Okaloosa County School Board — Workshop Meeting, May 28, 2024

Tuesday, May 28, 2024 Workshop Meeting School District Central Administration Complex Niceville, Florida Training Room 9:00 a.m. *********************************************** NOTICE: This Board Meeting is being live-streamed for the convenience of the public at the video link above or at https://www.okaloosaschools.com/district/sb/meetings/2024 *********************************************** 1. Opening of Meeting Subject : 1.1 Call to Order by the Chairman Meeting : May 28, 2024 - Workshop Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : May 28, 2024 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Agenda as amended: Recognitions: Added item 3.4 Recognition of Rodric Cabrera, 2024 2A 199 lb. Weightlifting Traditional Division Florida High Athletic Association (FHSAA) State Champion; added item 3.5 Recognition of Ty Rounsaville, 2024 2A 154 lb. Weightlifting Olympic Division Florida High Athletic Association (FHSAA) State Champion 3. Recognitions Subject : 3.1 (Workshop) Recognition of Fort Walton Beach Woman's Club, presented by Superintendent Chambers. Meeting : May 28, 2024 - Workshop Meeting Type : Recognition Public Content Recognition of Fort Walton Beach Woman's Club for their work in our secondary schools with the "Anti-Human Trafficking" Campaign. File Attachments FWB Womans Club.pdf (262 KB) 3. Recognitions Subject : 3.2 Children in Crisis Change for Children Campaign, presented by Kitty Johnson, Member of the Board of Directors, Children in Crisis. Meeting : May 28, 2024 - Workshop Meeting Type : Recognition Public Content Attending on behalf of Children in Crisis are Kitty Johnson and Mary Jane Ross, Members of the Board of Directors; and Kevin Maloney, President/CEO; Josh Bugby; Ann Cannon; Margie Zant, and Harriet Pope. Top Fundraisers in the "Change for Children Campaign” in the Okaloosa County Schools: High School: Choctawhatchee High School Principal, Michelle Heck; School Sponsor: Dee Dee Shank Middle School: Ruckel Middle School Principal, Joe Jannazo; School Sponsor: Angela Wargo Elementary School: Destin Elementary School Principal, Amy Meyer; School Sponsor: Aaron Telatovich Community School: Southside Primary School Principal, Debbie Haan; School Sponsors: Haley Dukes and Stephanie Hicks 3. Recognitions Subject : 3.3 Recognition of Brendan Giddings, 2024 3A 154 lb Weightlifting Olympic Division Florida High Athletic Association (FHSAA) State Champion, presented by Superintendent Chambers. Meeting : May 28, 2024 - Workshop Meeting Type : Recognition Public Content Recognition of Brendan Giddings, 2024 3A 154 lb Weightlifting Olympic Division Florida High Athletic Association (FHSAA) State Champion. Entering the year, one of Brendan’s primary goals was to return to the State weightlifting meet and surpass his previous performance. In 2023, his inaugural year in weightlifting, Brendan reached the state competition but didn't secure a placement. Nonetheless, he remained steadfast in his pursuit, diligently attending practice every day and assisting others along the journey. With each passing week, his skills improved noticeably. When the district championships arrived, Brendan emerged as the district champion. Subsequently, at regionals, he claimed the regional title, setting his sights on the ultimate prize: becoming the state champion. With two weeks of focused preparation, Brendan trained tirelessly with a singular goal in mind: winning the state championship. Finally, on April 19, 2024, the day arrived. Armed with determination and the fruits of his labor, Brendan clinched the State Championship, achieving a total weight of 510 pounds. This marked a remarkable improvement from his previous year's total of 395 pounds, showcasing a gain of 115 pounds within a year and culminating in a well-deserved victory—a testament to Brendan's unwavering dedication and hard work. Coaches: Sean Moorer Romeo Finley File Attachments Brendan Giddings - Weightlifting State Champ.pdf (285 KB) 3. Recognitions Subject : 3.4 Recognition of Rodric Cabrera, 2024 2A 199 lb. Weightlifting Traditional Division Florida High Athletic Association (FHSAA) State Champion, presented by Superintendent Chambers. Meeting : May 28, 2024 - Workshop Meeting Type : Recognition Public Content Rodric Cabrera won the 199-pound traditional title with a total of 670 pounds to edge runner-up Bobby Smith of Boynton Beach by five pounds. Coach Josh Pulliam File Attachments Roderic Cabrera - Weightlifting State Champ.pdf (283 KB) 3. Recognitions Subject : 3.5 Recognition of Ty Rounsaville, 2024 2A 154 lb. Weightlifting Olympic Division Florida High Athletic Association (FHSAA) State Champion, presented by Superintendent Chambers. Meeting : May 28, 2024 - Workshop Meeting Type : Recognition Public Content Ty Rounsaville won the 154-pound Olympic state title with a 525-pound total and narrowly missed out on a traditional title, finishing with a 615-pound total. Coach Josh Pulliam File Attachments Ty Rounsaville - Weightlifting State Champ.pdf (284 KB) 4. Administrative Personnel Appointments Subject : 4.1 Appointment of Program Director, Maintenance, recommended by the Superintendent for approval. Meeting : May 28, 2024 - Workshop Meeting Type : Action Recommended Action : Motion to approve the appointment of Program Director, Maintenance. 