Okaloosa County BOCC — October 2, 2012 — Action Item Printout

BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: November 6, 2012 TO: Honorable Chairman and Members of the Board FROM: Don Turner SUBJECT: Shalimar Annex Renovation Project Task Force Authorization DEPARTMENT: Facility Maintenance BCC DISTRICT: ALL STATEMENT OF ISSUE: Request Board authorization to form a stakeholder steering committee called the "Shalimar Annex Renovation Project Task Force". BACKGROUND: The Board recently entered into a contract with Lord & Son for the Phase I design work for the renovation of the Shalimar Annex. To support their efforts in composing a space allocation plan and an operationally efficient design, input from the various user groups is necessary. With the time to complete the design work being so short, the Task Force needs to be assembled right away. The attachment holds the names of the user groups that will make up the Task Force, should the BCC authorize its formation. Each user group may appoint a primary representative who will be a member of the Task Force. Each user group may appoint an alternate who may stand in for the primary representative when the primary representative is unable to attend the Task Force meetings. In addition to a representative from each user group, certain county staff will make up the "Project Team" as outlined in the attached document. The Task Force will be making recommendations to the Board of County Commissioners about this project; therefore, it will be subject to the sunshine provisions. The sunshine provisions require proper public notice of scheduled meetings, among other requirements, and meetings will be open for the public to attend. OPTIONS: Approve, Reject or Table RECOMMENDATIONS: The Board is requested to authorize the formation of the Shalimar Annex Renovation Project Task Force. RECOMMENDED BY: APPROVED BY: James D. Curry, County Administrator