Okaloosa County School Board — Organizational Meeting, November 20, 2018

Tuesday, November 20, 2018 Organizational Meeting Edge Elementary School Multipurpose Room Niceville, Florida 6:00 p.m. Pledge of Allegiance led by Miss Kaylie Sparks, Student, Niceville High School 1. Opening of Meeting Subject : 1.1 Welcome Meeting : Nov 20, 2018 - Organizational Meeting Type : Procedural 2. Oath of Office Subject : 2.1 District 1 School Board Member Lamar White Meeting : Nov 20, 2018 - Organizational Meeting Type : Procedural 2. Oath of Office Subject : 2.2 District 3 School Board Member Linda Evanchyk Meeting : Nov 20, 2018 - Organizational Meeting Type : Procedural 2. Oath of Office Subject : 2.3 District 5 School Board Member Diane Kelley Meeting : Nov 20, 2018 - Organizational Meeting Type : Procedural 3. Organizational Session Subject : 3.1 Call to Order by the Superintendent Meeting : Nov 20, 2018 - Organizational Meeting Type : Procedural 3. Organizational Session Subject : 3.2 Approval of the Agenda Meeting : Nov 20, 2018 - Organizational Meeting Type : Action, Procedural Recommended Action : Motion to approve the Agenda Motion & Voting Motion to approve the Agenda Motion by Dewey Destin, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 3. Organizational Session Subject : 3.3 Election of School Board Chairman Meeting : Nov 20, 2018 - Organizational Meeting Type : Action Recommended Action : Motion to approve the nomination of Lamar White for Chairman of the Board. Motion & Voting Motion to approve the nomination of Lamar White for Chairman of the Board. Motion by Dewey Destin, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 3. Organizational Session Subject : 3.4 Election of School Board Vice- Chairman Meeting : Nov 20, 2018 - Organizational Meeting Type : Action Recommended Action : Motion to approve the nomination of Tim Bryant for Vice-Chairman of the Board. Motion & Voting Motion to approve the nomination of Tim Bryant for Vice-Chairman of the Board. Motion by Dewey Destin, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 3. Organizational Session Subject : 3.5 Establish the 2019 School Board Meeting Schedule Meeting : Nov 20, 2018 - Organizational Meeting Type : Action Recommended Action : Motion that the Board continue conducting regular meetings on the second and fourth Monday of each month, and that both regular meetings be held in the School District Central Administration Complex, in the Training Room, Niceville, beginning at 6:00 p.m., and that the Board will conduct a workshop at 9:00 a.m. on the Thursday preceding each regular meeting to be held in the School District Central Administration Complex, in the Training Room, Niceville. File Attachments 2019 DRAFT School Board Meeting Schedule.pdf (404 KB) Motion & Voting Motion that the Board continue conducting regular meetings on the second and fourth Monday of each month, and that both regular meetings be held in the School District Central Administration Complex, in the Training Room, Niceville, beginning at 6:00 p.m., and that the Board will conduct a workshop at 9:00 a.m. on the Thursday preceding each regular meeting to be held in the School District Central Administration Complex, in the Training Room, Niceville. Motion by Linda Evanchyk, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 3. Organizational Session Subject : 3.6 Designation of School Board Member to serve as the Board's  Trustee to the Florida School Boards Insurance Trust (FSBIT) Meeting : Nov 20, 2018 - Organizational Meeting Type : Action Recommended Action : Motion to designate Tim Bryant to serve as the Board's Trustee representative to the Florida School Boards Insurance Trust (FSBIT). Public Content As a Trust Member School District in Florida School Boards Insurance Trust, a School Board Member shall be appointed annually by the School Board to serve as a Trustee. File Attachments FSBIT Trustee Appointment.pdf (42 KB) Motion & Voting Motion to designate Tim Bryant to serve as the Board's Trustee representative to the Florida School Boards Insurance Trust (FSBIT). Motion by Dewey Destin, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 3. Organizational Session Subject : 3.7 Designation of School Board Member to serve as the Board's representative on the Northwest Florida Manufacturing Council Meeting : Nov 20, 2018 - Organizational Meeting Type : Action Recommended Action : Motion to designate Diane Kelley to serve as the Board's representative on the Northwest Florida Manufacturing Council. Motion & Voting Motion to designate Diane Kelley to serve as the Board's representative on the Northwest Florida Manufacturing Council. Motion by Tim Bryant, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 3. Organizational Session Subject : 3.8 