Okaloosa County School Board — Regular Meeting, July 28, 2014

Monday, July 28, 2014 Regular Meeting School District Administration Building Fort Walton Beach, Florida 6:00 p.m. 1. Opening of Meeting Subject : 1.1 Invocation offered by Cathy Thigpen Meeting : Jul 28, 2014 - Regular Meeting Type : Procedural 1. Opening of Meeting Subject : 1.2 Pledge of Allegiance led by Melissa Thrush Meeting : Jul 28, 2014 - Regular Meeting Type : Procedural 1. Opening of Meeting Subject : 1.3 Call to Order by the Chairman Meeting : Jul 28, 2014 - Regular Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Jul 28, 2014 - Regular Meeting Type : Action Recommended Action : Motion to approve the Agenda as amended: Add - Consent 7.28 Master Contract between the School Board of Okaloosa County and the Okaloosa County Educational Support Professional Association, effective July 1, 2014 through June 30, 2017; Add - Consent 7.29 Addendum to Master Contract between the School Board of Okaloosa  County and the Okaloosa County Education Association 2014-2015 Public Content A board member may request an item be removed from the Consent Agenda for more information or moved to the Discussion Agenda to be voted on separately. Following any corrections, additions, or deletions, the Board will approve the Agenda. Motion & Voting Motion to approve the Agenda as amended: Add - Consent 7.28 Master Contract between the School Board of Okaloosa County and the Okaloosa County Educational Support Professional Association, effective July 1, 2014 through June 30, 2017; Add - Consent 7.29 Addendum to Master Contract between the School Board of Okaloosa County and the Okaloosa County Education Association 2014-2015 Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 5. Personnel Appointments Subject : 5.1 Personnel Appointments recommended by the Superintendent for approval. Meeting : Jul 28, 2014 - Regular Meeting Type : Action Recommended Action :  Motion to approve the Personnel Appointments as recommended by the Superintendent. Public Content Personnel appointments recommended by the Superintendent: Appointment of Scott Nuss, Assistant Principal II, 10-month, Bruner Middle School Appointment of Pamela Tisza, Assistant Principal II, 10-month, Destin Middle School Appointment of Gregory Brock, Assistant Principal II, 10-month, Laurel Hill School Appointment of Ronald Griffiths, Assistant Principal II, 10-month, Meigs Middle School Appointment of Ronald Panucci, Assistant Principal II, 10-month, Pryor Middle School Appointment of Nathaniel Chatman, Assistant Principal II, 10-month, Shoal River Middle School Appointment of Sondra Arteaga, Specialist, Title I Appointment of Kristina Clark, Assistant Principal II, 10-month, Edge Elementary School Appointment of Amy Bowles, Assistant Principal II, 10-month, Northwood Elementary School Motion & Voting Motion to approve the Personnel Appointments as recommended by the Superintendent. Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 6. Committee and Staff Reports Subject : 6.1 In-County Travel paid for the period of June 26 - July 8, 2014, presented by Rita R.  Scallan, Chief Financial Officer Meeting : Jul 28, 2014 - Regular Meeting Type : Report Public Content In-County Travel paid for the period of June 26 - July 8, 2014, presented by Rita R. Scallan, Chief Financial Officer File Attachments In-County Travel June 26 - July 8.pdf (10 KB) 6. Committee and Staff Reports Subject : 6.2 Out-of-County Travel paid for the period of June 26 - July 8, 2014, presented by Rita R. Scallan, Chief Financial Officer Meeting : Jul 28, 2014 - Regular Meeting Type : Report Public Content Out-of-County Travel paid for the period of June 26 - July 8, 2014, presented by Rita R. Scallan, Chief Financial Officer File Attachments Out-of-County Travel June 26 - July 8.pdf (15 KB) 6. Committee and Staff Reports Subject : 6.3 Quarterly Report: Short Term Facility Use Contracts and Lease Agreements Under the $5,000 Threshold, presented by Vince Windham, Program Director, Purchasing Meeting : Jul 28, 2014 - Regular Meeting Type : Information Public Content The report covers the second quarter of 2014, April through June, for short term facility use contracts and lease agreements entered into by the District of schools at a value less than the $5,000. A copy of the spreadsheet is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments CONTRACT-LEASES LESS THAN $5000 APR 2014 THRU JUN 2014.pdf (9 KB) 6. Committee and Staff Reports Subject : 6.4 Quarterly Report: Service Agreements under the $5,000.00 threshold for Internal Funds and $2,500.00 for Budgetary Funds, presented by Vince Windham, Program Director, Purchasing Meeting : Jul 28, 2014 - Regular Meeting Type : Information Public Content This report covers the second quarter of 2014, April through June, for Service Agreements entered into by the District or schools at a value less than $5,000.00 for Internal Funds and $2,500.00 for Budgetary Funds. A copy of the spreadsheet is attached. For additional information, please contract Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments S.A. s UNDER THRESHOLD- APRIL THRU JUNE 2014.pdf (10 KB) 7. Consent Agenda Subject : 7.1 Approval of the Minutes of Workshop Meeting of July 10,  2014, and