4. Administrative Personnel Appointments Subject : 4.2 Appointment of Program Director, Transportation, recommended by the Superintendent for approval. Meeting : May 28, 2024 - Workshop Meeting Type : Action Recommended Action : Motion to approve the appointment of Program Director, Transportation. 4. Administrative Personnel Appointments Subject : 4.3 Appointment of Program Director, Exceptional Student Education, recommended by the Superintendent for approval. Meeting : May 28, 2024 - Workshop Meeting Type : Action Recommended Action : Motion to approve the appointment of Program Director, Exceptional Student Education. 5. Public Comment - Agenda Items Only (Blue Card) Subject : 5.1 Members of the public desiring to address the School Board regarding Agenda items only - Form MIS 5241 Discussion of Agenda Items (Blue Card) Meeting : May 28, 2024 - Workshop Meeting Type : Information 6. Committee and Staff Reports Subject : 6.1 In-County Travel paid for April 2024, presented by Julie Perry, Chief Financial Officer Meeting : May 28, 2024 - Workshop Meeting Type : Report Public Content In-County Travel paid during the month of April 2024. File Attachments In-County Travel Summary 05.28.2024.pdf (70 KB) 6. Committee and Staff Reports Subject : 6.2 Out-of-County Travel paid for April 2024, presented by Julie Perry, Chief Financial Officer Meeting : May 28, 2024 - Workshop Meeting Type : Report Public Content Out-of-County Travel paid during the month of April 2024. File Attachments Out-of-County Travel Summary 05.28.2024.pdf (63 KB) 6. Committee and Staff Reports Subject : 6.3 Quarterly Progress Report of the Sales Surtax Citizens' Oversight Committee, presented by Jason Belcher, Committee Chairman Meeting : May 28, 2024 - Workshop Meeting Type : Information 7. Consent Agenda Subject : 7.1 Approval of the Consent Agenda Meeting : May 28, 2024 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.2 Approval of the Minutes of the Student Disciplinary Hearing of May 13, 2024; Minutes of the Workshop Meeting of May 13, 2024; Minutes of the Regular Meeting of May 13, 2024, recommended by the Superintendent for approval. Meeting : May 28, 2024 - Workshop Meeting Type : Action (Consent) Preferred Date : May 28, 2024 Absolute Date : May 28, 2024 Recommended Action : Motion to approve the Minutes of the Student Disciplinary Hearing of May 13, 2024; Minutes of the Workshop Meeting of May 13, 2024; Minutes of the Regular Meeting of May 13, 2024. File Attachments 5-13-2024 Workshop - DRAFT.pdf (138 KB) 5-13-2024 Meeting - DRAFT.pdf (138 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.3 Appropriation of District 2 School Board Member Capital Outlay Funds to Mary Esther Elementary School for window and door tinting in the amount of $8,104.20, presented by Marti Gardner and recommended by the Superintendent for approval. Meeting : May 28, 2024 - Workshop Meeting Type : Action (Consent) Preferred Date : May 28, 2024 Absolute Date : May 28, 2024 Fiscal Impact : Yes Dollar Amount : $8,104.20 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 2 School Board Member Capital Outlay Funds to Mary Esther Elementary School for window and door tinting in the amount of $8,104.20. Public Content District 2 School Board Member Capital Outlay Funds will be appropriated to Mary Esther Elementary School for window and door tinting in the amount of $8,104.20. The remaining balance of $5,450.80 will be paid by District 3 School Board Member Capital Outlay funds ($2.921.00) and School Funds ($2,529.80). File Attachments Mary Esther Window Tint.pdf (14 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.4 Appropriation of District 3 School Board Member Capital Outlay Funds to Mary Esther Elementary School for window and door tinting in the amount of $2,921.00, presented by Linda Evanchyk and recommended by the Superintendent for approval. Meeting : May 28, 2024 - Workshop Meeting Type : Action (Consent) Preferred Date : May 28, 2024 Absolute Date : May 28, 2024 Fiscal Impact : Yes Dollar Amount : $2,921.00 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 3 School Board Member Capital Outlay Funds to Mary Esther Elementary School for window and door tinting in the amount of $2,921.00. Public Content District 3 School Board Member Capital Outlay Funds will be appropriated to Mary Esther Elementary School for window and door tinting in the amount of $2,921.00. The remaining balance of $10,634.00 will be paid by District 2 School Board Member Capital Outlay funds ($8,104.20) and School Funds ($2,529.80). File Attachments Mary Esther Window Tint.pdf (14 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.5 Appropriation of District 3 School Board Member Capital Outlay Funds to Florosa Elementary School for flooring in the amount of $24,853.33, presented by Linda Evanchyk and recommended by the Superintendent for approval. Meeting : May 28, 2024 - Workshop Meeting Type : Action (Consent) Preferred Date : May 28, 2024 Absolute Date : May 28, 2024 Fiscal Impact : Yes Dollar Amount : $24,853.33 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the Appropriation of District 3 School Board Member Capital Outlay Funds to Florosa Elementary School for flooring in the amount of $24,853.33. Public Content District 3 