12, Fort Walton Beach High School Phase 5 HVAC Replacement Project in the amount of $69,000.00. Public Content Description of work for Fort Walton Beach High School Phase 5 HVAC Replacement Project Pre-GMP: $69,000 This project consists of an upgrade/replacement of the HVAC systems serving the 500 area of the campus. The area to be modified consists of the Band and Choral Rooms, two (2) Art Rooms and miscellaneous Offices, etc. in the 500 Section of Fort Walton Beach High School. The project will begin during the winter of 2015 and complete in the Spring of 2016. Included in the work will be the installation of two (2) new Roof Top Mounted HVAC Units (RTU) #10, #14 to include replacement of all the ductwork, piping and controls associated with these units. An additional RTU #03 located in the 200 Area will be installed and tied back into the existing ductwork and piping in this area. Also included are the replacement of all light fixtures and new acoustical ceilings and tile in the 500 area. File Attachments TO #12 Description Pre GMP FWBHS Phase 5 Sept 2015.pdf (20 KB) TO #12 drawing FWBHS PH 5 HVAC Replacement Project.pdf (116 KB) 10. Information Technology Seat Management Contract Subject : 10.1 L-3 Task Order No. 2-26 Choctaw DVR Replacement in the amount of $7,494.01, presented by Dustin Keith, Seat Management Specialist,  and recommended by the Superintendent for approval. Meeting : Oct 8, 2015 - Workshop Meeting Type : Action Fiscal Impact : Yes Dollar Amount : $7,494.01 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve L-3 Task Order No. 2-26 Choctaw DVR Replacement in the amount of $7,494.01. File Attachments Choctaw DVR Quote.pdf (790 KB) 12. Attorney's Business Subject : 12.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : Oct 8, 2015 - Workshop Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. 13. Superintendent's Business Subject : 13.1 Out-of-State Student Trip Requests approved by the Superintendent Meeting : Oct 8, 2015 - Workshop Meeting Type : Information Public Content The attached list of out-of-state student trip requests have been approved by the Superintendent. File Attachments 10-12-2015 Student Trip Requests.pdf (1,963 KB) 13. Superintendent's Business Subject : 13.2 Correspondence, requests and other matters addressed by the Superintendent Meeting : Oct 8, 2015 - Workshop Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. 14. Board Members' Announcements/Request for Information Subject : 14.1 Board Members' Announcements/Request for Information Meeting : Oct 8, 2015 - Workshop Meeting Type : Action, Information Public Content Board Members may request information or address concerns and other matters. 16. Adjournment Subject : 16.1 Adjournment of the meeting by the Chairman Meeting : Oct 8, 2015 - Workshop Meeting Type : 17. Public Notices Subject : 17.1 Notice of Workshop Meeting : Oct 8, 2015 - Workshop Meeting Type : Information Public Content NOTICE OF WORKSHOP A Workshop on this Agenda will be held in the School District Administration Building, Fort Walton Beach, on October 8, 2015, beginning at 9:00 a.m. This meeting will be open to the press and public. 17. Public Notices Subject : 17.2 Public Notice Meeting : Oct 8, 2015 - Workshop Meeting Type : Information Public Content PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School board for the introduction or admission of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the School Board at least 48 hours before the meeting by contacting the Superintendent of Schools at the School District Administration Building at (850) 833-3110.