Okaloosa County School Board — Regular Meeting, September 22, 2014

Monday, September 22, 2014 Regular Meeting School District Administration Building Fort Walton Beach, Florida 6:00 p.m. 1. Opening of Meeting Subject : 1.1 Invocation offered by Cathy Thigpen Meeting : Sep 22, 2014 - Regular Meeting Type : Procedural 1. Opening of Meeting Subject : 1.2 Pledge of Allegiance led by Melissa Thrush Meeting : Sep 22, 2014 - Regular Meeting Type : Procedural 1. Opening of Meeting Subject : 1.3 Call to Order by the Chairman Meeting : Sep 22, 2014 - Regular Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Sep 22, 2014 - Regular Meeting Type : Action Recommended Action : Motion to approve the Agenda as amended: Added - Consent 7.24 Permission to pay a Materials and Supplies Stipend to qualified Adult Vocational Teachers, Behavior Analysts, Occupational Therapists, Physical Therapists, School Psychologists, Social Workers, and Staffing Specialists Added - Consent 7.25 Contract Extension  Agreement for Food Management Services Non- Profit Food Service Program between the School Board of Okaloosa County and Sodexo American, LLC Added - Consent 7.26 Contract Modification Agreement between the School Board of Okaloosa County and Siemens Building Technologies, Inc. Added - Consent 7.27 Appropriation of District 4 School Board Member Capital Outlay Funds to Best Chance North for DLP Projectors in the amount of $1,198.00 Added - Consent 7.28 Appropriation of District 4 School Board Member Capital Outlay Funds to Richbourg School for DLP Projectors and Mimio in the amount of $2,426.40 Added - Consent 7.29 Amendment to the Cooperative Agreement between the School Board of Okaloosa County and the Florida Department of Juvenile Justice Deleted - Consent 7.29 Amendment to the Cooperative Agreement between the School Board of Okaloosa County and the Florida Department of Juvenile Justice Public Content A board member may request an item be removed from the Consent Agenda for more information or moved to the Discussion Agenda to be voted on separately. Following any corrections, additions, or deletions, the Board will approve the Agenda. Motion & Voting Motion to approve the Agenda as amended: Added - Consent 7.24 Permission to pay a Materials and Supplies Stipend to qualified Adult Vocational Teachers, Behavior Analysts, Occupational Therapists, Physical Therapists, School Psychologists, Social Workers, and Staffing Specialists Added - Consent 7.25 Contract Extension Agreement for Food Management Services Non- Profit Food Service Program between the School Board of Okaloosa County and Sodexo American, LLC Added - Consent 7.26 Contract Modification Agreement between the School Board of Okaloosa County and Siemens Building Technologies, Inc. Added - Consent 7.27 Appropriation of District 4 School Board Member Capital Outlay Funds to Best Chance North for DLP Projectors in the amount of $1,198.00 Added - Consent 7.28 Appropriation of District 4 School Board Member Capital Outlay Funds to Richbourg School for DLP Projectors and Mimio in the amount of $2,426.40 Added - Consent 7.29 Amendment to the Cooperative Agreement between the School Board of Okaloosa County and the Florida Department of Juvenile Justice Deleted - Consent 7.29 Amendment to the Cooperative Agreement between the School Board of Okaloosa County and the Florida Department of Juvenile Justice Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 5. Personnel Appointments Subject : 5.1 Appointment of Principal, CHOICE High School and Technical Center, recommended by the Superintendent for approval. Meeting : Sep 22, 2014 - Regular Meeting Type : Action Recommended Action : Motion to approve the appointment of Principal, CHOICE High School and Technical Center. Motion & Voting Motion to approve the appointment of Robert (Jerry Sansom) to the position of Principal, CHOICE High School and Technical Center. Motion by Cindy Frakes, second by Cathy Thigpen. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 5. Personnel Appointments Subject : 5.2 Appointment of Human Resource Specialist,  recommended by the Superintendent for approval. Meeting : Sep 22, 2014 - Regular Meeting Type : Action Recommended Action : Motion to approve the appointment of Human Resource Specialist. Motion & Voting Motion to approve the appointment of Lindsay Maxey to the position of Human Resource Specialist. Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 5. Personnel Appointments Subject : 5.3 Appointment of Paula Alexander, Food Service Manager, Wright Elementary, recommended by the Superintendent for approval. Meeting : Sep 22, 2014 - Regular Meeting Type : Action Recommended Action : Motion to approve the appointment of Paula Alexander to the position of Food Service Manager, Wright Elementary. Motion & Voting Motion to approve the appointment of Paula Alexander to the position of Food Service Manager, Wright Elementary School. Motion by Cindy Frakes, second by Cathy Thigpen. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 5. Personnel Appointments Subject : 5.4 Appointment of Charles Smith, Food Service Manager, Ruckel Middle School, recommended by the Superintendent for approval. Meeting : Sep 22, 2014 - Regular Meeting Type : Action Recommended Action : Motion to approve the appointment of Charles Smith to the position of Food Service Manager, Ruckel Middle School. Motion & Voting Motion to approve the appointment of Charles Smith to the position of Food Service Manager, Ruckel Middle School. Motion by Melissa Thrush, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 6. Committee and Staff Reports Subject : 6.1 In-County Travel paid for the period of August 21 - September 3, 2014, presented  by Rita R. Scallan, Chief Financial Officer Meeting : Sep 22, 2014 - Regular Meeting Type : Report Public Content In-County Travel paid for the period of August 21 - September 3, 2014, presented by Rita R. Scallan, Chief Financial Officer File Attachments In-County Travel Aug 21 - Sept 3.pdf (13 KB) 6. Committee and Staff Reports Subject : 6.2 Out-of-County Travel paid for the period of August 21 - September 3, 2014, presented by Rita R. Scallan, Chief Financial Officer Meeting : Sep 22, 2014 - Regular Meeting Type : Report Public Content Out-of-County Travel paid for the period of August 21 - September 3, 2014, presented by Rita R. Scallan, Chief Financial Officer File Attachments Out-of-County Travel Aug 21 - Sept 3.pdf (14 KB) 7. Consent Agenda Subject : 7.1 Approval of the Minutes of the Workshop Meeting of September 4, 2014; Minutes of the Regular Meeting of September 8, 2014, recommended by the Superintendent for approval. Meeting : Sep 22, 2014 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the Minutes of the Workshop Meeting of September 4, 2014; Minutes of the Regular Meeting of September 8, 2014. Public Content The minutes, with any changes recommended by Board Members, must be approved by the Board. File Attachments 9-4-2014 Workshop DRAFT.pdf (179 KB) 9-8-2014 Meeting DRAFT.pdf (185 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.2 School Donations, presented by Rita R. Scallan, Chief Financial Officer and  recommended by the Superintendent for approval. Meeting : Sep 22, 2014 - Regular Meeting Type : Action (Consent) Preferred Date : Sep 22, 2014 Absolute Date : Sep 22, 2014 Fiscal Impact : Yes Dollar Amount : $10,850.00 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve school donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments Donation - September 22, 2014.pdf (14 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.3 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 22, 2014 - Regular Meeting Type : Action (Consent) Dollar Amount : $2,508.94 Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 9-22-14.pdf (13 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.4 Payroll Warrant Register and Accounts Payable Warrant Register for August 2014, totaling $16,539,575.54; and Bank Transfers for August 2014, totaling $7,195,000.00, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 22, 2014 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $16,539,575.54 and Bank Transfers in the amount of $7,195,000.00. Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register and Accounts Payable Warrant Register for August 2014 totaling $16,539,575.54; and Bank Transfers for August 2014, totaling $7,195,000.00, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments MIS 3478 - Warrant Register - August 2014.pdf (90 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.5 Surplus and disposal of the greenhouse located at the STEMM Center, presented by Dr. Bill Smith, Director of Facilities, and recommended by the Superintendent for approval. Meeting : Sep 22, 2014 - Regular Meeting Type : Action (Consent) Preferred Date : Sep 22, 2014 Absolute Date : Sep 22, 2014 Recommended Action : Motion to approve the surplus and disposal of the greenhouse located at the Okaloosa STEMM Center. Public Content The Greenhouse, Asset/Property Number V31755, located at the Okaloosa STEMM Center has fallen into disrepair and cannot be made useful. Approval is requested to surplus and dispose of the greenhouse. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.6 SS Solutions, Inc., Purchase Order for Services, presented by Rita Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 22, 2014 - Regular Meeting Type : Action (Consent) Preferred Date : Sep 22, 2014 Absolute Date : Sep 22, 2014 Fiscal Impact : No Dollar Amount : $70,924.00 Budgeted : Yes Budget Source : General Fund Recommended Action : Motion to approve the SS Solutions, Inc., purchase order for services related to investigation and monitoring of equity complaints and related personnel issues and student issues. The total amount of the purchased services is $70,924. Term of the agreement is September 23, 2014 through June 30, 2015. Public Content The Superintendent recommends issuing a purchase order to SS Solutions, LLC to provide an individual who will assist in the following duties and responsibilities: 1. Investigates and monitors Equity complaints related to personnel issues and student issues. 2. Compiles Equity reports as needed. 3. Facilitates assistance with equity issues as needed by schools. 4. Maintains close working relationships with parents, community, and school personnel in providing guidance on NCLB Act. 5. Conducts hearings as specified in Personnel Procedures. 6. Oversees drug testing and appropriate referrals. 7. Provides training for Newcomers Orientation and Code of Ethics for the District. 