School Board Member Capital Outlay Funds will be appropriated to Florosa Elementary School for flooring in the amount of $24,853.33. File Attachments Florosa 2024 - 100 Wing 3 Classrooms, Hall, and Office.pdf (334 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.6 Budget Amendment #8 - Fiscal Year 2023-2024, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : May 28, 2024 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $9,951,928.46 Budgeted : Yes Budget Source : Various - See Attached Budget Amendment Recommended Action : Motion to approve Budget Amendment #8 - Fiscal Year 2023- 2024 Public Content On September 11, 2023, the School Board adopted the budget for fiscal year 2023-2024. As the fiscal year progresses, we ask the School Board to amend the budget to more accurately reflect estimated revenues and appropriations. The amendments are results of various factors including: increases or decreases in estimated revenues to more accurately reflect revenues, and increases or decreases in appropriations to more accurately reflect estimated expenditures and/or better utilize funds for schools, departments, and projects. These amendments facilitate district operations to occur in a positive manner. These amendments properly reflect the estimated revenue and appropriations. The amendments show the estimated revenue and appropriations for each fund and provide a description of the amendments. Required by S.B.E. rule 6A-1.006. New Revenue Appropriated/(Adjusted) During the Month of April 2024: Fund Name Fund No. Amount General Fund 1010 $8,500,480.77 Debt Service Funds 2xxx 515.65 Capital Project Funds 3xxx 1,036,660.75 Other Special Revenue Funds - Federal 42xx/44xx 394,771.21 Other Special Revenue Funds - Miscellaneous (Internal Funds) 49xx 0.00 Other Special Revenue Funds - School Food Service 5020 19,500.08 Internal Service Funds (Self-Insured Medical) 7xxx 0.00 Total - All Funds $9,951,928.46 Note: The majority of the increase in General Fund Revenue was due to the Triumph OTC North Grant - $7,850,000.00. File Attachments !BA 08 - Apr 2024.pdf (1,703 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.7 Monthly Financial Statement for April 2024, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : May 28, 2024 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve Monthly Financial Statement for April 2024 Public Content The financial statement for the month ending April 30, 2024, is being submitted for use and consideration of the School Board as required by S.B.E. Rule 6A-1.008. File Attachments Financial Statement 2024-04.pdf (843 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.8 Invoices to be approved for payment, presented by Julie Perry, Chief Financial Officer, and  recommended by the Superintendent for approval. Meeting : May 28, 2024 - Workshop Meeting Type : Action (Consent) Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills Summary 05.28.2024.pdf (67 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.9 School Donations, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : May 28, 2024 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $43,787.50 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receives donations over $500.00 from public, private, and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs, and classroom supplies. File Attachments Donations-2024-05-28.pdf (124 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.10 Payroll Warrant Register and Accounts Payable Warrant Register totaling $43,146,790.77; Self-Health Insurance Claims and Fees totaling $2,343,221.83; and Bank Transfers totaling $0.00 for April 2024, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : May 28, 2024 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $43,146,790.77, Self- Health Insurance Claims and Fees in the amount of $2,343,221.83, and Bank Transfers in the amount of $0.00. Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register and Accounts Payable Warrant Register totaling $43,146,790.77; Self- Health Insurance Claims and Fees totaling $2,343,221.83; and Bank Transfers totaling $0.00 for April 2024 are being presented to the School Board. File Attachments 10 - MIS 3478 - Warrant Register - April 2024.pdf (110 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.11 Renewal of Check Recovery Agreement between The School Board of Okaloosa County and Safe-Chek, Inc. for NSF check recovery services, presented by Julie Perry, Chief  Financial Officer, and recommended by the Superintendent for approval. Meeting : May 28, 2024 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve the Check Recovery Agreement between The School Board of Okaloosa County and Safe-Chek, Inc. for NSF check recovery services. Public Content This agreement would continue to provide NSF check recovery services for Fiscal Year 2024-2025, which will again guarantee the district and schools a 100% recovery of all NSF checks, up to a maximum of $2,500.00 per check, and within a 48-hour period. Other benefits Safe-Chek has provided are quicker reimbursement turn-around-time; reimbursement of fees charged by a respective bank; successful recovery services with no additional costs; and on a daily basis, Safe-Chek notifies each school of returned items and reimbursed items. File Attachments Safe-Chek FY 2024-2025 - signed.pdf (196 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.12 Okaloosa County School District Proposed Budget from Revenue Share for the Dori Slosberg Driver Education Safety Program, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : May 28, 2024 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $16,695.96 Budgeted : No Budget Source : Dori Slosberg Driver Education Safety Program Revenue Recommended Action : Motion to approve the Okaloosa County School District Proposed  Budget from Revenue Share for the Dori Slosberg Driver Education Safety Program for the 2023-2024 School Year. Public Content Florida Statute 318.1215, Dori Slosberg Driver Education Safety Act, authorizes a $5 Civil Traffic Penalty to be assessed on each traffic ticket to fund Driver Education Programs. Florida Statute 318.1215 states the following: Notwithstanding the provisions of s. 318.121, a Board of County Commissioners may require, by ordinance, that the Clerk of the Court collect an additional $5 with each civil traffic penalty, which shall be used to fund driver education programs in public and nonpublic schools. The ordinance shall provide for the board of county commissioners to administer the funds, which shall be used for enhancement, and not replacement, of driver education program funds. The funds shall be used for direct educational expenses and shall not be used for administration. Each driver education program receiving funds pursuant to this section shall require that a minimum of 30 percent of a student's time in the program be behind-the-wheel training. This section may be cited as the "Dori Slosberg Driver Education Safety Act. The Board of County Commissioner's enacted a county ordinance directing that a special penalty of $5 be assessed against all non- criminal traffic citations issued in the county. Attached is the District's proposed budget for fiscal year 2023-2024 along with the intended use of those funds. File Attachments Dori Slosberg Act - Safety Quotes.pdf (844 KB) 23-24 FY Traffic Education Funds Request - Dori Slosberg Act.pdf (86 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.13 Tag-On Bid Purchase Over $50,000: Trane, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 28, 2024 - Workshop Meeting Type : Action (Consent) Preferred Date : May 28, 2024 Absolute Date : May 28, 2024 Fiscal Impact : Yes Dollar Amount : $560,603.28 Budgeted : Yes Budget Source : 1.50 Mill & Sales Tax, Project 0319 DW HVAC Replacement Recommended Action : Motion to approve the purchase of HVAC equipment and services from Trane for a total of $560,603.28. Public Content Request approval to purchase HVAC equipment and services from Trane, Bluewater Elementary School in the amount of $299,141.59 (1.50 Mill), and Crestview High School in the amount of $261,461.69 (Sales Tax), for a total of $560,603.28. The purchase is made through OMNIA/Racine #3341. Funds will be paid from Capital Fund, Project 0319 DW HVAC Replacement, and copies of the quotes are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850 689-7159. File Attachments CRESTVIEW HS QUOTE.pdf (3,320 KB) BLUEWATER ES QUOTE.pdf (523 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.14 Professional Service Agreement #25-01 Nova Engineering and Environmental, LLC, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 28, 2024 - Workshop Meeting Type : Action (Consent) Preferred Date : May 28, 2024 Absolute Date : May 28, 2024 Fiscal Impact : Yes Dollar Amount : $175,000.00 Budgeted : Yes Budget Source : General Fund Recommended Action : Motion to approve Professional Service Agreement #25-01 between Nova Engineering and Environmental, LLC, and The School Board of Okaloosa County, Florida, on behalf of the Facilities Planning Department,  effective May 29, 2024 through May 28, 2025. Public Content Request approval of Professional Service Agreement #25-01 between Nova Engineering and Environmental, LLC, and The School Board of Okaloosa County, Florida, on behalf of the Facilities Planning Department. The Provider will provide professional services to the Facility and Maintenance Departments in the form of a Florida Licensed Building Official who will be the Authority Having Jurisdiction (AHJ) for the board. The Provider will be paid $14,583.33 per month, for a total contract amount not to exceed $175,000.00. This contract is based on Escambia County Professional Services Contract #PD 23-24.0101-1. All funds will be paid from General Fund, and the contract is effective May 29, 2024, through May 28, 2025. A copy of the agreement is attached. For additional information, please contact Dr. Bill Smith, Program Director, Facilities Planning, at (850) 689- 7890. File Attachments SA#25-01.pdf (677 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.15 Sale and Disposal of Surplus Property, presented by Steve Bolton, Program Director, Maintenance, and recommended by the Superintendent for approval. Meeting : May 28, 2024 - Workshop Meeting Type : Action (Consent) Preferred Date : May 28, 2024 Absolute Date : May 28, 2024 Recommended Action : Motion to approve the sale and disposal of the property listed on the attached surplus lists dated May 28, 2024. Public Content Approval is requested for the sale and disposal of the property described on the attached list dated May 28, 