Okaloosa County School Board — Special Meeting - Annual Organizational Session, November 7, 2013

Thursday, November 7, 2013 Special Meeting - Annual Organizational Session School District Administration Building Fort Walton Beach, Florida 8:30 a.m. 1. Opening of Meeting Subject : 1.1 Call to Order by the Superintendent Meeting : Nov 7, 2013 - Special Meeting - Annual Organizational Session Type : Procedural Public Content In accordance with Florida Statute, the Superintendent shall act as chair until the Chairman is elected. 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Nov 7, 2013 - Special Meeting - Annual Organizational Session Type : Action Recommended Action : Motion to approve the Agenda as amended: Added as Other Business 4.2, Authorization to re-advertise fiscal year 2013-2014 Final Budget and Millage Rate Public Content Following any corrections, additions, or deletions, the Board will approve the Agenda. Motion & Voting Motion to approve the Agenda as amended: Added as Other Business 4.2, Authorization to re-advertise fiscal year 2013-2014 Final Budget and Millage Rate Motion by Cindy Frakes, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 3. Organizational Session Subject : 3.1 Election of School Board Chairman Meeting : Nov 7, 2013 - Special Meeting - Annual Organizational Session Type : Action Recommended Action : Motion to approve the nomination of Chairman of the Board. Public Content The Superintendent shall call for nominations for Chairman of the Board. The Board will elect a Chairman from the nominations. Motion & Voting Motion to approve the nomination of Rodney L. Walker for Chairman of the Board. Motion by Cindy Frakes, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Rodney Walker No: Melissa Thrush 3. Organizational Session Subject : 3.2 Election of School Board Vice-Chairman Meeting : Nov 7, 2013 - Special Meeting - Annual Organizational Session Type : Action Recommended Action : Motion to approve the nomination of Vice-Chairman of the Board. Public Content The Chairman will call for nominations for Vice-Chairman of the Board. The Board will elect a Vice-Chairman from the nominations. Motion & Voting Motion to approve the nomination of Cindy Frakes for Vice-Chairman of the Board. Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 3. Organizational Session Subject : 3.3 Establish the 2014 School Board Meeting Schedule Meeting : Nov 7, 2013 - Special Meeting - Annual Organizational Session Type : Action Recommended Action : Motion to approve the 2014 School Board meeting schedule as follows: Public Content The Board will establish its regular meeting schedule for the 2014 calendar year. Motion & Voting Motion to approve the Board to continue conducting regular meetings on the second and fourth Monday of each month, and that both regular meetings be held in the School District Administration Building in Fort Walton Beach beginning at 6:00 p.m. The Board will conduct a workshop at 9:00 a.m. on the Thursday preceding the first regular meeting in the School District Administration Building. Motion by Cindy Frakes, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 3. Organizational Session Subject : 3.4 Designation of School Board Member to serve as the Legislative Liaison and an Alternate on the Florida School Boards Assocation Legislative Committee Meeting : Nov 7, 2013 - Special Meeting - Annual Organizational Session Type : Action Recommended Action : Motion to approve the nominations of Legislative Liaison and Alternate on the Florida School Boards Association Legislative Committee. Public Content The Board will designate a school board member to serve as the Legislative Liaison to the Florida School Boards Association Legislative Committee as well as a board member to serve as an alternate representative. Motion & Voting Motion to designate Cindy Frakes to serve as the Board's Legislative Liaison, and Dewey Destin to serve as the Alternate, on the Florida School Boards Association Legislative Committee. Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 4. Other Business Subject : 4.1 Permission to continue to use existing bank MICR signatures, presented by Rita Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Nov 7, 2013 - Special Meeting - Annual Organizational Session Type : Action Recommended Action : Motion to authorize the Finance Department to continue using the existing bank MICR signatures for the signing of Accounts Payable and Payroll checks until new signature plates are received and installed on the AS/400 and the Burroughs check signing machine Public Content The School Board will hold its annual organizational meeting, November 7, 2013, for the purpose of electing a School Board Chairman and Vice Chairman. Approval is requested to allow the Finance Department to continue using the existing signatures for the signing of Accounts Payable and Payroll checks until new signature plates are received and installed on the AS/400 and the Burroughs check signing machine. Typically, the process takes thirty to forty-five days. Motion & Voting 4. Other Business Subject : 4.2 Authorization to re- advertise fiscal year 2013-2014 Final Budget and Millage Rate, presented by Rita Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Nov 7, 2013 - Special Meeting - Annual Organizational Session Type : Action Recommended Action : Motion to authorize re- advertisement of the fiscal year 2013-2014 Final Budget Hearing and Millage Rate. Public Content The District is required by law to advertise in a newspaper of general paid circulation in the county or in a geographically limited insert of such newspaper, notice of its intent to adopt a budget and millage rate. The size, format, and placement of the advertisements are specified in the Truth-In-Millage (TRIM) guidelines and must not be modified. The advertisements will be in the Northwest Florida Daily News on November 8, 2013. A public hearing to re-adopt millage rates and budget must be held not less than 2 days or more than 5 days after the day that the re-advertisement is first published. Accordingly, the public hearing to adopt the millage rate and the budget is scheduled for November 12, 2013. Motion & Voting Motion to authorize re- advertisement of the fiscal year 2013-2014 Final Budget Hearing and Millage Rate. Motion by Cindy Frakes, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 4. Other Business Subject : 4.3 Other Business that may appropriately come before the Board (if any) Meeting : Nov 7, 2013 - Special Meeting - Annual Organizational Session Type : Action 5. Adjournment Subject : 5.1 Adjournment of the meeting by the Chairman Meeting : Nov 7, 2013 - Special Meeting - Annual Organizational Session Type : Procedural 6. Public Notice Subject : 6.1 Public Notice Meeting : Nov 7, 2013 - Special Meeting - Annual Organizational Session Type : Information Public Content PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the School Board at least 48 hours before the meeting by contacting the Superintendent of Schools at the School District Administration Building at (850) 833-3110.