Okaloosa County BOCC — April 10, 2012 — Minutes

Meeting Summary Okaloosa County Board of Commissioners Tuesday, May 15, 2012– 8:30 AM Water and Sewer I. Greg Donovan update concerning Tourist Development Council operations. 1. 4 Motions (below) RESULT: ADOPTED [UNANIMOUS] AYES: Harris, Roberts, Amunds, Campbell, Parisot 1. The Executive Director of the Tourist Development Council will report directly to the County Administrator as any other County Department Head. The Policy adopted by the Board on November 6, 2005 is rescinded. VOTE: Motion by Wayne Harris; second Dave Parisot; approved. 2. All contracts and expenditures made by the Executive Director on behalf of the Tourist Development Council activities will be made in conformity with the County’s Contract, Leases & Non- Grant Agreements, Policies & Procedures and the County’s Purchasing Manual. The operating policies and procedures of the Tourist Development Council are suspended to the extent that it contains any provision which is inconsistent with any County Contract, Purchasing or other general operating procedures. VOTE: Motion by Bill Roberts; second Dave Parisot; approved. 3. All activities of the Advertising Agencies shall only be allowed utilizing the written task order procedures of the County’s Contract Policy. A written task order will be required for the engagement of any promotional activity or any expenditure. a. A work order for services up to $25,000, requires approval by the Department Head (Executive Director) and Purchasing Director. b. A work order for services above $25,000 and up to $50,000 approval by the Department Head (Executive Director), Purchasing Director and County Administrator. c. A work order for services over $50,000 by the Board of County Commissioners. Past authorized promotional or advertising activities that are ongoing shall not be allowed to proceed without the issuance of a task order. VOTE: Motion by Wayne Harris; second James Campbell; approved. 4. No purchases for tangible personal property shall be made by the Advertising Agencies, the Tourist Development Council or Executive Director unless written authorization accompanies that request. Such authorizations shall be in advance. The scope of the written authorization will be as follows: a. Purchases Acquisitions up to $25,000, approval by the Department Head (Executive Director) and Purchasing Director b. Purchases and Acquisitions above $25,000 and up to $50,000 approval by the Department Head (Executive Director), Purchasing Director and County Administrator. c. Purchases and Acquisitions over $50,000 by the Board of County Commissioners. The Advertising Agencies will be required to confirm in writing their understanding and acceptance of these requirements. VOTE: Motion by Dave Parisot; second Bill Roberts; approved. Revised: 5/15/2012 Page 1 of 8 Regular Meeting Minutes May 15, 2012 II. Employee Awards III. Public Information Update IV. County Administrator’s Update V. Public Hearing 1. Request public comment and consideration of a request submitted by Charles Rumsey as business manager for Parkview Estates, LLC, for a vacation of the Plat for Parkview Estates Townhomes near Parkview Road and Denton Blvd. in Fort Walton Beach. District: 3. Petitioner is requesting that this item be withdrawn at this time. RESULT: ADOPTED [UNANIMOUS] MOVER: James Campbell, Commissioner District 5 SECONDER: Bill Roberts, Commissioner District 3 AYES: Harris, Roberts, Amunds, Campbell, Parisot 2. Request public comment and consideration concerning a request submitted by Ziad Mubarak, Director of Shallow Way, Inc., for a vacation of the plat for The Reserve Townhomes near Ponderosa Road in Fort Walton Beach. District: 3. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Roberts, Commissioner District 3 SECONDER: David Parisot, Commissioner District 2 AYES: Harris, Roberts, Amunds, Campbell, Parisot 3. Request public comment and consideration concerning the creation of a Woodland Park Estates Municipal Services Benefit Unit for street lighting. District: 4. RESULT: ADOPTED [UNANIMOUS] MOVER: Wayne Harris, Commissioner District 1 SECONDER: James Campbell, Commissioner District 5 AYES: Harris, Roberts, Amunds, Campbell, Parisot 4. Request public comment and consideration concerning adoption of a new Water & Sewer Ordinance related to industrial pretreatment program, customer deposits, language clarification and formatting. District: All. Okaloosa County Board of Commissioners Page 2 Printed 5/15/2012 Regular Meeting Minutes May 15, 2012 RESULT: ADOPTED [UNANIMOUS] MOVER: David Parisot, Commissioner District 2 SECONDER: Bill Roberts, Commissioner District 3 AYES: Harris, Roberts, Amunds, Campbell, Parisot VI. Visitor 1. Ben Anderson, Okaloosa County Tax Collector, to address the Board concerning setting a Public Hearing to consider modification of the County’s Business License Tax Schedule. 