2024. These items will be sold through the Board approved On-line Auction Program. Please contact Steve Bolton for additional information, 689-7159. File Attachments Surplus Property list for May 28, 2024 Board Meeting.pdf (97 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.16 Surplus, Salvage and Dispose of one (1) Portable Building (School Board Owned Tangible Property) in accordance with Florida Statutes 1013.28(2)(a) and 274.06, presented by Steve Bolton, Program Director, Maintenance, and recommended by the Superintendent for approval. Meeting : May 28, 2024 - Workshop Meeting Type : Action (Consent) Preferred Date : May 28, 2024 Absolute Date : May 28, 2024 Recommended Action : Motion to approve the surplus, salvage and disposal of one (1) Portable Building and remove from the School District inventory. Public Content Approval is requested to surplus, salvage and dispose of one (1) portable and remove from the School District inventory. Additionally, it will be cannibalized prior to disposal/demolition. Portable PB40261, FISH 99011, DCA #E-011924 has exceeded its useful life - Year built 1968 Please contact Steve Bolton for additional information, 689-7159. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.17 Statewide Mutual Aid Agreement between the Okaloosa County School Board and the State of Florida Division of Emergency Management, presented by Danny Dean, Program Director, Office of Safe Schools, and recommended by the Superintendent for approval. Meeting : May 28, 2024 - Workshop Meeting Type : Action (Consent) Preferred Date : May 28, 2024 Absolute Date : May 28, 2024 Fiscal Impact : No Recommended Action : Motion to approve the Statewide Mutual Aid Agreement between the Okaloosa County School Board and the State of Florida Division of Emergency Management. Public Content The Emergency Management Act, Chapter 252, Florida Statutes, provides each local government of the state the authority to develop and enter into mutual aid agreements within the state for reciprocal emergency aid in case of emergencies too extensive to be dealt with unassisted, and through such agreements ensure the timely reimbursement of costs incurred by the local governments which render such assistance. Pursuant to § 252.32, Florida Statute the Division of Emergency Management renders mutual aid among the political subdivisions of the state to carry out emergency management functions and responsibilities. For additional information, contact Danny Dean, Program Director, Office of Safe Schools 850-226-4815. File Attachments SMAA 2023_Final 3-2024 OCSB.pdf (463 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.18 Contract between the School Board of Okaloosa County and the Northwest Florida Ballet, Inc. for the 2024-2025 school year, presented by Brooke Barron, Director I, Curriculum  and Instruction, and recommended by the Superintendent for approval. Meeting : May 28, 2024 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $235,078.00 Budgeted : Yes Budget Source : FEFP Base Funding Recommended Action : Motion to approve the Contract between the School Board of Okaloosa County and the Northwest Florida Ballet, Inc. for the 2024-2025 school year. Public Content Renew contract between the School District of Okaloosa County and the Northwest Florida Ballet, Inc. for the 2024-2025 School year. Contract shall be for one year commencing on July 1, 2024, and ending on June 30, 2025. For more information contact Brooke Barron, 850-833-3240. File Attachments NWF BALLET 2024-2025.pdf (221 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.19 State Fire Marshall (SFM) Public School Fire Safety Report System, Fire Code Compliance Reports for Okaloosa County School District Facilities for the 2023-2024 School Year, presented by Danny Dean, Program Director, Safety, and recommended by the Superintendent for approval. Meeting : May 28, 2024 - Workshop Meeting Type : Action (Consent) Preferred Date : May 28, 2024 Absolute Date : May 28, 2024 Fiscal Impact : No Budgeted : No Budget Source : Not Applicable Recommended Action : Motion to approve the submission of the State Fire Marshall (SFM) Public School Fire Safety Report System, Fire Code Compliance Reports for Okaloosa County School District Facilities for the 2023-2024 School Year. Public Content Florida Statute requires the each school district submit inspection reports each year to the State Fire Marshall. Please contact Danny Dean for additional information, (850) 226-4815 File Attachments SFM Code Compliance Reports.pdf (6,558 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.20 Athletic Coaching Add-On Endorsement Program 2024-2029, presented by Sharon Duron, Program Director, Professional Services, and recommended by the Superintendent for approval. Meeting : May 28, 2024 - Workshop Meeting Type : Action (Consent) Preferred Date : May 28, 2024 Absolute Date : May 28, 2024 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the 2024-2029 Athletic Coaching Add-On  Endorsement Program. Public Content The purpose of the Okaloosa Athletic Coaching Add-On Endorsement Program is to provide the necessary in-service courses to individuals who wish to add the endorsement to their teaching certificate. In addition, the program provides the coursework necessary for individuals to obtain their