Minutes of Regular Meeting of July 14, 2014, recommended by the Superintendent for approval. Meeting : Jul 28, 2014 - Regular Meeting Type : Action (Consent), Minutes Recommended Action : Motion to approve the Minutes of the Workshop Meeting of July 10, 2014, and Minutes of the Regular Meeting of July 14, 2014. Public Content The minutes, with any changes recommended by Board Members, must be approved by the Board. File Attachments 7-10-2014 Workshop DRAFT.pdf (173 KB) 7-14-2014 Meeting DRAFT.pdf (181 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.2 Appropriation of District 1 School Board Member Capital Outlay Funds to CHOICE High School and Technical Center for networked electronic door locks in the amount of $14,804.80, presented by Cindy Frakes and recommended by the Superintendent for approval. Meeting : Jul 28, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $14,804.80 Budgeted : Yes Budget Source : Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 1 School Board Member Capital Outlay Funds to CHOICE High School and Technical Center for networked electronic door locks in the amount of $14,804.80. Public Content District 1 School Board Member Capital Outlay Funds will be appropriated to CHOICE High School and Technical Center for networked electronic door locks in the amount of $14,804.80. Total cost of the system is $26,086.00. The balance of the cost will be paid by the school. File Attachments CHOICE quote for locks.pdf (323 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.3 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jul 28, 2014 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 7-28-14.pdf (10 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.4 Payroll Warrant Register and Accounts Payable Warrant Register for June 2014, totaling $49,800,881.85; and Bank Transfers for June 2014, totaling $22,200,000.00, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jul 28, 2014 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $49,800,881.85 and Bank Transfers in the amount of $22,200,000.00. Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register and Accounts Payable Warrant Register for June 2014 totaling $49,800,881.85; and Bank Transfers for June 2014, totaling $22,200,000.00, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments MIS 3478 - Warrant Register - June 2014.pdf (90 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.5 School Donations, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jul 28, 2014 - Regular Meeting Type : Action (Consent) Preferred Date : Jul 28, 2014 Absolute Date : Jul 28, 2014 Dollar Amount : $35,449.60 Budgeted : No Budget Source : Donation Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments Donations - July 28, 2014.pdf (10 KB) Developmental Studies Center MOU.pdf (246 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.6 School Food Service Agreement between the School Board of Okaloosa County and AMI Kids Emerald Coast, Inc., presented by Rick Norris, Specialist for Food Services, and recommended by the Superintendent for approval. Meeting : Jul 28, 2014 - Regular Meeting Type : Action (Consent) Preferred Date : Jul 28, 2014 Absolute Date : Jul 28, 2014 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the School Food Service Agreement between the School Board of Okaloosa County and AMI Kids Emerald Coast, Inc. Public Content The purpose of this agreement is to furnish food service for the Okaloosa County School District's school calendar year 2014-2015 to AMI Kids Emerald Coast, Inc. This agreement enlists Okaloosa County School District to provide meals that meet the minimum meal pattern requirements to AMI Kids Emerald Coast Inc. The cost per lunch meal shall be $3.25 and the cost for each snack shall be $1.30 for meals and snacks picked-up by AMI and AMI shall pay for every meal ordered by their staff. * Please see attached for agreement File Attachments AMI-KIDS FOOD SERVICE AGREEMENT 2014-2015.pdf (91 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.7 Contract Extension Agreement for Food Management Services Non- Profit Food Service Program, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jul 28, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the Contract Extension Agreement for Food Management Services Non- Profit Food Service Program between the School Board of Okaloosa County and Sodexo America, LLC, effective  August 1, 2014 through September 30, 2014. Public Content Request approval of the Contract Extension Agreement for Food Management Services Non-Profit Food Service Program between the School Board of Okaloosa County and Sodexo America, LLC. The current Agreement for food management services will expire on July 31, 2014. The Contract Extension Agreement will extend the term of the agreement for a period of sixty (60) days, August 1, 2014 through September 30, 2014. For more information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments CONTRACT RENEWAL AGREEMENT -Sodexo - Aug -Sept Extension.pdf (20 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.8 Carl D. Perkins, Secondary, Project Application for 2014-2015, presented by Patti Bonezzi, CTE Program Director, and recommended by the Superintendent for approval. Meeting : Jul 28, 2014 - Regular Meeting Type : Action (Consent) Preferred Date : Jul 29, 2014 Absolute Date : Jul 30, 2014 Fiscal Impact : Yes Dollar Amount : $224,813.00 Recommended Action : Motion to approve the Carl D. Perkins, Secondary, Project Application for 2014-2015. Public Content School Board approval requested for Perkins Secondary Grant for 2014-15. File Attachments Secondary Perkins 2014-15.pdf (888 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.9 Cooperative Agreement between the School Board of Okaloosa County and Okaloosa-Walton Child Care Services, Inc., for services provided to the Teenage Parent Program, presented by Kaye McKinley, Deputy Superintendent, and recommended by the Superintendent for approval. Meeting : Jul 28, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $100,000.00 Budgeted : Yes Budget Source : TAP project budget Recommended Action : Motion to approve the Cooperative Agreement between the School Board of Okaloosa County and Okaloosa-Walton Child Care Services, Inc., for services provided to the Teenage Parent Program. Public Content Okaloosa-Walton Child Care Services, Inc., and the School Board of Okaloosa County mutually agree to cooperate in serving the pregnant adolescents and teen parents in the School District. Counseling services to pregnant students and teen parents and child care placement services are provided through this agreement. File Attachments TAPP OK Schools 2014-15.pdf (70 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.10 Request to advertise a public hearing for adoption of new School Board Policy 4-46 Prohibition of Teen Dating Violence or Abuse, presented by Andy Johnson, Specialist, Student Intervention Services, and recommended by the Superintendent for approval. Meeting : Jul 28, 2014 - Regular Meeting Type : Action (Consent) Preferred Date : Jul 28, 2014 Absolute Date : Jul 28, 2014 Fiscal Impact : No Budgeted : No Recommended Action : Motion to authorize the advertisement of a public hearing for adoption of new School Board Policy 4-46  Prohibition of Teen Dating Violence or Abuse. Public Content The Office of Safe Schools is making a recommendation to add to the School Board Policy "4-46 Prohibition of Teen Dating Violence or Abuse." This policy aligns itself with current legislation regarding Teen Dating Violence or Abuse in middle and high school. File Attachments 4-46 Prohibition of Teen Dating Violence or Abuse - Redline.pdf (23 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.11 Tag-On Bid: Annual Contract Agreement for Indefinite Quantity Environmental Contracting Services, presented by Vince Windham, Program Director, Purchasing, and  recommended by the Superintendent for approval. Meeting : Jul 28, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Captial Funds, Project 2313, Environmental/IAQ/T & B- District Wide Recommended Action : Motion to approve tagging on to the Annual Contract Agreement for Indefinite Quantity Environmental Contracting Services through The School Board of Escambia County. This is a fixed price agreement to provide services including water damage remediation, asbestos abatement, lead abatement, fire and smoke restoration, and hazardous materials remediation on an as needed basis. The agreement is effective through June 24, 2015. The awarded vendors are Cross Construction Services and NCM Demolition & Remediation, Inc. Copies of the approved documents are attached. Public Content Request approval to tag on to the Annual Contract Agreement for Indefinite Quantity Environmental Contracting Services through The School Board of Escambia County. This is a fixed price agreement to provide services including water damage remediation, asbestos abatement, lead abatement, fire and smoke restoration, and hazardous materials remediation on an as needed basis. The agreement is effective through June 24, 2015. The awarded vendors are Cross Construction Services and NCM Demolition & Remediation, Inc. Copies of the approved documents are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance at (850) 689-7159. File Attachments INDEFINITE QUANTITY ENVIRO.pdf (311 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.12 Exempted Purchase: Teaching Learning Solutions, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jul 28, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $18,500.00 Budgeted : Yes Budget Source :  Federal Funds, Project 4478, RTTT-Dist Eval Sys Mont, and Project 5405, Title II-Part A Recommended Action : Motion to approve the purchase from Teaching Learning Solutions in the amount of $18,500.00. The Consultant will prepare and facilitate observer training to conclude with a calibration activity/event for up to 35 district administrators on the evaluation instrument. Training will be held in September. This purchase is exempted under 6A-1.012(11) (b). Funding will be paid from Federal funds, $17,507.07 from project 4478, RTTT-Dist Eval Sys Mont, and the remaining amount of $992.93 from project 5405. A copy of the agreement is attached. Public Content Request approval of the purchase from Teaching Learning Solutions in the amount of $18,500.00. The Consultant will prepare and facilitate observer training to conclude with a calibration activity/event for up to 35 district