8. Abides by and facilitates adherence to all applicable laws, rules, regulations, policies, procedures; maintains professional ethical standards; maintains high level of professional development/knowledge. 9. Establishes and facilitates school-based lay Advisory and Academic Excellence Society committees to assist low performing subgroup students. 10. Collaborates with district and school officials regarding diversity recruiting and retention. 11. Serves as the district liaison for community organizations which share the same goal of improving academic performance of the lowest performing students. 12. Performs other such duties as may be needed to attain job goal and as assigned by the Superintendent. The agreement will begin on September 23, 2014 and end on June 30, 2015 for a total cost of $70, 924, however the District will not incur an additional cost because the funding will be offset by not filling the 12-Month Human Resources Specialist - Non- Instructional Professional Development position for fiscal year 2014-2015, Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.7 School-to-Work Contract between the School Board of Okaloosa County and Bubble Valley Smoothies to provide career experience opportunities to eligible students, submitted by Melody Sommer, Program Director, Exceptional Student  Education, and recommended by the Superintendent for approval. Meeting : Sep 22, 2014 - Regular Meeting Type : Action (Consent) Preferred Date : Sep 23, 2014 Absolute Date : Sep 23, 2014 Fiscal Impact : No Budgeted : No Budget Source : N/A Recommended Action : Motion to approve the School- to-Work Contract between the School Board of Okaloosa County and Bubble Valley Smoothies to provide career experience opportunities to eligible students enrolled in the School-to-Work program. Public Content The School-to-Work program provides valuable career experience to eligible Exceptional Student Education students. File Attachments school-to-work Richbourg.pdf (423 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.8 Office of Program Policy Analysis and Government Accountability (OPPAGA)- School Safety and Security Best Practices Self- Assessment presented by Andy Johnson, Specialist Safe Schools, Athletics and Health, recomnmended by the Superintendent for approval. Meeting : Sep 22, 2014 - Regular Meeting Type : Action (Consent) Preferred Date : Sep 22, 2014 Absolute Date : Sep 22, 2014 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the School Safety & Security Best Practices With Their Associated Indicators 2013-14 School Safety and Security Self-Assessment Form to be sent to the State Department of Education. Public Content the Office of Program Policy Analysis and Government Accountability (OPAGGA) Report is a Self Assessment for the Okaloosa County School District's Safety and Security Best Practices. This annual report includes safety policies and procedures that are currently in place within multiple departments of the school district. File Attachments OPPAGA 2014 Report.pdf (286 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.9 Agreement between the School Board of Okaloosa County and the Okaloosa County Sheriff's Office for the CHOICE Information Technology Institute CSI Program at Crestview High School for the 2014-2015 school year, presented by Andy Johnson, Specialist, Safe Schools, Athletics, and Health, and recommended by the Superintendent for approval. Meeting : Sep 22, 2014 - Regular Meeting Type : Action (Consent) Preferred Date : Sep 22, 2014 Absolute Date : Sep 22, 2014 Fiscal Impact : Yes Dollar Amount : $60,000.00 Budgeted : Yes Budget Source : Crestview High School Discretionary Fund Recommended Action : Motion to approve the Agreement between the School Board of Okaloosa County and the Okaloosa County Sheriff's Office for the CHOICE Information Technology Institute CSI Program at Crestview High School for the 2014-2015 school year. Public Content This is an agreement between the School Board of Okaloosa County and the Okaloosa County Sheriff's Office. This agreement provides payment to the Okaloosa County Sheriff's Office from the Okaloosa County School District for providing an instructor to the CHOICE Information Technology Crime Scene Investigation program at Crestview High School. File Attachments Crestview HS CSI Program Agreement with Sheriff 2014-2015.pdf (350 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.10 Memorandum of Agreement between Automotive Youth Educational Systems (AYES) and The School Board of Okaloosa County, FL, presented by Patti Bonezzi, Program Director, Career and Technical Education, and recommended by the Superintendent for approval. Meeting : Sep 22, 2014 - Regular Meeting Type : Action (Consent) Preferred Date : Sep 15, 2014 Absolute Date : Sep 19, 2014 Fiscal Impact : No Recommended Action : Motion to approve the Memorandum of Agreement between The School Board of Okaloosa County, FL and Automotive Youth Educational Systems (AYES). Public Content The purpose of this agreement is to improve the quality of the Automotive Programs at CHOICE High School and Technical Center and Crestview High School. The Automotive Youth Educational Systems has the ability to provide a school-to-career model program with curriculum, coaching, guidance and an online recording system to track