athletic coaching certificate. Supplemental coaches are also able to access the course to complete their required credentials. This endorsement will allow the Okaloosa County School District to increase the content knowledge of the participants and to train individuals who are needed to fill the many athletic coaching positions in our district. For additional information please contact Sharon Duron, Program Director, Professional Services, (850) 833-5857. File Attachments DOE ltr Athletic.docx (20 KB) OKALOOSA Athletic Coaching Add-On Endorsement Program 24-29.docx (126 KB) Summative review athletic.docx (22 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.21 Autism Spectrum Disorder Add- On Endorsement 2024-2029, presented by Sharon Duron, Program Director, Professional Services, and recommended by the Superintendent for approval. Meeting : May 28, 2024 - Workshop Meeting Type : Action (Consent) Preferred Date : May 28, 2024 Absolute Date : May 28, 2024 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the 2024-2029 Autism Spectrum Disorder Add-On Endorsement Program Public Content The purpose of the Autism Spectrum Disorder Endorsement Program is to provide an alternative training program to reduce the number of out-of-field teachers in the area of K-12 students with Autism Spectrum Disorder and to develop a pool of qualified and fully endorsed teachers with this specialized focus. The option of completing the Autism Spectrum Disorder Endorsement Program is available for teachers in lieu of taking online courses made available through limited university options. For additional information, please contact Sharon Duron, Program Director, Professional Services, (850) 833-5857. File Attachments ASD Add on Endorsement May 14.docx (196 KB) DOE ltr Autism.docx (20 KB) ASD Addendum 10_8_20.pdf (122 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Superintendent's Human Resources Recommendations Subject : 8.1 (Information Only) Employees on Administrative Leave, presented by Lee Hale, Assistant Superintendent, Human Resources. Meeting : May 28, 2024 - Workshop Meeting Type : Information Public Content The following employees have been placed on/or removed from Administrative Leave: 101297 112134 117470 123375 For more information, contact Lee Hale at 850-833-5801. 8. Superintendent's Human Resources Recommendations Subject : 8.2 (Information Only) Deferred Retirement Option Program, presented by Lee Hale, Assistant Superintendent, Human Resources. Meeting : May 28, 2024 - Workshop Meeting Type : Information Public Content The purpose of this item is to present a list of employees who have elected to participate in the Deferred Retriement Option Program (DROP). NEW DROP ENTRIES DROP Start Employee Name EID Position Location Date Ethalania Green 111913 Custodian Maintenance 8/1/2024 Larry Marshall 111893 Bus Driver Trans South 7/1/2024 For more information, contact Lee Hale at 850-833-5801. 8. Superintendent's Human Resources Recommendations Subject : 8.3 Department Staffing Restructure, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : May 28, 2024 - Workshop Meeting Type : Action Preferred Date : May 28, 2024 Absolute Date : May 28, 2024 Fiscal Impact : Yes Dollar Amount : $23,999.00 Budgeted : No Budget Source : General Fund Recommended Action : Motion to approve the request to restructure the Risk Management Department. Public Content The Superintendent is requesting approval to add a Risk Management Director effective May 29, 2024, to allow for a seamless transition for the District due to the impending resignation of the Risk Management Program Director on July 15, 2024. The Risk Management Program Director position would be deleted effective July 16, 2024. These two positions would overlap from May 29, 2024, through July 15, 2024. The restructure which deletes a Program Director and adds a Director is estimated to cost the District $6,657 annually. In addition, there is a one-time cost due to the overlap of the two positions in the amount of $17,342. For more information, please contact Lee Hale at 850-833-5801. File Attachments Restructure - Risk Management FY 2024 2024-05-28.pdf (73 KB) 8. Superintendent's Human Resources Recommendations Subject : 8.4 Employment Separations, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : May 28, 2024 - Workshop Meeting Type : Action Preferred Date : May 28, 2024 Absolute Date : May 28, 2024 Recommended Action : Motion to approve employee separations. Public Content Attached is a list of employees who resigned/retired from the Okaloosa County School District. For more information, contact Lee Hale at 850-833-5801. File Attachments May 28, 2024 Separations, Public.pdf (62 KB) 8. Superintendent's Human Resources Recommendations Subject : 8.5 Personnel Recommendations, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : May 28, 2024 - Workshop Meeting Type : Action Preferred Date : May 28, 2024 Absolute Date : May 28, 2024 Recommended Action : Motion to approve personnel recommendations. Public Content The purpose of this item is to present a list of employees who have been hired in the instructional and education support positions or hired for substitute positions. For more information, contact Lee Hale at 850-833-5801. File Attachments May 28, 2024 Ed Support New Hires, Public.pdf (54 KB) May 28, 2024 Instructional New Hires, Public.pdf (54 KB) May 28, 2024 Substitute New Hires, Public.pdf (67 KB) 8. Superintendent's Human Resources Recommendations Subject : 8.6 Employee Transfers, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : May 28, 2024 - Workshop Meeting Type : Action Preferred Date : May 28, 2024 Absolute Date : May 28, 2024 Recommended Action : Motion to approve employee transfers. Public Content The purpose of this item is to present a list of employees who have been transferred in instructional and education support positions. For more information, contact Lee Hale at 850-833-5801 File Attachments May 28, 2024 Transfers, Public.pdf (131 KB) 8. Superintendent's Human Resources Recommendations Subject : 8.7 Employee Reinstatement, presented by Lee Hale, Assistant Superintendent for approval, and recommended by the Superintendent for approval. Meeting : May 28, 2024 - Workshop Meeting Type : Action Recommended Action : Motion to approve reinstatement of employee EID#120994. Public Content Reinstatement of employee EID#120994 as specified in the attached letter. For additional information, please contact Lee Hale, at 850-833-5801. 8. Superintendent's Human Resources Recommendations Subject : 8.8 Reinstatement/Reimbursement of sick leave due to line-of duty illness/injury/medical examination, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : May 28, 2024 - Workshop Meeting Type : Action Preferred Date : May 28, 2024 Absolute Date : May 28, 2024 Recommended Action : Motion to Approve Reinstatement/Reimbursement of sick leave due to line-of duty illness/injury/medical examination. Public Content The purpose of this item for approval is to reinstate/reimburse sick leave to employees who became ill or injured while at work while on duty. Name School Hours Christina Corbin Plew Elem 75.00 Jacqueline Colman Bruner Middle 2.50 Jeffrey Williams Transportation North 15.00 Kim Piedad Edwins Elem 22.50 Magdalena Holcomb Southside Primary 3.75 Terry Kersey Baker School 30.00 Theresa Fowler Destin Elem 75.00 For more information, contact Lee Hale at 850-833-5801 8. Superintendent's Human Resources Recommendations Subject : 8.9 Leave Without Pay, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : May 28, 2024 - Workshop Meeting Type : Action Preferred Date : May 28, 2024 Absolute Date : May 28, 2024 Recommended Action : Motion to approve leave without pay. Public Content The purpose of this item is to receive approval for employees who took leave and will not be paid for their leave. For more information, contact Lee Hale at 850-833-5801. 10. Construction Program/Owner's Representative's Business Subject : 10.1 Program Status Report by the Board's Representative to the Construction Program Meeting : May 28, 2024 - Workshop Meeting Type : Action, Information 10. Construction Program/Owner's Representative's Business Subject : 10.2 Authorization for Professional Services for CMI price validation for TPM Program #6, Task Orders and Scope Modifications, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : May 28, 2024 - Workshop Meeting Type : Action Preferred Date : May 28, 2024 Absolute Date : May 28, 2024 Dollar Amount : $75,000.00 Budget Source : Capital Funds - 1.50 Mill Recommended Action : Motion to approve the Authorization for Professional Services for CMI price validation for TPM Program #6, Task Orders and Scope Modifications, amount not to exceed $75,000.00. Public Content Approval is requested for the Authorization for Professional Services Agreement between CMI and The School Board of Okaloosa County, Florida, price validation for TPM Program #6, Task Orders and Scope Modifications. Scope of Services: Investigate proposed work scope, prepare independent estimates for Probable Construction Costs and Review and Validate TPM's GMP for: TPM Program #6, Task Orders and Scope Modifications, amount not to exceed $75,000.00. Please contact Dr. Bill Smith for additional information, 689-7158. 10. Construction Program/Owner's Representative's Business Subject : 10.3 TPM Program #6, Task Order #43, Pre-GMP Master Plan for Okaloosa Technical College (OTC) North, 5660 John Givens Road, Crestview, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : May 28, 2024 - Workshop Meeting Type : Action Preferred Date : May 28, 2024 Absolute Date : May 28, 2024 Dollar Amount : $350,000.00 Budgeted : Yes Budget Source : Triumph Okaloosa Technical College North Grant Recommended Action : Motion to approve TPM Program #6, Task Order #43, Pre-GMP Master Plan for Okaloosa Technical College (OTC) North, 5660 John Givens Road, Crestview, in the amount of $350,000. Funding will be provided by Triumph Gulf Coast contingent upon Triumph's approval. Public Content Approval is requested for Program #6, Task Order #43, Pre-GMP Master Plan for Okaloosa Technical College (OTC) North, 5660 John Givens Road, Crestview. Funding will be provided by Triumph Gulf Coast contingent upon Triumph's approval. This Pre-GMP Authorization will provide for development of a master plan for the OTC North campus on John Givens Road in Crestview, that will include detailed design elements for a new Automotive program. Multiple options for the Automotive program will be explored including renovation of the new complex, new construction or a combination of both. In addition, a high-level master plan will be developed to illustrate options for housing additional OTC programs in the new facility. Pre-GMP Budget: $350,000 Please contact Dr. Bill Smith for additional information, 689-7158. 