administrators on the evaluation instrument. Training will be held in September. This purchase is exempted under 6A-1.012(11)(b). Funding will be paid from Federal funds, $17,507.07 from project 4478, RTTT-Dist Eval Sys Mont, and the remaining amount of $992.93 from project 5405. A copy of the agreement is attached. For additional information, please contact Karen Peek, Program Director, Teacher Evaluation, Certification, and New Teacher Induction at (850) 833-5857. File Attachments TLS.pdf (607 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.13 Exempted Purchase: Renaissance Learning, presented by Vince Windham, Program Director, and recommended by the Superintendent for approval. Meeting : Jul 28, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $156,977.28 Budgeted : Yes Budget Source : General Funds, Project 6123, Reading Instruction Recommended Action : Motion to approve the purchase from Renaissance Learning in the amount of $156,977.28, for web-based subscriptions for START Reading, STAR Early Literacy, and Accelerated Reader (AR) Enterprise, and hosting fees for the schools listed on the quote, total also includes  Subtext Student Subscriptions for the schools listed on the quote and fees for professional development. This purchase is exempt under 6A-1.012(11)(b). Funding for this purchase will be paid from the FY15 budget once funds become available, general funds, project 6123, Reading Instruction. The term of the agreement is 8/1/2014 through July 31, 2015. A copy of the agreement is attached. Public Content Request approval of the purchase from Renaissance Learning in the amount of $156,977.28, for web-based subscriptions for START Reading, STAR Early Literacy, and Accelerated Reader (AR) Enterprise, and hosting fees for the schools listed on the quote, total also includes Subtext Student Subscriptions for the schools listed on the quote and fees for professional development. This purchase is exempt under 6A-1.012(11)(b). Funding for this purchase will be paid from the FY15 budget once funds become available, general funds, project 6123, Reading Instruction. The term of the agreement is 8/1/2014 through July 31, 2015. A copy of the agreement is attached. For additional information, please contact Ann Flanagan, Specialist, Curriculum at (850) 833-6312. File Attachments RENAISSANCE LEARNING.pdf (352 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.14 Service Agreement #15-33 Vera Jones Soleyn, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jul 28, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $3,500.00 Budgeted : Yes Budget Source : General Funds, Project 7016, Professional Development Training-GF Recommended Action : Motion to approve Service Agreement #15-33 between Vera Jones Soleyn and The School Board of Okaloosa County, on behalf of Assistant Superintendent of Curriculum and Instruction Department. The Provider will be the keynote speaker at the 2014 Welcome Back Teacher Event to be held on August 12, 2014. Funding will be paid by Curriculum and Instruction Department/Staff  Development Department from general funds, project 7016, Professional Development Training-GF at a cost of $875.00 per hour for a maximum of four (4) hours, for a total amount not to exceed $3,500.00. The term of the agreement shall begin and end on August 12, 2014. A copy of the agreement is attached. Public Content Request approval of Service Agreement #15-33 between Vera Jones Soleyn and The School Board of Okaloosa County, on behalf of Assistant Superintendent of Curriculum and Instruction Department. The Provider will be the keynote speaker at the 2014 Welcome Back Teacher Event to be held on August 12, 2014. Funding will be paid by Curriculum and Instruction Department/Staff Development Department from general funds, project 7016, Professional Development Training-GF at a cost of $875.00 per hour for a maximum of four (4) hours, for a total amount not to exceed $3,500.00. The term of the agreement shall begin and end on August 12, 2014. A copy of the agreement is attached. For additional information please contact Marcus Chambers, Assistant Superintendent of Curriculum at (850) 833-3191. File Attachments SA# 15-33.pdf (39 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.15 Service Agreement #15-34 Karla Zaldivar, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jul 28, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $6,540.00 Budgeted : Yes Budget Source : Internal Funds, Indianettes Recommended Action : Motion to approve Service Agreement #15-34 between Karla Zaldivar and The School Board of Okaloosa County, on behalf of Choctawhatchee High School to provide Clinician and Choreography Services. Clinician services to be provided on a monthly basis to include all National practices, and miscellaneous practices throughout the season. Choreography duties for Universal Dance Association (UDA) National Hip Hop routine, include hip hop choreography to meet UDA standards and guidelines. Choreography responsibilities include designing a two (2) minute piece of music that includes  the use of five (5) licensed songs, voice overs and sound effects. Assist with ideas for costuming and make-up, teaching routines with emphasis on correct execution. A Choreography