Okaloosa County School Board — Workshop Meeting, September 7, 2017

Thursday, September 7, 2017 Workshop Meeting School District Central Administration Complex Niceville, Florida Training Room 9:00 a.m. 1. Opening of Meeting Subject : 1.1 Call to Order by the Chairman Meeting : Sep 7, 2017 - Workshop Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Sep 7, 2017 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Agenda 4. Visitors Subject : 4.1 Anne Johnston and Jenny Hamilton - Children in Crisis Change For Children Campaign Meeting : Sep 7, 2017 - Workshop Meeting Type : Information 4. Visitors Subject : 4.2 Christine Newcomer - Parent Notification Policies Meeting : Sep 7, 2017 - Workshop Meeting Type : Information File Attachments Christine Newcomer - Request to Address School Board.pdf (19 KB) 4. Visitors Subject : 4.3 Michelle Anchors on behalf of Team Okaloosa -  Referendum on the half-cent sales tax Meeting : Sep 7, 2017 - Workshop Meeting Type : Information Public Content Team Okaloosa requests the School Board's support of a referendum on the half-cent sales tax to benefit Okaloosa County's public schools. File Attachments Michelle Anchors-Team Okaloosa - Request to Address School Board.pdf (193 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.1 In-County Travel paid for the period of August 10 - 23, 2017, presented by Rita R. Scallan, Chief Financial Officer Meeting : Sep 7, 2017 - Workshop Meeting Type : Report Public Content In-County Travel paid for the period of August 10 - 23, 2017, presented by Rita R. Scallan, Chief Financial Officer File Attachments In-County Travel Aug 10 - Aug 23.pdf (17 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.2 Out-of-County Travel paid for the period of August 10 - August 23, 2017, presented by Rita R. Scallan, Chief Financial Officer Meeting :  Sep 7, 2017 - Workshop Meeting Type : Report Public Content Out-of-County Travel paid for the period of August 10 - August 23, 2017, presented by Rita R. Scallan, Chief Financial Officer File Attachments Out-of-County Travel Aug 10 - 23.pdf (14 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.3 Superintendent's Annual Financial Report & Program Cost Report for Year Ended June 30, 2017, presented by Rita R. Scallan, Chief Financial Officer. Meeting : Sep 7, 2017 - Workshop Meeting Type : Information 7. Consent Agenda Subject : 7.1 Approval of the Consent Agenda Meeting : Sep 7, 2017 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.2 Approval of the Minutes of Workshop Meeting of August 24, 2017; Minutes of the Regular Meeting of August 28, 2017, recommended by the Superintendent for approval. Meeting : Sep 7, 2017 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Minutes of the Workshop Meeting of August 24, 2017; Minutes of the Regular Meeting of August 28, 2017, recommended by the Superintendent for approval. File Attachments 8-24-2017 Workshop DRAFT.pdf (165 KB) 8-28-2017 Meeting DRAFT.pdf (161 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.3 Budget Amendment #12 - Fiscal Year 2016-2017 presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 7, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : Yes Recommended Action :  Motion to approve Budget Amendment #12 - Fiscal Year 2016-2017 Public Content On September 12, 2016, the School Board adopted the budget for fiscal year 2016-2017. As the fiscal year progresses, we ask the School Board to amend the budget to more accurately reflect estimated revenues and appropriations. The amendments are results of various factors including: increases or decreases in estimated revenues to more accurately reflect revenues, and increases or decreases in appropriations to more accurately reflect estimated expenditures and/or better utilize funds for schools, departments, and projects. These amendments facilitate district operations to occur in a positive manner. These amendments properly reflect the estimated revenue and appropriations. The amendments show the estimated revenue and appropriations for each fund and provide a description of the amendments. Required by S.B.E. rule 6A-1.006. The attached budget amendment reflects a change in appropriations only. File Attachments !BA 12 - June 2017 Revised.pdf (1,226 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.4 Revised Monthly Financial Statement for June 2017, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 7, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve Revised Monthly Financial Statement for June 2017 Public Content The revised financial statement for the month ending June 30, 2017, is being submitted for use and consideration of the School Board as required by S.B.E. Rule 6A-1.008. File Attachments !Financials June 2017 Revised #2.pdf (124 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.5 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval Meeting : Sep 7, 2017 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 9-11-17.pdf (9 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.6 School Donations, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 7, 2017 - Workshop Meeting Type : Action (Consent) Preferred Date : Sep 11, 2017 Absolute Date : Sep 11, 2017 Fiscal