10. Construction Program/Owner's Representative's Business Subject : 10.4 TPM Program #6, Task Order #32, Scope Modification #1, Pre-GMP for Florosa Roofing Project, presented by Dr. Bill Smith, Program Director, Facilities Planning, and presented by the Superintendent for approval. Meeting : May 28, 2024 - Workshop Meeting Type : Action Preferred Date : May 28, 2024 Absolute Date : May 28, 2024 Dollar Amount : $90,000.00 Budget Source : Capital Funds - 1.50 Mill Recommended Action : Motion to approve TPM Program #6, Task Order #32, Scope Modification #1, Pre-GMP for Florosa Roofing Project, in the amount of $90,000. Public Content Approval is requested for TPM Program #6, Task Order #32, Scope Modification #1, Pre-GMP for Florosa Roofing Project, in the amount of $90,000. Florosa Elementary School Roofing Project: This Scope Modification #1 Pre-GMP Authorization to existing Task Order #32 will allow for the design of a solution to the roofing issues at Florosa Elementary School. Pre-GMP Budget (Scope Modification #1): $90,000 Please contact Dr. Bill Smith for additional information, 689-7158. 11. Attorney's Business Subject : 11.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : May 28, 2024 - Workshop Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. 12. Superintendent's Business Subject : 12.1 Out-of-State Student Trip Requests approved by the Superintendent. Meeting : May 28, 2024 - Workshop Meeting Type : Information Public Content An updated list of out-of-state student trip requests approved by the Superintendent will be provided to the School Board Members at the Workshop, and again at the Regular Meeting, to insure they receive the most current information. 12. Superintendent's Business Subject : 12.2 Correspondence, requests and other matters addressed by the Superintendent Meeting : May 28, 2024 - Workshop Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. File Attachments Capital Progress Central Zone May 28 2024.pdf (6,447 KB) 13. Board Members' Announcements/Requests for Information Subject : 13.1 Board Members' Announcements/Requests for Information Meeting : May 28, 2024 - Workshop Meeting Type : Action,Information Public Content Board Members may request information or address concerns and other matters. 13. Board Members' Announcements/Requests for Information Subject : 13.2 Appointments to the Okaloosa County Value Adjustment Board Meeting : May 28, 2024 - Workshop Meeting Type : Action Preferred Date : May 28, 2024 Absolute Date : May 28, 2024 Recommended Action : Motion to approve the appointment of a School Board Member, an Alternate, and a Business Representative to the Okaloosa County Value Adjustment Board. Public Content The School Board is requested annually to appoint a School Board Member and one community business person to serve on the Okaloosa County Value Adjustment Board. The Value Adjustment Board cannot meet without a School Board Representative present; therefore, it is recommended that an alternate School Board Member be appointed. Current representatives are: Linda Evanchyk, Tim Bryant (alternate), and Mike Carroll (business representative). File Attachments School Board Memo.pdf (94 KB) 14. Public Comment - General Public Comments (Yellow Card) Subject : 14.1 Members of the public desiring to address the School Board with general comments - Form MIS 6120 General Public Comments (Yellow Card) Meeting : May 28, 2024 - Workshop Meeting Type : Information 15. Adjournment Subject : 15.1 Adjournment of the meeting by the Chairman Meeting : May 28, 2024 - Workshop Meeting Type : 16. Public Notices Subject : 16.1 Notice of Workshop Meeting : May 28, 2024 - Workshop Meeting Type : Information Public Content  NOTICE OF WORKSHOP A Workshop on this Agenda will be held in the Training Room at the School District Central Administration Complex, Niceville, Florida, on May 28, 2024, beginning at 9:00 a.m. This meeting will be open to the press and public. 16. Public Notices Subject : 16.2 Public Notice Meeting : May 28, 2024 - Workshop Meeting Type : Information Public Content PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the School Board at least 48 hours before the meeting by contacting the Superintendent of Schools at (850) 689-7185. Any invocation that may be offered before the official start of the School Board business meeting is and shall be the voluntary offering of a private citizen to and for the benefit of the School Board pursuant to Resolution No. 16-01. The views and beliefs expressed by the Invocation Speaker have not been previously reviewed or approved by the School Board and do not necessarily represent their individual religious beliefs, nor are the views or beliefs expressed intended to express allegiance to or preference for any particular religion, denomination, faith, creed, or belief by the School Board. No person in attendance at this meeting is or shall be required to participate in any invocation and such decision whether or not to participate will have no impact on his or her right to actively participate in the public meeting.