student progress through the AYES Model. This organization also works with industry partners and the ASE Industry Education Alliance in providing donations of vehicles, components, tools and other teaching aids and equipment so that students can meet the current needs of the automotive industry. In addition, AYES will provide assistance in engaging local employers within the automotive industry to provide non-paid career shadowing opportunities to qualified students as well as paid internships focusing on varied work experiences emphasizing skill development. File Attachments AYES MOU SEP 2014.pdf (75 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.11 ITB 15-01 Custodial Chemicals and Supplies, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 22, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $365,624.37 Budgeted : Yes Budget Source : General Funds, Project 2011, Custodial Services Recommended Action : Motion to approve the committee's recommendation to award ITB 15-01 Custodial Chemicals and Supplies to Supreme Paper Supplies. Goods will be purchased on an as needed basis, based on fixed pricing at an estimated annual cost of $365,624.37. This three (3) year bid will be effective October 14, 2014 through October 13, 2017. A copy of the Tabulation and Recommendation of Award is attached. Public Content Request approval of the committee's recommendation to award ITB 15-01 Custodial Chemicals and Supplies to Supreme Paper Supplies. Goods will be purchased on an as needed basis, based on fixed pricing at an estimated annual cost of $365,624.37. This three (3) year bid will be effective October 14, 2014 through October 13, 2017. A copy of the Tabulation and Recommendation of Award is attached. For additional information, please contact Bill Smith, Director, Facilities at (850) 689-7158. File Attachments ITB_15-01.pdf (208 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.12 Amendment to Service Agreement #15-37 Literacy Links, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 22, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $68,200.00 Budgeted : Yes Budget Source : General Funds Recommended Action : Motion to approve the amendment to Service Agreement #15-37 between Literacy Links and The School Board of Okaloosa County, on behalf of the Curriculum and Instruction Department. The changes are as follows: 1) Add Destin Elementary School for a one (1) day training at the rate of $2,200.00; 2) Amend the total contract amount not to exceed from $66,000.00 to $68,200.00;  3) All other terms and conditions of the original Service Agreement shall remain in full force and effect. Funding for the additional day will be paid by Destin Elementary School from general funds. Copies of the amendment and original agreement are attached. Public Content Request approval of the amendment to Service Agreement #15-37 between Literacy Links and The School Board of Okaloosa County, on behalf of the Curriculum and Instruction Department. The changes are as follows: 1) Add Destin Elementary School for a one (1) day training at the rate of $2,200.00; 2) Amend the total contract amount not to exceed from $66,000.00 to $68,200.00; 3) All other terms and conditions of the original Service Agreement shall remain in full force and effect. Funding for the additional day will be paid by Destin Elementary School from general funds. Copies of the amendment and original agreement are attached. For additional information, please contact Marti Gardner, Director, Elementary Education at (850) 833-4208. File Attachments Amendment to SA# 15-37.pdf (167 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.13 Service Agreement #15-57 Josh Bledsoe, presented by Vince Windham, Program Director, Purchasing and recommended by the Superintendent for approval. Meeting : Sep 22, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $7,320.00 Budgeted : Yes Budget Source : Internal Funds, Band/Band Booster Recommended Action : Motion to approve Service Agreement #15-57 between Josh Bledsoe and The School Board of Okaloosa County, on behalf of Crestview High School. The Provider will be responsible for the training of band students in all aspects of playing on a variety of low brass instruments. The Provider will be paid $20.00 per hour, up to three hundred and sixty-six (366) hours, for a total contract amount not to exceed $7320.00. All funds  will be paid from Internal, Band/Band Booster. The agreement is effective September 23, 2014 through June 30, 2015. A copy of the agreement is attached. Public Content Request approval of Service Agreement #15-57 between Josh Bledsoe and The School Board of Okaloosa County, on behalf of Crestview High School. The Provider will be responsible for the training of band students in all aspects of playing on a variety of low brass instruments. The Provider will be paid $20.00 per hour, up to three hundred and sixty-six (366) hours, for a total contract amount not to exceed $7320.00. All funds will be paid from Internal, Band/Band Booster. The agreement is effective September 23, 2014 through June 30, 2015. A copy of the agreement is attached. For additional information, please contact Jody Dunn, Band Director, Crestview High School at (850) 689-7177. File Attachments SA# 15-57.pdf (38 