Camp will be held July 29-31, 2014. Choreographer may also be paid to choreograph additional school routines and tryouts. The Provider will be paid a flat fee of $420.00 upon completion of a Choreography Camp to be held July 29-31, 2014. In addition, Provider will be paid $20.00 per dancer for up to twenty-one (21) dancers, for a total amount of $420.00 per month of Clinician fees for up to eleven (11) months, for a total of $4,620.00. The Provider will also be paid up to $100.00 per dancer for up to ten (10) dancers not to exceed $1,000.00 for National Hip Hop choreography. Any additional choreography/ routines/tryouts should be based on a rate of $25.00 per hour, not to exceed $500.00. The Provider's total amount should not exceed $6,540.00. Funds will be paid from Internal Funds, Indianettes. The term of the agreement is July 29, 2014 through June 30, 2015. A copy of the agreement is attached. Public Content Request approval of Service Agreement #15-34 between Karla Zaldivar and The School Board of Okaloosa County, on behalf of Choctawhatchee High School to provide Clinician and Choreography Services. Clinician services to be provided on a monthly basis to include all National practices, and miscellaneous practices throughout the season. Choreography duties for Universal Dance Association (UDA) National Hip Hop routine, include hip hop choreography to meet UDA standards and guidelines. Choreography responsibilities include designing a two (2) minute piece of music that includes the use of five (5) licensed songs, voice overs and sound effects. Assist with ideas for costuming and make-up, teaching routines with emphasis on correct execution. A Choreography Camp will be held July 29-31, 2014. Choreographer may also be paid to choreograph additional school routines and tryouts. The Provider will be paid a flat fee of $420.00 upon completion of a Choreography Camp to be held July 29-31, 2014. In addition, Provider will be paid $20.00 per dancer for up to twenty-one (21) dancers, for a total amount of $420.00 per month of Clinician fees for up to eleven (11) months, for a total of $4620.00. The Provider will also be paid up to $100.00 per dancer for up to ten (10) dancers not to exceed $1,000.00 for National Hip Hop choreography. Any additional choreography/routines/ tryouts should be based on a rate of $25.00 per hour, not to exceed $500.00. The Provider's total amount should not exceed $6,540.00. Funds will be paid from Internal Funds, Indianettes. The term of the agreement is July 29, 2014 through June 30, 2015. A copy of the agreement is attached. For additional information, please contact Dee Dee Shank, Teacher, Choctawhatchee High School at (850) 833-6314. File Attachments SA# 15-34.pdf (41 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.16 Service Agreement #15-36 Karla Zaldivar, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jul 28, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $1,500.00 Budgeted : Yes Budget Source : Internal Funds, Dance Team Account Recommended Action : Motion to approve Service Agreement #15-36 between Karla Zaldivar and The School Board of Okaloosa County, on behalf of Meigs Middle School to provide Clinician and Choreography Services. Services include Hip Hop clinic and select Nationals practices throughout the season. Choreography duties for the Universal Dance Association (UDA) Nationals Hip Hop routine, include hip hop choreography to meet  UDA standards and guidelines. choreography responsibilities include designing a two (2) minute music piece to include five (5) licensed songs, voice overs, and sound effects. Assist with ideas for costuming, make-up, and teaching the routine with emphasis on correct execution. The Provider will be paid $1,000 for completion of the National Hip Hop Choreography/Routine and music sheets. Any additional choreography needed for tryouts, and judging should be based on a rate of $25.00 per hour not to exceed $500.00. The Provider's grand total amount not to exceed is $1,500.00. Funds will be paid from Internal Funds, Dance Team Account. The term of the agreement is August 1, 2014 through June 30, 2015. A copy of the agreement is attached. Public Content Request approval of Service Agreement #15-36 between Karla Zaldivar and The School Board of Okaloosa County, on behalf of Meigs Middle School to provide Clinician and Choreography Services. Services include Hip Hop clinic and select Nationals practices throughout the season. Choreography duties for the Universal Dance Association (UDA) Nationals Hip Hop routine include hip hop choreography to meet UDA standards and guidelines. choreography responsibilities include designing a two (2) minute music piece to include five (5) licensed songs, voice overs, and sound effects. Assist with ideas for costuming, make-up, and teaching the routine with emphasis on correct execution. The Provider will be paid $1,000 for completion of the National Hip Hop Choreography/Routine and music sheets. Any additional choreography needed for tryouts, and judging should be based on a rate of $25.00 per hour not to exceed $500.00. The Provider's grand total amount not to exceed is $1,500.00. Funds will be paid from Internal Funds, Dance Team Account. The term of the