2. Jim D. Vest, Executive Director, Mid-Bay Bridge Authority, to present the Authority’s Fiscal Year 2013 budget. RESULT: ADOPTED [UNANIMOUS] MOVER: James Campbell, Commissioner District 5 SECONDER: Bill Roberts, Commissioner District 3 AYES: Harris, Roberts, Amunds, Campbell, Parisot 3. Tammy McDaniel, Chair, Okaloosa County Commission on the Status of Women (OCCSW) to present the OCCSW 2011 Annual Report. VII. Consent Agenda 1. April 10, 2012 Budget Policy Workshop Minutes RESULT: ADOPTED [UNANIMOUS] MOVER: Wayne Harris, Commissioner District 1 SECONDER: David Parisot, Commissioner District 2 AYES: Harris, Roberts, Amunds, Campbell, Parisot 1-13 2. April 17, 2012 Regular Meeting Minutes 3. Resolution amending the Fiscal Year 2012 Budget, Capital Outlay Construction Fund, to reflect appropriations from capital donations in the amount of $19,765. 4. Resolution amending the Fiscal Year 2012 Budget, Airport Enterprise Fund, to reflect appropriations from Florida Department of Transportation for rehabilitating primary runways at Destin Airport grant in the amount of $165,181. 5. Resolution amending the Fiscal Year 2012 Budget, Airport Enterprise Fund, to reflect appropriations from Federal Aviation Administration for rehabilitating primary runways at Destin Airport grant in the amount of $2,538,958. Okaloosa County Board of Commissioners Page 3 Printed 5/15/2012 Regular Meeting Minutes May 15, 2012 6. BT-12-36 to provide local match for Florida Department of Transportation for rehabilitating primary runways at Destin Airport grant in the amount of $116,925. 7. Request approval for the Chairman to execute a matching funds Certificate for the Federal Election Activities grant for the Supervisor of Elections Office. 8. Request approval of a Proclamation honoring the North Okaloosa Historical Association and its nominees to the Family Heritage Wall of Honor, and designating June 2 as “Family Heritage Wall of Honor Day” in Okaloosa County. 9. Request approval of and authorize the Chairman to execute Amendment #1 to the L-3 Communications Airport Access & License Agreement at Bob Sikes Airport in Crestview to extend the term of the agreement. 10. Request approval of and authorize the Chairman to execute a Memorandum of Understanding (MOU) with the County Public Library Cooperative to update the current MOU and satisfy a State Library System requirement. 11. Request approval of final payment in the amount of $132,653.00 to the West Florida Regional Planning Council for completion of the Okaloosa County Transit Development Plan Major Update. 12. Request approval of final payment in the amount of $750,893.21 to DooleyMack Constructors, Inc. for the Terminal Expansion Phase II/Second Level Concourse Expansion project at Northwest Florida Regional Airport. 13. Request approval of and authorize the Chairman to execute a letter for First Capital Bank related to their request to be notified of default on a mortgage associated with Block 5, Lot 3 at the Destin Airport. VIII. Department Business 1. Greg Donovan/Airports a. Request approval of and authorize the Chairman to execute Joint Participation Agreement #1 with the Florida Department of Transportation and the authorizing Resolution related to the Taxiway A Rehabilitation Project at Bob Sikes Airport in Crestview. District: All. Okaloosa County Board of Commissioners Page 4 Printed 5/15/2012 Regular Meeting Minutes May 15, 2012 RESULT: ADOPTED [UNANIMOUS] MOVER: Wayne Harris, Commissioner District 1 SECONDER: James Campbell, Commissioner District 5 AYES: Harris, Roberts, Amunds, Campbell, Parisot 2. Richard Brannon/Purchasing a. Request consideration and staff direction concerning proposed County- owned land review procedures for inclusion in the County Purchasing Manual. District: All. RESULT: ADOPTED [UNANIMOUS] MOVER: Wayne Harris, Commissioner District 1 SECONDER: David Parisot, Commissioner District 2 AYES: Harris, Roberts, Amunds, Campbell, Parisot b. Island Property Proposal Review Committee recommendation to substitute Bill Leaman for Mr. Bellinger. RESULT: ADOPTED [UNANIMOUS] MOVER: Wayne Harris, Commissioner District 1 SECONDER: Bill Roberts, Commissioner District 3 AYES: Harris, Roberts, Amunds, Campbell, Parisot 3. Dino Villani/Public Safety a. Request approval of and authorize the Chairman to execute Amendment #1 to the contract with TLT Transport, Inc. reflecting a rate increase for transportation of non-emergency Baker Act patients. District: All. RESULT: ADOPTED [UNANIMOUS] MOVER: James Campbell, Commissioner District 5 