Designation of School Board Member to serve as the Board's representative to the Okaloosa Public Schools Foundation Meeting : Nov 20, 2018 - Organizational Meeting Type : Action Recommended Action : Motion to designate Linda Evanchyk to serve as the Board's representative to the Okaloosa Public Schools Foundation. Motion & Voting Motion to designate Linda Evanchyk to serve as the Board's representative to the Okaloosa Public Schools Foundation. Motion by Tim Bryant, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 3. Organizational Session Subject : 3.9 Designation of School Board Member to serve as the Board's representative to the Construction Program Meeting : Nov 20, 2018 - Organizational Meeting Type : Action Recommended Action : Motion to designate Dewey Destin to serve as the Board's representative to the Construction Program. Motion & Voting Motion to designate Dewey Destin to serve as the Board's representative to the Construction Program. Motion by Linda Evanchyk, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 3. Organizational Session Subject : 3.10 Designation of School Board Member to serve a two-year term as the Board's representative to the Teacher of the Year Selection Committee Meeting : Nov 20, 2018 - Organizational Meeting Type : Action Recommended Action : Motion to designate Tim Bryant to serve a two-year term as the Board's representative to the Teacher of the Year Selection Committee. Public Content Previous terms of service has been for one year; however, the Chairperson of the TOY Selection Committee is requesting the designation of a School Board Member who is willing to serve on this committee for the next two years. Motion & Voting Motion to designate Tim Bryant to serve a two-year term as the Board's representative to the Teacher of the Year Selection Committee. Motion by Tim Bryant, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 3. Organizational Session Subject : 3.11 Designation of School Board Member to serve as the Board's representative to the Educational  Support Professional of the Year Selection Committee Meeting : Nov 20, 2018 - Organizational Meeting Type : Action Recommended Action : Motion to designate Linda Evanchyk to serve as the Board's representative to the Educational Support Professional of the Year Selection Committee. Motion & Voting Motion to designate Linda Evanchyk to serve as the Board's representative to the Educational Support Professional of the Year Selection Committee. Motion by Linda Evanchyk, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 4. Other Business Subject : 4.1 Authorization to continue using the existing bank MICR signatures, presented by Rita Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Nov 20, 2018 - Organizational Meeting Type : Action Recommended Action : Motion to authorize the Finance Department to continue using the existing bank MICR signatures for the signing of accounts payable and payroll checks until new signature plates are received and installed on the AS/400 and the Burroughs check signing machine. Public Content The School Board will hold its annual organizational session on November 20, 2018, for the purpose of electing officers. Approval is requested to allow the Finance Department to continue using the existing signatures for the signing of accounts payable and payroll checks until new signatures plates are received and installed on the AS/400 and the Burroughs check signing machine. This process takes approximately 30 to 45 days. Motion & Voting Motion to authorize the Finance Department to continue using the existing bank MICR signatures for the signing of accounts payable and payroll checks until new signature plates are received and installed on the AS/400 and the Burroughs check signing machine. Motion by Tim Bryant, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 5. Superintendent's Business Subject : 5.1 Correspondence, requests and other matters addressed by the Superintendent Meeting : Nov 20, 2018 - Organizational Meeting Type : Action, Information 6. Board Members' Announcements/Request for Information Subject : 6.1 Board Members' announcements, request for Information and other matters to be addressed Meeting : Nov 20, 2018 - Organizational Meeting Type : Action, Information 7. Adjournment Subject : 7.1 Adjournment of the meeting by the Chairman Meeting : Nov 20, 2018 - Organizational Meeting Type : Procedural 8. Public Notices Subject : 8.1 Public Notice Meeting : Nov 20, 2018 - Organizational Meeting Type : Information Public Content PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the School Board at least 48 hours before the meeting by contacting the Superintendent of Schools at the School District Carver Hill Administration Complex at (850) 689-7185.