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.14 Service Agreement #15-60 Matthew Fossa, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 22, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $4,500.00 Budgeted : Yes Budget Source : Internal Funds: Band Boosters Recommended Action : Motion to approve Service Agreement #15-60 between Matthew Fossa and The School Board of Okaloosa County, on behalf of Niceville High School. The Provider will instruct double reed students in the following areas: 1) Breath production/ conservation; 2) European oboe fingering systems vs. symphonic conservatory systems; 3) review & explore double; 4) provide 'Master Class' opportunities; 5) coach students auditioning for All State/All County; 6) prepare senior oboist for college auditions. The Provider will be paid $50.00 per hour, up to ninety (90) hours, for a total contract amount not to exceed $4,500.00. Funds will be paid from Internal Account, Band Boosters. The agreement is effective September 23, 2014  through May 30, 2015. A copy of the agreement is attached. Public Content Request approval of Service Agreement #15-60 between Matthew Fossa and The School Board of Okaloosa County, on behalf of Niceville High School. The Provider will instruct double reed students in the following areas: 1) Breath production/conservation; 2) European oboe fingering systems vs. symphonic conservatory systems; 3) Review & explore double; 4) Provide 'Master Class' opportunities; 5) Coach students auditioning for All State/All County, and; 6) Prepare senior oboist for college auditions. The Provider will be paid $50.00 per hour, up to ninety (90) hours, for a total contract amount not to exceed $4,500.00. Funds will be paid from Internal Account, Band Boosters. The agreement is effective September 23, 2014 through May 30, 2015. A copy of the agreement is attached. For additional information, please contact Dan Wooten, Band Director, Niceville High School at (850) 833-4114. File Attachments SA# 15-60.pdf (45 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.15 Service Agreement #15-61 The Bangor Interpreting Agency, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 22, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $62,000.00 Budgeted : Yes Budget Source : Special Revenue, Project 5475, IDEA - Part B Recommended Action : Motion to approve Service Agreement #15-61 between The Bangor Interpreting Agency and The School Board of Okaloosa County, on behalf of the Exceptional Student Education Department. The Bangor Interpreting Agency will contract with Nancy Ordway to provide Cued Speech Transliterating Services for a hearing impaired student enrolled at Niceville High School. Services will include: a) Services will be based on the student's Individual Education Plan (IEP); b) Monitoring the student in the classroom to assist student with accessing education;  c) Consult with teachers and other District Staff; d) Maintaining any necessary documentation relevant to student progress; e) Serve as a member of the IEP team, and; f) Participate in IEP meetings, school assemblies, and other educationally related school activities for the purpose of providing a mode of communication for the student. The Provider will be paid $50.00 per hour, up to one thousand two hundred forty (1,240) hours, for a total contract amount not to exceed $62,000.00. Funds will be paid from Special Revenue, Project 5475, IDEA - Part B. The agreement is effective September 23, 2014 through June 5, 2015. A copy of the agreement is attached. Public Content Request approval of Service Agreement #15-61 between The Bangor Interpreting Agency and The School Board of Okaloosa County, on behalf of the Exceptional Student Education Department. The Bangor Interpreting Agency will contract with Nancy Ordway to provide Cued Speech Transliterating Services for a hearing impaired student enrolled at Niceville High School. Services will include: a) Services will be based on the student's Individual Education Plan (IEP); b) Monitoring the student in the classroom to assist student with accessing education; c) Consult with teachers and other District Staff; d) Maintaining any necessary documentation relevant to student progress; e) Serve as a member of the IEP team, and; f) Participate in IEP meetings, school assemblies, and other educationally related school activities for the purpose of providing a mode of communication for the student. The Provider will be paid $50.00 per hour, up to one thousand two hundred forty (1,240) hours, for a total contract amount not to exceed $62,000.00. Funds will be paid from Special Revenue, Project 5475, IDEA - Part B. The agreement is effective September 23, 2014 through June 5, 2015. A copy of the agreement is attached. For additional information, please contact Melody Sommer, Program Director, Exceptional Student Education at (850) 833-5899. File Attachments SA# 15-61.pdf (42 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.16 Attendance Waiver List, presented by Nick Kootsouradis, Assistant Superintendent for Operations, and recommended by the Superintendent for approval. Meeting : Sep 22, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve Attendance Waivers as presented. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.17 Personnel recommendations, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Sep 22, 2014 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve personnel recommendations. Public Content The purpose of this item is to present a list of employees who have been hired or transferred in the instructional and educational support positions or hired for substitute positions. File Attachments September 22, 2014 Instructional Board Report (2).pdf (48 KB) Substitute New Hires Board Report 09-22-2014.pdf (97 KB) September 22, 2014 Ed Support Board Report.pdf (50 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.18 Employment Separations, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Sep 22, 2014 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve employment separations. Public Content Attached is a list of employees who resigned/retired from the Okaloosa County School District. File Attachments Separationsseptember22nd2014.pdf (43 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.19 Leave Without Pay, presented by Stacie Smith, Assistant Superintendent of Human Resources, and  recommended by the Superintendent for approval. Meeting : Sep 22, 2014 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve leave without pay. Public Content The purpose of this item is to receive approval for employees who took leave and will not be paid for their leave. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.20 Termination of Employee, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Sep 22, 2014 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the termination of employee #115452. Public Content The Superintendent is recommending the termination of employee #115452. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.21 Out-of-Field Report for the 2014-2015 school year, presented by Karen Peek, Program Director of Teacher Evaluation/Certification, and recommended by the Superintendent for approval. Meeting : Sep 22, 2014 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the the Out-of-Field Report for 2014-2015. Public Content The attached list of teachers have been placed in classes for which they do not have the required certification. The State requires these teachers be reported to the Board as being Out-of-Field. File Attachments Fall OOF Board Report.pdf (26 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.22 Florida Department of Education Digital Classroom Grant Application, presented by Steve Horton, Assistant Superintendent, Information Systems, and recommended  by the Superintendent for approval. Meeting : Sep 22, 2014 - Regular Meeting Type : Action (Consent) Preferred Date : Sep 22, 2014 Absolute Date : Sep 22, 2014 Fiscal Impact : No Budgeted : No Recommended Action : Motion of approve the Florida Department of Education Digital Classroom Grant Application. File Attachments Digital Classroom Plan 2014-2015.pdf (154 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject :  7.23 Professional Development for Digital Learning, presented by Steve Horton, Assistant Superintendent, Information Systems, and recommended by the Superintendent for approval. Meeting : Sep 22, 2014 - Regular Meeting Type : Action (Consent) Preferred Date : Sep 22, 2014 Absolute Date : Sep 22, 2014 Budgeted : No Recommended Action : Motion to approve Professional Development for Digital Learning. File Attachments OKALOOSA Professional Development for Digital Learning Project Application.pdf (164 KB) OKALOOSA DOE101s Professional Development for Digital Learning.pdf (16 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.24 Permission to pay a Materials and Supplies Stipend to qualified Adult Vocational Teachers, Behavior Analysts, Occupational Therapists, Physical Therapists, School Psychologists, Social Workers, and Staffing Specialists, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 22, 2014 - Regular Meeting Type : Action (Consent) Preferred Date : Sep 22, 2014 Absolute Date : Sep 22, 2014 Fiscal Impact : Yes Dollar Amount : $13,934.25 Budgeted : Yes Budget Source : Various General Fund itinerant projects, Fixed Charges (in lieu of Federal), and Workforce Development Recommended Action : Motion to approve payment of a materials and supplies stipend to qualified Adult Vocational Teachers, Behavior Analysts, Occupational Therapists, Physical Therapists, School Psychologists, Social Workers, and Staffing Specialists. Public Content The District has distributed stipends for materials and supplies to eligible PreK-12 classroom teachers and other specific instructional staff pursuant to Florida Statutes 1012.71(1). The funding source is provided by the State through the Florida Teachers Classroom Supply Assistance Program categorical allocation. The State does not provide funding for Adult Vocational Teachers, Behavior Analysts, Occupational Therapists, Physical Therapists, School Psychologists, Social Workers, and Staffing Specialists. Based on past practice, the District recommends that eligible employees in the above referenced positions, which are ineligible pursuant to F.S. 1012.71(1), receive a stipend equivalent to the amount distributed to eligible Florida Teachers Classroom Supply Assistance Program positions. The proposed stipends will be funded from various General Fund itinerant projects, Fixed Charges (in lieu of Federal), and