SECONDER: Bill Roberts, Commissioner District 3 AYES: Harris, Roberts, Amunds, Campbell, Parisot 4. Elliot Kampert/Growth Management a. Request approval of Amendment #1 to the contract with Matrix Design Group for the continuation of the Tri-County Small Area Study through February 2013. District: All. Okaloosa County Board of Commissioners Page 5 Printed 5/15/2012 Regular Meeting Minutes May 15, 2012 RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Roberts, Commissioner District 3 SECONDER: Wayne Harris, Commissioner District 1 AYES: Harris, Roberts, Amunds, Campbell, Parisot b. Request approval of and authorize the Chairman to execute an Interlocal Agreement with the City of Mary Esther for building permit and inspection services. District: All. RESULT: ADOPTED [UNANIMOUS] MOVER: James Campbell, Commissioner District 5 SECONDER: David Parisot, Commissioner District 2 AYES: Harris, Roberts, Amunds, Campbell, Parisot c. Request approval of and authorize the Chairman to execute a Memorandum of Agreement with the Commission for the Transportation Disadvantaged for serving the transportation disadvantaged population in Okaloosa County. District: All. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Roberts, Commissioner District 3 SECONDER: Wayne Harris, Commissioner District 1 AYES: Harris, Roberts, Amunds, Campbell, Parisot d. Request approval of and authorize the Chairman to execute Coordination and Operator Contracts with Head Start Child Development Inc. and Bridgeway Center for transportation services in Okaloosa County. District: All. RESULT: ADOPTED [UNANIMOUS] MOVER: Wayne Harris, Commissioner District 1 SECONDER: Bill Roberts, Commissioner District 3 AYES: Harris, Roberts, Amunds, Campbell, Parisot 5. John Hofstad/Public Works a. Request approval of a request submitted by JW Homes, Inc. for acceptance of the Everwood Subdivision project into the County’s permanent maintenance system and release of the related maintenance bond. District: 1. Okaloosa County Board of Commissioners Page 6 Printed 5/15/2012 Regular Meeting Minutes May 15, 2012 RESULT: ADOPTED [UNANIMOUS] MOVER: Wayne Harris, Commissioner District 1 SECONDER: James Campbell, Commissioner District 5 AYES: Harris, Roberts, Amunds, Campbell, Parisot b. Request acceptance for recording three warranty deeds for right-of-way along Old Antioch Road in Crestview to accommodate proposed roadway and drainage improvements. District: 1. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Roberts, Commissioner District 3 SECONDER: Wayne Harris, Commissioner District 1 AYES: Harris, Roberts, Amunds, Campbell, Parisot c. Request consideration and staff direction concerning a request submitted by Jack Jernigan for an amendment to Resolution 10-119 to modify a stipulation related to retaining an easement for public use. District: 1. RESULT: ADOPTED [UNANIMOUS] MOVER: Wayne Harris, Commissioner District 1 SECONDER: Bill Roberts, Commissioner District 3 AYES: Harris, Roberts, Amunds, Campbell, Parisot d. Request approval to designate funding from the Stormwater Other Improvements account for a $50,000 cash match for Florida Department of Environmental Protection 319 Grant #G0326 for the Gap Creek area. District: All. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Roberts, Commissioner District 3 SECONDER: James Campbell, Commissioner District 5 AYES: Harris, Roberts, Amunds, Campbell, Parisot e. Request approval of and authorize the Chairman to execute Task Order #45 with SCS Engineers to perform Phase I Vadose Zone Aeration pilot tests at the Niceville Landfill. District: All. Okaloosa County Board of Commissioners Page 7 Printed 5/15/2012 Regular Meeting Minutes May 15, 2012 RESULT: ADOPTED [UNANIMOUS] MOVER: Wayne Harris, Commissioner District 1 SECONDER: David Parisot, Commissioner District 2 AYES: Harris, Roberts, Amunds, Campbell, Parisot IX. Old Business 1. Request approval of and authorize the Chairman to execute a letter to Senate and House leaders in Washington in of support of the RESTORE Act. District: All. RESULT: ADOPTED [UNANIMOUS] MOVER: David Parisot, Commissioner District 2 SECONDER: Bill Roberts, Commissioner District 3 AYES: Harris, Roberts, Amunds, Campbell, Parisot Public Comment. Okaloosa County adheres to the Americans with Disabilities Act and will make reasonable modifications for access to this meeting upon request. Please call the County Administrator’s Office at (850) 651-7515 to make a request. For Hearing Impaired, Dial 1-800-955-8771 (TDD), and 1-800-955- 8770 (Voice). Requests must be received at least 48 hours in advance of the meeting in order for Okaloosa County to provide the requested service. Okaloosa County Board of Commissioners Page 8 Printed 5/15/2012