Impact : Yes Dollar Amount : $24,750.00 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments Donations 2017-9-11.pdf (230 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.7 Authorization to appropriate Federal Impact Aid Funds and make a payment in the amount of $20,046.00, to Charter Schools and AMIKids - Emerald Coast, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 7, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $20,046.00 Budgeted : No Budget Source : Federal Impact Aid Funds Recommended Action : Motion to approve appropriation of Federal Impact Aid Funds and make a payment in the amount of $20,046.00 to Charter Schools and AMIKids - Emerald Coast. Public Content The District received its third Voucher for Impact Aid Section 8003 Payments dated August 16, 2017, in the amount of $655,803.07 for the 2016 Claiming Year (Claim Filed January 2015). The charter schools have made a request to receive Federal Impact Aid Funds for eligible students attending charter schools during the 2016 claiming year. The calculation for the 2016 claiming year is based on the number of eligible student cards submitted during the 2014-2015 school year. The payments to these schools are as follows: Okaloosa Academy $ 998.00 NWFSC Collegiate High School 3,856.00 Liza Jackson Preparatory School 15,143.00 AMIKids - Emerald Coast 49.00 Total $20,046.00 File Attachments Agenda - Fed Impact Aid 2016 Pmt 3 09112017.pdf (158 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.8 Application for Impact Aid under P.L.81-874 for the 2017-2018 School Year naming Superintendent Mary Beth Jackson as the authorized representative for the Board, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 7, 2017 - Workshop Meeting Type : Action (Consent) Preferred Date : Sep 11, 2017 Absolute Date : Sep 11, 2017 Fiscal Impact : Yes Budgeted : No Recommended Action : Motion to approve the application for Impact Aid under P.L. 81-874 for the  2017-2018 School Year naming Superintendent Mary Beth Jackson as the authorized representative for the Board. Public Content P.L. 81-874 requires that School Board minutes reflect the authorized representative as part of the application process each year. Therefore, it is recommended that the School Board give authorization to file an application for Federal Impact Aid naming Mary Beth Jackson as the authorized representative for the Board. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.9 Renewal of Fuel Purchasing Agreement: Baker Fire District, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 7, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the renewal of the Fuel Purchasing Agreement with Baker Fire District. Public Content Request approval to renew the Fuel Purchasing Agreement with Baker Fire District. Baker Fire District agrees to purchase fuel from the School Board on an as needed basis for use in the operation of its public emergency response vehicles adhering to original terms and conditions. The contract is effective September 1, 2017 through August 31, 2018. Copies of the signed renewal document and original agreement are attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments 2017-2018 Fuel Agreement 001.pdf (497 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.10 Renewal of Exempted Purchase: Blackboard Connect, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 7, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $42,750.00 Budgeted : Yes Budget Source : General Funds, Project 3007 School Communications Recommended Action : Motion to approve the renewal of district wide Blackboard Connect School Notification System subscription in the amount of $42,750. Public Content Request approval to renew the district wide subscription of the Notification System through Blackboard Connect in the amount of $42,750. Funding will be paid from General Funds, Project 3007 School Communications. The contract is effective October 1, 2017 through September 30, 2018. Copies of the renewal confirmation letter and original contract are attached. For additional information, please contact Andy Johnson, Specialist, Student Intervention Services, at (850) 689-7198. File Attachments RENEWAL OF BLACKBOARD CONNECT.pdf (317 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.11 Service Agreement #18-43 Northwest Florida State College, AmeriCorps NWF Environmental Stewards Program, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 7, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $40,600.00 Budgeted : Yes Budget Source : General Funds, Project 4109 SAI-Mentoring Services Recommended Action : Motion to approve Service Agreement #17-43 Northwest FL State College, AmeriCorps  NWF Environmental Stewards Program. Public Content Request approval of Service Agreement #18-43 between The School Board of Okaloosa County, FL and Northwest Florida State College, AmeriCorps NWF Environmental Stewards Program, on behalf of elementary schools, to provide an eight (8) month environmental STEM curriculum "Grasses in Classes" program with contracted elementary schools in either 3rd or 5th grades once a month. The Provider will be paid $2,900.00 per contracted school for up to fourteen (14) schools, for a total contract amount not to exceed $40,600.00. Funds will be paid from General Funds, Project 4109 SAI-Mentoring Services by participating schools. The Agreement is effective September 15, 2017 through July 31, 2018. A copy of the Agreement is attached, along with a list of participating schools. For additional information, please contact Jeff Palmer, Director, Elementary Education at (850) 833-3240. File Attachments SA# 18-43.pdf (142 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.12 Service Agreement #18-44 Pat Ell, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 7, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $6,650.00 Budgeted : Yes Budget Source : Special Revenue, Project 8412 Title X - Homeless Children Recommended Action : Motion to approve Service Agreement 18-44 Pat Ell in the amount of $6,650, on behalf of the Title IX Part A Department. Public Content Request approval of Service Agreement #18-44 between The School Board of Okaloosa County, FL and Pat Ell, on behalf of the Title IX Part A Department, to provide services on behalf of homeless students. The Provider will be paid $19.00 per hour for up to 350 hours, for a total contract amount not to exceed $6,650.00. Funds will be paid from Special Revenue, Project 8412 Title IX - Homeless Children. The contract is effective September 12, 2017 through June 30, 2018. A copy of the Agreement is attached. For additional information, please contact Amy Dale, Specialist, Title 1/Title IX Part A at (850) 301-3008. File Attachments SA# 18-44.pdf (60 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.13 Service Agreement #18-45 Ethica, LLC, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 7, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $12,000.00 Budgeted : Yes Budget Source : Special Revenue, Project 8401 Title 1 - Part A Recommended Action : Motion to approve Service Agreement #18-45 Ethica, LLC, on behalf of Title 1 Department, in the amount of $12,000. Public Content Request approval of Service Agreement #18-45 between The School Board of Okaloosa County, FL and Ethica, LLC, on behalf of the Title 1 Department, to provide Training and Technical Assistance to Title 1. The Provider will be paid $3,000.00 per quarter upon completion of services for that time frame, for a total contract amount not to exceed $12,000.00. Funds will be paid from Special Revenue, Project 8401 Title 1 - Part A. The contract is effective September 12, 2017 through June 30, 2018 and a copy of the Agreement is attached. For additional information, please contact Amy Dale, Specialist, Title 1 at (850) 301-3008. File Attachments SA# 18-45.pdf (59 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.14 Amendment to Service Agreement #18-21 CareerStaff Unlimited, LLC, presented by Vince Windham, Program Director, Purchasing,  and recommended by the Superintendent for approval. Meeting : Sep 7, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $173,850.00 Budgeted : Yes Budget Source : General Funds, Project 3008 School Instructor Contracts- District Fund and Federal Funds, Project 8475 IDEA - Part B Recommended Action : Motion to approve the Amendment to Service Agreement #18-21 CareerStaff Unlimited, LLC in the amount of $173,850. Public Content Request approval of the Amendment to Service Agreement #18-21 between The School Board of Okaloosa County, FL and CareerStaff Unlimited, LLC. The Amendment adds two (2) additional Speech and Language Pathologists, revising the total from six (6) to eight (8); working 1,425 hours each at $61.00 per hour, for an additional amount of $173,850.00. Contract hours will be increased form 8,550 to 11,400 and the total contract amount not to exceed from $531,920.00 to $705,770.00. Funding for the additional hours will be paid from General Funds, Project 3008 School Instructor Contracts- District Fund and Federal Funds, Project 8475 IDEA - Part B. Copies of the Amendment and original Agreement are attached. For additional information, please contact Melody Sommer, Program Director, Exceptional Student Education, 833-3164 File Attachments AMENDMENT TO SA# 18-21 CAREERSTAFF UNLIMITED, LLC..pdf (26 KB) ESE DEPT. SA# 18-21 CAREERSTAFF UNLIMITED, LLC.pdf (200 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.15 Request for permission to issue RFP for 401(a) Qualified Defined Contribution Program, presented by Russ Frakes, Specialist, Risk Management, and recommended by the Superintendent for approval. Meeting : Sep 7, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve release of RFP for 401(a) Qualified Defined Contribution Program. Public Content The Benefits Oversight Group is seeking permission to issue an RFP for companies to propose administrative services for the 401(a) Qualified Defined Contribution Program. For additional information, please contact Russ Frakes at 833-5823. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.16 Request for Waiver from Basic Skills Requirement for  Students With Disabilities completing Career and Technical Education (CTE) programs, submitted by Melody Sommer, Program Director, Exceptional Student Education, and recommended by the Superintendent for approval. Meeting : Sep 7, 2017 - Workshop Meeting Type : Action (Consent) Preferred Date : Sep 12, 2017 Absolute Date : Sep 12, 2017 Fiscal Impact : No Budget Source : N/A Recommended Action : Motion to approve the Procedures for Request for Waiver from Basic Skills Requirement for Students with Disabilities completing Career and Technical Education (CTE) programs. Public Content Students with a documented disability, who are completing a postsecondary adult Career and Technical Education (CTE) program, but have been unsuccessful in obtaining the designated exit criteria on the Test of Adult Basic Education (TABE), may apply for a waiver based a set criteria. File Attachments Students with Disabilities Waiver - Postsecondary.pdf (79 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject :  7.17 Attendance Waiver List, presented by Nick Kootsouradis, Assistant Superintendent, Operations, and recommended by the Superintendent for approval. Meeting : Sep 7, 2017 - Workshop Meeting Type : Action (Consent) Preferred Date : Sep 11, 2017 Absolute Date : Sep 11, 2017 Recommended Action : Motion to approve Attendance Waivers as presented Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.18 Request to advertise a Public Hearing for revision of School Board Policy 1-21, Wellness Policy, presented by Teri Schroeder, Program Director, Student Intervention Services, and recommended by the Superintendent for approval. Meeting : Sep 7, 2017 - Workshop Meeting Type : Action (Consent) Preferred Date : Sep 11, 2017 Fiscal Impact : No Recommended Action : Motion to authorize the advertisement of a Public Hearing for revision of school Board Policy 1-21 Wellness Policy. Public Content Revision to existing Board wellness policy to comply with USDA and State of Florida guidelines. Please contact Teri Schroeder for further information, 833-3108. File Attachments SB Policy 1-21 School Wellness Policy.pdf (201 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.19 Out-of-Field Report for the 2017-2018 school year, presented by Karen Peek, Program Director, Professional Services, and recommended by the Superintendent for approval. Meeting : Sep 7, 2017 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Superintendent's recommendation to approve the list of out-of-field teachers presented. Public Content None to be presented at this time. However, it is anticipated that there may be out-of-field teachers to report by the time of the Board agenda meeting. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.20 Cleared certification requirements and issuance of contracts for the 2017-2018 school year, presented by Karen Peek, Program Director of Professional Services, and recommended by the Superintendent for approval. Meeting : Sep 7, 2017 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Superintendent's recommendation to issue contracts to the attached list of teachers who have cleared certification requirements. Public Content The attached list of teachers have cleared their certification requirements and are eligible to receive their contracts for the 2017-2018 school year. Therefore, it is the recommendation of teh Superintendent they receive their contracts. File Attachments CLEARED PROV 09-11-2017.pdf (72 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.21 Personnel Recommendations, presented by Stacie Smith, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Sep 7, 2017 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve personnel recommendations. Public Content The purpose of this item is to present a list of employees who have been hired or transferred in the instructional and education support positions or hired for substitute positions. File Attachments September 11, 2017 Instructional Board Report.pdf (112 KB) September 11, 2017 Ed Support Board Report.pdf (136 KB) BOARD REPORT SEPTEMBER 11, 2017.pdf (8 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.22 Employee Suspensions, presented by Stacie Smith, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Sep 7, 2017 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the suspension of employees. Public Content Suspension of the following employees: EID# 110911 EID# 121487 EID# 121189 Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.23 Employment Separations, presented by Stacie Smith, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Sep 7, 2017 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve employment seperations. Public Content Attached is a list of employees who resigned/retired from the Okaloosa County School District. File Attachments SEPARATIONSSEPT11TH2017.pdf (38 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.24 Reinstatement/ Reimbursement of sick leave due to line-of duty illness/ injury/medical examination, presented by Stacie Smith, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Sep 7, 2017 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the reinstatement/reimbursement of sick leave due to line-of- duty illness/injury/medical examination. Public Content The purpose of this item for approval is to reinstate/reimburse sick leave to employees who became ill or injured while at work while on duty. Sharon Goree, Elliott Point, 2.75 hours Shelly King, Florosa, 37.50 hours Tara Mitchell, Shoal River, 2.00 hours Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.25 Leave Without Pay, presented by Stacie Smith, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Sep 7, 2017 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve leave without pay. Public Content The purpose of this item is to receive approval for employees who took leave and will not be paid for their leave. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Discussion Agenda Subject : 8.1 Items Moved from the Consent Agenda (if any) Meeting : Sep 7, 2017 - Workshop Meeting Type : Action 8. Discussion Agenda Subject : 8.2 Resolution No. 17-06, calling for a one-half cent per dollar sales surtax for a period of 10 years subject to approval in a referendum by mail ballot election, presented by Mary Beth Jackson, Superintendent Meeting : Sep 7, 2017 - Workshop Meeting Type : Action Recommended Action : Motion to approve Resolution No. 17-06, calling for a one- half cent per dollar sales surtax for a period of 10 years subject to approval in a referendum by mail ballot election. Public Content Resolution No. 17-06 is a resolution ordering and providing for the holding of a referendum by mail ballot election to determine if the electors in the School District of Okaloosa County, Florida, approve the levy by the School Board of Okaloosa County, Florida of a one-half cent per dollar sales surtax for ten (10) years in order to finance a comprehensive plan to construct, replace, expand, and modernize school facilities and campuses countywide and purchase equipment, including technology and school buses, land acquisition, and to service bond indebtedness therefor, if any; providing for proper notice of such election; providing certain other matters in connection therewith; and providing an effective date. File Attachments Okaloosa County Surtax Resolution 17-06 final 09-01-2017.pdf (589 KB) 9. Construction Program/Owner's Representative's Business Subject : 9.1 Program Status Report by the Board's Representative to the Construction Program Meeting : Sep 7, 2017 - Workshop Meeting Type : Action, Information 11. Attorney's Business Subject : 11.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : Sep 7, 2017 - Workshop Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. 12. Superintendent's Business Subject : 12.1 Out-of-State Student Trips Requests Approved by the Superintendent Meeting : Sep 7, 2017 - Workshop Meeting Type : Information Public Content Out-of-State student trip requests approved by the Superintendent. File Attachments 9-11-2017 Student Trip Requests.pdf (1,316 KB) 12. Superintendent's Business Subject : 12.2 Correspondence, requests and other matters addressed by the Superintendent Meeting : Sep 7, 2017 - Workshop Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. 13. Board Members' Announcements/Request for Information Subject : 13.1 Board Members' Announcements/Request for Information Meeting : Sep 7, 2017 - Workshop Meeting Type : Action, Information Public Content Board Members may request information or address concerns and other matters. 14. Public Hearing Subject : 14.1 Required Local Effort Millage Rate of 4.3400 Mills, presented by Rita Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 7, 2017 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Required Local Effort Millage Rate of 4.3400 Mills 14. Public Hearing Subject : 14.2 Basic Discretionary Operating Millage Rate of .7480 Mills, presented by Rita Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 7, 2017 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Basic Discretionary Operating Millage Rate of .7480 Mills 14. Public Hearing Subject : 14.3 Capital Outlay Millage Rate of 1.5000 Mills, presented by Rita Scallan, Chief Financial Officer and recommended by the Superintendent for approval. Meeting : Sep 7, 2017 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Capital Outlay Millage Rate of 1.5000 Mills 14. Public Hearing Subject : 14.4 Total Millage Levy of 6.5880 Mills, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 7, 2017 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Total Millage Levy of 6.5880 Mills 14. Public Hearing Subject : 14.5 Resolution 17-04 Adopting the Millage Rates for Fiscal Year 2017-2018, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 7, 2017 - Workshop Meeting Type : Action Recommended Action : Motion to adopt Resolution 17-04 Adopting the Millage Rates for Fiscal Year 2017-2018 File Attachments RESOLUTION 17-04.pdf (20 KB) 14. Public Hearing Subject : 14.6 Okaloosa County School District Budget, General Fund, presented by Rita Scallan, Chief Financial Officer and recommended by the Superintendent for approval. Meeting : Sep 7, 2017 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Okaloosa County School District Budget, General Fund, Fiscal Year 2017-2018. 14. Public Hearing Subject : 14.7 Okaloosa County School District Budget, Debt Service Fund, presented by Rita Scallan, Chief Financial Officer and recommended by the Superintendent for approval. Meeting : Sep 7, 2017 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Okaloosa County School District Budget, Debt Service Fund, for Fiscal Year 2017-2018. 