agreement is August 1, 2014 through June 30, 2015. A copy of the agreement is attached. For additional information please contact Rebecca Barney, Meigs Middle School at (850) 833-4301. File Attachments SA# 15-36.pdf (40 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.17 Cleared certification requirements and issuance of contracts for the 2014-2015 school year, presented by Karen Peek, Program Director of Teacher Evaluation/ Certification, and recommended by the Superintendent for approval. Meeting : Jul 28, 2014 - Regular Meeting Type : Action (Consent) Recommended Action :  Motion to approve the Superintendent's recommendation to issue contracts to the attached list of teachers who have cleared certification requirements. Public Content The attached list of teachers have cleared their certification requirements and are eligible to receive their contracts for the 2014-2015 school year. Therefore, it is the recommendation of the Superintendent they receive their contracts. File Attachments CLEARED PROV 07-28-2014.pdf (80 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.18 Personnel recommendations, presented by Stacie Smith, Specialist for Human Resources, and  recommended by the Superintendent for approval. Meeting : Jul 28, 2014 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve personnel recommendations. Public Content The purpose of this item is to present a list of employees who have been hired or transferred in the instructional and educational support positions or hired for substitute positions. File Attachments July 28 2014 Ed Support Board Report.pdf (45 KB) July 28 2014 Instructional Board Report.pdf (51 KB) Substitute New Hires Board Report 07-28-2014.pdf (35 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.19 Employment Separations, presented by Stacie Smith, Specialist for Human Resources, and recommended by the Superintendent for approval. Meeting : Jul 28, 2014 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the employment separations. Public Content Attached is a list of employees who resigned/retired from the Okaloosa County School District. File Attachments SeparationsJuly28th2014.pdf (38 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.20 Leave Without Pay, presented by Stacie Smith, Specialist for Human Resources, and recommended by the Superintendent for approval. Meeting : Jul 28, 2014 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve leave without pay. Public Content The purpose of this item is to receive approval for employees who took leave and will not be paid for their leave. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.21 Proposed Administrative Salary Schedule for fiscal year 2014-2015, presented by Rita Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jul 28, 2014 - Regular Meeting Type : Action (Consent) Preferred Date : Jul 28, 2014 Absolute Date : Jul 28, 2014 Fiscal Impact : Yes Dollar Amount : $377,740.00 Budgeted : Yes Budget Source : General Fund Recommended Action : Motion to approve the Administrative Salary Schedule for fiscal year 2014-2015. Public Content The administrative salary proposal for fiscal year 2014-2015 a step and a 2% general improvement which is being recommended for all employee groups. File Attachments Admin DRAFT Salary Schedule FY 2014-2015.pdf (68 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.22 Proposed Managerial Salary Schedule for fiscal year 2014-2015, presented by Rita Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jul 28, 2014 - Regular Meeting Type : Action (Consent) Preferred Date : Jul 28, 2014 Absolute Date : Jul 28, 2014 Fiscal Impact : Yes Dollar Amount : $50,779.00 Budgeted : Yes Budget Source : General Fund Recommended Action : Motion to approve the Managerial Salary Schedule for fiscal year 2014-2015. Public Content The proposed Managerial salary schedule for fiscal year 2014-2015 is a step increase and a 2% general improvement which is being recommended for all employee groups. File Attachments Managerial DRAFT Salary Schedule FY 2014-2015.pdf (62 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.23 Proposed Professional & Technical Salary Schedule for fiscal year 2014-2015, presented by Rita Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jul 28, 2014 - Regular Meeting Type : Action (Consent) Preferred Date : Jul 28, 2014 Absolute Date : Jul 28, 2014 Fiscal Impact : Yes Dollar Amount : $72,322.00 Budgeted : Yes Budget Source : General Fund Recommended Action : Motion to approve the Professional & Technical Salary Schedule for fiscal year 2014-2015. Public Content The proposed Professional and Technical salary schedule for fiscal year 2014-2015 is a step increase and a 2% general improvement which is being recommended for all employee groups. File Attachments Prof-Tech DRAFT Salary Schedule FY 2014-2015.pdf (67 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.24 Proposed Educational Support Personnel Salary Schedule for fiscal year 2014-2015, presented by Rita Scallan, Chief Financial Officer, and recommended by  the Superintendent for approval. Meeting : Jul 28, 2014 - Regular Meeting Type : Action (Consent) Preferred Date : Jul 28, 2014 Absolute Date : Jul 28, 2014 Fiscal Impact : Yes Dollar Amount : $945,336.00 Budgeted : Yes