Workforce Development. The estimated total cost is $13,934.25. These employees shall use the stipend for the purpose of purchasing materials and supplies consistent with the rules and requirements of the Florida Teachers Classroom Supply Assistance Program. The amounts to be distributed are as follows: Stipend Per Full Time - $275.00 Stipend Per Half Time - $137.50 File Attachments Permission to Pay Material and Supply Stipend for Eligible Positions.pdf (208 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.25 Contract Extension Agreement for Food Management Services Non- Profit Food Service Program between the School Board of Okaloosa County and Sodexo American, LLC, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 22, 2014 - Regular Meeting Type : Action (Consent) Preferred Date : Sep 22, 2014 Absolute Date : Sep 22, 2014 Fiscal Impact : No Budgeted : Yes Budget Source : Food Service Recommended Action : Request approval of the Contract Extension Agreement for Food Service Management Services Non- Profit Food Service Program between the School Board of Okaloosa County and Sodexo America, LLC. The current agreement for food service management services will expire on September 30, 2014. The Contract Extension Agreement will extend the term of the agreement for a period of nintey (90) days, October 1, 2014 through December 31, 2014. File Attachments CONTRACT RENEWAL AGREEMENT FOR FOOD MANAGEMENT SERVICES - October 2014 Extension (2).pdf (13 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.26 Contract Modification Agreement between the School Board of Okaloosa County and Siemens Building Technologies, Inc., presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 22, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Recommended Action : Motion to approve the Contract Modification Agreement between the School Board of Okaloosa County and Siemens Building Technologies, Inc. This agreement will extend the  term of the current agreement for a period of sixty (60) days, October 1, 2014 through November 30, 2014, with the same terms and conditions. Public Content The Contract Modification Agreement will extend the term of the current agreement for a period of sixty (60) days, October 1, 2014 through November 30, 2014. All terms, conditions and requirements as contained in the Okaloosa School Board RFP 09-P04 Energy Savings Program - HVAC System Control Program and the Siemens response to the RFP are incorporated into this agreement by reference. File Attachments Siemens Contract Modifications Agreement 9-22-2014.pdf (15 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.27 Appropriation of District 4 School Board Member Capital Outlay Funds to Best Chance North for DLP Projectors in the amount of  $1,198.00, presented by Cathy Thigpen and recommended by the Superintendent for approval. Meeting : Sep 22, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $1,198.00 Budgeted : Yes Budget Source : Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 4 School Board Member Capital Outlay Funds to Best Chance North for DLP projectors in the amount of $1,198.00. Public Content District 4 School Board Member Capital Outlay Funds will be appropriated to Best Chance North for DLP projectors in the amount of $1,198.00. File Attachments Okaloosa - Best Chance - CTSQ1769 (2).pdf (28 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.28 Appropriation of District 4 School Board Member Capital Outlay Funds to Richbourg School for DLP Projectors and Mimio in the amount of $2,426.40, presented by Cathy Thigpen and recommended by the Superintendent for approval. Meeting : Sep 22, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $2,426.40 Budgeted : Yes Budget Source : Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 4 School Board Member Capital Outlay Funds to Richbourg School for DLP projectors and mimio in the amount of $2,426.40. Public Content District 4 School Board Member Capital Outlay Funds will be appropriated to Richbourg School for DLP projectors and mimio in the amount of $2,426.40. File Attachments richbourgquote.pdf (493 KB) Okaloosa - Richbourg - CTSQ1770.pdf (28 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.29 Deleted - Amendment to the Cooperative Agreement between the School Board of Okaloosa County and the Florida Department of Juvenile Justice, presented by Jeff McInnis and recommended by the Superintendent for approval. Meeting : Sep 22, 2014 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the Amendment to the Cooperative Agreement between the School Board of Okaloosa County and the Florida Department of Juvenile Justice. Public Content The Department of Juvenile Justice (DJJ) has amended the Cooperative Agreement between the Okaloosa School District and DJJ to implement training requirements under the Prison Rape Elimination Act (PREA). This contract amendment will add those training requirements to the District's Cooperative Agreement with DJJ. The amendment is also being required by the Florida Department of Education. This Amendment was approved by the Board on June 9, 2014. File Attachments Amendment to Cooperative Agreement with DJJ.pdf (561 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.30 Approval of the Consent Agenda Meeting : Sep 22, 2014 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Public Content Following any corrections, additions, or deletions, the Board will approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent for approval. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 8. Discussion Agenda Subject : 8.1 Items Moved from the Consent Agenda (if any) Meeting : Sep 22, 2014 - Regular Meeting Type : Action 10. Information Technology Seat Management Contract Subject : 10.1 L-3 Task Order #: 2-01 Support for Food Service Department Applications and Devices, presented by Dustin Keith, Seat Management Specialist, and recommended by the Superintendent for approval. Meeting : Sep 22, 2014 - Regular Meeting Type : Action Preferred Date : Sep 22, 2014 Absolute Date : Sep 22, 2014 Fiscal Impact : Yes Dollar Amount : $12,000.00 Budgeted : No Budget Source : School Food Services, Funding strip 5020-7610-0310-9008 Recommended Action : Motion to approve L-3 Task Order #: 2-01 Support for Food Service Department Applications and Devices, effective July 1, 2014 through June 30, 2019. Public Content The purpose of this agreement is to provide support for Food Service Department specific applications and/or their equivalent and any other applications or devices not currently covered under the seat/support contract agreement. Work directly with Food Service staff and/or MCS Support or their equivalent to resolve issues. Provide documentary evidence of the work performed and time required to complete the task. Designate a POC for billing and service related inquires. Courtesy notice should be given prior to performing services that will require several hours of labor to complete. File Attachments Task Order 2-01.pdf (244 KB) Motion & Voting Motion to approve L-3 Task Order #: 2-01 Support for Food Service Department Applications and Devices, effective July 1, 2014 through June 30, 2019. Motion by Melissa Thrush, second by Cathy Thigpen. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 10. Information Technology Seat Management Contract Subject : 10.2 L-3 Task Order #2-02 Telecommunications Support, presented by Dustin Keith, Seat Management Specialist, and recommended by the Superintendent for approval. Meeting : Sep 22, 2014 - Regular Meeting Type : Action Preferred Date : Sep 22, 2014 Absolute Date : Sep 22, 2014 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve L-3 Task Order #2-02 Telecommunications Support. Public Content Reference: IT Seat Management Outsourcing Contract, Section 2.2 Additional Services. This Task Order will serve as a blanket platform for all Telecommunications support and installation/maintenance as needed by the Okaloosa County School District. File Attachments Task Order 2-02.pdf (193 KB) Motion & Voting Motion to approve L-3 Task Order #2-02 Telecommunications Support. Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 12. Attorney's Business Subject : 12.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : Sep 22, 2014 - Regular Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. 13. Superintendent's Business Subject : 13.1 Correspondence, requests and other matters addressed by the Superintendent Meeting : Sep 22, 2014 - Regular Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. 14. Board Members' Announcements/Request for Information Subject : 14.1 Board Members' Announcements/Request for Information Meeting : Sep 22, 2014 - Regular Meeting Type : Action, Information Public Content Board Members may request information or address concerns and other matters. 15. Adjournment Subject : 15.1 Adjournment of the meeting by the Chairman Meeting : Sep 22, 2014 - Regular Meeting Type : Procedural 16. Public Notices Subject : 16.1 Notice of Attorney-Client Session Meeting : Sep 22, 2014 - Regular Meeting Type : Information Public Content PUBLIC NOTICE The School Board of Okaloosa County will have a Special Meeting for the purpose of conducting a closed attorney-client session to discuss issues relating to pending litigation in Division of Administrative Hearings Case Number 14-0430TTS against the District on Monday, September 22, 2014, at 4:15 p.m. The meeting will be conducted at the School District Administration Building, Fort Walton Beach, Florida. The attorney-client portion of the meeting will be closed to the press and public pursuant to Florida law. File Attachments 09-22-2014 Attorney-Client Session.pdf (7 KB) 16. Public Notices Subject : 16.2 Notice of Student Disciplinary Hearing Meeting : Sep 22, 2014 - Regular Meeting Type : Information Public Content NOTICE OF STUDENT DISCIPLINARY HEARING The School Board of Okaloosa County will conduct a Student Disciplinary Hearing on September 22, 2014, beginning at 5:00 p.m. or as soon thereafter as may be heard, in the School District Administration Building, Fort Walton Beach. In accordance with Florida law, this hearing may be closed to the press and public at the request of the parents of the affected student. File Attachments 9-22-2014 SDH.pdf (8 KB) 16. Public Notices Subject : 16.3 Public Notice Meeting : Sep 22, 2014 - Regular Meeting Type : Information Public Content PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the School Board at least 48 hours before the meeting by contacting the Superintendent of Schools at the School District Administration Building at (850) 833-3110.