14. Public Hearing Subject : 14.8 Okaloosa County School District Budget, Capital Project Funds, presented by Rita Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 7, 2017 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Okaloosa County School District Budget, Capital Project Funds, for Fiscal Year 2017-2018. 14. Public Hearing Subject : 14.9 Okaloosa County School District Budget, Special Revenue Funds-Federal Programs, presented by Rita Scallan, Chief Financial Officer, and recommended by  the Superintendent for approval. Meeting : Sep 7, 2017 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Okaloosa County School District Budget, Special Revenue Funds-Federal Programs, for Fiscal Year 2017-2018. 14. Public Hearing Subject : 14.10 Okaloosa County School District Budget, Special Revenue Funds-Food Service, presented by Rita Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 7, 2017 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Okaloosa County School District Budget, Special Revenue Funds-Food Service, for Fiscal Year 2017-2018. 14. Public Hearing Subject : 14.11 Okaloosa County School District Budget for Fiscal Year 2017-2018, presented by Rita Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 7, 2017 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Okaloosa County School District Budget for Fiscal Year 2017-2018, in the amount of $396,430,364.88. 14. Public Hearing Subject : 14.12 Resolution 17-05 Adopting the Okaloosa County School District Budget for Fiscal Year 2017-2018, presented by Rita Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 7, 2017 - Workshop Meeting Type : Action Recommended Action : Resolution 17-05 Adopting the Okaloosa County School District Budget for Fiscal Year 2017-2018, in the amount of $396,430,364.88. File Attachments TRIM - Resolution 17-05 - Budget - Adopted.pdf (30 KB) 15. Adjournment Subject : 15.1 Adjournment of the meeting by the Chairman Meeting : Sep 7, 2017 - Workshop Meeting Type : 16. Public Notices Subject : 16.1 Notice of Student Disciplinary Hearings Meeting : Sep 7, 2017 - Workshop Meeting Type : Information Public Content NOTICE OF STUDENT DISCIPLINARY HEARING The School Board of Okaloosa County will conduct a Student Disciplinary Hearing on September 7, 2017, beginning at 8:15 a.m. or as soon thereafter as may be heard, in the Training Room at the School District Central Administration Complex, Niceville. In accordance with Florida law, this hearing may be closed to the press and public at the request of the parents of the affected student. File Attachments 9-7-2017 SDH.pdf (65 KB) 16. Public Notices Subject : 16.2 Notice of Workshop Meeting : Sep 7, 2017 - Workshop Meeting Type : Information Public Content NOTICE OF WORKSHOP A Workshop on this Agenda will be held in the Training Room at the School District Central Administration Complex, Niceville, on September 7, 2017, beginning at 9:00 a.m. This meeting will be open to the press and public. 16. Public Notices Subject : 16.3 Notice of Public Hearing - 6:15 p.m. Meeting : Sep 7, 2017 - Workshop Meeting Type : Information Public Content NOTICE OF PUBLIC HEARING Notice is hereby given that the School Board of Okaloosa County will conduct a Public Hearing on September 11, 2017, beginning at 6:15 p.m. or as soon thereafter as may be heard, in the Training Room at the School District Central Administration Complex, Niceville. The purpose of the Hearing is to receive public input and consider approval of: 1. Okaloosa County School District Millage Rate and Budget for 2017-2018 Any interested party who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered during this meeting, will need a record of proceedings and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevent evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Any person requiring special accommodation at this meeting because of a disability or physical impairment should contact the Superintendent at (850) 689-7185 prior to this meeting. 16. Public Notices Subject : 16.4 Public Notice Meeting : Sep 7, 2017 - Workshop Meeting Type : Information Public Content PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the School Board at least 48 hours before the meeting by contacting the Superintendent of Schools at (850) 689-7185. Any invocation that may be offered before the official start of the School Board business meeting is and shall be the voluntary offering of a private citizen to and for the benefit of the School Board pursuant to Resolution No. 16-01. The views and beliefs expressed by the Invocation Speaker have not been previously reviewed or approved by the School Board and do not necessarily represent their individual religious beliefs, nor are the views or beliefs expressed intended to express allegiance to or preference for any particular religion, denomination, faith, creed, or belief by the School Board. No person in attendance at this meeting is or shall be required to participate in any invocation and such decision whether or not to participate will have no impact on his or her right to actively participate in the public meeting.