Budget Source : General Fund Recommended Action : Motion to approve the Educational Support Personnel Salary Schedule for fiscal year 2014-2015. Public Content The proposed Educational Support Personnel salary schedule for fiscal year 2014-2015 is a step increase and a 2% general improvement tentatively agreed to, between the School District and OCESPA, through the collective bargaining process. File Attachments Ed Support DRAFT Salary Schedule FY 2014-2015.pdf (117 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.25 Proposed Instructional Salary Schedule for fiscal year 2014-2015, presented by Rita Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jul 28, 2014 - Regular Meeting Type : Action (Consent) Preferred Date : Jul 28, 2014 Absolute Date : Jul 28, 2014 Fiscal Impact : Yes Dollar Amount : $4,171,259.00 Budgeted : Yes Budget Source : General Fund Recommended Action : Motion to approve the Instructional Salary Schedule for fiscal year 2014-2015. Public Content The proposed Instructional Personnel salary schedule for fiscal year 2014-2015 is a step increase and a 2% general improvement, tentatively agreed to between the School District and OCEA, through the collective bargaining process. File Attachments Instructional DRAFT Salary Schedule FY 2014-2015 - Revised 7-25-14.pdf (155 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.26 Proposed Substitute and Temporary Employees salary schedule for fiscal year 2014-2015, presented by Rita Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jul 28, 2014 - Regular Meeting Type : Action (Consent) Preferred Date : Jul 28, 2014 Absolute Date : Jul 28, 2014 Fiscal Impact : No Budgeted : Yes Budget Source : General Fund Recommended Action : Motion to approve the Substitute and Temporary Employees salary schedule for fiscal year 2014-2015. Public Content The proposed Substitute and Temporary Personnel salary schedule for fiscal year 2014-2015 does not recommend an increase for fiscal year 2014-2015. File Attachments Subs-Temps DRAFT Salary Schedule FY 2014-2015.pdf (59 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.27 Approval to advertise and appoint a Selection Committee for the Request for Proposals, RFP 15-01 School Food Service Management Operations, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jul 28, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to advertise and appoint a selection committee for RFP 15-01 School Food Service Management Operations. Public Content Request approval to release the RFP and appoint a selection committee for the RFP to evaluate responses of RFP 15-01. The selection committee will return to the Board a recommendation short list of proposed providers for contract negotiation purposes. The committee membership is recommended as follows: 1. Dewey Destin, School Board Member and Committee Chair 2. Rita Scallan, Chief Financial Officer 3. Beth Walthall, Principal, Davidson MS 4. Carolyn McAllister, Principal, Plew ES 5. Charlene Couvillon, Principal, Fort Walton Beach HS The School Board Attorney will work with the selection committee throughout the process. For more information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.28 Master Contract between the School Board of Okaloosa County and the Okaloosa County Educational Support Professional Association, effective July 1, 2014 through June 30, 2017, presented by Stacie Smith, Specialist for Human Resources, and recommended by the Superintendent for approval. Meeting : Jul 28, 2014 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the Master Contract between the School Board of Okaloosa County and the Okaloosa County Educational Support Professional Association, effective July 1, 2014 through June 30, 2017. File Attachments Master Contract - OCESPA 2014-2015.pdf (29 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.29 Addendum to the Master Contract between the School Board of Okaloosa County and the Okaloosa County Education Association 2014-2015, presented by Stacie Smith, Specialist for Human Resources, and recommended by the Superintendent for approval. Meeting : Jul 28, 2014 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the Addendum to the Master Contract between the School Board of Okaloosa County and the Okaloosa County Education Association 2014-2015. File Attachments Master Contract - OCEA 2014-2015 Revised 7.24.2014.pdf (29 KB) Teacher Evaluation Handbook 2014-2015 Narrative only.pdf (492 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.30 Approval of the Consent Agenda Meeting : Jul 28, 2014 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Public Content Following any corrections, additions, or deletions, the Board will approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent for approval. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 8. Discussion Agenda Subject : 8.1 Items Moved from the Consent Agenda (if any) Meeting : Jul 28, 2014 - Regular Meeting Type : Action 12. Attorney's Business Subject : 12.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : Jul 28, 2014 - Regular Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. 13. Superintendent's Business Subject : 13.1 Correspondence, requests and other matters addressed by the Superintendent Meeting : Jul 28, 2014 - Regular Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. 13. Superintendent's Business Subject : 13.2 Out of State Student Trip Requests, presented by Kaye McKinley, Deputy Superintendent Meeting : Jul 28, 2014 - Regular Meeting Type : Information Public Content Attached is a list of out of state student trip requests approved by the Superintendent. File Attachments Student Trips 7-28-14.pdf (13 KB) 14. Board Members' Announcements/Request for Information Subject : 14.1 Board Members' Announcements/Request for Information Meeting : Jul 28, 2014 - Regular Meeting Type : Action, Information Public Content Board Members may request information or address concerns and other matters. 15. Public Hearing - 6:15 p.m. Subject :  15.1 Required Local Effort Millage Rate, presented by Rita Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jul 28, 2014 - Regular Meeting Type : Action Recommended Action : Motion to approve the tentative Millage Rate for Required Local Effort. Motion & Voting Motion to approve the tentative Millage Rate of 5.1930 Mills for Required Local Effort. Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 15. Public Hearing - 6:15 p.m. Subject : 15.2 Basic Discretionary Operating Millage Rate, presented by Rita Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jul 28, 2014 - Regular Meeting Type : Action Recommended Action : Motion to approve the tentative Millage Rate for Basic Discretionary Operating. Motion & Voting 15. Public Hearing - 6:15 p.m. Subject : 15.3 Capital Outlay Millage Rate, presented by Rita Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jul 28, 2014 - Regular Meeting Type : Action Recommended Action : Motion to approve the tentative Millage Rate for Capital Outlay. Motion & Voting 15. Public Hearing - 6:15 p.m. Subject : 15.4 Total Millage Levy, presented by Rita Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jul 28, 2014 - Regular Meeting Type : Action Recommended Action : Motion to approve the tentative Total Millage Levy. Motion & Voting Motion to approve the tentative Total Millage Levy of 7.4410 Mills. Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 15. Public Hearing - 6:15 p.m. Subject : 15.5 Resolution 14-03 Adopting the Tentative Millage Rates for Fiscal Year 2014-2015, presented by Rita Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jul 28, 2014 - Regular Meeting Type : Action Recommended Action : Motion to approve Resolution 14-03 Adopting the Tentative Millage Rates for Fiscal Year 2014-2015. File Attachments Resolution No. 14-03 - Millage Rates.pdf (33 KB) Motion & Voting 15. Public Hearing - 6:15 p.m. Subject : 15.6 Preliminary and Tentative Budget for Fiscal Year 2014-2015, presented by Rita Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jul 28, 2014 - Regular Meeting Type : Action Recommended Action : Motion to approve the Preliminary and Tentative Budget for Fiscal Year 2014-2015. File Attachments Preliminary &Tentative Budget Booklet FY 2014-2015 - 7.22.14.pdf (1,150 KB) Motion & Voting Motion to adopt the Preliminary and Tentative Budget for Fiscal Year 2014-2015, in the amount of $361,757,766.80 Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 15. Public Hearing - 6:15 p.m. Subject : 15.7 Resolution 14-04 Adopting the Preliminary and Tentative Budget for Fiscal Year 2014-2015, presented by Rita Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jul 28, 2014 - Regular Meeting Type : Action Recommended Action : Motion to approve Resolution 14-04 Adopting the Preliminary and Tentative Budget for Fiscal Year 2014-2015. File Attachments Resolution No. 14-04 - Budget.pdf (30 KB) Motion & Voting Motion to approve Resolution 14-04 Adopting the Preliminary and Tentative Budget for Fiscal Year 2014-2015, in the amount of $361,757.766.80. Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 16. Adjournment Subject : 16.1 Adjournment of the meeting by the Chairman Meeting : Jul 28, 2014 - Regular Meeting Type : 17. Public Notices Subject : 17.1 Notice of Public Hearing Meeting : Jul 28, 2014 - Regular Meeting Type : Information Public Content NOTICE OF PUBLIC HEARING Notice is hereby given that the School Board of Okaloosa County will conduct a Public Hearing on July 28, 2014, beginning at 6:15 p.m. or as soon thereafter as may be heard, in the School District Administration Building, Fort Walton Beach. The purpose of the Hearing is to receive public input and consider approval of the Preliminary and Tentative Budget and Millage Rate for 2014-2015. Any interested party who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered during this meeting, will need a record of proceedings and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. Any person requiring special accommodation at this meeting because of a disability or physical impairment should contact the Superintendent at the School District Administration Building at (850) 833-3110 prior to this meeting. 17. Public Notices Subject : 17.2 Public Notice Meeting : Jul 28, 2014 - Regular Meeting Type : Information Public Content PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the School Board at least 48 hours before the meeting by contacting the Superintendent of Schools at the School District Administration Building at (850) 833-3110.